Butte County Board of Supervisors Agenda Transmittal

Transcription

1 Clerk of the Board Use Only Butte County Board of Supervisors Agenda Transmittal Agenda Item: 5.01 Subject: User Fee Adjustments for Agriculture, Assessor, Library, Public Works, and Public Health Department: Administration Meeting Date Requested: September 25, 2012 Contact: Kevin Taggart Phone: Regular Agenda Consent Agenda Department Summary: (Information provided in this section will be included on the agenda. Attach explanatory memorandum and other background information as necessary). The Board of Supervisors established the Butte County Master Fee Schedule by Resolution on March 24, Department recommendations to adjust the fee schedule are presented herein as follows: The Library Director recommends a change in inter-library loan request fees to reduce the number of free requests available each year. The Public Works Director recommends the addition of a divisional hourly rate for Maintenance & Fleet Services. The Assessor recommends a reduction in fees collected for map copies. The Agriculture Commissioner recommends clarifying that the fee for direct marketing certificates includes livestock/poultry. Staff from the Animal Control division of Public Health recommends the transfer of fees for Dangerous Animal permits from Butte County Code to the Master Fee Schedule. Fiscal Impact: N/A Personnel Impact: N/A Action Requested: 1. Adopt the Resolution and authorize the Chair to sign. 2. Adopt the ordinance amending Chapter 4 of Butte County Code and authorize the Chair to sign. Administrative Office Review: Shari McCracken, Deputy Chief Administrative Officer

2 BUTTE COUNTY ADMINISTRATION 25 COUNTY CENTER DRIVE, SUITE 200 OROVILLE, CALIFORNIA Telephone: (530) Fax: (530) MEMBERS OF THE BOARD BILL CONNELLY LARRY WAHL MAUREEN KIRK STEVE LAMBERT KIM K. YAMAGUCHI PAUL HAHN Chief Administrative Officer MEMORANDUM September 25, 2012 To: From: Subject: Honorable Chairman and Members Butte County Board of Supervisors Kevin Taggart Management Analyst, Sr. User Fee Update The Board of Supervisors established the Butte County Master Fee Schedule by Resolution on March 24, Department recommendations to adjust the fee schedule are presented as follows: The Library Director recommends a change in inter-library loan request fees to reduce the number of free requests per year. The Public Works Director recommends the addition of a divisional hourly rate for Maintenance & Fleet Services. The Assessor recommends a reduction in fees collected for map copies. The Agriculture Commissioner recommends clarifying that the fee for direct marketing certificates includes livestock/poultry. The Animal Control division of Public Health recommends the transfer of fees for Dangerous Animal permits from Butte County Code to the Master Fee Schedule. The Finance Office is responsible for coordinating the proposed fee adjustments and has reviewed the cost of service calculations used to develop any department recommendations. DEPARTMENT RECOMMENDATIONS Library As outlined in Attachment I, the Library Director is recommending a reduction in the number of free inter-library loan requests from twelve (12) to three (3) per year. A nominal fee of $6 is recommended for the 4 th through 12 th requests, and full cost recovery of $28 for each request over 12.

3 Fee language is also being adjusted to clarify that all requests are subject to lending library charges. The Butte County fee of $6 or $28 is collected in addition to the other costs once the thresholds of four and thirteen requests are reached. Public Works The Director recommends inclusion of the hourly rate for Maintenance/Fleet Services in the Master Fee Schedule. Although the hourly rate was calculated as part of the countywide cost of service study performed by NBS Consulting in 2008, it was never added to the fee schedule. Due to recent changes in Chapter 10 of Butte County Code affecting Encroachment Permits, the Maintenance Services hourly rate should be added to recover the cost of services that may be provided by the Department. Public Health No fee adjustments are recommended at this time, but there are two administrative "clean up" items related to Animal Control fees. Wild and Exotic Animal permits appear in both the Master Fee Schedule and Chapter 4-45 of Butte County Code. The draft ordinance would remove specific fee references and direct users to the Butte County Master Fee Schedule. Staff recommends relocating the fee for Dangerous Animal permits from Butte County Code to the Master Fee Schedule as well. The draft ordinance would remove specific fee references and direct users to the Butte County Master Fee Schedule. Assessor Department staff recommend a reduction in the fee collected for map copies to reflect Counsel's determination that the copies are considered part of a Public Record request. Department staff also recommend a reduction in the fee collected for a complete set of maps to reflect one hour of labor and materials. Agriculture The Agriculture Commissioner recommends adding livestock and poultry certification letters to the direct marketing certificate fee. This service results in either a direct marketing certificate for produce or a livestock/poultry certification letter. ACTIONS REQUESTED 1. Adopt the Resolution amending the Butte County Master Fee Schedule with the proposed fee adjustments effective November 1, Adopt ordinance amending Chapter 4 of the Butte County Code. 2

