Committee on Public Works. Committee Room, 148 Martine Avenue, 8th Floor, White Plains, NY 10601

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1 Committee on Public Works ~AGENDA~ Tuesday, April 2, :00 AM Committee Chair: MaryJane Shimsky Committee Room, 148 Martine Avenue, 8th Floor, White Plains, NY CALL TO ORDER MINUTES APPROVAL 1. Monday, March 18, 2019 at 10:01 AM I. ITEMS FOR DISCUSSION Guests: Commissioner Kathy O'Connor and David DeLucia, Department of Parks, Recreation & Conservation; Rachel Noe, County Attorney's Office 1. (ID # 11737) Act Non-Exclusive Permanent Easement-City of New York: AN ACT authorizing the County of Westchester to grant a non-exclusive permanent easement to the City of New York, acting through the NYC Department of Environmental Protection, through and across acres of County Parcel in the Village of Pleasantville for purposes of ingress and egress to and from the Catskill Aqueduct. II. OTHER BUSINESS Unfinished Business and any other agenda items to come before the Committee. III. RECEIVE & FILE ADJOURNMENT Public Works Page 1 Updated 4/1/2019:12:14 PM

2 1 Committee on Public Works ~MINUTES~ Monday, March 18, :01 AM Committee Chair: MaryJane Shimsky Committee Room, 148 Martine Avenue, 8th Floor, White Plains, NY Meeting jointly with the Committees on Budget & Appropriations and Parks, Planning & Economic Development Attendee Name Title Status MaryJane Shimsky Chair Present Nancy Barr D6 Legislator Present Kitley Covill D2 Legislator Present Catherine Parker D7 Legislator (Majority Leader) Present David J. Tubiolo D14 Legislator Present Benjamin Boykin D5 Legislator (Chairman) Present Arrived MINUTES APPROVAL 1. Monday, March 04, 2019 at 11:00 AM On motion of Legislator Barr, seconded by Legislator Covill the minutes were approved Tuesday, March 05, 2019 at 11:00 AM On motion of Legislator Barr, seconded by Legislator Covill the minutes were approved 6-0. I. ITEMS FOR DISCUSSION 1. ACT Act BOND ACT (Amended)-RMS01-Merestead Site DevelopmentBuildings: An amended BOND ACT authorizing the issuance of TWO MILLION FIFTY THOUSAND ($2,050,000) DOLLARS in bonds of Westchester County to finance Capital Project RMSO1 Merestead Site Development/Buildings. Joint with B&A and PPED Guests: Commissioner O'Connor, Deputy Commissioner Tartaglia and Ken Uhle, Department of Parks & Recreation; Deputy Commissioner Nicoletti, Department of Public Works & Transportation Commissioner O'Connor, Deputy Commissioner Tartaglia and Ken Uhle from the Department of Parks and Recreation, Deputy Commissioner Nicoletti, Department of Public Works came before the Committee to discuss item # (Amended) RMS01- Merestead Site Development - Buildings. This is a a capital project in the amount of $2,580,000 which Public Works Page 1 Updated 3/28/2019:10:00 AM Packet Pg. 2 Minutes Acceptance: Minutes of Mar 18, :01 AM (MINUTES APPROVAL) CALL TO ORDER

3 Committee Meeting Minutes March 18, 2019 includes $530,000 in previously authorized bonds, designated to finance the construction and construction administration for the restoration of the Merestead main house envelope which includes the roof, walls, exterior windows, exterior walls, exterior doors and all related interior work. The work will ensure that the interior conditioned space is protected from the unconditioned exterior environment. Merestead is a 130 acres property including the former home of William and Frances Sloane, donated to the County by Margaret Sloane Patterson and Dr. Robert Lee Patterson. It is to be used as a park for public outdoor recreation and scenic enjoyment. It is listed in the National Register of Historic Places, but the Department explained that the house has begun to deteriorate and requires capital investment to protect this historic resource. The design is currently complete and construction is estimated to take nine months. 1 Commissioner O'Connor and Deputy Commissioner Tartaglia explained that the will and trust include a lot of restrictions and the Legal department is currently seeking to determine if the original interpretation was too literal and if some of those restrictions can be lifted. Work is also restricted by the fact that the house is listed on the National Register of Historic Places and renovations must follow Department of Interior standards. The most expensive items within the house have been carefully catalogued and will be transferred elsewhere. There are a lot of items in the house that can be disposed of or sold (such as artwork). The parkland and trails are maintained by the County Parks department and are used by the community. The main house, although it has two full time staff paid for by the trust, is deteriorating and needs to be rehabilitated. Legislator Shimsky asked if energy efficient features can and will be added; Deputy Commissioner Nicoletti said yes, the roof will be insulated as will the custom doors and windows. However, the items included in this project are restricted to anything that is in compliance with code. For example, if there is water damage and walls must be opened, the repairs will include insulation. Construction costs for this project and others like it dealing with historic preservation are more expensive as materials are more costly. Mr. Nicoletti gave the cost of doors and door bucks which are significantly higher in cost at $15,000 for each custom set, as an example. As with all similar properties that are given to the County, the cost of maintenance and rehabilitation become a major factor. Legislator Covill noted that there is $4.5 million in the trust and once the restrictions are lifted and the artwork can be sold, the monies earned could then be used to offset the cost of the project. She also said that they are working to find other funding resources such as refurbishing the farmhouse and subdividing the land for farming and concerts. Chairman Boykin asked if there is a strategic plan for development. Legislator Covill advised that the trust attorneys are working on it. With a motion by Legislator Covill and seconded by Legislator Shimsky, the item was approved with a vote of 6-0. RESULT: SIGNED BY COMMITTEE Next: 3/25/2019 7:00 PM 2. (ID # 11656) Act BOND ACT-BES05-DES Main Facility Rehabilitation: A BOND ACT authorizing the issuance of SEVEN MILLION FIFTY-FOUR THOUSAND THREE HUNDRED ($7,054,300) DOLLARS in bonds of Westchester County to finance the final phase of Capital Project BES05 - DES Main Facility Rehabilitation. Joint with B&A Guests: Commissioner Cullen, Department of Emergency Services; Deputy Commissioner Nicoletti, Department of Public Works & Transportation Commissioner Cullen and Neil Caputo from the Department of Emergency Services and First Deputy Commissioner Nicoletti, Department of Public Works & Transportation, came before the committee to discuss item # Bond Act- BES05- DES Main Facility Rehabilitation. This is a capital project in the amount of $7,054,300 to finance the final phase of rehabilitation of the Department of Emergency Services main facility. The work will include Minutes Acceptance: Minutes of Mar 18, :01 AM (MINUTES APPROVAL) Public Works Page 2 Printed 3/28/2019 Packet Pg. 3

