SOUTH PORTLAND CONSERVATION COMMISSION City Hall Lower Level Conference Room

Transcription

1 SOUTH PORTLAND CONSERVATION COMMISSION City Hall Lower Level Conference Room Members Patti Smith David Critchfield, Chair VACANT Mitchell Sturgeon Monika Youells Nathan Marles Bob Klotz Alison Shea, Secretary Present: Absent: City Council member District 1; Pock District 2; Smith District 3; Linscott District 4; Cohen District 5; Jalbert At Large Blake At Large (Associate member); Cohen David Critchfield, Mitchell Sturgeon, Bob Klotz, Monika Youells, Alison Shea Nathan Marles Meeting Date: November 18, 2013 Resolved, that the minutes of the 10/21/13 meeting be approved as presented. Administrative Matters: a. Julie Prevost-Lucci and Bill Sutton have both officially resigned from office. Commissioners recommended that Mr. Critchfield propose to Mr. Blake that Bob Klotz move from Associate Member to Commissioner. b. Critchfield reminded the members that there should be a vote for new officers for the 2014 calendar year; he suggested that members think about their options and be prepared to vote at the next meeting. New Business: a. Review of Waterfront Ordinance Activity. Question was raised on whether it is the responsibility of the Commission to offer guidance, education on this ongoing issue. a. Duties state action need be requested by City Council. David to reach out to Patti Smith on whether City Council would like assistance from South Portland Conservation Commission on Waterfront issues [DONE]. b. Discussion raised by Bob Klotz about involvement at city level, county level, state level when it comes to South Portland s waterfront activity. Alison will contact MEACC administration to determine interest from other local commissions. will be drafted and circulated to group first. c. Bob Klotz cited a pipeline incident that happened back in June, defined as such. Suggestion was to expand on more transparent communication between the pipeline companies, city officials and the public. Suggestion only, no movement forward at this point. Is this energy related issue one better handled by the Energy and Recycling Committee? d. Update on Trout Brook Restoration: Last meeting it was suggested that we supplement the DEP grant for Youth Corp assistance to restore Trout Brook with funds from the Freshwater Compensation Fund. This would allow the Youth Corp to potentially employ more students for a longer period enabling us to address more issues of urban pollution within our stream. Bill Sutton will contact Wendy Garland of the Maine DEP to get specifics. Will revisit and vote at next meeting. Ongoing Commission Matters: a. Freshwater Compensation Fund No activity. b. Grants- new No Activity c. Grants-existing CWA Section 604(b) and 319 grants. No activity to report The next meeting of the Conservation Commission will be held Monday, December 2, 2013 at 6:30PM. There being no further business to come before the Commission, upon motion duly made, it was, RESOLVED, to adjourn. City of South Portland Conservation Commission Page 1

2 A true record. Alison K. Shea, Secretary City of South Portland Conservation Commission Page 2

3 From: To: Cc: Subject: Date: Jessica Susan Williams (Google Drive) Morrill,Karen Jessica Williams; Howard,Doug; Haeuser,Charles; ERC Meeting Minutes (KMORRILL@southportland.org) Sunday, December 01, :02:43 AM I've shared an item with you. ERC Meeting Minutes Snapshot of the item below: CITY OF SOUTH PORTLAND, MAINE SOUTH PORTLAND ENERGY & RECYCLING COMMITTEE Meeting Minutes November 20, 2013 So. Portland Community Center Administrative Conference Room Call to order - 6:00pm. Committee Peter Wilson - At Large (Livingston) - Present David Domingos - At Large (Blake) - Absent Rita Thompson - District 1 - Present Todd Erickson - District 2 - Absent Stanley Cox - District 3 - Present Heather Valley - District 4 - Present Vacant - District 5 Bob Foster - Associate - At Large (Livingston) Chair - Present Jessica Williams - Associate - At Large (Blake) - Present Vacant - Associate - District 1 Mike Howe - Associate - District 2 - Absent Julie Silverman - Associate - District 3 - Present Eric Knutsen - Associate - District 4 - Absent

4 Vacant - Associate - District 5 Doug Howard - City Liaison - Present Old Business: Guests: Tex Haueser & Jon Jennings Status on current and projected ERC related projects. Update on Planning and Development solar panels and evolution of solar array project on City landfill site. Emily Freedman is editing and bringing Phase I of the CAP up to date Jon Jennings update: CMP grant application to lease a LEAF. Possibility of using biodiesel & natural gas for fleet. Regional consolidation of bus service. Brownfield identification and assessment. Q & A on what the ERC can do to assist ERC could provide recommendation to City on which financial model to use for the solar array project. Alternative energy sources and utilities could become bigger part of ERC s discussions. Emily asked ERC to brainstorm ideas to add to her process of bringing Phase I of the CAP up to date. Jon Jennings: Help in identifying brownfields. Flow of info between city staff and ERC - what is possible. Acceptance of September s minutes - motion to

5 accept, seconded, unanimous vote in favor of accepting September s minutes. Continue discussion about and development of sub-committees responsibilities: Communications/Public Relations - Jessica, Todd + others? Begin work on next newsletter + blog posts for City newsletters Business Development (Events/outreach) - Dave, Heather?, Mike? School Department - Outreach/coordination? Old Business: (cont) City Minute with Doug Howard Leo Mahue can come to January meeting. Updating recycling program in schools and municipal facilities. New public works facility approved. O Neil Street facility being assessed for cleanup and redevelopment. It will most likely be 3 years before Public Works moves to new facility. Idea: Room by Room: What Can I Recycle newsletter or insert. Exploring tracking system for waste collection: Scarborough has it and is working out bugs. Will try to update the committee on city organics collection by Ecomaine. Nantucket composting system example. EcoMaine update(s): Doug to provide info on possible collaboration with Leo Mahue, the new Recycling Educator for EcoMaine, regarding Environmental Education features and/or demonstrations in So.

6 Portland Schools. Green Minute : Bring fresh ideas Review of letters to ERC submitted by Julie Pitt s 6th grade Mahoney students. Todd working on this for next month Membership Report and Updates: Introduction to new member(s) + volunteers New members - please invite your friends and neighbors! New Business: Bring fresh ideas Joint venture with Conservation Committee? P/R, media, and education outreach plans Committee Secretary nomination: motion to nominate Jessica Williams as Secretary, seconded, unanimous vote in favor. Adjournment - 8:30 Next meeting: Weds., December 18, Conference Room Google Drive: create, share, and keep all your stuff in one place.

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15 MINUTES Exhibit A Regular Meeting SOUTH PORTLAND HOUSING AUTHORITY 100 Waterman Drive, Suite 101 SOUTH PORTLAND, MAINE Wednesday, October 2, 2013, 6:00 p.m. Location: 100 Waterman Drive I. ROLL CALL Kevin Glynn, Chairman; Christine Dearborn, Vice Chairman; Elizabeth Ross; Frank Morong; Lolita Ball; Mary Jo Jakab; Michael Russell; Michael Hulsey, Executive Director. Chairman Glynn called the meeting to order at 6:02 PM. At Roll Call, the following were present: Frank Morong; Lolita Ball; Mary Jo Jakab; Michael Hulsey, Executive Director. Absent were: Christine Dearborn, Vice Chairman; Elizabeth Ross; Michael Russell. Vice-Chairmain Dearborn was a late arrival during the Comments from the Residents/ Public In Attendance. Staff attending were: Lisa Viola, Deputy Director; Doug Sabo, Director of Finance; John Gerken, Director of Maintenance & Facilities; Aimee Chretien, Receptionist. Karen Dunfey, Executive Assistant & H.R. Coordinator was absent. Members of the Public present: Kathy DiPhilippo, a South Portland resident. II. APPROVAL OF MINUTES Approval of the Minutes of the July 31, 2013, Regular Meeting (Exhibit A) RESOLUTION #6109 A Motion to approve the Minutes of the July 31, 2013, Regular Meeting was made by Commissioner Ball and seconded by Commissioner Morong. Motion passed

16 III. COMMENTS FROM THE RESIDENTS/PUBLIC IN ATTENDANCE Ms. Kathy DiPhilippo, a resident of South Portland, and also the Executive Director of the South Portland Historical Society, attended the meeting to speak to the Board about a proposed ordinance that will appear on the ballot in November that she opposes. Chairman Glynn appreciated that she came out to discuss her concern; Executive Director Hulsey let Ms. DiPhilippo know that federal law prevents SPHA from providing access to residents for any purposes of an outside group, without the permission of said residents. Executive Director Hulsey inquired about historical records of the Housing Authority, and if he could come look at what the South Portland Historical Society has about the history of the Housing Authority, and Ms. DiPhillippo indicated she is working on housing history in South Portland and she would be happy to share what resources the SPHS has. IV. COMMISSIONERS BUSINESS a) Chairman Glynn: Nothing b) Vice-Chairman Dearborn: Nothing c) Commissioner Morong: Would like to know when our flu shot clinics will be held. d) Commissioner Ross: Absent e) Commissioner Ball: Nothing f) Commissioner Jakab: Wonders if we can submit the regionalization of the Section 8 Wait List to NAHRO for an award, or the Wi-Fi and cable TV availability. g) Commissioner Russell: Absent V. REPORT OF THE COMMITTEES a) Technology Committee update (Exhibit B) We have converted most of the applicable properties to TimeWarner cable; some bills have been sent by TimeWarner after the changeover; TimeWarner will issue the credits should they be due to residents. The changeover has resulted in some confusion for some residents; we are answering questions as they arise. Doug Sabo is working on a presentation for NAHRO for the spring for all of our technology offerings that benefit residents. b) Scholarship Committee update Awaiting Registration confirmation for one student; check for other student sent. Copy of thank-you note from one of this year s recipients was handed out at the meeting. 2

17 c) Regional Housing Authorities Committee update (Exhibit C) The Minutes from the most recent meeting that were sent out were reviewed and discussed. VI. REPORT OF THE SECRETARY Updates: Roosevelt School: RESOLUTION #6110: A Motion to move the Roosevelt School Update to Agenda VIII(c), New Business, was made by Commissioner Morong and seconded by Commissioner Dearborn. Landry Village: The DEP is requiring SPHA to treat storm water at Landry Village as a requirement for approval to build 15 new construction units and 5 renovated units on site. The added cost for this is quite high, $100,000 or more, and will require many trees to be removed and 2 ponds constructed. We will continue to discuss options with DEP. Some land adjacent to Landry Village is for sale, and that option will be explored to see if that could open up new opportunities for us, depending on price and terms. Ridgeland Gardens: The application for funding has been submitted to MSHA; there were about 16 applications submitted in all for this funding round, of which 5-6 are expected to receive funding. We have also applied for a grant/loan for $1,000,000 through the Federal Home Loan Bank. Other updates: A communication from Ron Worden of Otis Atwell was distributed and discussed. RESOLUTION # 6111: A Motion to accept the communication from Ron Worden of Otis Atwell, and further direct that a copy be attached to the Minutes of the Meeting of July 31, 2013, was made by Commissioner Glynn and seconded by Commissioner Dearborn. Mike Hulsey and Lisa Viola met with Chief Googins regarding a disorderly property at 375 Preble Street. The Chief was pleased to know that SPHA has already sent a 30-day notice to the resident, and a court date has been set. Overall the meeting with Chief Googins was constructive and the Chief is satisfied that we are taking all appropriate action. 3

18 VII. OLD BUSINESS Approval of two Chronically Homeless Vouchers for the Section 8 Housing Choice Voucher program. (Exhibit D) Deputy Director Lisa Viola reported that we will not send out vouchers for this program until January 1, This program allows us to give vouchers to two people on the Waiting List that are Chronically Homeless and Preble St. will assist them in finding a place to live as well as provide support services. Chairman Glynn asked that a Press Release be issued once this program is approved by HUD. RESOLUTION #:6112 A Motion to accept the two Chronically Homeless Vouchers for the Section 8 Housing Choice Voucher program as in Exhibit D was made by Commissioner Morong and seconded by Commissioner Dearborn. VIII. NEW BUSINESS a) Meeting Date Change Request Original meeting date November 20 th ; requested meeting date December 4 th RESOLUTION #:6113 A Motion to approve the Meeting Date Change Request was made by Commissioner Dearborn and seconded by Commissioner Ball. b) Tenant Receivables write-offs (handed out at meeting) RESOLUTION #:6114 A Motion to accept the Tenant Receivables write-offs in the amount of $6, was made by Commissioner Dearborn and seconded by Commissioner Morong. c) Roosevelt School RESOLUTION #:6115 A Motion to table this item until the end of the meeting was made by Commissioner Morong and seconded by Commissioner Dearborn. 4

19 IX. LEGAL AND FINANCIAL BUSINESS a) Acceptance of the legal communications from Gary Vogel, Esq., and Wendy Paradis, Esq. (Exhibit E) RESOLUTION #6116 A Motion to accept the legal communications from Gary Vogel, Esq., and Wendy Paradis, Esq., was made by Commissioner Morong and seconded by Commissioner Ball. b) Acceptance of financial report from Doug Sabo (Exhibit F) RESOLUTION #:6117 A Motion to accept the financial report from Doug Sabo was made by Commissioner Dearborn and seconded by Commissioner Jakab. X. INFORMATION AND CORRESPONDENCE a) Commissioners Newsletter (Exhibit G) b) Activities Schedule for October and Resident Survey (Exhibit H) c) Portland Press Herald article 9/16/13 (Exhibit I) d) Housing Choice Voucher Centralized Waiting List Brochure RESOLUTION #6118: A Motion to remove Item VIII (c), Roosevelt School, from the table was made by Commissioner Morong and seconded by Commissioner Glynn. RESOLUTION #6119: A Motion to enter into Executive Session to discuss the acquisition of real or personal property pursuant to 1M.R.S.A. 405(6)(C) was made by Commissioner Dearborn and seconded by Commissioner Jakab. Time 8:00 PM. 5

20 RESOLUTION #6120: A Motion to return to Regular Session was made by Commissioner Morong and seconded by Commissioner Jakab. Time 8:41 PM. RESOLUTION #6121: A Motion to authorize the Executive Director to submit a bid for the purchase of Roosevelt School pursuant to direction provided in Executive Session was made by Commissioner Glynn and seconded by Commissioner Morong. XI. ADJOURNMENT RESOLUTION #6122: A Motion to Adjourn was made by Commissioner Morong and seconded by Commissioner Ball. Time: 8:42 PM Respectfully Submitted, Michael Hulsey, Secretary 6

21 MINUTES Exhibit A Regular Meeting SOUTH PORTLAND HOUSING AUTHORITY 100 Waterman Drive, Suite 101 SOUTH PORTLAND, MAINE Wednesday, October 30, :00 PM Location: 100 Waterman Drive I. ROLL CALL Kevin Glynn, Chairman; Christine Dearborn, Vice Chairman; Elizabeth Ross; Frank Morong; Lolita Ball; Mary Jo Jakab; Mike Russell; Michael Hulsey, Executive Director. Chairman Glynn called the Meeting to order at 6:50 PM. At roll call the following were present: Kevin Glynn, Chairman; Christine Dearborn, Vice Chairman; Elizabeth Ross; Frank Morong; Lolita Ball; Mary Jo Jakab; Mike Russell. Staff present were Lisa Viola, Deputy Director; Doug Sabo, Director of Finance; John Gerken, Director of Maintenance & Facilities; Karen Dunfey, Exec. Asst. & H.R. Coordinator; Gary Vogel, Esq. The following were absent: Michael Hulsey, Executive Director. Members of the public present: None II. APPROVAL OF MINUTES Approval of the Minutes of the October 2, 2013, Regular Meeting (Exhibit A) RESOLUTION # 6123: A Motion to Approve the Minutes of the October 2, 2013, Regular Meeting was made by Commissioner Ross and seconded by Commissioner Dearborn. 1

22 Motion passed 7-0. III. COMMENTS FROM THE RESIDENTS/PUBLIC IN ATTENDANCE None. IV. COMMISSIONERS BUSINESS a) Chairman Glynn: Attended the Appreciation event for members of Boards and Commissions sponsored by South Portland City Council at the Snow Squall. It was a very nice event, bags were distributed and Chairman Glynn provided them to the Board members who did not attend. b) Vice-Chairman Dearborn -- Nothing c) Commissioner Morong -- Nothing d) Commissioner Ross --Nothing e) Commissioner Ball Thank you to staff who met with residents of 1700 Broadway. f) Commissioner Jakab Regarding Regional Housing Committee, would like to see us submit the Regional Wait List to NAHRO for an Agency Award when possible. Chairman Glynn suggested this be put on the Agenda for the next meeting. g) Commissioner Russell Resident dinner at Landry Village on November 18 th. V. SUB-COMMITEE BUSINESS a) Technology Sub-Committee update (Exhibit B) Website is making progress. The Committee will meet re: NAHRO Agency Awards for joint wait list. Committee needs one more Commissioner to be appointed. b) Scholarship Committee Report Award check for final recipient has been sent. Commissioner Jakab suggested the committee meet soon to determine if any changes are needed for next year. All committees should c) Regional Housing Authorities Committee No meeting since last update. Lisa Viola reported that the joint wait list is expected to be live online in January. VI. REPORT OF THE SECRETARY Development Update: Gary Vogel and Kevin Glynn updated the Board on Landry Village land for sale by an abutter; the owners are in the process of getting a price opinion; lack of street frontage may be an issue. 2

23 Karen Dunfey updated the Board on the status of the 2 nd floor: Two Letters of Intent have been sent to prospective tenants, and we have responded to one RFP; there is one party interested in a small amount of space, and we will work with the two prospects for large space first. Other: None VII. OLD BUSINESS None. VIII. NEW BUSINESS a) SEMAP Certification (Exhibit C) RESOLUTION #6124: A Motion to Approve the SEMAP Certification and authorize the Executive Director to submit it to HUD was made by Commissioner Ross and seconded by Commissioner Jakab. Motion passed 7-0. b) Board Meeting Schedule for 2014 proposed (Exhibit D) A revised schedule was distributed at the meeting. RESOLUTION # 6125: A Motion to Approve the Board Meeting schedule for 2014 as amended was made by Commissioner Dearborn and seconded by Commissioner Ball. Motion passed 7-0. IX. LEGAL AND FINANCIAL BUSINESS a) Acceptance of the legal communications from Gary Vogel, Esq., and Wendy Paradis, Esq. (Exhibit E) Deputy Director Lisa Viola noted that our Reasonable Accommodation policy was revised at HUD s request, and they have notified us that they will be requesting additional revisions. RESOLUTION # 6126: A Motion to accept the legal communications from Gary Vogel, Esq., and Wendy Paradis, Esq., was made by Commissioner Morong and seconded by Commissioner Russell. Motion passed 7-0. b) Monthly financial report from Doug Sabo (Exhibit F) 3

24 RESOLUTION #6127: A Motion to accept the financial report was made by Commissioner Morong and seconded by Commissioner Russell. Motion passed 7-0. X. INFORMATION AND CORRESPONDENCE a) Commissioners Newsletter (Exhibit G) b) Activities Schedule for November (Exhibit H) Maintenance & Facilities Director John Gerken informed the board that 15-year employee Tim Bruns was leaving the housing authority on October 31, The Board wished him well and appreciates his service. XII. ADJOURNMENT RESOLUTION # 6128: A Motion to Adjourn the meeting was made by Commissioner Morong and seconded by Commissioner Russell. Motion passed 7-0. Time: 7:26 PM. Respectfully Submitted, Michael Hulsey, Secretary 4