BOARD OF COMMISSIONERS INFORMATIONAL AND GENERAL AFFAIRS MEETING MINUTES FEBRUARY 26, 2018

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1 BOARD OF COMMISSIONERS INFORMATIONAL AND GENERAL AFFAIRS MEETING MINUTES FEBRUARY 26, 2018 The Informational and General Affairs Meeting of the Board of Commissioners of the Township of Upper St. Clair, duly advertised and posted in accordance with law, was called to order at approximately 7:30 PM, Monday, February 26, 2018, in the Board of Commissioners Meeting Room, Township of Upper St. Clair Municipal Building, 1820 McLaughlin Run Road, Pittsburgh, PA PRESENT: Commissioner Seitanakis Vice President Commissioner Del Re Commissioner Logan Commissioner Orchowski Commissioner Paoly Commissioner Pardini Matthew R. Serakowski Mark S. Mansfield Mark P. Romito Adam A. Benigni Irving S. Firman Jennifer Slagle, PE Cynthia Kane Township Manager Assistant Township Manager Director of Finance Director of Planning & Community Development Township Attorney Township Engineer Recording Secretary EXCUSED: Commissioner Christie President PUBLIC: Three people attended. CITIZENS COMMENTS None. Community Development Old Business None. Community Development New Business None. Community Development Other None.

2 February 26, Other Agenda and Discussion Items Discussion Re. 3 Rivers Wet Weather Source Reduction Resolution Mr. Serakowski stated the Township submitted its Source Reduction Study in December 2017 to the Allegheny County Health Department and DEP as a requirement of the Interim Administrative Consent Order. In conjunction with all 83 municipalities in Allegheny County under the Order, 3 Rivers Wet Weather developed a draft resolution to be submitted to the regulators demonstrating support of communities cooperatively working through their source reduction studies to develop strategies for source reduction within the region. Mr. Serakowski continued that staff will prepare a Resolution for the Board s approval at the Regular Meeting on March 5, Discussion Re. Allegheny Regional Asset District Diversity Plan Revision Mr. Mansfield stated that beginning in 2010, the Allegheny Regional Asset District (ARAD) has required all applicants submitting grant applications to submit a Board-approved Diversity Plan. The Township s current Diversity Plan was Board approved in April The Township updates this Plan from time to time as a matter of housekeeping and as available programs have dictated, confirming Township policies. Mr. Mansfield continued that staff will recommend that the proper Township officials be authorized to adopt the updated Diversity Plan at the Regular meeting on March 5, Discussion Re. Approval for a Grant Application for Active Allegheny Grant Program funds with the Redevelopment Authority of Allegheny County for the Morton Complex/Community Gardens Connection Phase IIA Perimeter Trail Project Mr. Mansfield stated that the Township desires to apply for grant funding from the Active Allegheny Grant Program (AAGP) funds with the Redevelopment Authority of Allegheny County in the amount of $50,000 to be used for the Morton Complex/Community Gardens Connection Phase IIA Perimeter Trail project. Staff will prepare a Resolution for the Board s approval at the March 5, 2018 Regular meeting to authorize the filing of all applications, documents and forms regarding this grant application. Discussion Re. Approval for a Grant Application through the Department of Conservation and Natural Resources Community Conservation program for the Morton Complex/Community Gardens Connection Phase IIA Perimeter Trail Project Mr. Mansfield stated that the Township desires to apply for grant funding through the Department of Conservation and Natural Resources Community Conservation Program in the amount of $330,000 for the Morton Complex/Community Gardens Connection Phase IIB Perimeter Trail project. Staff will prepare a Resolution for the Board s approval at the March 5, 2018 Regular meeting to authorize the filing of all applications, documents and forms regarding this grant application. Status Report Re. Public Works Committee of the Board of Commissioners Meeting of February 22, 2018 Commissioner Del Re, Chair, Public Works Committee of the Board, stated that he attended both the Bid opening for the 2018 Street Improvement program on February 13, 2018 and the Public Works Committee Meeting of February 22, The 2018 Street Improvement Program was discussed including the three alternates: (1) asphalt surface treatment at an additional cost of