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5 Resolution No. RESOLUTION AMENDING THE MASTER FEE SCHEDULE FOR SERVICES PROVIDED BY THE COUNTY OF BUTTE WHEREAS, the Board of Supervisors established the Butte County Master Fee Schedule by Resolution on March 24, 2009; and WHEREAS, the County of Butte is authorized to adopt and implement fees for services; provided, however, that such fees do not exceed the estimated reasonable cost of providing such services; and WHEREAS, maintenance of a Master Fee Schedule serves the convenience of the County and all persons affected by said charges; and WHEREAS, an ordinance amending Chapter 10 of Butte County Code was recently adopted; and WHEREAS, persons applying for Encroachment Permits under Chapter 10 of Butte County Code may be required to pay the full County cost of services provided relative to the permit; and WHEREAS, the cost of Maintenance and Fleet Services by Public Works was calculated as part of a cost of service study performed in 2008/2009; and WHEREAS, Dangerous Animal permit fee amounts were removed from Butte County Code for the purpose of transferring said fees, without increase, to the Butte County Master Fee Schedule; and WHEREAS, the Library initiates a large number of inter-library loans for a small number of patrons; and WHEREAS, the Board of Supervisors desires to increase the cost recovery of inter-library loan requests; and WHEREAS, the Board of Supervisors desires to clarify that Farmers Market certifications may include Producer's Certificates or Livestock/Poultry Certification letters; and WHEREAS, the Board of Supervisors desires a reduction in fees for map copies provided by the Assessor's Office; and WHEREAS, a public hearing was noticed and duly conducted to allow consideration of the proposed fee adjustments prior to adoption of this Resolution; and WHEREAS, the Board of Supervisors desires to adjust fees and to implement new fees for various government services provided by the County of Butte as set forth in the above mentioned actions. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Butte adopts the adjusted fees as delineated in the attached Exhibit A and amends the Butte County Master Fee Schedule to reflect the changes. Fee adjustments shall become effective November 1, 2012.

6 PASSED AND ADOPTED this 25th day of September, 2012, by the following votes: AYES: NOES: ABSENT: NOT VOTING: STEVE LAMBERT, Chair Butte County Board of Supervisors ATTEST: PAUL HAHN, Chief Administrative Officer And Clerk of the Board By: Deputy

