Board of Carroll County Commissioners County Office Building Westminster, MD Open Session

Transcription

1 County Office Building Westminster, MD Open Session ~ Minutes ~ Admin Thursday, August 20, :00 AM County Office Building Rm 311 I. Call to Order Attendee Name Doug Howard Stephen Wantz Richard Weaver Dennis Frazier Richard Rothschild Organization Title Status Arrived President Vice- President Secretary Commissioner Commissioner II. III. IV. Moment of Silence-Commissioner Wantz Positively Carroll Public Comment ~ Item V V. Briefing/Discussion/Decision ~ Operating Budget Resolution O Transfer of Funds For Off-Site Housing of Inmates Detention Center Sheriff Jim DeWees and Warden George Hardinger met with the to update them on the inmate over populations at the Detention Center. They gave a history of what had been done in the past by the previous Board. The Detention Center lacks an adequate number of secure beds to properly manage the inmate population. This particularly true for inmates requiring medical and mental health services. The Alleghany County Sheriff's Office (Detention Center) and the Howard County Department of Corrections has agreed to lease secure beds to Carroll County to help ease overcrowding. The Board approved transferring $60, from Reserve for Contingencies to Detention Center FY16 to provide for continued off-site inmate housing. The Board approved Operating Budget Resolution O The Board asked questions and entered into a discussion regarding future long term lnmate housing. 1. Motion To: approve Operating Budget Resolution No. O transferring funds for the off-site housing of inmates at the Detention Center Page 1 Printed 8/24/2015

2 VI. Public Comment ~ Item VII VII. Briefing/Discussion/Decision ~ Request Approval of Submission of Annual Section 8 Management Assessment Program Report Consideration of the annual Section 8 Management Assessment Program (SEMAP) report to be submitted to the Department of Housing and Urban Development (HUD) prior to August 29, HUD requires all local Public Housing Agencies to submit data that HUD then utilizes to rate the agency's performance based on at least fourteen indicators. HUD evaluates a combination of factors including self-assessment by the local housing agency as part of the SEMAP report as well as information gathered from reports submitted electronically throughout the year. The Carroll County Bureau of Housing and Community Development has prepared the report for FY2015 and is presenting it to the Board of County for consideration. 1. Motion To: approve the submission of the annual Section 8 Management Assessment Program Report to the Department of Housing and Urban Development (HUD) ADOPTED [4 TO 0] Stephen Wantz, Vice-President Doug Howard, Stephen Wantz, Richard Weaver, Dennis Frazier ABSTAIN: Richard Rothschild VIII. Public Comment ~ Item IX IX. Briefing/Discussion/Possible Decision ~ Request Approval of Bylaws and Membership List of the Transit Advisory Council The Mission of the Carroll County Transit Advisory Council (TAC) is to implement the Carroll County Transportation Development Plan (TDP). The TAC returned to the Board today to request approval of the TAC Bylaws with changes incorporated from the ' request on July 23, 2015 including: the simplification of the purpose of the TAC; a revision of the membership list to include a designation of Voting vs. Non-Voting Members; and the inclusion of a statement that TAC members must follow all County policies. The TAC is requesting approval of the Bylaws. The TAC will review and, if necessary, revise their Bylaws every three years. Any changes to the Bylaws require County Commissioner approval. The Bylaws provide: -Clarification of the Advisory Board role of the TAC to the County ; -Clarification of roles and responsibilities of the TAC; Page 2 Printed 8/24/2015

3 -Identify make-up of TAC Membership and defining term limits; -Setting guidelines for policies of the TAC. 1. Motion To: approve the Carroll County Bylaws and Membership List of the Transit Advisory Council X. Public Comment ~ Item XI XI. Briefing/Discussion/Decision ~ Request Approval of Application Submission Senior Medicare Patrol Senior Medicare Patrol (SMP) Program provides outreach and education to Medicare and Medicaid beneficiaries on preventing, identifying and reporting healthcare fraud. The program is funded via Older Americans Act (OAA) and Healthcare Fraud and Abuse Control (HCFAC) Program funds. Healthcare fraud results in negative consequences for beneficiaries and taxpayers. Paid staff and trained volunteers provide education and outreach to beneficiaries and caregivers with the goal of reducing the incidents of healthcare fraud. 1. Motion To: approve the grant application submission for the Senior Medicare Patrol XII. Public Comment ~ Item XIII XIII. Briefing/Discussion/Decision ~ Request Approval of Application Submission State Health Insurance Assistance Program (SHIP) The purpose of the SHIP Program is to strengthen the capability of States to support a community-based network of SHIP offices that provide counseling, education and outreach to Medicare beneficiaries to assist with their Medicare and other health insurance questions. The SHIP program offers community education sessions to provide individuals with information about Medicare and Medicare prescription drug plans. The program also offers individual one-on-one appointments and provides assistance to community members during Medicare Part D Open Enrollment. The information provided assists Medicare beneficiaries and their caregivers in their understanding of and ability to access program benefits, including Medicare preventative services, as well as improve the value of their healthcare coverage. Page 3 Printed 8/24/2015

