Board of Directors Meeting Minutes Saturday, September 20, 2014 / Hyatt Regency Jacksonville

Transcription

1 Board of Directors Meeting Minutes Saturday, September 20, 2014 / Hyatt Regency Jacksonville CALL TO ORDER USA Swimming Board President, Jim Sheehan called this meeting to order at 3:10 p.m. with the following members in attendance: Jim Sheehan - President, David Anderson, Tim Bauer, Robert Broyles (phone), John Bitter (phone), David Coddington, Ed Dellert, Brandon Drawz, Clark Hammond, Stu Hixon, Amy Hoppenrath, Paris Jacobs, Michael Klueh, Bill Maxson, Dan McAllen, John Morse, Kelley Otto, Derek Paul, Chip Peterson, Jim Ryan, Bruce Stratton, Ron Van Pool, Mark Weber, Jim Wood, Carol Zaleski. Not Present: Ben Britten, Van Donkersgoed, Margaret Hoelzer, Tim Liebhold, Patty Miller, Dale Neuburger, Aaron Peirsol, Marie Scovron, Gregg Troy, Peter Vanderkaay. AGENDA REVIEW One addition was made to the agenda: Confirmation of the National Board of Review Chair and Vice Chair CONFLICT OF INTEREST Is any member aware of any conflict of interest (that is, of a personal interest or direct or indirect pecuniary interest) in any matter being considered by this meeting which should now be reported or disclosed or addressed under the USA Swimming Conflict of Interest Policy? If a Board member determines there to be a conflict of interest at any point during the course of the meeting when a specific subject is being discussed and / or action is being taken, a declaration of a conflict of interest should be made at that time. WELCOME TO NEW, RE-ELECTED, AND APPOINTED BOARD MEMBERS President Program Operations Vice President Jim Sheehan (Bruce Stratton Outgoing) Dan McAllen (Jim Sheehan Outgoing) Treasurer Stu Hixon (2 nd Term) Administration Vice President Robert Broyles (Mary Jo Swalley Outgoing) Program Development Vice President John Bitter (Jeff Gudman Outgoing) Technical Vice President Tim Bauer (David Berkoff Outgoing) Athlete s Executive Committee Chair Kelley Otto (Tim Liebhold Outgoing) Athlete s Executive Vice Chair Michael Klueh (Kelley Otto Outgoing) Central Zone (Non-Coach): Amy Hoppenrath (Steve Potter/ Paul Thompson outgoing) Eastern Zone (Coach): Ed Dellert 2 nd term Southern Zone (Non-Coach): Clark Hammond (Jay Thomas outgoing) Western Zone (Coach): Ben Britten (2 nd term) Page 1 of 5

2 CONFIRMATION OF EX-OFFICIO MEMBERS Maxson, Bill Past President, President USA Swimming Foundation Miller, Patty Masters Swimming Representative Neuburger, Dale - Past President, FINA Bureau Representative Stratton, Bruce Past President Troy, Gregg ASCA Representative Van Pool, Ron Past President, USOC NGBC Representative Wood, Jim Past President, United States Aquatic Sports President Zaleski, Carol Past President, FINA Technical Swimming Committee Chair Seconded. APPROVED. ATHLETE REPRESENTATIVES Kelley Otto - Athlete's Vice President / Executive Chair Michael Klueh - Athlete's Executive Vice Chair Van Donkersgoed - Athlete At-Large Mark Weber - Athlete At-Large Chip Peterson - Athlete At-Large Ex-Officio Tim Liebhold - Immediate Past Chair Paul Derek Alternate (if attending meeting in place of a voting member then will have vote). Peter Vanderkaay - USOC AAC Representative Margaret Hoelzer - USOC Alternate Representative Aaron Peirsol - FINA Athlete Representative Seconded. APPROVED. APPOINTMENT OF SECRETARY AND GENERAL COUNSEL MOTION: To approve the appointment of John Morse as Secretary and General Counsel to the USA Swimming Board and Executive Committee. Seconded. APPROVED. CONFIRMATION OF NATIONAL BOARD OF REVIEW CHAIR AND VICE CHAIR MOTION: To approve the appointment of Buddy Pylitt (Chair) and Kathy Oates Dacey (Vice Chair) to the National Board of Review. Seconded. APPROVED. BANKING RESOLUTION MOTION: To approve the Corporate Resolution for Investment Authorizations (Attachment #1) and the Corporate Resolution for Banking Authorizations (Attachment #2). Seconded. APPROVED. MEETING DATES 2015 (Italicized and Bold need to be approved.) 2014 / New York / Sunday, November 23 CONFIRMED Nov. 23-8:00 a.m. to 2:00 p.m. Board Meeting Nov. 24-8:00 a.m. to 11:00 a.m. Orientation for All Board Members (Golden Goggle Awards Monday, November 24) Page 2 of 5

