Notice of Meeting: I hereby give notice that an ordinary Meeting of the Council will be held as detailed above.

Transcription

1 Council Addendum Date: Wednesday, 12 December, 2018 Time: Location: Members: 10:30 am Council Chamber Waikato Regional Council 401 Grey Street Hamilton East Cr Livingston - Chairman Cr T Mahuta - Deputy Chair Cr Hayman Cr Hennebry Cr Hodge Cr Kneebone Cr Husband Cr Lichtwark Cr Minogue Cr Quayle Cr Rimmington Cr Simcock Cr Vercoe Cr White Notice of Meeting: I hereby give notice that an ordinary Meeting of the Council will be held as detailed above. VRJ Payne Chief Executive Officer

2 Page 2 Pages 6. Committees Reporting to Council *6.10 Lake Taupo Protection Project Joint Committee (Taupo) 3 The minutes of the Lake Taupo Protection Project Joint Committee (Taupo) meeting of 30 November 2018 will be circulated separately. *6.11 Strategy and Policy Committee meeting 9 The minutes of the Strategy and Policy Committee meeting of 4 December 2018 will be circulated separately. *6.12 Integrated Catchment Management Committee meeting 29 The minutes of the Integrated Catchment Management Committee meeting of 5 December 2018 will be circulated separately. *6.13 Contracts Subcommittee 46 The minutes of the Contracts Subcommittee of 26 November 2018 circulated on 7 December *6.14 Hearings Appointment Subcommittee meeting Ordinary Business The minutes of the Hearings Appointment Subcommittee of 15 November 2018 circulated on 7 December *8.10 Expanding Future Proof membership 53 Report regarding expanding Future Proof membership will be circulated separately. 9. Resolutions to Exclude the Public *9.7 Lake Taupo Protection Project Joint Committee (Taupo) The minutes of the Lake Taupo Protection Project Joint Committee (Taupo) meeting of 30 November 2018 will be circulated separately. *9.10 Sale of 401 Grey Street Report regarding the sale of 401 Grey Street will be circulated separately. *9.11 Contracts Subcommittee Minutes of the Contracts Subcommittee meeting of 26 November 2018 circulated on 7 December 2018.

3 Page 3 Decision of Lake Taupō Protection Project Joint Committee Section A Decisions made under delegation Agenda item and resolutions Item 4 - Minutes of Previous Meeting Meeting date: 30 November 2018 THAT the Minutes of the Lake Taupō Protection Project Joint Committee meeting of 17 September 2018 be received and approved as a correct record. Item 5 - Review of Regional Plan section 3.10: Lake Taupo Catchment THAT the report Review of Regional Plan section 3.10: Lake Taupō Catchment Doc # dated 21 November 2018) be received.

4 Page 4 Lake Taupō Protection Project Joint Committee OPEN MINUTES Minutes of a meeting of the Lake Taupō Protection Project Joint Committee held at the premises of Taupō District Council, 107 Heuheu Street, on 30 November 2018 at 11.04am. Members present: Waikato Regional Council Cr K Hodge Taupō District Council Cr J Williamson Crown Representatives S Lewis Ministry for the Environment Tūwharetoa Māori Trust Board T Kingi M Nepia Lake Taupō Protection Trust Trustees and Staff Ministry for Primary Industries Ministry for the Environment Taupō District Council Staff Waikato Regional Council Staff Public In Attendance: M Peck - Manager G Morgan Senior Policy Analyst T Bennetts Principal Analyst T Wood Policy Advisor A McLeod Section Manager Upper Waikato/Taupō U Treblico Principal Strategic Advisor T Bio Democracy Advisor J Penton J Reeve Doc #

5 Page 5 Minutes of Lake Taupō Protection Project Joint Committee Meeting 30 November 2018 Chair Kingi opened the meeting with a karakia. Apologies Agenda item 1 Apologies were received from Cr White, Cr Jollands and Laura-Kate Petersen. M Nepia moved/ Cr K Hodge seconded LTJC18/21 THAT the apologies of Cr White, Cr Jollands and Laura-Kate Petersen be accepted. LTJC18/21 Confirmation of Agenda Agenda Item 2 S Lewis moved/m Nepia seconded LTJC18/22 THAT the agenda of the meeting of the Lake Taupō Protection Project Joint Committee of 30 November 2018, as circulated, be confirmed as the business for the meeting. LTJC18/22 Disclosures of Interest Agenda Item 3 There were no disclosures of interest. Minutes of Previous Meeting Agenda Item 4 Doc Cr J Williamson moved/cr K Hodge seconded LTJC18/23 RESOLVED THAT the Minutes of the Lake Taupō Protection Project Joint Committee meeting of 17 September 2018 be received and approved as a correct record. LTJC18/23 Review of Regional Plan section 3.10: Lake Taupō Catchment (Agenda item 5) Doc Principal Strategic Advisor (U Treblico) provided a powerpoint presentation (Doc # ) to support the report which updated the Committee on the review of the Regional Plan section 3.10: Lake Taupō Catchment, and on a science workshop to support the review. Doc # Page 2

6 Page 6 Minutes of Lake Taupō Protection Project Joint Committee Meeting 30 November 2018 During discussion the following points were noted: The Committee understood that once the Overseer version noted within the Taupō Waters section of the Regional Plan expired, it could not be used again. This gave strong direction on where Committee would need to be in the future. Staff took the Committee through the breakdown of issues resulting from inadequate on-site domestic sewage systems. It was noted that existing systems had been in place for a long time. There had been work undertaken in Hatape which identified that there were traces of nitrogen but at a low level. If a change of sewage systems was required, it would be extremely expensive. At this stage staff could find no scientific justification for a change. What was required was a management system in place in terms of inspection. There had been previous attempts at conducting inspections but these had been ineffective. Staff thought that implementation of a new inspection management system should be explored. Staff noted that the effects of inadequate on-site wastewater systems triggered a health issue rather than a nitrogen management issue. M Nepia out of meeting at 11.32am. Staff explained they would be notifying an intention to review the Regional Plan (in part) before 20 December 2018, in that they would need to notify the new version with the new rules prior to the expiration of the current overseer version. The rest of the plan would be notified for review at a later date. A member asked what the implication for Taupō District Council would be in terms of the Regional Plan review. Staff responded that there are no specific implications foreseen at this stage, but encouraged joint participation with the Taupō District Council in order to get the best rules possible. A member noted their concern about the future for the ratepayers. The member elaborated that if there were any signs that the science produced inaccurate data then the time to act was now. Staff assured the Committee that the science was reliable based on the best methods to hand. A member noted the need for dialogue with the public so that they re kept informed. Members also noted pathogens are the main things to keep an eye on in the disposal system. Lake Taupō Protection Trust Manager M Peck addressed the Committee. It was noted that there was a vehicle in place via the Trust s communications plan which would be used as a tool to communicate with the public. It was also noted that the Lake Taupō Protection Trust received a request from Waikato Regional Council seeking $25,000 to fund a research project to determine the impact of the cap on farmers. Waikato Regional Council advised the Lake Taupō Protection Trust that they have the funding available to undertake the research. The Trust was in general support of the research having an interest in the Catchment. However, the requirements for funds did not align with the Trust s research criteria which was relevant in terms of spending trust funds. The Trust deferred this decision and requested guidance from Lake Taupō Protection Project Joint Committee as an exception from the criteria. Staff advised the need to think about purposes for which money was collected. One of the very clear statements made in setting up the public Doc # Page 3

7 Page 7 Minutes of Lake Taupō Protection Project Joint Committee Meeting 30 November 2018 M Nepia in 11.54am fund was that could not be applied to business as usual for any of the agencies associated with the project. The question therefore, was whether the Committee felt there was some wider benefit in recommending to partners and seeking their views on whether it would be an appropriate use of funds given the earlier position. It was suggested that this matter could come back to the Committee as a formal item. The Crown saw benefit and also a dilemma in the lack of fit with the funding criteria. Staff would need to look at required approvals and whether a recommendation would be put to all partners. The Committee noted the request had not gone to Taupō District Council. The Waikato Regional Council could fund this itself but it would be useful to establish if there were research funds available. Staff stated that it was intended that the research would be completed between February and April 2019 with a total funding requirement of $50,000. Staff noted that retrospectively, the Committee could fund this research should that be necessary. Partners who funded this would be acknowledged in the research report. This would indicate partner support. Staff suggested that the Trust could assist with the provision of a formal item for inclusion in the next Committee agenda for the March 2019 Committee meeting. The Crown noted it would be good to know what we would be trading this for for instance, what would the Committee be missing out on if they were to fund this. The Trust was uncertain how much funding this would require to cover costs until June 2021 so financial planning would need to include adequate margins. The Committee would like to see more information on this including the risks and benefits inherent in the provision of funding. Waikato Regional Council staff will draft a report for the March meeting. The Trust will provide more information regarding its future funding requirements and the Official Working Party will draw up an appropriate recommendation to the Committee for the Lake Taupō Protection Project Joint Committee meeting in March Cr K Hodge moved/cr J Williamson seconded LTJC18/24 RESOLVED THAT the report Review of Regional Plan section 3.10: Lake Taupō Catchment Doc # dated 21 November 2018) be received. LTJC18/24 Resolution to Exclude the Public Agenda item 6 Cr K Hodge moved/m Nepia seconded LTJC18/25 THAT the public be excluded from the following parts of the meeting: Doc # Page 4