7 BUTTE COUNTY AGRICULTURE Master Fee Schedule Activity Adopted Fee Notes AGRICULTURE DEPARTMENT FEES A. Agricultural Pest Control Operator - Registration 1. Maintenance Gardeners Performing Pest Control $25.00 Authorized per Section of Food and Agricultural Code. 2. Agricultural Pest Control Operators $50.00 Authorized per Section of Food and Agricultural Code. 3. Fee-Exempt Agricultural Pest Control Operators 0.00 No Charge. B. Agricultural Pest Control Advisors - Registration 1. Advisors who register in person, in the County $10.00 Authorized per Section of Food and Agricultural Code. Advisors who have listed on their license an address in the County or who choose this as the county of occupation choice. 2. Advisors who are registering in an additional County $5.00 Authorized per Section of Food and Agricultural Code. C. Pest Control Aircraft Pilots - Registration 1. Pilots who register in person, in this County $10.00 Authorized per Section of Food and Agricultural Code. 2. Pilots already registered in another county who are now registering in an additional county $5.00 Authorized per Section of Food and Agricultural Code. Evidenced by possession of a pest control aircraft pilot county registration imprinted by another county. D. Structural Pest Control Operator Notification 1. Branch 1 $25.00 Per year. 2. Branches 2 and 3 $10.00 Per year. E. Apiary Inspection Services 1. Interstate Movement Division hourly rate Per hour plus IRS mileage reimbursement rate. 2. Certification of Colony Strength Division hourly rate Per hour plus IRS mileage reimbursement rate. 3. Issuance of Certificate See Quarantine Program F. Plant Shipment Inspection for Certification and/or Federal and State Phytosanitary Certificates 1. Field Inspection Required by Receiving Country, State, or County: a. Application for Inspection $41.50 b. Inspection Rate, per acre, per inspection $ All Phytosanitary Certificates $50.00 Service Fee, each Certificate issued. 3. Fee Exemptions 0.00 No fee for one package (non-commercial) only, when package is brought to the Agricultural Commissioner's Office. G. Fruit, Nut, and Vegetable Certification Inspection Division hourly rate Per hour plus IRS mileage reimbursement rate. H. Certification of Farmers Markets 1. Certified Producer's Direct Marketing Certificate or Livestock/Poultry Certification Letter $ Replacement or Modification of Valid Certificate $ Certified Farmers Market Direct Marketing Certificate $ Additional Inspection Division hourly rate Per hour plus IRS mileage reimbursement rate. I. Farm Labor Contract Registration, per year $50.00 J. Investigation and Confirmation of Destruction of Commodities by Research Authorization Actual Cost Divisional hourly rate per inspection. Agriculture Master Fee Schedule, 1 of 3

8 BUTTE COUNTY ASSESSOR Master Fee Schedule Activity Current Fee Proposed Fee Notes ASSESSOR'S DEPARTMENT FEES A. Rolls 1. Assessment Roll - on CD, by , or internet download $ $ B. Aerial Photos 1. Aerial Photo $2.00 $2.00 Per page. Photo will be printed using images available to the general public via external internet resources. 2. Reproduction of Aerial Photograph $22.50 $22.50 C. Maps 1. Hardcopy Map $2.00 $0.25 Per map page. 2. Index Map $13.00 $13.00 Per map. 3. Maps Changed Since Previous Roll (per page) $2.00 $0.25 Per page. 4. Complete set of maps on CD or download from internet $1.00 $60.00 new: 1-hour staff time, + CD current: per page or $3,300 complete set D. Appraisal Information 1. Appraisal Records (Appraisal Top Sheet and Business Inventory Records) $2.00 $2.00 Per page. 2. Appraisal File Copy $2.00 $2.00 Per page. E. Physical Property Characteristics 1. Physical Characteristics (CD) $1, $1, Per CD. F. Copies 1. Photocopy $1.00 $1.00 Per page. 2. Fax/Mail Copy $2.00 $2.00 Per page. 3. Computer Screen Hardcopy, By Mail or at the Counter $2.00 $2.00 Per page. G. Labels 1. Label (Electronic Format) $ $ Plus $0.04 each label. H. Segregation 1. Ownership $51.00 $51.00 Per hour, not to exceed $ Tax Bill $51.00 $51.00 Per hour, not to exceed $ I. Rescission 1. Reversal of Value Due to Domestic Partnership $51.00 $51.00 Per hour, not to exceed $ Revenue and Taxation Code Section 63.1 Exclusions $ $ *STATE FEE: Set per Section 63.1 of Revenue and Taxation Code J. Williamson Act/CLCA 1. Review $51.00 $51.00 Per hour, not to exceed $ Cancellation Calculation $51.00 $51.00 Per hour, not to exceed $1, Non-Renewal Calculation $51.00 $51.00 Per hour, not to exceed $ Assessor Master Fee Schedule, 1 of 2