3 February 26, $31,500; (2) pavement upgrades to Bird Meadow Drive; and (3) asphalt pavement and sports court upgrades to Byrnwick Park in the amount of $42, The Committee recommends that the Board of Commissioners approve the base bid along with the 3 alternates which would still cost less than the amount budgeted. The possibility of adding more roadway exists and staff will examine that. Commissioner Seitanakis added that he was also in attendance at the Public Works Committee as a member of that group, and complimented staff on an impressive presentation. Discussion Re. Approval of Contracts Tennis/Golf Administration Building Renovation Mr. Mansfield stated that on Tuesday, February 13, 2018, eight (8) pre-qualified vendors submitted bids for the Township s Tennis/Golf Administration Building renovation. Arcon Contracting, Inc., New Kensington, PA, was the best responsible bidder for the project in the amount of $395,000. This improvement project would replace a 34+ year old T-111 plywood siding building in poor condition and provide (2) ADA restrooms, an office, storage, a covered patio, and a stacked stone exterior similar to the style utilized in other Township parks (most recently in Wiltshire Park). Mr. Mansfield continued that the funding for this project was allocated in the Township s 2018 Capital Improvement Program budget in the amount of $270,000. Although this is more costly than the budgeted allocations, the bids represent good value for this prevailing wage project and it will be a welcome improvement to the McLaughlin Run park corridor. The additional funding necessary to complete this project is available in the 2018 Capital Improvement Fund as a result of better than projected bid results for the Municipal Building Generator and Fire Alarm renovation project. Staff will recommend that the proper Township officials be authorized to enter into a contract with Arcon Contracting, Inc. for the Township s Tennis/Golf Administration Building renovation in the amount of $395,000 at the Regular Board Meeting of March 5, Administration Building Generator and Fire Alarm Renovations Mr. Mansfield stated that on Tuesday, February 13, 2018, eight (8) pre-qualified vendors submitted bids for the Township s Administration Building Generator & Fire Alarm Renovations. A-1 Electric, Inc., Washington, PA, was the best responsible bidder for the project in the amount of $428,000. He continued that the funding for this project is allocated in the Township s 2018 Capital Improvement Program Budget under the Municipal Building Improvements in the amount of $750,000 and this particular project was anticipated at approximately $600,000. Staff will recommend that the proper Township officials be authorized to enter into a contract with A-1 Electric, Inc. for the Township s Administration Building Generator & Fire Alarm Renovations in the amount of $428,000 at the March 5, 2018 Regular Meeting of the Board Street Improvement Program Mr. Mansfield stated that on Tuesday, February 13, 2018 five (5) pre-qualified vendors submitted bids for the Township's 2018 Street Resurfacing Program. El Grande Industries, Monessen, PA, was the

4 February 26, lowest responsible bidder for the base street resurfacing contract in the amount of $1,597, In addition to the base bid, Staff also recommends accepting Alternate #1 for asphalt surface treatment at an additional cost of $31,500.00; Alternate #2 for pavement upgrades to Bird Meadow Drive, Wetlands Parking Lot and access driveway to the Leaf Recycling area in the amount of $37,046.95; and, Alternate #3 for asphalt pavement and sports court upgrades to Byrnwick Park in the amount of $42,152.10, for a grand total of $1,708, Mr. Mansfield continued that on the same date, two (2) pre-qualified vendors submitted a bid for the Township s 2018 Street Crack Sealing Program. Russell Standard Corporation, Mars, PA, bid the street crack sealing at a rate of $0.368 per lineal foot for approximately 100,000 feet for a total cost of $36, Funding sources and recommended programming for the Township s 2018 Street Improvement Program are listed below: 2018 Budget Appropriations Street Program Capital Fund $1,000, Street Program Liquid Fuels Fund 700, Parks Resurfacing Capital Fund 60, Crack Sealing Capital Fund 60, Total Budget $1,820, Resurfacing & Crack Sealing Bids Street Resurfacing Base Bid $1,597, Alternate #1 Asphalt Surface Treatment 31, Alternate #2 Bird Meadow Drive 37, Alternate #3 Byrnwick Park 42, Crack Sealing 36, Total Bids $1,744, Available Balance $ 75, Staff will recommend that the proper Township officials be authorized to enter into a contract with El Grande Industries, Inc. for street resurfacing in an amount not to exceed $1,760,000 based upon the unit pricing provided within their bid and Russell Standard Corporation for street crack sealing in the amount of $36,800 at the March 5, 2018 Regular Meeting of the Board. Public Works Equipment Mr. Mansfield stated staff is seeking approval to purchase the following Public Works equipment in accordance with the Equipment Replacement Schedule: Equipment Vendor Bid/GSA Amount One (1) Toro Greensmaster Flex 2100 w/attachments E. H. Griffith, Inc. Pittsburgh, PA COSTARS Contract # $11, One (1) Toro 5040 Infield Groomer w/attachments $22,572.27