8 Page 8 Minutes of Lake Taupō Protection Project Joint Committee Meeting 30 November 2018 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each matter to be considered 7 Public Excluded minutes Lake Taupo Protection Project Joint Committee meeting 17 September 2018 Reason for passing this resolution in relation to each matter Good reason to withhold exists under Section 7. Ground(s) under section 48(1) for the passing of this resolution That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a) 8 Update on monitoring of LTPT Nitrogen reduction agreements remedial planting requirements. Good reason to withhold exists under Section 7. That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a) This resolution is made in reliance on sections 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 7 of that Act, which would be prejudiced by the holding of the relevant part of the proceedings of the meeting in public are as follows: Item No Interest 8 Protect the privacy of natural person including that of deceased natural persons (Section 7(2)(a)) 7 Maintain legal professional privilege (Section 7(2)(g)) 7 Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (Section 7(2)(i)) Meeting closed at: 12.15pm. Doc LTJC18/25 Doc # Page 5

9 Page 9 Section A Decisions made under delegation Agenda item and resolutions Decision of Strategy and Policy Committee Meeting date: 4 December 2018 Item 9 - Mandatory change to the Waikato Regional Policy Statement THAT the report Mandatory Change to the Waikato Regional Policy Statement (Doc # dated 07 November 2018) be received. Item 4 - Update on communications and engagement THAT the verbal report "Update on communications and engagement" be received. Item 10 - Regional growth management and regional relationships update THAT the report 'Regional growth management and relationships update' (Doc # dated 15 November 2018) be received. Briefing on Mycoplasma bovis management programme RESOLVED THAT the report 'Briefing on Mycoplasma bovis management programme' (Doc# dated 27 November 2018) and the verbal presentation by John Penry be received. Item 5 - Endorsement of the Regional Public Transport Plan THAT the report Endorsement of the Regional Public Transport Plan (Doc # dated 26 November 2018) be received, and Item 6 Youth Concession THAT the report Youth Concession (Doc # dated 26 November 2018) be received. Item 8 - Biosecurity 2025 Implementation Briefing from Biosecurity New Zealand THAT the report Biosecurity 2025 Implementation Briefing from Biosecurity New Zealand (Doc# dated 27 November 2018) and the verbal presentation by Andrew Bell be received. Report of the Biodiversity Collaborative Group THAT the report 'Report of the Biodiversity Collaborative Group' (Doc # dated 14 November 2018) be received.

10 Page 10 Resource Management Reform - Upcoming Amendments THAT the report 'Resource Management Reform - Upcoming Amendments' (Doc dated 19 November 2018) be received. Your Environment - What matters? Survey THAT the report 'Your Environment - What Matters? Survey" (Doc# dated 16 November 2018) be received. Waikato Regional Cycle Trails Network Programme Business Case Endorsement THAT the report Waikato Region Cycle Trails Network Programme Business Case Endorsement (Doc # dated 15 November 2018) be received, and that the proposal to endorse the recommendations of the Waikato Region Cycle Trails Network Programme Business Case 2018 lie on the table until the 12 December 2018 Council meeting for consideration. Section B Recommended to Strategy and Policy Committee Agenda Item and recommendations Item 9 - Mandatory change to the Waikato Regional Policy Statement RECOMMENDED THAT in accordance with the requirements of the National Policy Statement on Urban Development Capacity 2016, Council amend the Waikato Regional Policy Statement to include a new Objective Minimum housing targets for the Waikato Future Proof sub-region, as set out in the following table: Area Minimum Targets (number of Dwellings) Short to Medium 1-10 years ( ) Long term years ( ) Total Hamilton City 13,300 23,600 36,900 Waipa District 5,700 8,200 13,900 Waikato District 7,100 12,300 19,400 Future Proof sub-region 26,100 44,100 70,200 THAT in considering the adoption of the targets into the Waikato Regional Policy Statement Council notes that the targets were derived in accordance with the methodology endorsed by the Ministry for the Environment; and that Council believes that there have been, and will continue to be, ongoing influences that are likely to cause numbers in excess of those calculated.

11 Page 11 Item 5 - Endorsement of the Regional Public Transport Plan THAT, having considered the recommendation from the Regional Public Transport Plan (RPTP) Hearing Committee in respect to the proposed accessibility concession, the Waikato Regional Council: include a new 100 percent accessibility fare concession in the Waikato Regional Public Transport Plan, noting the potential financial implications and that an adjustment to the Annual Plan budget is required to fund the concession. confirm the eligibility criteria and supporting policy for the accessibility concession as outlined in Clause 28 and Clause 29 of the report Endorsement of the Regional Public Transport Plan (Doc # dated 26 November 2018). THAT the Committee endorse the Regional Public Transport Plan Hearing Committee Decisions Report (Doc # ) and the final Waikato Regional Public Transport Plan (Doc # ) and recommend both documents to Council for formal adoption. Item 6 - Youth Concession THAT an initial block of work to scope the Business Case, at an estimated cost of $5,000 be completed and reported back to the Committee. Item 6 - Youth Concession THAT an initial block of work to scope the Business Case, at an estimated cost of $5,000 be completed and reported back to the Committee. THAT subject to the NZ Transport Agency (NZTA) confirmation of enhanced funding, Waikato Regional Council lead the preparation of a Business Case for submission to NZTA for the implementation of a Free Youth (<18 years) concession fare in Hamilton City as outlined in the report Youth Concession (Doc # dated 26 November 2018). THAT implementation of the Business Case, if successful and completed, be subject to a consultative process with Hamilton city residents. THAT subject to the NZ Transport Agency (NZTA) confirmation of enhanced funding, Waikato Regional Council lead the preparation of a business case for submission to NZTA for the implementation of a Free Youth (<18 years) concession fare in Hamilton City as outlined in the report Youth Concession (Doc # dated 26 November 2018).

12 Page 12 Minutes of Strategy & Policy Committee meeting 4 December Strategy & Policy Committee OPEN MINUTES Date: Location: Members Present Tuesday, 4 December 2018, 9:32 am Council Chamber Waikato Regional Council 401 Grey Street Hamilton East Bob Simcock (Chair) Fred Lichtwark Jane Hennebry Stuart Husband Stuart Kneebone Kataraina Hodge Russ Rimmington Hugh Vercoe Dal Minogue Jennie Hayman (from 9.40am) Kathy White Barry Quayle In Attendance Staff Vaughan Payne, Chief Executive Officer Tracey May, Director Science and Strategy Mike Garrett, Chief Financial Officer M Poole - Democracy Advisor

13 Page 13 Minutes of Strategy & Policy Committee meeting 4 December Apologies SPC18/66 Moved by Cr B Quayle Seconded by Cr R Rimmington RESOLVED THAT the apology received from Cr A Livingston be accepted. SPC18/67 Moved by Cr K White Seconded by Cr R Rimmington RESOLVED THAT the apology received from Cr T Mahuta be accepted. 2. Confirmation of Agenda SPC18/68 Moved by Cr F Lichtwark Seconded by B Quayle RESOLVED THAT the agenda of the meeting of the Waikato Regional Council of, as circulated, be confirmed as the business for the meeting, noting that the order of items may be changed to accommodate timing for external visitors/presenters. 3. Disclosures of Interest There were no disclosures of interest. 4. Mandatory change to the Waikato Regional Policy Statement (Agenda Item 9) Manager, Integration and Infrastructure (M Tamura) presented the report. The report advised of a mandatory change to the Waikato Regional Policy Statement (WRPS) as required by the National Policy Statement on Urban Development Capacity 2016 (NPS-UDC). The change to the WRPS related to the inclusion of targets for sufficient, feasible development capacity for housing; and to propose the minimum targets to be included in the WRPS for the high-growth urban areas of the Future Proof sub-region. Arising out of questions, responses and discussion the following points were noted: - the figures are aspirational feasibility development targets developed in accordance with Ministry for the Environment guidance. Regular Long Term Plan reviews will update on the ground projections and include knowledge about market based developments that will help inform decisions about infrastructure requirements. Arrive Cr J Hayman 9.40am