9 BUTTE COUNTY LIBRARY Master Fee Schedule Activity Current Fee Proposed Fee Notes LIBRARY DEPARTMENT FEES 1. Lost Materials: a. Processing Fee $9.00 $9.00 Per item. b. Pass-through Cost of Lost Materials Replacement Actual Replacement Cost, or Schedule Amt. Actual Replacement Cost, or Schedule Amt. 2. Inter-library Loan Request Lending Library Charge Lending Library Charge, plus Butte County fee of $28.00 per request, if Lending library charge applies to all requests. applicable a. Request 1-3 b. Request 4-12 Lending Library Charge Lending Library Charge, plus Butte County fee of $6.00 per request Patron is responsible for the lending library's fee at the time an order is placed Patron is responsible for the lending library's fee at the time an order is placed Lending Library Charge, Patron is responsible for the lending library's fee and a Butte County fee b. Request >12 plus Butte County fee of of $28 at the time an order is placed. $28.00 per request 3. Collection Agency Referral $19.00 $19.00 Per referral. 4. Replacement Library Card $2.50 $2.50 Per card. 5. Overdue Materials Fine: $0.25 $0.25 Per item, per day. a. Maximum Overdue Materials Fine (Adults) $5.00 $5.00 Per item. b. Maximum Overdue Materials Fine (Children) $2.50 $2.50 Per item. c. Block Limit $10.00 $10.00 This amount represents the maximum overdue fines that may be owed by a patron before library checkout privileges are revoked. Library checkout privileges will remain revoked until the amount owed by the patron is less than the block limit. 6. Hourly Rate for Services Provided by the Library Department $57.00 $ DVD Rental - Current Release $1.00 $ day rental of current release movies - per item. Approved 2/23/10 Library Master Fee Schedule, 1 of 1

10 BUTTE COUNTY PUBLIC HEALTH Master Fee Schedule Activity Current Fee Proposed Fee Notes PUBLIC HEALTH DEPARTMENT FEES 2. Spayed/Neutered a. Annual $12.50 $12.50 b. Biennial $17.50 $17.50 c. Triennial $22.50 $ Late Registration Fee $20.00 $ Ownership Transfer $5.00 $ Replacement Registration Tag $5.00 $5.00 III. Permit for Wild and Exotic Animals 1. Initial Fee $55.00 $ Renewal Fee $55.00 $55.00 III. Permit for Dangerous Animals 1. Initial Fee Transfer from Code $ Renewal Fee Transfer from Code $ IV. Fee Waiver Clause V. Hourly Rate A fee waiver of $60.00 will be applied to impound, transport, and boarding fees where an owner agrees to spay/neuter their dog through 1. Hourly Rate for Services Provided by the Animal Control Division of the Public Health Department $56.00 $56.00 AMBULANCE PROGRAM FEES 1. New Appliance, Per Provider $ $ New Appliance, Per Vehicle $62.00 $ Renewal/Annual Fee, Per Provider $ $ Renewal Annual Fee, Per Vehicle $62.00 $ Stations/Annual Fee, Per Site $ $ *Fee set by State or Federal legislation. The Master Fee Schedule will be updated to reflect any mandatory fee amendments established by future State or Federal Pub Health Master Fee Schedule, 15 of 15