5 February 26, One (1) Toro Groundsmaster 3280-D 4WD w/options Total Contract Amount $24, $59, The funding source for the Public Works equipment is allocated in the Township s 2018 Capital Projects Budget under Groundsmaster Mowers and Other Equipment in an aggregate amount of $238,000. Mr. Mansfield continued that staff will recommend that the proper Township Officials be authorized to enter into a contract with E. H. Griffith, Inc. for the above referenced Public Works equipment in the amount of $59, at the March 5, 2018 Regular Meeting of the Board. GENERAL AFFAIRS Recommendation Re. Establish Public Hearing Date Re. PLC McLaughlin Run Road Nonresidential Unified Conditional Use/Preliminary and Final Land Development Approval Mr. Benigni stated that this application for Conditional Use/Preliminary and Final Land Development Approval is to permit a kennel in the existing commercial professional office building with related site improvements on property located in the Restricted Light Industrial (RM) Zoning District at 1377 McLaughlin Run Road. This application was considered by the Planning Commission at its regular meeting on February 22, 2018 and recommended for approval subject to certain conditions. A public hearing is required for applications for Conditional Use/Preliminary and Final Land Development Approval. Staff recommends that the hearing be scheduled for Monday, April 2, MOTION AND VOTE TO ESTABLISH MONDAY, APRIL 2, 2018, AS THE PUBLIC HEARING DATE RE. PLC MCLAUGHLIN RUN ROAD NONRESIDENTIAL UNIFIED CONDITIONAL USE/PRELIMINARY AND FINAL LAND DEVELOPMENT APPROVAL Commissioner Orchowski moved to establish Monday, April 2, 2018 as the public hearing date re. PLC McLaughlin Run Road Nonresidential Unified Conditional Use/ Preliminary and Final Land Development Approval. This was seconded by Commissioner Paoly and approved by unanimous voice vote. Recommendation Re. Establish Public Hearing Date Re. PLC Boyce Plaza Road Southwood Psychiatric Amended Tentative and Final Approval of Boyce Plaza Complex Planned Office/Hospital Center Mr. Benigni stated that this application for Amended Tentative and Final Approval is to construct administrative offices and an outdoor walled patio area with related site improvements on property located in the Planned Restricted Light Industrial (RM-P) Zoning District at 2575 Boyce Plaza Road. This application was considered by the Planning Commission at its regular meeting on February 22, 2018 and recommended for approval subject to certain conditions. A public hearing is required for applications for Amended Tentative Approval. Staff recommends that the public hearing be scheduled for Monday, April 2, MOTION AND VOTE TO ESTABLISH MONDAY, APRIL 2, 2018, AS THE PUBLIC HEARING DATE RE. PLC BOYCE PLAZA ROAD SOUTHWOOD PSYCHIATRIC AMENDED TENTATIVE AND FINAL APPROVAL OF BOYCE PLAZA COMPLEX PLANNED OFFICE/HOSPITAL CENTER