3 / Colorado Springs / Jan. 24 or Feb. 7 Committee Chairs Meeting also needs to be scheduled. The International Relations Committee would meet the Friday before the Board meeting. The LSC Development Committee also meets during this weekend. The Safe Sport Conference will take place on the Sunday, Monday, Tuesday following the Board meeting. February 7, 2015 was APPROVED / Colorado Springs or Omaha / May 2 location TBD The International Relations Committee would meet the Friday before the Board meeting. May 2, 2015 was APPROVED with location to be determined / Denver July 13 or San Antonio August 11 / Executive Committee July 13 was APPROVED to be held in Denver / Kansas City, Missouri / September 29 & October 3 (United States Aquatic Sports Convention) - CONFIRMED 2015 / Los Angeles / Saturday, November 21 CONFIRMED (Golden Goggle Awards - Sunday, November 22) OLD BUSINESS Policy Manual Changes The changes to the Committee Terms approved at the Tuesday, September 16 Board of Directors meeting was contingent upon the vote at the House of Delegates and it FAILED. Policy Manual Changes The OIOC proposal to sunset this committee and to redistribute the duties to the National Team Steering Committee was approved at the Tuesday Board of Directors meeting and was contingent upon the House of Delegates vote and it PASSED. This will be effective in August 2016, on the day after the Olympic Games conclude. APPROVE INVESTMENT COMMITTEE MEMBER CURRENT CHAIR IS PAIGE PENZE This position is appointed by the Board President and the Treasurer. MOTION is Seconded and APPROVED to appoint Paige Penze as the Investment Committee Chair. COMMITTEE APPOINTMENTS October 3 is the deadline to submit committee applications. Jim Sheehen will have the list of committee chairs and members completed by the end of October. Page 3 of 5

4 APPROVE MAKE-UP OF NEW USSIC BOARD OF DIRECTORS The following Management Board recommendations were made and a MOTION was made and Seconded to approve the following members, for up to one year: USA Swimming President or Designee 102 Megan Ryther USA Swimming Risk Manager 103 Bruce Stratton USA Swimming Exec. Director or Designee 104 Tom Ugast APPROVED BY COUNT: 6-yes / 3-no The new USSIC Management agreement will need to be amended to reflect that the USA Swimming Executive Director and the USA Swimming President will not be Ex-Officio members. IRC NOMINATIONS FOR FINA EXTRAORDINARY CONGRESS IN DOHA DELEGATES NOMINATIONS FOR DOHA EXTRAORDINARY CONGRESS MOTION was made, seconded and APPROVED to name Sid Cassidy as a delegate to the Doha Extraordinary Congress. In the chance that Water Polo s chosen delegate cannot attend, Bruce Stratton is named as the alternate delegate. NOMINATION TO DOHA AQUATICS CONVENTION The Aquatics Convention will take place in Doha two days after the Extraordinary Congress. MOTION was made, seconded and APPROVED to name the new USA Swimming President of the Board of Directors as the delegate to the Aquatics Convention Jim Sheehan. USOC NGBC Ron Van Pool will continue in his role as USA Swimming Representative to the USOC National Governing Body Council. ADJOURN This meeting was adjourned at 3:50 p.m. Respectfully Submitted: Kathy Parker, Executive Coordinator Jim Sheehan, President Page 4 of 5

5 For a copy of an attachment, please contact Kathy Parker (kparker@usaswimming.org ) or Brenda Adams (badams@usaswimming.org ) Attachment #1 Attachment #2 Page 2 - Corporate Resolution for Investment Authorizations Page 2 - Corporate Resolution for Banking Authorizations Page 5 of 5