11 BUTTE COUNTY PUBLIC WORKS Master Fee Schedule Activity Current Fee Proposed Fee Notes PUBLIC WORKS DEPARTMENT FEES 13. Waiver Application by Deed $ $ Per hour, with $1,100 deposit. 10 hour maximum. C. Reviewing Fees 1. Administrative User Permit $ $ Administrative Variance $ $ Planned Unit Development $ $ Rezone $ $ Use Permit $ $ Variance $ $ D. Miscellaneous Fees 1. County Service Area (CSA) Formation $ $ Per hour, with $1,000 deposit. 10 hour maximum. 2. Flood and Drainage Letters/Public Report of Soils Letters $ $ Per hour. 3. Parcel Clearance $ $ Per hour, minimum fee of $ /2 hour min.and 2 hour max. 4. Pre-Application Meeting (Non-PUD) $ $ Per meeting. 5. Right-of-Way Abandonment $ $ Per hour, with $1,200 deposit. 10 hour maximum. 6. Road Bonding Charge (any bond processing fee) $ $ Road Renaming for Existing Named Roads $1, $1, Research Letter $ $ Per hour. E. Sign and Hardware Fees 1. Street Sign(s): a. Land Use Division Administrative, Production, and/or Installation Time $71.00 $71.00 Per hour. b. Pass-through Cost of Materials Actual Cost Actual Cost 2. Centerline Monument Can plus Brass Cap: a. Land Use Division Administrative, Production, and/or Installation Time $81.50 $81.50 b. Pass-through Cost of Materials Actual Cost Actual Cost F. Divisional Hourly Rate 1. Hourly Rate for Services Provided by the Engineering Division of the Public Works Department 2. Hourly Rate for Services Provided by the Land Development Division of the Public Works Department 3. Hourly Rate for Services Provided by the Traffic Control Division of the Public Works Department $88.00 $88.00 $ $ $71.00 $ Hourly Rate for Services Provided by the Maintenance/Fleet Division of the Public Works Department new $74.00 *Fee set by State or Federal legislation. The Master Fee Schedule will be updated to reflect any mandatory fee amendments established by future State or Federal legislation. Pub Works Master Fee Schedule, 2 of 2

12 Ordinance No. An Ordinance Amending Chapter 4 - Animals of the Butte County Code The Board of Supervisors of the County of Butte ordains as follows: Section 1. Purpose. This proposed ordinance amends Chapter 4, Animals to omit specific fee references. Fees are adopted by resolution of the Board of Supervisors as part of the Butte County Master Fee Schedule. Section 2. amended to read as follows: Application and fee. (a) Butte County Code Section 4-31, regarding Wild or Exotic Animals, is The application for a permit shall contain the name of the applicant, his address, the address of the proposed location of the animal if different from applicant's and a brief description of the applicant's plan for keeping the animal which shall include the species of animal, the number of individuals of each species and a description of the housing facilities for the animal. Permit fees are adopted by Resolution of the Board of Supervisors as part of the Butte County Master Fee Schedule (b) The initial fee for the issuance of each permit shall be fifty dollars ($50.00), and the permit shall be valid for a period of one (1) year from the date of its issuance unless revoked or suspended. The fee permit shall cover either one (1) animal or a collection, and the maximum number of specimens permitted to be kept shall be specified in the permit. Whenever a new animal or collection is added so as to exceed the maximum number permitted, a new permit must be secured and a new fee must be paid, to the exceptions in subsection (c) of this section. The fee shall be due and payable at the time of issuance of the permit and shall be a prerequisite of such issuance c) Whenever, in any given permit year, there are new animals in a collection due to the reproduction of members of the collection or due to trade, exchange or replacement in the same number and of the same zoological order as the members of the collection traded, exchanged or replaced, the new animals do not require an additional permit during that year, provided the animal control officer is notified in writing of the new animals within thirty (30) days of acquisition. 1

13 1 2 Section 3. follows: Butte County Code Section 4-45, Dangerous Animals, is amended to read as Application procedure. An application for a dangerous animal permit shall be submitted in writing to the public health director. The application shall be accompanied by a fee, as adopted by Resolution of the Board of Supervisors as part of the Butte County Master Fee Schedule, of one hundred dollars ($100.00) and shall contain the name of the applicant, the applicant's address, the applicant's home and business phone numbers, the address and description of the proposed location where the animal will be kept, and a complete description and a color photograph of the animal. Section 4. Authority. This ordinance is enacted pursuant to Government Code Sections 66017(a) and 66016(b), Article I, Section 1 of the Butte County Charter, and Article XI Section 7 of the California Constitution. Section 5. Severability. If any provision of this Ordinance or the application thereof to any person or circumstances is for any reason held to be invalid by a court of competent jurisdiction, such provision shall be deemed severable, and the invalidity thereof shall not affect the remaining provisions or other applications of the Ordinance which can be given effect without the invalid provision or application thereof. Section 6. Effective Date and Publication. This Ordinance shall take effect thirty (30) days after the date of its passage. The Clerk of the Board of Supervisors is authorized and directed to publish this ordinance before the expiration of fifteen (15) days after its passage. This Ordinance shall be published once, with the names of the members of the Board of Supervisors voting for and against it, in the, a newspaper of general circulation published in the County of Butte, State of California. PASSED AND ADOPTED by the Board of Supervisors of the County of Butte, State of California, on the 25th day of September, 2012, by the following vote: 2

14 AYES: NOES: ABSENT: NOT VOTING: ATTEST: Paul Hahn, Chief Administrative Officer and Clerk of the Board By Steve Lambert, Chair of the Butte County Board of Supervisors 3

15 Ordinance No. An Ordinance Amending Chapter 4 - Animals of the Butte County Code The Board of Supervisors of the County of Butte ordains as follows: Section 1. Purpose. This proposed ordinance amends Chapter 4, Animals to omit specific fee references. Fees are adopted by resolution of the Board of Supervisors as part of the Butte County Master Fee Schedule. Section 2. Butte County Code Section 4-31, regarding Wild or Exotic Animals, is amended to read as follows: Application and fee. (a) (b) The application for a permit shall contain the name of the applicant, his address, the address of the proposed location of the animal if different from applicant's and a brief description of the applicant's plan for keeping the animal which shall include the species of animal, the number of individuals of each species and a description of the housing facilities for the animal. Permit fees are adopted by Resolution of the Board of Supervisors as part of the Butte County Master Fee Schedule. The permit shall be valid for a period of one (1) year from the date of its issuance unless revoked or suspended. The permit shall cover either one (1) animal or a collection, and the maximum number of specimens permitted to be kept shall be specified in the permit. Whenever a new animal or collection is added so as to exceed the maximum number permitted, a new permit must be secured and a new fee must be paid, to the exceptions in subsection (c) of this section. The fee shall be due and payable at the time of issuance of the permit and shall be a prerequisite of such issuance. c) Whenever, in any given permit year, there are new animals in a collection due to the reproduction of members of the collection or due to trade, exchange or replacement in the same number and of the same zoological order as the members of the collection traded, exchanged or replaced, the new animals do not require an additional permit during that year, provided the animal control officer is notified in writing of the new animals within thirty (30) days of acquisition. Section 3. Butte County Code Section 4-45, Dangerous Animals, is amended to read as follows: Application procedure. An application for a dangerous animal permit shall be submitted in writing to the public health director. The application shall be accompanied by a fee, as adopted by Resolution of the Board of Supervisors as part of the Butte County Master Fee Schedule, and shall

16 contain the name of the applicant, the applicant's address, the applicant's home and business phone numbers, the address and description of the proposed location where the animal will be kept, and a complete description and a color photograph of the animal. Section 4. Authority. This ordinance is enacted pursuant to Government Code Sections 66017(a) and 66016(b), Article I, Section 1 of the Butte County Charter, and Article XI Section 7 of the California Constitution. Section 5. Severability. If any provision of this Ordinance or the application thereof to any person or circumstances is for any reason held to be invalid by a court of competent jurisdiction, such provision shall be deemed severable, and the invalidity thereof shall not affect the remaining provisions or other applications of the Ordinance which can be given effect without the invalid provision or application thereof. Section 6. Effective Date and Publication. This Ordinance shall take effect thirty (30) days after the date of its passage. The Clerk of the Board of Supervisors is authorized and directed to publish this ordinance before the expiration of fifteen (15) days after its passage. This Ordinance shall be published once, with the names of the members of the Board of Supervisors voting for and against it, in the, a newspaper of general circulation published in the County of Butte, State of California. PASSED AND ADOPTED by the Board of Supervisors of the County of Butte, State of California, on the 25th day of September, 2012, by the following vote: AYES: NOES: ABSENT: NOT VOTING: ATTEST: Paul Hahn, Chief Administrative Officer and Clerk of the Board By Steve Lambert, Chair of the Butte County Board of Supervisors 2