MINUTES Regular Meeting. SOUTH PORTLAND HOUSING AUTHORITY 100 Waterman Drive, Suite 101 SOUTH PORTLAND, MAINE 04106

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1 Exhibit A MINUTES Regular Meeting SOUTH PORTLAND HOUSING AUTHORITY 100 Waterman Drive, Suite 101 SOUTH PORTLAND, MAINE Wednesday, June 25, :00 PM Location: 100 Waterman Drive I. ROLL CALL Chairman Kevin Glynn called the meeting to order at 7:18 PM. At Roll Call the following were present: Kevin Glynn, Chairman; Mary Jo Jakab; Lolita Ball; Jane Croston; Michael Hulsey, Executive Director. Absent were: Christine Dearborn, Vice Chairman; Elizabeth Ross; Frank Morong. Staff and others present: Lisa Viola, Deputy Director; Doug Sabo, Finance Director; John Gerken, Director of Facilities and Maintenance; Karen Dunfey, Exec. Ass t. and H.R. Coordinator. Absent was Gary Vogel, Esq. Members of the public present: II. APPROVAL OF MINUTES Approval of the Minutes of the May 28, 2014 Regular Meeting (Exhibit A) RESOLUTION #6180 A Motion to approve the Minutes of the May 28, 2014 Regular Meeting was made by Commissioner Ball and seconded by Commissioner Glynn. 1

2 III. IV. COMMENTS FROM THE RESIDENTS/PUBLIC IN ATTENDANCE None COMMISSIONERS BUSINESS a) Chairman Glynn: None b) Vice-Chairman Dearborn: Absent c) Commissioner Morong: Absent d) Commissioner Ross: Absent e) Commissioner Jakab: Nothing f) Commissioner Ball: 1700 Broadway has some behavior issues that are difficult to identify the responsible parties; they are working with staff as indicated. g) Commissioner Croston: 425 Broadway has been experiencing vandalism, and disrespectful behavior towards residents; the Commissioner is hoping that we are awarded funds through the Emergency Safety and Security Grant. V. SUB-COMMITEE BUSINESS a) Technology Sub-Committee update (Exhibit B) Wifi will be installed at the Betsy Ross House. For the new website, photographs of individual SPHA Commissioners and Directors of the SPHDC will be taken at the next double board meeting. b) Scholarship Committee Report Award notices were sent out in May, Award checks were sent out in June. The committee will meet in the fall to review this year s activity and determine any needed modifications to the program. c) Regional Housing Authorities Committee Update No action items currently; User Agreement has been finalized; Site Maintenance Agreement finalized; fees to be approved by the GPHS Corp. board. Two Housing Authorities want to get on board immediately. d) SPHA Historical Committee update 2

3 The Committee met yesterday to come with goals and plans; we will donate $100 to the S.P. Historical Society as a good-will gesture. The committee will research the communities listed in the 10-year report of 1953 that the SPHS showed to us; research will include going to newspapers, Registry of Deeds, libraries, and other sources to put together a complete picture of the Housing Authority during that time. We also want to know what happened when those properties left the HA until 1968 when the new SPHA started up? We hope to have a notebook and CD on the communities for SPHS when all the research is completed. VI. REPORT OF THE SECRETARY Development Update: Ridgeland Gardens: Have been working a lot on Ridgeland Gardens, now working on the 90% drawings for MaineHousing; working on the construction loan and the appraisal; it will come together. We hope to break ground sometime in September, and get 25% of the site-work done by September 27 th. Landry Village: One architect only now working on this project, so that will start moving soon. 2nd floor of Waterman Drive: No activity. Other Updates: Betsy Ross House: met with President of SMCC, from whom we lease the land the BRH sits on for $47k per year to discuss the possibility of purchasing that land. Dr. Cantor recommended making an offer on the property for them to look at. We can buy out the other limited partners now, and may apply for tax credit re-financing; we will work with MaineHousing on this. Our principal payments have gone up by $60,000 this year, so refinancing would be helpful. The City is selling the Armory again; is the Board interested in this property? City Council wants to get this property on the tax rolls and reportedly has potential buyers with deep pockets. We might be interested in developing this for the City, but we need to work on developing relationships with the city and advocating for affordable housing before looking at purchasing a city property again. The City has asked us to pay $ for a bench on the greenbelt near Mill Cove and 425 Broadway; perhaps it can have an identifying plaque. We should address the Council at a meeting when they are accepting donations to continue building a strong relationship with the City. Commissioner Croston stated that the recent changes to Mill Creek Park included removal and relocation of benches and waste receptacles that has been a negative for the park, so paying for a new bench doesn t make a lot of sense. 3

4 Commissioner Ball noted that she has seen people sleeping in Mill Creek Park and even bathing in the pond in the last few weeks. VII. VIII. OLD BUSINESS None. NEW BUSINESS a. HUD Annual Plan (Exhibit C) Minor adjustments to comply with federal law/rules/regulations: the definition of homeless that we use must be HUD s. Public Hearing on adjustments to the Plan was held on June 25, 2014, no public attended. RESOLUTION #6181: A Motion to approve the 2014 HUD Annual Plan as in Exhibit C was made by Commissioner Jakab and seconded by Commissioner Ball. RESOLUTION #6182: A Motion to approve Capital Fund Plan 5-year plan document was made by Chairman Glynn and seconded by Commissioner Jakab. RESOLUTION #6183: A Motion to add the purchase of a park bench to the Agenda as Item 8b was made by Commissioner Ball and seconded by Chairman Glynn. b. Park Bench purchase RESOLUTION #6184 A Motion to donate $ from local programs tor a park bench in Mill Creek Park was made by Chairman Glynn and seconded by Commissioner Jakab. IX. LEGAL AND FINANCIAL BUSINESS 4

5 a) Acceptance of the legal communications from Gary Vogel, Esq., and Wendy Paradis, Esq. (Exhibit D) RESOLUTION #6185 A Motion to accept the legal communications from Gary Vogel, Esq., and Wendy Paradis, Esq., was made by Commissioner Ball and seconded by Commissioner Jakab. b) Monthly financial reports from Doug Sabo (Exhibit E) RESOLUTION #6186 A Motion to accept the financial reports from Doug Sabo was made by Commissioner Jakab and seconded by Commissioner Ball. RESOLUTION #6187 A Motion to reschedule the Regular Meeting of July 30 th, 2014, to August 13 th, 2014 was made by Commissioner Ball and seconded by Chairman Glynn. This date is a double board meeting, both boards would need to reschedule. X. INFORMATION AND CORRESPONDENCE a) Commissioners Newsletter (Exhibit F) b) Activities Schedule for July Schedule was handed out at meeting. XI. ADJOURNMENT RESOLUTION #6188 A Motion to Adjourn was made by Commissioner Ball and seconded by Commissioner Croston. Time 7:51 PM. 5

6 Respectfully Submitted, Michael Hulsey, Secretary 6