14 Page 14 Minutes of Strategy & Policy Committee meeting 4 December amending the WRPS to include these minimum targets is a requirement of the NPS - UDC and therefore the change does not procced through a Resource Management Act 1991, Schedule 1 process. - Many councillors expressed the view that the figures were likely to be underestimates of potential household numbers. - Staff noted that once the most recent census information becomes available, the figures may need to be revisited and updated. SPC18/69 Moved by Cr B Quayle Seconded by Cr R Rimmington RESOLVED THAT the report Mandatory Change to the Waikato Regional Policy Statement (Doc # dated 07 November 2018) be received. SPC18/70 Moved by Cr J Hayman Seconded by Cr R Rimmington RECOMMENDED THAT in accordance with the requirements of the National Policy Statement on Urban Development Capacity 2016, Council amend the Waikato Regional Policy Statement to include a new Objective Minimum housing targets for the Waikato Future Proof sub-region, as set out in the following table: Minimum Targets (number of Dwellings) Area Short to Medium Long term Total 1-10 years ( ) years ( ) Hamilton City 13,300 23,600 36,900 Waipa District 5,700 8,200 13,900 Waikato District 7,100 12,300 19,400 Future Proof sub-region 26,100 44,100 70,200 SPC18/71 Moved by Cr B Quayle Seconded by Cr K White RECOMMENDED THAT in considering the adoption of the targets into the Waikato Regional Policy Statement Council notes that the targets were derived in accordance with the methodology endorsed by the Ministry for the Environment; and that Council believes that there have been, and will continue to be, ongoing influences that are likely to cause numbers in excess of those calculated.

15 Page 15 Minutes of Strategy & Policy Committee meeting 4 December Update on communications and engagement (Agenda Item 4) A verbal update was provided to the Committee on communications activities, issues and actions by Manager Communications and Engagement (N Crisp). The report provided information on digital communications activity during the previous six-week period, noting that: - there have been over 9,000 Facebook hits, which is comparable with large urban territorial authorities. Issues of interest included walkway platform damage (Ngatea), the Hamilton-Auckland passenger rail debate and the refloating of a stranded boat. - on the Council website the most hits were on the topics of rates and rivers/rainfall pages. Arising out of questions, responses and discussion the following points were noted: - concern raised that the effluent into a waterway clip adds to the overall negative view of farming activities and grows the urban/rural divide. It was noted that all attempts are made to ensure that fairness of reporting occurs - In response to a question on drone operation, and regulatory responsibilities, it was noted that this may be useful information to place on Council s website. SPC18/72 Moved by Cr B Simcock Seconded by Cr S Kneebone RESOLVED THAT the verbal report "Update on communications and engagement" be received.

16 Page 16 Minutes of Strategy & Policy Committee meeting 4 December Regional growth management and regional relationships update (Agenda Item 10) Manager, Integration and Infrastructure (M Tamura) presented the report on key urban growth management activities and regional relationships. Key matters highlighted were: - Future Proof and the implementation of the NPS-UDC minimum housing targets. - the Hamilton to Auckland Corridor Spatial Plan noting that it is intended to have a highlevel spatial plan and confirmed list of 20 priority projects identified by the end of Overview of Waikato Plan progress - the work of the Upper North Island Strategic Alliance (UNISA)in regard to the upper North Island supply chain, and also the work on an inter-regional marine pest management pathway plan. - An overview of district planning activities around the region Arising out of questions, responses and discussion the following points were noted: - concern expressed that the location of the Te Awa Lakes development is a former dump and that if the special housing development proposal goes ahead, the project will get the green light and bypass all the normal land use suitability scrutiny and fit for purpose processes. - WRC released its new stormwater guidelines in July What has been done/can be done to ensure that the Future Proof Strategy takes account of best practice stormwater management in sensitive areas? - Discussion was had in regard to clarity around stormwater management and how Council can influence better stormwater, drainage, and setback practices. Councils newly developed Stormwater Guidelines were discussed, with members requesting the staff ensure that these are applied as strongly as possible across the region. - In respect to Waikato District Council it was noted that WRC is working closely with the district council in regard to natural hazards and climate change provisions, and staff reminded councillors that these two district plan topics will be notified for comment early next year. SPC18/73 Moved by Cr J Hayman Seconded by Cr B Quayle RESOLVED THAT the report 'Regional growth management and relationships update' (Doc # dated 15 November 2018) be received. 7. Briefing on Mycoplasma bovis management programme A verbal briefing on New Zealand's Mycoplasma bovis management programme was given by John Penry, a veterinarian on secondment to Ministry of Primary Industries who is assisting with technical advice in regard to on-farm recovery.

17 Page 17 Minutes of Strategy & Policy Committee meeting 4 December Arising out of John Penry s briefing, questions, responses and discussion the following points were noted: - Mycoplasma bovis is a bacterial disease affecting all ages and breeds of dairy and beef cattle. It infects multiple sites in an animal and is not treatable or curable. - it is internationally widespread and New Zealand was one of the last countries to get the disease. NZ is the only country attempting to eradicate the disease at an estimated cost of $800-$900 million over 10 years. - Mycoplasma bovis is a difficult disease to detect/confirm an infection. A multi-pronged approach is being used via two types of tests being used more than once, on both the animals and milk and on sufficient numbers of animals per site. One of the tests is good at identifying that an animal is not infected. - A Notice of Direction is issued under the Biosecurity Act and restricts all stock movements on that property while testing and confirmation of whether or not the disease is present is undertaken. This information is not publicly available. - If presence of the disease is confirmed a Restricted Place Notice is issued and is displayed at the entrance to the property. Infected animals are sent to slaughter and there is a cleaning/disinfection programme undertaken on the property together with a 45 day no animals period, before the farm can resume business as usual. - of the 13 North Island properties confirmed as having the disease or on the point of confirmation, ten (10) are farms rearing animals for the beef market. - the NAIT animal tagging/tracing system is only as good as the accuracy of the information entered by every person responsible for recording animals and their movements. - unlike many overseas countries, NZ has high numbers and frequency of stock movements throughout the country. In August 2017, one month after the disease had first been identified, there were 13,200 separate animal movements recorded through the NAIT system. Best estimates are that up to 20 percent of movements are not recorded, which creates significant traceability challenges. - good cleaning/disinfection practices should be a normal part of farming and farm visitor activities to help limit the spread of any number of diseases (for example salmonella) and pests. SPC18/74 Moved by Cr B Simcock Seconded by Cr S Kneebone RESOLVED THAT the report 'Briefing on Mycoplasma bovis management programme' (Doc# dated 27 November 2018) and the verbal presentation by John Penry be received.

18 Page 18 Minutes of Strategy & Policy Committee meeting 4 December Endorsement of the Regional Public Transport Plan (Agenda Item 5) Chief Financial Officer (M Garrett) and Senior Policy Advisor, Transport and Infrastructure (V Kuo) presented the report, noting the steps undertaken to prepare the Waikato RPTP. The key changes made to the RPTP as a result of the submissions and hearings process included: - greater emphasis around the provision of walking and cycling infrastructure at key transport hubs - ensuring the provision of bike racks on buses for regional and satellite services - supporting the investigation of extending free travel periods for SuperGold card users - recommending a disability concession for consideration by Council; and - introducing new performance measures to provide greater focus on bus safety. With respect to the recommendation to introduce a fare concession for persons with a disability, it was noted that submitter Joy Ho will speak to her submission and supporting petition, with Councillor Geoff Taylor from Hamilton City Council also speaking. Letters of support for the new fare concession were tabled from: - Gerri Pomeroy, National President Disabled Person s Assembly (NZ) Inc; and - Dr Richard Vipond, Medical Officer of Health, Public Health, Waikato District Health Board. The Team Leader Customer Focus (S Marinkovich) from the Public Transport Centre presented more detail on the proposed fare concession, noting that the meaning of the terms impairment, disability and transport disability were outlined and that the concession be referred to as an accessibility concession to better explain its intended purpose. With respect to the eligibility criteria, provision has been made for discretion to be exercised on a case by case basis where an individual s circumstances may not fully align with the eligibility criteria but meet the intent of the policy. The estimated costs have been based on a 100 percent concession scenario. Arising out of questions and discussion the following point was noted: - with respect to the SuperGold card travel period investigation, this would have financial implications and the findings need to be reported back to the Committee for further consideration. Joy Ho presented her submission and supporting petition. She highlighted: - the reasons why an accessibility concession matters to people with a transport disability including social inclusion, employment opportunities, freedom of movement, less congestion, increased bus patronage and greater accessibility; - other cities and locations that provide similar concessions including Melbourne and SE Queensland in Australia; Ms Ho noted that the adoption, by Council, of this concession would make Waikato one of the leading regions in the country in validating social responsibility.

19 Page 19 Minutes of Strategy & Policy Committee meeting 4 December Councillor Geoff Taylor from Hamilton City Council, speaking in support of the proposed new concession advised that: - Hamilton City Council endorsed their position/support for a 100 percent disability concession (11 votes for/1 against). People with a transport disability depend on public transport and are often not able to earn big incomes, with the cost of fares adding up over time. - this proposal will increase opportunities for people with disabilities to participate in activities/the community; and for the Waikato region to demonstrate real leadership in social responsibility and improved quality of life experiences. Arising out of questions, responses and discussion the following points were noted: - a member queried whether the concession could be applied for off peak times, given that many services are already at capacity/overloaded during peak travel times and to reduce the overall cost to the ratepayer of the concession. - In response it was noted that many people with disabilities need to be able to get to/from work like everyone else. - has the issue of accompanying caregivers been raised/considered? It has not been identified as key issue to date, however it can be considered in the future, and potentially via the case by case discretion provisions. - the issue of potentially extending the SuperGold card free travel times will be investigated further. - the proposed RPTP has been through a full public consultation process. The estimated cost of the accessibility concession is $75,000 per annum which does not trigger the significance criteria to require a wider special consultative process to be undertaken. - concern expressed that from a ratepayer s perspective the cost of the concession is in addition to the five percent fare increase proposed. SPC18/75 Moved by Cr B Simcock Seconded by Cr R Rimmington RESOLVED THAT the report Endorsement of the Regional Public Transport Plan (Doc # dated 26 November 2018) be received, and

20 Page 20 Minutes of Strategy & Policy Committee meeting 4 December RECOMMENDED THAT, having considered the recommendation from the Regional Public Transport Plan (RPTP) Hearing Committee in respect to the proposed accessibility concession, the Waikato Regional Council: (a) include a new 100 percent accessibility fare concession in the Waikato Regional Public Transport Plan, noting the potential financial implications and that an adjustment to the Annual Plan budget is required to fund the concession. (b) confirm the eligibility criteria and supporting policy for the accessibility concession as outlined in Clause 28 and Clause 29 of the report Endorsement of the Regional Public Transport Plan (Doc # dated 26 November 2018). Cr J Hennebry recorded her vote against the motion Cr J Hayman abstained from voting SPC18/76 Moved by Cr R Rimmington Seconded by Cr H Vercoe RECOMMENDED THAT the Committee endorse the Regional Public Transport Plan Hearing Committee Decisions Report (Doc # ) and the final Waikato Regional Public Transport Plan (Doc # ) and recommend both documents to Council for formal adoption. 9. Youth Concession (Agenda Item 6) Chief Financial Officer (M Garrett) presented the report, which responds to a request from Hamilton City Council, that Waikato Regional Council lead the preparation of a business case for submission to the New Zealand Transport Agency for the implementation of 'Free Youth' (<18 years) concession fare in regard to public transport within Hamilton City. Councillor Geoff Taylor and Robyn Denton, City Transportation Manager, from (Hamilton City Council) spoke to the request, noting that the proposal: - has the potential to reduce car-based travel to/from school and in turn reduce peak congestion on the road network. - would provide increased mobility for youth while avoiding the need to drive (and find parking) or be driven in private vehicles. - would influence a positive change in public transport culture, and public perceptions, retaining customers and growing public transport usage. Hamilton City Council confirmed a contribution of $25,000 towards the cost of preparing the Business case that will require consideration by NZTA. The recommendation from Staff is that Council match this contribution from within existing budgets, and that an application for

21 Page 21 Minutes of Strategy & Policy Committee meeting 4 December enhanced funding from the NZ Transport Agency for the balance of funding, up to $200,000 be made. Arising out of questions, responses and discussion the following points were noted: - the Youth Concession proposal only applies to the Hamilton city area. Out of meeting Cr F Lichtwark 12.10pm - work is being done to investigate how the fare revenue lost from this Concession could be recouped. One option to be explored is the potential to charge for all day commuter fringe area street parking. Another issue to be addressed is public transport capacity at peak times, options might include additional buses, some buses being dedicated school services at the a.m. and p.m. peak times. These will be questions for the Business Case to work through. - In regard to a question around a potential trial it was noted there are risks with a trial/pilot approach, around factors like trying to assess the level of demand and capacity as any bad experiences will result in a negative view of any following service introduced. - if the Youth Concession is implemented, it is estimated that the likely cost of the increased capacity on the public transport network will be $2.5 to $3M, with the estimated local share funding being $600,000 to $800,000. Hamilton City Council has identified a new CBD fringe parking fee as one possible funding source. - concern expressed about the costs of preparing a full Business Case. Proposed that a preliminary block of work to confirm the scope of the Business Case at an estimated cost of approximately $5,000, might be a more prudent way to go, and the results of that would better inform any decision to proceed further. - It was clarified for members that if the business case were to be up to $200,00 and an enhanced Financial Assistance rate (FAR) was secured from NZTA of 75%, then the share of Waikato Regional Council would only be $25,000. Return to meeting Cr F Lichtwark 12.20pm SPC18/77 Moved by Cr J Hennebry Seconded by Cr K White RECOMMENDED THAT an initial block of work to scope the Business Case, at an estimated cost of $5,000 be completed and reported back to the Committee. The motion was put and declared lost Cr J Hennebry, Cr K White and Cr S Husband recorded their vote for the motion Cr F Lichtwark and Cr K Hodge abstained from voting SPC18/78 Moved by Cr B Simcock Seconded by Cr D Minogue

22 Page 22 Minutes of Strategy & Policy Committee meeting 4 December RESOLVED THAT the report Youth Concession (Doc # dated 26 November 2018) be received. SPC18/79 Moved by Cr R Rimmington Seconded by Cr S Kneebone RECOMMENDED THAT subject to the NZ Transport Agency (NZTA) confirmation of enhanced funding, Waikato Regional Council lead the preparation of a Business Case for submission to NZTA for the implementation of a Free Youth (<18 years) concession fare in Hamilton City as outlined in the report Youth Concession (Doc # dated 26 November 2018). SPC18/80 Amendment to the motion: Moved by Cr D Minogue Seconded by Cr J Hennebry RECOMMENDED THAT implementation of the Business Case, if successful and completed, be subject to a consultative process with Hamilton city residents. The amendment was put and declared lost on a show of hands 4 votes for/6 votes against the motion SPC18/81 The substantive motion as Moved by Cr R Rimmington Seconded by Cr S Kneebone RECOMMENDED THAT subject to the NZ Transport Agency (NZTA) confirmation of enhanced funding, Waikato Regional Council lead the preparation of a business case for submission to NZTA for the implementation of a Free Youth (<18 years) concession fare in Hamilton City as outlined in the report Youth Concession (Doc # dated 26 November 2018). Cr J Hennebry recorded her vote against the motion Cr F Lichtwark abstained from voting Departed from the meeting Cr S Husband and Cr J Hennebry Lunch adjournment 12.30pm/1.00pm Out of meeting Cr R Rimmington 1.00pm 10. Biosecurity 2025 Implementation Briefing from Biosecurity New Zealand (Agenda Item 8)

23 Page 23 Minutes of Strategy & Policy Committee meeting 4 December Andrew Bell from Biosecurity NZ joined the meeting provided information in regard to a refreshed strategic direction for Biosecurity NZ. It was noted that: - Biosecurity 2025 is a partnership between people, organisations, Māori and central, local and regional government, with the aim to make New Zealand s biosecurity system more resilient and future focussed to protect out taonga and NZ from pests and diseases. o the NZ biosecurity system faces increased risk from growth and diversity in trade and tourism, changing risk pathways, climate change, and pressure from established pests. o the five key programmes of Biosecurity 2025 Implementation Plan focus on exercising kaitiakitanga, creating a movement, collaboration in knowledge, building resistance, and enabling smart data. Return to meeting Cr R Rimmington 1.08pm Arising out of questions, responses and discussion the following points were noted: - in response to a question focussed on funding and support the presenters acknowledged that the history of biosecurity management and responsibilities has changed several times since the 1990s and has not always resulted in a co-ordinated approach. More recent reorganisations and changes have endeavoured to rectify that situation, however the reality is that there are limits to the amount of funding and other resources available and decisions have to be made around priorities at every level of responsibility - central Government right down to the individual. - concern expressed that some known pest issues such as wallabies are not prioritised/addressed when the numbers are relatively low, and it is only when the population reaches detectable proportions is the problem recognised. However, the cost to respond is then beyond the funding/resources available.

