MINUTES Regular Meeting. SOUTH PORTLAND HOUSING AUTHORITY 100 Waterman Drive, Suite 101 SOUTH PORTLAND, MAINE 04106

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1 Exhibit A MINUTES Regular Meeting SOUTH PORTLAND HOUSING AUTHORITY 100 Waterman Drive, Suite 101 SOUTH PORTLAND, MAINE Wednesday, August 13, :00 PM Location: 100 Waterman Drive I. ROLL CALL The Meeting was called to order at 8:05 PM by Kevin Glynn, Chairman; At Roll Call the following were present: Elizabeth Ross; Frank Morong; Mary Jo Jakab; Lolita Ball; Jane Croston; Michael Hulsey, Executive Director. Absent: Christine Dearborn, Vice Chairman. Also present were: Lisa Viola, Deputy Director; John Gerken, Director of Maintenance and Facilities; Karen Dunfey, Exec. Asst. &HR Coordinator; Gary Vogel, Esq. Members of the public present: None II. APPROVAL OF MINUTES Approval of the Minutes of the June 25, 2014 Regular Meeting (Exhibit A) RESOLUTION # 6189 A Motion to approve the Minutes of the June 25, 2014 Regular Meeting was made by Commissioner Morong and seconded by Commissioner Ross. 1

2 III. IV. COMMENTS FROM THE RESIDENTS/PUBLIC IN ATTENDANCE None. COMMISSIONERS BUSINESS a) Chairman Glynn: None b) Vice-Chairman Dearborn: Absent c) Commissioner Morong: None d) Commissioner Ross: None e) Commissioner Jakab: None f) Commissioner Ball: None g) Commissioner Croston: None V. SUB-COMMITEE BUSINESS a) Technology Sub-Committee update (Exhibit B) b) Scholarship Committee Report c) Regional Housing Authorities Committee Update At the most recent meeting the Board approved a User Agreement and Schedule of fees. They have begun visiting Housing Authorities to give demonstrations; tomorrow they visit MaineHousing. d) SPHA Historical Committee update VI. REPORT OF THE SECRETARY General Updates: RESOLUTION #6190 A Motion to enter into Executive Session to discuss legal rights and duties of the SPHA Pursuant to Title 1 M.R.S.A. Chapter 13 Subchapter 1 405(6)(E) was made by Commissioner Ross and seconded by Commissioner Ball. Time: 8:17 PM All other updates were given at the SPHDC meeting earlier in the evening. 2

3 RESOLUTION #6191 A Motion to return to Regular Session was made by Commissioner Ball and seconded by Commissioner Jakab. Time: 8:41 PM VII. OLD BUSINESS None VIII. NEW BUSINESS a) Draft 2015 Budget Presentation handed out at meeting The proposed budget includes a salary increase of 3.5%; the Board can increase or decrease. Staff has not received a raise in two years. We may need to hire more staff with the addition of Ridgeland Gardens and St. Andre s. b) ROSS Grant An application for a second 3-year ROSS Grant is underway and will be submitted by August 18, Staff members Doug Sabo, Jamie Hussey, and Karen Dunfey have worked hard on this year s application. c) Legal Services Contract A Motion to put the expiring legal services contracts out to bid rather than extend them was made by Chairman Glynn. There was no second. RESOLUTION #6192 A Motion to exercise the 3-year option to extend the existing Legal Services Contracts was made by Commissioner Jakab and seconded by Commissioner Ball. Motion passed 5-1 (Glynn against) d) 832 Broadway An abutting landowner of our Public Housing property at 832 Broadway has offered to purchase some of our land, which HUD would not permit. The abutter has been using some of our land and put an invisible fence that extends onto our property. Mr. Hulsey suggested that we offer a revocable license to the abutter for use of some land so that no question of adverse possession arises. We would require the abutter to pay the legal fees for such license, and perhaps an annual fee as well. Attorney Vogel believes HUD would not have a problem with a license, but would have a problem with an easement, which is permanent. 3

4 RESOLUTION #6193 A Motion to add item VIIIe, Proposed Resolutions regarding Development of Ridgeland Gardens, LP, as handed out at meeting was made by Commissioner Ross and seconded by Commissioner Croston. RESOLUTION #6194 A Motion to approve the Resolution regarding Development of Ridgeland Gardens, LP, as detailed in the handout was made by Commissioner Ross and seconded by Commissioner Ball. IX. LEGAL AND FINANCIAL BUSINESS a) Acceptance of the legal communications from Gary Vogel, Esq., and Wendy Paradis, Esq. (Exhibit C) RESOLUTION # 6195 A Motion to accept the legal communications from Gary Vogel. Esq., and Wendy Paradis, Esq., was made by Commissioner Ball and seconded by Commissioner Glynn. b) Monthly financial reports from Doug Sabo (Exhibit D) RESOLUTION # 6196 A Motion to accept the financial reports from Doug Sabo was made by Commissioner Jakab and seconded by Commissioner Ball. X. INFORMATION AND CORRESPONDENCE a) Commissioners Newsletter (Exhibit E) b) Activities Schedule for August (Exhibit F) 4

5 XI. ADJOURNMENT RESOLUTION # 6197 A Motion to Adjourn was made by Commissioner Morong and seconded by Commissioner Ross. Time 9:15 PM Chairman Glynn reminded all Commissioners that the next meeting is September 24, and the meeting following that, on October 22, is when we elect our Chairman and Vice-Chairman for a 2-year term. Respectfully Submitted, Michael Hulsey, Secretary 5