4 Committee Meeting Minutes March 18, design, construction and construction management of upgrades, improvements and renovations to the facility mechanical system, rest rooms, office space, lunchroom, lighting/ skylights and remaining sprinkler system. The Department explained that the mechanical system does not supply sufficient heating and cooling to the building and needs repairs often so would have to be replaced. The roof needs to repaired or replaced, during heavy rains there is interior leakage. The bathrooms do not service the amount of students who use classrooms concurrently (approximately 200 students) and personnel in the administrative office within the building; currently the space has single occupancy men's and women's restrooms. The lunchroom currently holds a maximum of 30 people, and is insufficient when a career fire academy class is in session. The proposed enclosure of the patio will provide additional lunchroom space and the Department has advised that the kitchen facilities require replacement and upgrade due to age. The office space also has been reconfigured many times over the course of 20 years and the current configuration does not meet the needs of the increasing staff. Security, a new sprinkler system for the entire space and improvement to ADA access need to also be addressed in the rehabilitation. The oil burner is 40 years old and is insufficient. DPW/T applied to Con Ed for gas before the moratorium deadline. This is phase II of the renovation. Design is anticipated to take 9 months and construction, 18 months. The bond is expected to be completed using consultants but the Department of DPW believes the work can be done in house which will reduce the cost of the project. Construction is anticipated to take 18 months. Legislator Borgia asked if anything was left out of the project budget in order to stay below the $10 million cap. Legislator Shimsky asked for a breakdown of costs in order to understand how DPW/T arrived at the budget. First Deputy Commissioner Nicoletti explained that the entire project is included and nothing has been left out, and estimated that the amount was closer to $9 million and as the project progressed the number escalated due to increases in cost of materials such as steel. He noted that they planned to use domestic sources which are more expensive,for materials, rather than goods from foreign countries which, while less expensive, are inferior in quality. Mr. Nicoletti also noted that the cost of construction is higher due to the greater demands of a facility that is run 24/7 and the need for materials that will withstand the constant usage. Energy efficiency standards will be worked into the new design. Both Chairwomen Borgia and Shimsky expressed concerned about including construction costs, based on a rough budget, in the bond as they are so close to the $10 million cap. The members asked Commissioner Cullen about the operational aspects of the Department and the programs run through the facility, which he enumerated. Both Chairs decided that Commissioner Cullen does not have to return for further discussion, but the committees will hold the item for one week and ask the Department of Public Works & Transportation to return, in case the members have any additional questions regarding the project details. No action was taken at this time. RESULT: PENDING Next: 3/25/ :02 AM 3. RES Resolution PH-Road Operating Permits-Fee Increase: A RESOLUTION to set a Public hearing on "A LOCAL LAW to amend Chapter 813 of the Laws of Westchester County Relating to Road Construction Specifications in order to Increase the Permit Fees for Construction in or upon County Roadways." [Public Hearing set for April 8, 2019, at 7:30 p.m.; Local Law Intro ]. Joint with B&A Guest: Deputy Commissioner Nicoletti, Department of Public Works & Transportation Deputy Commissioner Nicoletti from the Department of Public Works came before the Committee to discuss item # Local Law - road Operating Permits- Fee Increase. This Local Law would authorize the amendment of Chapter 813 of the Laws of Westchester County in order to increase fees for the issuance of Road Operating Permits by the Minutes Acceptance: Minutes of Mar 18, :01 AM (MINUTES APPROVAL) Public Works Page 3 Printed 3/28/2019 Packet Pg. 4