24 Page 24 Minutes of Strategy & Policy Committee meeting 4 December SPC18/82 Moved by Cr B Quayle Seconded by Cr S Kneebone RESOLVED THAT the report Biosecurity 2025 Implementation Briefing from Biosecurity New Zealand (Doc# dated 27 November 2018) and the verbal presentation by Andrew Bell be received. Depart from meeting Cr H Vercoe 1.30pm Out of meeting Cr R Rimmington 1.30pm 11. Report of the Biodiversity Collaborative Group Team Leader Policy Implementation (L Balsom) briefed the Committee on the Report of the Biodiversity Collaborative Group (BCG), which will inform the proposed draft National Policy Statement on Indigenous Biodiversity (NPSIB), noting that: - the findings and recommendations of the BCG should be taken seriously/given some weight. - The NPSIB is proposed to have a series of complementary and supporting measures that focus on a range of non-regulatory recommendations to achieve biodiversity outcomes. - key areas/issues that have implications for Council include climate change, significant Natural Areas (SNAs), geothermal SNAs, and the implications in regard to a change for the regional policy statement and regional plans. Arising out of questions, responses and discussion the following points were noted: - government has announced that the Biodiversity National Strategy will be reviewed. Expected to be an opportunity in early 2019 to input into that process. - In regard to the identification of SNAs in the region work is well advanced, with some 80 percent of SNAs identified via joint efforts between the council and most of the territorial authorities SPC18/83 Moved by Cr K Hodge Seconded by Cr K White RESOLVED THAT the report 'Report of the Biodiversity Collaborative Group' (Doc # dated 14 November 2018) be received. 12. Resource Management Reform - Upcoming Amendments Team Leader Policy Implementation (L Balsom) briefed the Committee on the Report on the proposed Resource Management Amendment Bill upcoming amendments, noting that:

25 Page 25 Minutes of Strategy & Policy Committee meeting 4 December The expected release date for stage one reforms will likely be December 2018, with a late January 2019 submission date. - Stage 2 amendments will build on current Government work priorities, including urban development, climate change and freshwater, and will be released late in Arising out of questions, responses and discussion the following points were noted: - the proposed amendments will undo several previous changes around who can become a party to consent proceedings/have rights to litigate. - differing views expressed about the potential negatives of allowing anyone to challenge consent applications with the associated time and cost implications; and the positives of re-opening consent applications to wider interested party and public scrutiny. - Staff will prepare a draft submission in response to the proposed amendments and bring this back to the Committee for input into the final submission.

26 Page 26 Minutes of Strategy & Policy Committee meeting 4 December SPC18/84 Moved by Cr S Kneebone Seconded by Cr B Quayle RESOLVED THAT the report 'Resource Management Reform - Upcoming Amendments' (Doc dated 19 November 2018) be received. 13. Your Environment - What matters? Survey Manager, Social and Economic Science (R Buckingham) presented the report, noting that the survey: - is undertaken every three years and for 2019 has been rebranded, has a new format and all the questions have been reviewed. - will measure people s environmental concerns and knowledge, their attitude to environmental regulations, personal and public environmental actions, environmental attitudes and satisfaction with the environment. - will principally be a telephone survey and needs to achieve an appropriate spread of representation across the whole region and the demographic range. Arising out of questions, responses and discussion the following points were noted: - under the section Concerns queried whether a question relating to toxins in your food could be included. Feedback/views expressed that this was a personal health issue rather than directly relevant to the environment. It was noted that the questions needed to be directly relevant to Council s statutory responsibilities Return to meeting Cr R Rimmington 2.12pm

27 Page 27 Minutes of Strategy & Policy Committee meeting 4 December SPC18/85 Moved by Cr D Minogue Seconded by Cr K Hodge RESOLVED THAT the report 'Your Environment - What Matters? Survey" (Doc# dated 16 November 2018) be received. Depart from meeting Cr F Lichtwark 2.15pm 14. Waikato Regional Cycle Trails Network Programme Business Case Endorsement Senior Policy Advisor (R Cook) requested that the report be taken as read and highlighted the following points: - there are a number of shared challenges including quality and consistency, ongoing stakeholder support, having a sustainable financial model and services providers and supporting services. o the proposed programme has three stages being to enhance and extend the trails, to grow service providers, and to develop capability and capacity. - the Programme Business Case recommended next steps are that council: o endorses the transformation scenario (as outlined in the report); o signs a Memorandum of Understanding (refer clause 27 of the report); o and that a transition group is convened and an agreed transition plan that covers amongst other matters governance, entity, people and administration is developed (refer clause 28 of the report); and o that a funding plan is agreed (refer clause 29 of the report) Arising out of questions, responses and discussion the following points were noted: - recognise and supportive of the need for some level of co-ordination, however questions remain as to whether this is the best management model. There is a need to further understand risks, as these may not as yet have been sufficiently explored and resolved.

28 Page 28 Minutes of Strategy & Policy Committee meeting 4 December need to ensure that all the individual members are onboard and being within the Te Waka umbrella may be prudent way to go. There are some risks with a new entity becoming the power over time and eroding individual members identify and confidence. - integrating the Waikato network with other regional networks should be part of the vision, once the region has it s own house in order. - concern that iwi are not yet at the table/involved. This would be a matter for the entity to take responsibility for. In conclusion, overall support for the intent of the proposal, however there are still a number of issues and concerns that need to be clarified and/or addressed before the recommendations contained in the WRCTN Programme Business Case 2018 can be endorsed. Requested that the item be included on the December Council agenda for further discussion, and in the interim staff would welcome further feedback and informal discussion with Councillors to assist with the responses/advice to be presented at the Council meeting. SPC18/86 Moved by Cr B Quayle Seconded by Cr S Kneebone RESOLVED THAT the report Waikato Region Cycle Trails Network Programme Business Case Endorsement (Doc # dated 15 November 2018) be received, and that the proposal to endorse the recommendations of the Waikato Region Cycle Trails Network Programme Business Case 2018 lie on the table until the 12 December 2018 Council meeting for consideration. Meeting closed 2.40pm Doc#

29 Page 29 Decision of Integrated Catchment Management Committee Meeting date: 5 December 2018 Section A Decisions made under delegation Agenda item and resolutions Item 4 - Confirmation of minutes of previous meeting - 10 October 2018 THAT the minutes of the previous Integrated Catchment Management Committee meeting of 10 October 2018 be accepted as a true and correct record, subject to the inclusion of the amendment outlined above. Item 5 - Lower Waikato Zone Plan for Adoption 1. That the report Lower Waikato Zone Plan for Adoption (Document# , dated 5 December 2018) is received. 2. That the plan Lower Waikato Zone Plan Final for Adoption (Document# , dated 9 November 2018) is received. Item 6 - Issues/Actions from Integrated Catchment Management Meetings THAT the report 'Issues/Actions from Integrated Catchment Management Meetings' (Document # dated 23 November 2018) be received for information. Item 7 - Integrated Catchment Management Groups of Activities Financial Status Report to end of October 2018 THAT the report Integrated Catchment Management Groups of Activities Financial Status Report to end of October 2018 (Document # dated 23 November 2018) be received. Item 8 - Fish passage improvement programme - covering report to November 2018 update THAT the report Fish passage improvement programme covering report to November 2018 update (Document # dated 23 November 2018) be received. Item Minutes of Upper Waikato Catchment Committee 1. THAT the report of the Upper Waikato Catchment Committee meeting held on 17 October 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted.

30 Page 30 Item Minutes of Lake Taupo Catchment Committee 1. THAT the report of the Lake Taupo Catchment Committee meeting held on 16 November 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted. Item Minutes of West Coast Catchment Committee 1. THAT the report of the West Coast Catchment Committee meeting held on 7 November 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted. Item Minutes of Central Waikato Catchment Committee 1. THAT the report of the Central Waikato Catchment Committee meeting held on 14 November 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted. Item Minutes of Waipa Catchment Committee 1. THAT the report of the Waipa Catchment Committee meeting held on 13 November 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted. Item Minutes of Coromandel Catchment Committee 1. THAT the report of the Coromandel Catchment Committee meeting held on 16 November 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted. Item Minutes of the Thames Valley Drainage Advisory Subcommittee 1. THAT the report of the Thames Valley Drainage Advisory Subcommittee meeting held on 26 November 2018 (Doc# ) be received, and the decisions in Section A of the report be noted. Item Minutes of Aka Aka Drainage Advisory Subcommittee 2. THAT the report of the Aka Aka Drainage Advisory Subcommittee meeting held on 12 October 2018 (Doc# ) be received, and the decisions in Section A of the report be noted. Item Minutes of Aka Aka Drainage Advisory Subcommittee 3. THAT the report of the Aka Aka Drainage Advisory Subcommittee meeting held on 9 November 2018 (Doc# ) be received, and the decisions in Section A of the report be noted.

31 Page 31 Item Waikato Central Drainage Subcommittee 4. THAT the report of the Waikato Central Drainage Advisory Subcommittee meeting held on 23 November 2018 (Doc# ) be received, and the decisions in Section A of the report be noted; and Item Minutes of Waihou Piako Catchment Committee THAT the verbal report of the Waihou Piako Catchment Committee Chair be received. Item Minutes of Lower Waikato Catchment Committee 1. THAT the report of the Lower Waikato Catchment Committee meeting held on 1 November 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted; and Section B Recommended to Integrated Catchment Committee Agenda Item and recommendations Item 5 - Lower Waikato Zone Plan for Adoption 3. The Lower Waikato Zone Plan is recommended to council for adoption. Item Minutes of Lower Waikato Catchment Committee THAT the Council adopt the Lake Waikare and Whangamarino Catchment Management Plan (Part One and Two), subject to inclusion of the Doug Edmeades report as an attachment to the Plan. Item Waikato Central Drainage Subcommittee 5. THAT the recommendations contained in Section B of the report of Waikato Central Drainage Advisory Subcommittee be adopted. Item Minutes of Lower Waikato Catchment Committee 3. THAT the following recommendation contained in Section B of the report be adopted: THAT the Lower Waikato Catchment Committee support the 2019/20 annual plan budget presented for $633, with the amendment to remove $55, from the Flood Protection Franklin District and $180, for capital loan repayments. THAT the Lower Waikato Catchment Committee recommends to the Council that the Section 128 Department of Conservation and Fish and Game weir review come to a publically notified process. The motion was put and lost. THAT the Integrated Catchment Management Committee notes the Lower Waikato Catchment Committee recommendation regarding the s128 review and ask that the likely high public interest be considered when making notification assessments.

32 Page 32 THAT the adoption of the Lower Waikato Catchment Management Plan lay on the table, and be considered by the Lower Waikato Catchment Committee once the minutes have been corrected and considered by the Integrated Catchment Committee and the Council.

33 Page 33 Integrated Catchment Management Committee OPEN MINUTES Date: Location: Wednesday, 5 December, 2018, 10:04 am Council Chamber Waikato Regional Council 401 Grey Street Hamilton East Members Present: Staff Present: Cr S Husband (Joint-Chair ICMC North in the Chair) Cr S Kneebone (Joint-Chair ICMC South) Cr F Lichtwark Cr D Minogue Cr J Hayman Cr K Hodge Cr K White S Yerex R Stokes B Hicks M Lumsden W Maag R Barton R Hicks J Sanford Cr T Mahuta (ex-officio Deputy Chairperson) G Ryan Acting Director, Integrated Catchment Management C Crickett Director, Integrated Catchment Management B Toohey Section Manager, Lower Waikato/Waipa/West Coast A McLeod Section Manager Upper Waikato/Taupo A Munro Section Manager Hauraki/Coromandel T Bio Democracy Advisor Doc #

34 Page 34 Minutes of the Integrated Catchment Management Committee 5 December 2018 SECTION A: UNDER DELEGATION FOR THE INFORMATION OF COUNCIL 1. Apologies Apologies were received from Cr A Livingston, Upper Waikato Catchment Committee Chair S Strang and Central Waikato Catchment Committee Chair M Moana-Tuwhangai. Cr Kneebone conveyed West Coast Catchment Committee Chair W Maag s apology for lateness. ICM18/71 Moved by: Cr S Husband Seconded by: Cr F Lichtwark RESOLVED THAT the apologies of Cr A Livingston, Upper Waikato Catchment Committee Chair S Strang and Central Waikato Catchment Committee Chair M Moana-Tuwhangai be accepted as well as West Coast Catchment Committee Chair W Maag s apology for lateness. 2. Confirmation of Agenda The Committee noted that Central Waikato Catchment Committee Deputy Chair Brendan Hicks asked that he be excused at 12pm for another appointment and if need be, have the Central Waikato Catchment Committee minutes moved forward in the agenda so that he could speak to them prior to departure. ICM18/72 Moved by: Cr K Hodge Seconded by: R Hicks RESOLVED THAT the agenda of the meeting of the Integrated Catchment Management Committee, as circulated, be confirmed as the business for the meeting. 3. Disclosures of Interest Cr S Husband disclosed that he was on the Hearings panel for the Subcommittee for Muggeridges Special Consultative process Hearings and Deliberations meeting. 4. Confirmation of minutes of previous meeting - 10 October 2018 An amendment with respect to Agenda item 11 Lake Waikare and Whangamarino Catchment Management Plan report on page 11 of the Integrated Catchment Management Committee agenda pack for 5 December 2018 was requested. It was noted that Robert Hicks Doc # Page 2

35 Page 35 Minutes of the Integrated Catchment Management Committee 5 December 2018 had seconded the motion and not Cr Minogue. Cr Minogue informed the Committee that he had actually abstained from voting on this particular item. ICM18/73 Moved by: Cr K Hodge Seconded by: Cr F Lichtwark RESOLVED THAT the minutes of the previous Integrated Catchment Management Committee meeting of 10 October 2018 be accepted as a true and correct record, subject to the inclusion of the amendment outlined above. SECTION B: FOR RECOMMENDATION TO COUNCIL 5. Lower Waikato Zone Plan for Adoption The Lower Waikato Zone Manager (S Lealand) presented the report to provide the committee with the updated Lower Waikato Zone Plan, which had been reviewed by the Lower Waikato Catchment Committee and recommended to the committee for adoption. During questions, answers and related discussion the following was noted: a staff action would be to update the Lower Waikato Zone Plan information on the Waikato Regional Council website so that it includes information regarding the Lake Waikere, Whangamarino and other relevant catchment plans. ICM18/74 Moved by: Cr Husband Seconded by: Cr Hayman RESOLVED 1. That the report Lower Waikato Zone Plan for Adoption (Document# , dated 5 December 2018) is received. 2. That the plan Lower Waikato Zone Plan Final for Adoption (Document# , dated 9 November 2018) is received. RECOMMENDED 3. The Lower Waikato Zone Plan is recommended to council for adoption. W Maag in meeting 10.16am Doc # Page 3

36 Page 36 Minutes of the Integrated Catchment Management Committee 5 December 2018 SECTION A: UNDER DELEGATION FOR THE INFORMATION OF COUNCIL 6. Issues/Actions from Integrated Catchment Management Meetings The Manager Business and Technical Services (G Ryan) presented the report to report back on the actions and issues discussed from the previous committee meeting held on 10 October A member noted the discussions with respect to the Coromandel zone reserves on page 110 of the Integrated Catchment Management Committee agenda of 5 December The Committee acknowledged the need to develop principles and guidelines to assist the Reserve Management and could look to Drainage committees for examples. ICM18/75 Moved by: Cr S Kneebone Seconded by: J Sanford RESOLVED THAT the report 'Issues/Actions from Integrated Catchment Management Meetings' (Document # dated 23 November 2018) be received for information. 7. Integrated Catchment Management Groups of Activities Financial Status Report to end of October 2018 The Manager Business and Technical Services (G Ryan) presented the report to provide the committee with the financial status of programmes and activities that fall within the scope of the committee. During questions, answers and related discussion the following was noted: The Chair of the Lower Waikato Catchment Committee reiterated a previous request for the committee to receive an update on the s128 review of the Whangamarino weir. ICM18/76 Moved by: M Lumsden Seconded by: S Yerex RESOLVED THAT the report Integrated Catchment Management Groups of Activities Financial Status Report to end of October 2018 (Document # dated 23 November 2018) be received. Doc # Page 4

37 Page 37 Minutes of the Integrated Catchment Management Committee 5 December Fish passage improvement programme - covering report to November 2018 update Manager Business and Technical Services (G Ryan) presented the report to provide the committee with a copy of the update on the Fish Passage Improvement Programme which was provided to the 20 November Finance Committee. During questions, answers and related discussion the following was noted: Cr D Minogue out of meeting at 10.23am The Committee noted the table of funding applications at point 20 on page 122 of the Committee agenda of 5 December Staff explained that the amount obtained thus far was positive. It was clarified projects were still in the funding phase. There was a six month delay on the commencement of the project and staff informed the Committee that the development of the Project Management Plan was priority at this stage. Staff further noted that whilst the project has been delayed, several items, as described on page 124 of the Integrated Catchment Management Committee agenda of 5 December 2018, have been bought in these being external to the initially designed project, but will contribute to the outcome sought. Cr D Minogue in meeting at 10.27am Discussion ensued after a member questioned whether the fish pumps were fit for purpose. Staff noted the discussion. The member noted the extra costs of the pumps to the zones and that he considered that there was no known fish friendly pump that was suitable for the preservation of the larger native species. ICM18/77 Moved by: Cr F Lichtwark Seconded by: R Stokes RESOLVED THAT the report Fish passage improvement programme covering report to November 2018 update (Document # dated 23 November 2018) be received. The Committee adjourned at 10.49am and reconvened at 10.53am. 9. Catchment Committee Meetings 9.1 Minutes of Upper Waikato Catchment Committee Upper Waikato Catchment Committee Deputy Chair (R Stokes) outlined the meeting of 17 October Points to note were: Cr T Mahuta in meeting at 10.55am Doc # Page 5

38 Page 38 Minutes of the Integrated Catchment Management Committee 5 December 2018 Staff noted that a lite review of the Zone Plan had been presented to the Upper Waikato Catchment Committee. Staff explained that the Zone Plan had been adopted by the Upper Waikato Catchment Committee subject to amendments to the narrative of the plan. These amendments would be provided by their iwi partners, Raukawa and Te Arawa River Iwi Trust and it was understood that the narrative would not change the Zone Plan itself. This therefore required that the recommendation from the Upper Waikato Catchment Committee be left to lie on the table until these updates were provided. Cr F Lichtwark out of meeting 10.56am A member noted that landowners had received a flyer advising of a helicopter-borne electromagnetic survey that would be carried in the Reporoa basin north of Homestead Road and surrounding uplands in January/February Information documents were supplied and tabled at the meeting (Doc# ). The members noted that Taupo office staff had no knowledge of this Waikato Regional Council (part) funded exercise and felt communication could be improved. ICM18/78 Moved by: R Stokes Seconded by: S Yerex RESOLVED 1. THAT the report of the Upper Waikato Catchment Committee meeting held on 17 October 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted. 9.2 Minutes of Lake Taupo Catchment Committee Lake Taupo Catchment Committee Chair (S Yerex) outlined the meeting of 16 November Points to note were: The Lake Taupo Catchment Committee supported and would fund a workshop to go through the new Stormwater Management Guidelines for the Waikato Region. ICM18/79 Moved by: S Yerex Seconded by: Cr Husband RESOLVED 1. THAT the report of the Lake Taupo Catchment Committee meeting held on 16 November 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted. Doc # Page 6

39 Page 39 Minutes of the Integrated Catchment Management Committee 5 December Minutes of West Coast Catchment Committee West Coast Catchment Committee Chair (W Maag) outlined the meeting of 7 November ICM18/80 Moved by: W Maag Seconded by: Cr Kneebone RESOLVED 1. THAT the report of the West Coast Catchment Committee meeting held on 7 November 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted. 9.4 Minutes of Central Waikato Catchment Committee Central Waikato Catchment Committee Deputy Chair (B Hicks) outlined the meeting of 14 November Points to note were: The Committee were referred to page 168 of the Integrated Catchment Management Committee agenda of 5 December Under agenda item 6 - Issues/Actions from previous central Waikato Catchment committee meetings, the Committee noted that the second line of the second bullet point needed to be corrected in that there was a typo namely j:lkj: which needs to be deleted. Subject to this change, Deputy Chair Hicks was happy to confirm these minutes as a true and correct record. Cr F Lichtwark in meeting at 11.02am ICM18/81 Moved by: B Hicks Seconded by: J Sanford RESOLVED 1. THAT the report of the Central Waikato Catchment Committee meeting held on 14 November 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted. 9.5 Minutes of Waipa Catchment Committee Waipa Catchment Committee Chair (R Barton) outlined the meeting of 13 November Points to note were: The Committee had received funding for hill country land. Doc # Page 7

40 Page 40 Minutes of the Integrated Catchment Management Committee 5 December 2018 ICM18/82 Moved by: R Barton Seconded by: Cr K Hodge RESOLVED 1. THAT the report of the Waipa Catchment Committee meeting held on 13 November 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted. SECTION B: FOR THE RECOMMENDATION OF COUNCIL 9.6 Minutes of Lower Waikato Catchment Committee Integrated Catchment Management Committee Co-Chair (North) Cr S Husband addressed the Committee in relation to his proposed approach to a further request to have the Dr Edmeades report attached to the Lake Waikare Whangamarino Catchment Management Plan. Background context was provided from Lower Waikato Catchment Committee (LWCC) Chair (M Lumsden) and by way of round table discussion with respect to the (below) resolution of the Catchment Committee at their August meeting. The recommendation had been discussed through the October meeting of Integrated Catchment Committee and adopted at Council. The Catchment Committee revisited the wording of their recommendation when confirming the correctness of their August minutes at their next meeting. As the recommendation had been approved by Council, Cr Husband noted that it was appropriate that Council further consider that recommendation and a procedural motion under Standing Orders 24.2 (e) was provided for consideration. During questioning, it was declared by M. Lumsden that the committee sought attachment, rather than the listing of the report title within the reference section. The attachment, or inclusion as an appendix, had been approved by Council. ICM18/83 Moved by: Cr S Husband Seconded by: M Lumsden RECOMMENDED Procedural Motion - Under Standing Order 24.2 (e) That the following decisions be referred to the relevant Committee (Council), noting application of Standing Order 23.6 (Revocation or alteration by recommendation in report). THAT the following resolution (WRC18/336) approved at the 25 October 2018 Council meeting: THAT The Committee confirms the recommendation of the Lower Waikato Catchment Committee for the inclusion of the report Lake Waikare and Whangamarino Catchment Plan a report prepared for Primary Stakeholders Catchment Trust, Dr D C Edmeades and Mr F Doc # Page 8

41 Page 41 Minutes of the Integrated Catchment Management Committee 5 December 2018 Philips as an appendix to the Lake Waikare and Whangamarino Catchment Management Plan. be amended to read as follows THAT the Council adopt the Lake Waikare and Whangamarino Catchment Management Plan (Part One and Two), subject to inclusion of the Doug Edmeades report as an attachment to the Plan. Cr T Mahuta voted against the motion. Lower Waikato Catchment Committee Chair (M Lumsden) outlined the meeting of 1 November Points to note were: The Committee focused on Item 10 Zone Status Report. The Committee noted the discussion within the LWCC with respect to the status of the Whangamarino Weir Section 128 consent review process and process for notification. The Committee raised differing views with respect to conveying LWCC s views on the public notification of the Section 128 consent review process. Following further discussion, the Committee decided to park for consideration at a later time in the meeting. A member directed the Committee to page 189 of the Integrated Catchment Management Committee agenda 5 December 2018 with respect item 4 Public Forum speaker Jim Cotman. The member noted no further discussion would be required at Integrated Catchment Management Committee regarding this matter. This was a discussion for iwi to have with the LWCC and the member intended to follow this up. SECTION A: UNDER DELEGATION FOR THE INFORMATION OF COUNCIL 9.7 Minutes of Coromandel Catchment Committee Coromandel Catchment Committee Chair (J Sanford) outlined the meeting of 16 November Points to note were: B Hicks out of meeting 11.43am. Chair Sanford noted the issue of timeliness of minutes availability. The impact of postal service delivery timeframes was impacting those who sought hard copies ahead of a meeting. D Minogue out 11.46am. ICM18/84 Moved by: J Sanford Seconded by: Cr S Husband RESOLVED Doc # Page 9

42 Page 42 Minutes of the Integrated Catchment Management Committee 5 December THAT the report of the Coromandel Catchment Committee meeting held on 16 November 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted. SECTION B: FOR RECOMMENDATION TO COUNCIL Integrated Catchment Management Committee Co-Chair (North) Cr S Husband moved a motion to receive all of the Drainage Advisory Subcommittee minutes together. The Committee agreed to this noting the recommendation from the Waikato Central Drainage Subcommittee. 9.8 Minutes of the Thames Valley Drainage Advisory Subcommittee The committee was provided with the minutes of the Thames Valley Drainage Advisory Subcommittee meeting of 26 November Minutes of Aka Aka Drainage Advisory Subcommittee The committee was provided with the minutes of the Aka Aka Drainage Advisory Subcommittee of 12 October Minutes of Aka Aka Drainage Advisory Subcommittee The committee was provided with the minutes of the Aka Aka Drainage Advisory Subcommittee of 9 November Waikato Central Drainage Subcommittee The committee was provided with the minutes of Waikato Central Drainage Subcommittee meeting of 23 November ICM18/85 Moved by: Cr S Husband Seconded by: M Lumsden RESOLVED 1. THAT the report of the Thames Valley Drainage Advisory Subcommittee meeting held on 26 November 2018 (Doc# ) be received, and the decisions in Section A of the report be noted. RESOLVED 2. THAT the report of the Aka Aka Drainage Advisory Subcommittee meeting held on 12 October 2018 (Doc# ) be received, and the decisions in Section A of the report be noted. RESOLVED Doc # Page 10

43 Page 43 Minutes of the Integrated Catchment Management Committee 5 December THAT the report of the Aka Aka Drainage Advisory Subcommittee meeting held on 9 November 2018 (Doc# ) be received, and the decisions in Section A of the report be noted. 4. THAT the report of the Waikato Central Drainage Advisory Subcommittee meeting held on 23 November 2018 (Doc# ) be received, and the decisions in Section A of the report be noted; and RECOMMENDED 5. THAT the recommendations contained in Section B of the report of Waikato Central Drainage Advisory Subcommittee be adopted Item 7 - Spence Property Drains Rating Group Adjustment THAT the reduced rate income from this property of $ be made up by the remaining rate payers to maintain an annual drainage income sum of $ in the Ngaroto Ohaupo Drainage Subdivision. SECTION A: UNDER DELEGATION FOR THE INFORMATION OF COUNCIL 9.12 Minutes of Waihou Piako Catchment Committee Waihou Piako Catchment Committee (WPCC) Chair (R Hicks) provided a verbal update on the WPCC meeting of 22 November Points to note were: Discussion regarding fish pumps ensued. The Committee noted the need to find pumps that were reliable, low cost and easy to maintain and had a long life span. It was further noted that most pumps usually work four - six weeks a year. This would be a good example of the type of work the new reliability engineer could address. The Committee noted that the main reasons for the rise in costs for Muggeridges Pump Station from $3.5 million to $6 million was that more information was known now than when the project commenced. This serves to accommodate factors such as costs of construction and health and safety compliance. ICM18/86 Moved by: R Hicks Seconded by: Cr S Husband RESOLVED 1. THAT the verbal report of the Waihou Piako Catchment Committee Chair be received. SECTION B: FOR THE INFORMATION OF COUNCIL The Committee returned to item 9.6 Minutes of Lower Waikato Catchment Committee. Doc # Page 11

44 Page 44 Minutes of the Integrated Catchment Management Committee 5 December 2018 The Committee decided to move the following motions; ICM18/87 Moved by: M Lumsden Seconded by: Cr S Husband RESOLVED 1. THAT the report of the Lower Waikato Catchment Committee meeting held on 1 November 2018 (Doc# ) be received; and 2. THAT the decisions in Section A of the report be noted; and RECOMMENDED 3. THAT the following recommendation contained in Section B of the report be adopted: THAT the Lower Waikato Catchment Committee support the 2019/20 annual plan budget presented for $633, with the amendment to remove $55, from the Flood Protection Franklin District and $180, for capital loan repayments. Cr D Minogue abstained from voting. Discussion ensued with respect to conveying LWCC s views on notification of the Section 128 consent review process. Staff noted that public notification was a decision that sits under the regulatory functions of Council. Taking this into account, the Committee discussed an appropriate motion to highlight the LWCC s view on the notification process to Council. Subsequently the following motion was lost and a foreshadowed motion for Council s consideration was put to the Committee. ICM18/88 Moved by: M Lumsden Seconded by: Cr S Husband RECOMMENDED THAT the Lower Waikato Catchment Committee recommends to the Council that the Section 128 Department of Conservation and Fish and Game weir review come to a publically notified process. The motion was put and lost. Cr D Minogue and Cr J Hayman abstained from voting. The Committee moved that the following recommendation, which came from the table which was designed to replace in the recommendation in Section B of the report, be adopted: Doc # Page 12

45 Page 45 Minutes of the Integrated Catchment Management Committee 5 December 2018 ICM18/89 Moved by: M Lumsden Seconded by: Cr S Husband RECOMMENDED THAT the Integrated Catchment Management Committee notes the Lower Waikato Catchment Committee recommendation regarding the s128 review and ask that the likely high public interest be considered when making notification assessments. ICM18/90 Moved by: M Lumsden Seconded by: Cr S Husband RECOMMENDED. Cr D Minogue and Cr J Hayman abstained from voting. THAT the adoption of the Lower Waikato Catchment Management Plan lay on the table, and be considered by the Lower Waikato Catchment Committee once the minutes have been corrected and considered by the Integrated Catchment Committee and the Council. The motion was put and lost. Cr D Minogue and Cr J Hayman abstained from voting. Members reports A member noted that a NIWA representative would like to help with Waikato Regional Council Koi Carp projects. S Yerex out of meeting 12.13pm. A member noted that a paper on Canadian geese was currently being prepared by staff. A member acknowledged Manager of Upper Waikato/Lake Taupo Catchments (A McLeod) and Taupo staff regarding Whirinaki project. Meeting closed 12.14pm. Doc # Page 13

46 Page 46 Contracts Subcommittee OPEN MINUTES Minutes of a meeting of the Contracts Subcommittee held in Committee Room, 401 Grey Street, Hamilton East on 26 November 2018 at 2.00pm. Chairperson Deputy Chairperson Present In attendance Waikato Regional Council Staff Cr J Hennebry Cr H Vercoe Cr A Livingston Cr S Kneebone Cr S Husband M Garrett Chief Financial Officer B Bailey Team Leader, Biosecurity (Pest Animals) T Bio Democracy Advisor

47 Page 47 Minutes of the Contracts Subcommittee meeting 26 November Apologies (Agenda Item 1) No apologies for this meeting. Confirmation of Agenda (Agenda Item 2) Cr Vercoe moved/cr Hennebry seconded CSub18/22 RESOLVED THAT the agenda of the Contracts Subcommittee of 26 November 2018 as circulated be confirmed as the business for the meeting. (CSub18/22) Disclosures of Interest (Agenda Item 3) There were no disclosures of interest noted. SECTION A: (UNDER DELEGATION FOR THE INFORMATION OF COUNCIL) Resolution to Exclude the Public (Agenda Item 4) Cr Livingston moved/cr Vercoe seconded CSub18/23 RESOLVED That the public be excluded from the following part/s of the meeting: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under section 48(1) for the passing of this resolution

48 Minutes of the Contracts Subcommittee meeting 26 November Tender evaluation: Possum Maintenance Control 2018/2019: Ngaroma 1 & 2, North West Waikato West (NWW West) Priority Possum Control Areas (PPCAs) Page 48 Good reason to withhold exists under Section 7. That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists. Section 48(1)(a) This resolution is made in reliance on sections 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 7 of that Act, which would be prejudiced by the holding of the relevant part of the proceedings of the meeting in public are as follows: Item No Interest 5 Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information (Schedule 7(2)(b)(i)) 5 Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (Schedule 7(2)(i)) Return to Open Meeting at 2.13pm (CSub18/23) Meeting closed 2.13pm Doc #

49 Page 49 Hearings Appointment Subcommittee OPEN MINUTES Minutes of a meeting of the Hearings Appointment Subcommittee held in the Committee Room, 401 Grey Street, Hamilton East on 15 November 2018 at 9.31am. Waikato Regional Council Waikato Regional Council Staff Present: Cr Bob Simcock Cr Jennie Hayman In Attendance: B Sinclair Manager, Resource Use M Ahipene Pou Tuhono, Tai ranga whenua T Bio Democracy Advisor Doc #