4 1. Motion To: approve the grant application submission for the State Health Insurance Assistance Program (SHIP) Stephen Wantz, Vice-President XIV. Public Comment ~ Item XV XV. Briefing/Discussion/Possible Decision ~ Yard Waste Handling and Hoods Mill Lease The Bureau sought to reduce costs of the yard waste operations and produce a higher quality mulch and compost. Replacement, fuel and maintenance costs for the County's wood waste grinder are significant. A Request for Information (RFI) was advertised to seek private companies interested in managing the County's residential and commercial yard wastes. Multiple companies obtained copies of the specifications, but only one company responded to the RFI: Harvest RGI, LLC. Harvest RGI, LLC leases part of the County's Hoods Mill property for the production of mulch and compost products. The lease is up for renewal. Negotiations on the renewal between the County and Harvest RGI, LLC have provided a means for the County to save long and short term equipment expenses and turn the yard wastes into a higher quality material for beneficial use and resale. Harvest will be allowed to market the mulch and compost in exchange for their services to produce them. 1. Motion To: approve the newly revised contract with Harvest RGI, LLC Richard Rothschild, Commissioner XVI. Public Comment ~ Item XVII XVII. Briefing/Discussion/Possible Decision ~ Request to Proceed to Public Hearing Amendment to the Ten Year Solid Waste Management Plan Environment Recycling Special Events In 2014, the Maryland General Assembly passed Senate Bill 781, Environment - Recycling - Special Events. The law requires organizers of special events meeting certain criteria to provide a recycling receptacle adjacent to each trash receptacle, ensure recycling receptacles are clearly distinguished from trash receptacles, and ensure that recyclable materials are collected for recycling. Special event organizers must conduct recycling in accordance with the County's Comprehensive Solid Waste Management Plan (CSWM). The law also required each county to update its plan by October, 2015, to address the collection and recycling recyclable materials from special events. The Office of Zoning Administration has added waste and recycling requirements for permitting of special events. Amendment was certified to be consistent with the Carroll County Master Plan on June 16, Page 4 Printed 8/24/2015

5 1. Motion To: proceed to public hearing XVIII. Public Comment Citizen comment(s): a citizen comment was received. XIX. Closed - Legal Advice and Potential Litigation (Thursday, August 6, 2015 at 10:55 A.M.) Upon motion of Commissioner Weaver, second by Commissioner Frazier, the Board ( Howard, Wantz, Weaver, Frazier, and Rothschild) voted unanimously to meet in closed session in accordance with the Annotated Code of Maryland, State Government Article , Section (a)(7)(8), on Thursday, August 6, 2015 at 10:55 A.M. with Roberta Windham, County Administrator, Tim Burke, County Attorney, and Professor Jose Anderson to discuss compliance with state law with outside counsel and possible litigation regarding State law. No action was taken. XX. Closed - Legal (Thursday, August 6, 2015 at 2:20 P.M.) Upon motion of Commissioner Rothschild, second by Commissioner Frazier, the Board ( Wantz, Weaver, Frazier, and Rothschild; Commissioner Howard voted no) voted to meet in closed session in accordance with the Annotated Code of Maryland, State Government Article , Section (a)(7), on Thursday, August 6, 2015 at 2:20 P.M. with Roberta Windham, County Administrator and Tim Burke, County Attorney to receive legal advice regarding a response to a State Agency regarding an Ordinance. No action was taken. XXI. Recess ~ 11:20 AM 1. Motion To: recess until 1:30 PM Stephen Wantz, Vice-President Page 5 Printed 8/24/2015