5 Committee Meeting Minutes March 18, Department of Public Works and Transportation. This Law would authorize issuance of permits, and charges for deposit and permit fees, in connection with any construction which is proposed to be undertaken by a public or private entity in or upon any County road. The Department has reviewed the construction and roadway closure plan to ensure the continued integrity of the affected roadways and overall safety. The fees charged in connection with the permitting process cover the cost of these reviews and field work required in connection with the ongoing construction and the administration of the permitting process generally. The Commissioner of DPW/T is authorized, with approval of the County Executive, to increase fees based on the cost of administering the permitting program. The fees for these road operating permits increased yearly from 2003 to The last increase occurred in This Law permits the County to require a deposit for a certain length of roadway that will be affected. This deposit is to ensure that the road is restored to its original state. He explained that 50% is kept by the County and 50% is returned (as long as the work is done properly). He also explained that the deposit does not account for any permits/fee the municipality involved may charge. The municipality is able to charge for traffic control, police etc, as needed. The Department has reviewed the cost of administering the program and came up with this escalating scale until 2027 to keep up with the cost of administering the program. As the Local Law was submitted for consideration in 2018, but wasn't considered until 2019, it must be amended to With a motion by Legislator Covill and seconded by Legislator Parker, the amendment was approved with a vote of 6-0. With a motion by Legislator Barr and seconded by Legislator Parker the item was approved with a vote of 6-0 (as amended). RESULT: SIGNED BY COMMITTEE Next: 3/25/2019 7:00 PM 4. (ID # 11338) Local Law Road Operating Permits-Fee Increase: A LOCAL LAW to amend Chapter 813 of the Laws of Westchester County Relating to Road Construction Specifications in order to Increase the Permit Fees for Construction in or upon County Roadways. Joint with B&A Guest: Deputy Commissioner Nicoletti, Department of Public Works & Transportation See #3 for details. With a motion by Legislator Covill and seconded by Legislator Parker, the amendment was approved with a vote of 6-0. RESULT: SIGNED BY COMMITTEE Next: 3/25/2019 7:00 PM Minutes Acceptance: Minutes of Mar 18, :01 AM (MINUTES APPROVAL) II. OTHER BUSINESS Unfinished Business and any other agenda items to come before the Committee. III. RECEIVE & FILE 1. (ID # 11405) Communication LEGISLATORS PARKER, SHIMSKY AND L. WILLIAMS: Quarterly Status Report - CT Fund for the Environment v. Westchester County: Public Works Page 4 Printed 3/28/2019 Packet Pg. 5

6 Committee Meeting Minutes March 18, 2019 Forwarding the Court required Quarterly Status Report from the United States District Court Southern District of New York in the matter of Connecticut Fund for the Environment v. Westchester County. With a motion by Legislator Parker and seconded by Legislator Barr, the item below was received & filed with a vote of 6 to 0 1 RESULT: RECEIVED AND FILED 2. (ID # 11619) Communication LEGISLATORS SHIMSKY, A. WILLIAMS, CUNZIO, BURROWS AND TUBIOLO: Correspondence - Road conditions on the Bronx River Parkway: Forwarding correspondence from Town of Greenburgh Supervisor Paul Feiner regarding road conditions on the Bronx River Parkway. With a motion by Legislator Parker and seconded by Legislator Barr, the item below was received & filed with a vote of 6 to 0 RESULT: RECEIVED AND FILED 3. (ID # 11450) Communication LEGISLATORS SHIMSKY, BARR AND MAHER: Westchester County Traffic Safety Board Packet - 12/5/18: Forwarding the Westchester County Traffic Safety Board packet for 12/5/18. With a motion by Legislator Parker and seconded by Legislator Barr, the item below was received & filed with a vote of 6 to 0 RESULT: RECEIVED AND FILED 4. (ID # 11620) Communication HON. MARYJANE SHIMSKY: Center for American Progress Newsletter - "Energy-Efficient Buildings Are Central to Modernizing": Forwarding the Center for American Progress Newsletter entitled, "Energy-Efficient Buildings Are Central to Modernizing U.S. Infrastructures." With a motion by Legislator Parker and seconded by Legislator Barr, the item below was received & filed with a vote of 6 to 0 RESULT: RECEIVED AND FILED 5. (ID # 11670) Communication LEGISLATORS CUNZIO AND A. WILLIAMS: Correspondence re: additional lighting on Bronx River Parkway: Forwarding correspondence regarding additional lighting on the Bronx River Parkway. With a motion by Legislator Parker and seconded by Legislator Barr, the item below was received & filed with a vote of 6 to 0 Minutes Acceptance: Minutes of Mar 18, :01 AM (MINUTES APPROVAL) RESULT: RECEIVED AND FILED Public Works Page 5 Printed 3/28/2019 Packet Pg. 6

7 Committee Meeting Minutes March 18, 2019 ADJOURNMENT Moved by Legislator Covill, seconded by LegislatorParker, the Committee adjourned at 11:37 AM. 1 Minutes Acceptance: Minutes of Mar 18, :01 AM (MINUTES APPROVAL) Public Works Page 6 Printed 3/28/2019 Packet Pg. 7

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