6 February 26, Commissioner Pardini moved to establish Monday, April 2, 2018 as the public hearing date re. PLC Boyce Plaza Road Southwood Psychiatric Amended Tentative and Final Approval of Boyce Plaza Complex Planned Office/Hospital Center. This was seconded by Commissioner Logan and approved by unanimous voice vote. Recommendation Re. Establish Public Hearing Date Re. PLC McLaughlin Run Road Nonresidential Unified Conditional Use/Preliminary and Final Land Development Approval Mr. Benigni stated this application for Conditional Use/Preliminary and Final Land Development Approval is to permit a hair salon in the existing professional office building with related site improvements on property located in the Restricted Light Industrial RM Zoning District at 1405 McLaughlin Run Road. This application was considered by the Planning Commission at its regular meeting on February 22, 2017 and recommended for approval subject to certain conditions. A public hearing is required for applications for Conditional Use/Preliminary and Final Land Development Approval. Staff recommends that the hearing be scheduled for Monday, April 2, MOTION AND VOTE TO ESTABLISH MONDAY, APRIL 2, 2018, AS THE PUBLIC HEARING DATE RE. PLC MCLAUGHLIN RUN ROAD NONRESIDENTIAL UNIFIED CONDITIONAL USE/PRELIMINARY AND FINAL LAND DEVELOPMENT APPROVAL Commissioner Logan moved to establish Monday, April 2, 2018 as the public hearing date re. PLC McLaughlin Run Road Nonresidential Unified Conditional Use/ Preliminary and Final Land Development Approval. This was seconded by Commissioner Orchowski and approved by unanimous voice vote. Review of the Informational and General Affairs Meeting Minutes of January 29, 2018 Commissioner Orchowski moved to approve the Informational and General Affairs Meeting Minutes of January 29, This was seconded by Commissioner Pardini and approved by unanimous voice vote. Consideration of the February 2018 Bill Sheet Commissioner Paoly stated that each Commissioner has received a copy of the February 2018 Bill Sheet and he motioned for its approval. This was seconded by Commissioner Orchowski and approved by unanimous voice vote. Acknowledge Receipt of Financial Statements for the One-Month Period ending January 31, 2018 Commissioner Paoly acknowledged receipt of the Financial Statements for the One-Month Period ending January 31, Other Commissioner Del Re invited the 9 th grade Civics student in attendance to introduce herself and to explain she is present tonight for an assignment to attend a Township meeting. Commissioner Orchowski stated he appreciated the Medical Command update being provided to the Board.

7 February 26, ADJOURNMENT Commissioner Seitanakis announced the Board would be meeting in Executive Session to discuss Legal and Personnel Matters following adjournment of this Informational & General Affairs Meeting. Commissioner Pardini moved to adjourn the, which was seconded by Commissioner Paoly. This was approved unanimously and the meeting was adjourned at approximately 8:00 PM. Cynthia Kane Recording Secretary

8 February 26, LITIGATION REPORT - SUMMARY TOWNSHIP OF UPPER ST. CLAIR February 22, 2018 I. CASES WHERE TOWNSHIP IS PLAINTIFF A. Township of Upper St. Clair v. Carol Ann Caporali - (No. CV ) (Magistrate Arnoni). B. Township of Upper St. Clair v. James Hawk -(No. CV & CV ) (Magistrate Arnoni). II. CASES WHERE TOWNSHIP IS DEFENDANT NOT DEFENDED BY INSURANCE CARRIER NONE. III. CASES WHERE UPPER ST. CLAIR IS DEFENDANT AND INSURANCE COMPANY IS DEFENDING A. Folino v. West Penn Power and Upper St. Clair Township, GD IV. OTHER LITIGATION INCLUDING BANKRUPTCY MATTERS A. Andrew and Diana James B. David A. Mackowick C. Marc Wolkoff D. Meghan E. Webb E. Lance and Susan Falce F. Norman and Barbara Swiech G. David and Mary Conn H. Penny Caswell I. Raymond and Michele Champagne J. Vincent Kelly K. Robert and Adriene Bruno

9 February 26, L. Linda K. Rutter V. LAND USE VI. OTHER LEGAL MATTERS A. REDINGER V. ALLEGHENY COUNTY HEALTH DEPARTMENT B. UNITED STATES ENVIRONMENTAL PROTECTION AGENCY ACTION PURSUANT TO 33 U.S.C. 138 LIT: