METROPOLITAN UTILITIES DISTRICT. Committee Meetings

Transcription

1 METROPOLITAN UTILITIES DISTRICT Committee Meetings 8:15 a.m. March 4, Roll Call 2. Open Meetings Act Notice AGENDA Construction and Operations Frost, Friend, Howard 1. Capital Expenditures [Ron Reisner, SVP & Chief Operations Officer] Tab 5 2. Amendment No. 1 Florence Water Treatment Plant Phase II, Filter Plant Improvements [Ron Reisner, SVP & Chief Operations Officer] Tab 6 3. Acceptance of Contract and Payment of Final Estimates [Ron Reisner, SVP & Chief Operations Officer] Tab 7 4. Bids on Materials and Contracts [Debra Schneider, SVP & Chief Financial Officer] Tab 8 Services and Extensions Friend, Cavanaugh, Patterson 1. Main Extensions [Ron Reisner, SVP & Chief Operations Officer] Tab 10 Personnel Friend, Patterson, Begley 1. Promotions and Ratifications [Patrick Tripp, VP - Human Resources] - Tab 11 Accounts, Expenditures, Finance and Rates Begley, Frost Patterson 1. Earth Day Promotional Rate for Compressed Natural Gas (CNG) [Mark Doyle, SVP & Chief Information Officer] Tab Bill Print Modifications [Rhonda Chantry, VP Rates, Regulatory Affairs & Revenue] Tab 16 Judiciary and Legislative - Cavanaugh, Friend, Howard Third Legislative Report [Rick Kubat, Government Relations Attorney] Tab 13

2 METROPOLITAN UTILITIES DISTRICT Regular Meeting 9:00 a.m. March 4, 2015 AGENDA 1. Roll Call 2. Open Meetings Act Notice 3. Pledge of Allegiance 4. Approval of Minutes Committee and Regular Board Meetings, February 4, 2015 CONSTRUCTION & OPERATIONS Capital Expenditures Amendment No. 1 Florence Water Treatment Plant Phase II, Filter Plant Improvements Acceptance of Contract and Payment of Final Estimates Bids on Materials and Contracts Notice of Purchases Between $25,000 and $50,000 SERVICES & EXTENSIONS PERSONNEL ACCOUNTS, EXPENDITURES, FINANCE & RATES JUDICIARY & LEGISLATIVE BOARD 10. Main Extensions 11. Promotions and Ratifications 12. Earth Day Promotional Rate for Compressed Natural Gas (CNG) Third Legislative Report 14. President s Performance Review 15. Other Matters of District Business for Discussion

3 METROPOLITAN UTILITIES DISTRICT Minutes of Committee Meetings February 4, 2015 Roll Call Vice Chairman Frost called the Committee Meetings to order at 8:15 a.m. On a roll call vote, the following members were present: Steve Patterson Gwen Howard Tim Cavanaugh Dave Friend Jack Frost Scott Keep, Secretary and President Also present were various members of the staff, representatives from IBEW #1521, and other members of the public. Mr. Dowd was absent. Mr. Begley arrived. Open Meetings Act Notice Vice Chairman Frost advised those in attendance that a copy of the Open Meetings Act was posted in the rear of the Board Room. Construction and Operations - Frost. Friend. Howard Mr. Reisner reviewed the proposed capital expenditures, as outlined in his letter to the Committee dated January 21, Mr. Reisner reviewed his letter dated January 22, 2015 regarding the Change Order No. 1 pertaining to the Florence Filter Plant Renovation. Mr. Reisner reviewed his letter dated January 22, 2015, regarding the acceptance of contracts and payment of final estimates. Ms. Schneider reviewed the bids on materials and contracts as outlined in Mr. Zellars' letter to the Committee dated January 23, Personnel- Friend, Patterson. Begley Mr. Tripp reviewed the SPA Compensation Policy Changes as outlined in his letter to the Committee dated January 26, Included with the letter was a report authored by the District's Human Resources Department, entitled Proposed Supervisory, Professional and Administrative Compensation Policy Changes. Mr. Tripp Committee Meetings & Regular Board Meeting February 4, 2015 Page 1 of7

4 distributed a revised Appendix "A" and Appendix "F" which will replace the original sections of the report. Mr. Tripp reviewed his letter to the Committee dated January 23, 2015, outlining District employee promotions and new hire ratifications. Judiciary and Legislative -Cavanaugh. Friend. Howard Mr. Bucher reviewed a list of ten proposed amendments to the District's Water Rules and Regulations as outlined in his letter to the Committee dated January 27, Mr. Kubat presented his Second Legislative Report as outlined in his letter to the Committee dated January 25, 2015, which included a review of all legislative bills introduced since the beginning of the 2015 Legislative Session that are relevant to the District's interests. The Committee Meetings adjourned at 9:27 a.m. Scott L. Keep, Secretary and President SLK/mjm Committee Meetings & Regular Board Meeting February 4, 2015 Page 2 of7

5 METRO POUT AN UTILITIES DISTRICT Minutes of Regular Board Meeting February 4, 2015 The Board of Directors of the Metropolitan Utilities District of Omaha met in the Board Room of the Headquarters Building at 1723 Harney Street in regular session at 9:40 a.m. on February 4, Advance notice of the meeting was posted on the first floor of the Headquarters Building from January 7, 2015 to February 4, Notice of the meeting was published in the Omaha World-Herald on Sunday, January 25, The agenda of the meeting was available for public inspection at the office of the Secretary and President, and delivered to Board Members on January 30, AGENDA N0.1 ROLLCALL Vice Chairman Frost called the meeting to order at 9:40 a.m. On a roll call vote, the following members were present: Steve Patterson Gwen Howard Tim Cavanaugh Jim Begley Dave Friend Jack Frost Scott Keep, Secretary and President Also present were various members of the staff, representatives from IBEW #1521, and other members of the public. Mr. Dowd was absent. AGENDA NO. 2 OPEN MEETINGS ACT NOTICE Vice Chairman Frost advised those in attendance that a copy of the Open Meetings Act was posted in the rear of the Board Room. AGENDA NO.3 PLEDGE OF ALLEGIANCE Vice Chairman Frost invited those who cared to participate, to stand and recite the Pledge of Allegiance. Committee Meetings & Regular Board Meeting February 4, 2015 Page 3 of 7

6 AGENDA N0.4 APPROVAL OF MINUTES FOR COMMITTEE MEETINGS AND REGULAR BOARD MEETING- JANUARY 7, 2015 Mr. Friend moved to approve the Minutes of the Committee Meetings and Regular Board Meeting for January 7, 2015, which was seconded by Mr. Patterson and carried on a roll call vote. Voting Yes: Patterson, Howard, Cavanaugh, Begley, Friend, Frost Voting No: None MINUTES FILE DOCUMENT NO AGENDA NO.5 CAPITAL EXPENDITURES Mr. Friend moved for approval of the proposed capital expenditures, as outlined in Mr. Reisner's letter to the Committee dated January 21, 2015, which was seconded by Mr. Cavanaugh and carried on a roll call vote. Voting Yes: Patterson, Howard, Cavanaugh, Begley, Friend, Frost Voting No: None MINUTES FILE DOCUMENT NO AGENDA NO.6 CHANGE ORDER NO. 1 - FLORENCE FILTER PLANT RENOVATION Mr. Friend moved to approve the Change Order No. 1 pertaining to the Florence Filter Plant Renovation as outlined in Mr. Koenig's letter dated January 22, 2015, which was seconded by Mr. Begley and carried on a roll call vote. Voting Yes: Patterson, Howard, Cavanaugh, Begley, Friend, Frost Voting No: None MINUTES FILE DOCUMENT NO AGENDA NO.7 ACCEPTANCE OF CONTRACTS AND PAYMENT OF FINAL ESTIMATES Mr. Friend moved for approval of the acceptance of contracts and payment of final estimates as outlined in Mr. Reisner's Jetter to the Committee dated January 22, 2015, which was seconded by Mr. Begley and carried on a roll call vote. Voting Yes: Patterson, Howard, Cavanaugh, Begley, Friend, Frost Voting No: None MINUTES FILE DOCUMENT NO Committee Meetings & Regular Board Meeting February 4, 2015 Page 4 of7

7 AGENDA NO.8 BIDS ON MATERIALS AND CONTRACTS Mr. Friend moved for approval of the bids for materials and contracts as described in Mr. Zellar's Jetter to the Committee dated January 23, 2015, which was seconded by Mr. Cavanaugh and carried on a roll call vote. Voting Yes: Patterson, Howard, Cavanaugh, Begley, Friend, Frost Voting No: None MINUTES FILE DOCUMENT NO AGENDA NO.9 SPA COMPENSATION POLICY CHANGES Mr. Friend moved to approve the SPA Compensation Policy Changes as outlined in Mr. Tripp's letter to the Committee dated January 26, 2015, incorporating the revisions to the report as noted by Mr. Tripp at the Committee Meetings. The motion was seconded by Mr. Begley and carried on a roll call vote. Voting Yes: Voting No: Howard, Cavanaugh, Begley, Friend, Frost Patterson MINUTES FILE DOCUMENT NO AGENDA NO. 10 PROMOTIONS AND RATIFICATIONS Mr. Friend moved for approval of the promotions and ratifications as outlined in Mr. Tripp's letter to the Committee dated January 23, 2015, which was seconded by Mr. Cavanaugh and carried on a roll call vote. Voting Yes: Patterson, Howard, Cavanaugh, Begley, Friend, Frost Voting No: None MINUTES FILE DOCUMENT NO AGENDA NO. 11 APPROVAL OF WATER RULES AMENDMENTS (RESOLUTION) Mr. Cavanaugh moved for approval of the Water Rules Amendments as outlined in Mr. Bucher's letter to the Committee dated January 27, 2015, which was seconded by Mr. Friend and carried on a roll call vote. Voting Yes: Voting No: Patterson, Howard, Cavanaugh, Begley, Friend, Frost None MINUTES FILE DOCUMENT NO Committee Meetings & Regular Board Meeting February 4, 2015 Page 5 of 7

8 AGENDA NO SECOND LEGISLATIVE REPORT Mr. Cavanaugh moved to approve the Second Legislative Report as presented by Mr. Kubat in his letter to the Committee dated January 25, 2015, with the exception of LB 66, which would be taken up separately. The motion was seconded by Mr. Begley and carried on a roll call vote. Voting Yes: Patterson, Howard, Cavanaugh, Begley, Friend, Frost Voting No: None MINUTES FILE DOCUMENT NO Mr. Patterson moved to change the District's position on LB 66 from one of opposition to a neutral position, which was seconded by Mr. Begley and carried on a roll call vote. Voting Yes: Patterson, Cavanaugh, Begley, Friend, Frost Voting No: Howard MINUTES FILE DOCUMENT NO AGENDA NO. 13 OTHER MATTERS OF DISTRICT BUSINESS FOR DISCUSSION Vice Chairman Frost asked if any individual Board Members or members of the public had any comments to bring to the Board's attention. Mr. DeBoer reported to the Board that each of the District's natural gas franchises it has with the cities of Springfield, Bennington, Fort Calhoun and Yutan, were set to expire in 2015 and have recently been renewed with 25~year terms. A franchise allows the District to construct, operate and maintain natural gas systems within a city's corporate limit, and also collect the 2% retail sales fee which is remitted back to each city. These renewals and the continued growth of each of these communities strategically positions the District for further future development and expansion of its service boundaries. As a follow~up to prior inquiries from Mr. Cavanaugh, Ms. Chantry provided an update on the ongoing efforts aimed at modifying customer-billing statements to make them more understandable. Modifications will focus on improved clarity surrounding third party billing for sewer and trash service along with the budget payment plan and related variances. The modifications are likely to appear on billing statements sometime between late March and late June. Mr. Keep reminded Board Members that his annual performance review will be on next month's Board Meeting agenda, and that the process for doing so is a subject to the Board's prerogative. Committee Meetings & Regular Board Meeting February 4, 2015 Page 6 of7

9 Mr. Begley stated he plans to suggest an agenda item for next month's regular Board Meeting to consider the Board's adoption of Robert's Rules of Order to govern Board procedure. Mr. Begley also thanked Mr. Bucher for the guidance provided to the Board in the past regarding the legal requirements of the Open Meetings Act and the Nebraska Public Records Act. He also noted he has been in discussions with Management to look at more options to achieve greater transparency of Board matters, perhaps having monthly Board Meetings broadcast on public access television. Vice Chairman Frost again asked if any members of the public had any comments to bring to the Board's attention. There were none. At 10:04 a.m., Mr. Friend moved to adjourn the meeting, which was seconded by Mr. Begley and carried on a roll call vote. Voting Yes: Patterson, Howard, Cavanaugh, Begley, Friend, Frost Voting No: None The meeting was adjourned. MINUTES FILE DOCUMENT NO SLK/mjm Scott L. Keep, Secretary and President Committee Meetings & Regular Board Meeting February 4, 2015 Page 7 of7

10 METROPOLITAN UTILITIES DISTRICT Inter-Department Communication February 17, 2015 Subject: To: From: CAPITAL EXPENDITURES Committee on Construction and Operations cc: all Board Members, Keep, Bucher, Doyle, Schneider and all Vice Presidents Ron K. Reisner, Senior Vice President, Chief Operations Officer The following items will be on the March 4, 2015 Committee Agenda for consideration and the March 4, 2015 Board Agenda for approval: INFRASTRUCTURE REPLACEMENT/RELOCATIONS and $80,300 - Abandon 500 feet of 8-inch water main and install 500 feet of 8-inch water main near 1 07th and Gertrude Streets. Rotella's Bakery is planning a multi phase expansion of their facility at 1 oath and Harrison Streets requiring all facilities in 10?'h Street to be relocated. Five hundred feet of the existing 8-inch water main in 1 o?'h Street is to be relocated to Gertrude Street in order to maintain the same flows in the area. This work is 1 00% reimbursable , and $960,000- Abandon 5,300 feet of 6 and 8-inch water main, install 4,950 feet of 6 and 8-inch water main and reconnect 100 water services, 49th Avenue to 51 5 t Avenue and "Q" to "Y" Streets. These mains will be replaced as part of the District's Infrastructure Replacement Program. The existing mains were installed between 1937 and They have experienced 40 breaks, including five in the last 1 0 years , and $1,020,000 - Abandon 4,700 feet of 6-inch water main, install 2,500 feet of 12 and 8-inch water main and reconnect 67 water services, Ames Avenue to Paxton Boulevard, 36th to Fontenelle Boulevard. These mains will be replaced as part of the District's Infrastructure Replacement Program and in conjunction with a City of Omaha paving project. The existing mains were installed between 1915 and BUILDINGS, PLANTS AND EQUIPMENT $180,000 - Design of Phase II river intake building renovation and pre-sedimentation drain valve automation at Florence. In 2010, the District completed a capital improvements plan (CIP) which identified several projects to be completed in Phase II (2013 through 2016). Phase II of the CIP consists of both conditionrelated and process improvements to the river intake buildings. These renovations focus on architectural, structural, mechanical, electrical, instrumentation and process improvements to the building.

11 River intake building improvements will include architectural rehab/replacement of masonry, railings and platforms. Structural improvements will include rehabilitation of concrete surfaces, reinforcement and structural supports. Mechanical improvements will include replacement of very old and corroded natural gas piping. Electrical improvements include replacement of panel boxes, conduit, wiring and exterior lighting. Finally, the buildings will receive security enhancements including new fencing and gates as well as card access provisions for future security access control. Also included in the CIP is a process improvement to automate the pre-sedimentation drain valves which will eliminate the requirement for staff to manually control the valves during pump changes and precipitation events. Approval of this capital expenditure will also authorize the President to enter into a contract with HDR Engineering, Inc. for design services and limited bid and construction phase services ~ $180,000 - Rehabilitate six wells, Platte West. This request includes maintenance costs related to redevelopment work on six wells. Over time, the wells need to be redeveloped to maintain their capacity. Rehabilitation includes mechanical and chemical cleaning of the screen and surrounding gravel pack, inspection and repair of all of the pump components ~ $240,000 - Rehabilitate eight wells, Platte South. This request includes maintenance costs related to redevelopment work on eight wells. Over time, the wells need to be redeveloped to maintain their capacity. Rehabilitation includes mechanical and chemical cleaning of the screen and surrounding gravel pack, inspection and repair of all of the pump components. Once the rehabilitation process is complete, the well houses' insulation will be replaced $80,000 - Repair well field roads, Platte South. The well field roads at Platte South were constructed by a process known as Armor Coating in which an asphaltic product is sprayed on the road subgrade and then an aggregate is applied and rolled in. Over the years, some areas of the road have broken down and are in need of repair. Repairs will be done with asphalt patching ~ $100,000- Scan and archive approximately 717,000 gas and water service cards. This project includes both active and cut-off cards. Currently, field personnel have to call the dispatch office when information is needed from service cards. Dispatch personnel then have to search the physical card files before communicating it back to the field personnel. With this project the service cards will be scanned, making them available directly to employees through Open Text Software and the District's Geographic Information System (GIS}. As the District's mobility project continues to evolve, field personnel will be able to access this information instantaneously in the field ~ $355,000 - Purchase one additional and one replacement directional boring machine for Construction. These directional boring machines will be used for installing gas mains and services. This type of machinery replaces open trenching equipment and minimizes the amount of surface destruction and disruption to our customers and the travelling public. Surface clean-up and restoration is kept to a minimum with this -2-

12 technology and productivity is significantly increased. The machine being replaced has approximately 3,300 hours and has come to the end of its useful life. SYSTEM IMPROVEMENT AND MAINTENANCE $180,000- Hydrant painting. Water Distribution has between 3,000 to 4,000 hydrants painted each year. About half of these hydrants are painted using a contractor. This project requires a contractor to sandblast, prime and apply a top coat which will provide a long lasting, durable finish and $234,688- Abandon 550 feet of 12-inch water main and install 470 feet of 16-inch and 110 feet of 12-inch main, South Papillion Creek west of 17th Street, north of Giles Road. A section of 12-inch water main crossing the South Papillion Creek was found to be exposed following a series of heavy rain. The bank area over the main has become unstable due to severe erosion-induced slope failure and movement of the channel. The 12-inch main will be abandoned and replaced by a 16- inch main horizontally directional drilled a minimum of 12 feet below the bottom of the creek and the area of instability and $55,000- Remove and replace a 20-inch gate valve, 45th and Nicholas Streets. The current valve is inoperable and failed in the open position. The valve was installed in 1953 and repair parts are no longer available. Approved: Ro K. Reis r Senior Vice President, Chief Operations Officer (402) ~~~ X~ President -3-

13 METROPOLITAN UTILITIES DISTRICT Inter-Department Communication January 14, 2015 SUBJECT: TO: FROM: AMENDMENT NO. 1 - Florence Water Treatment Plant Phase II Filter Plant Improvements Committee on Construction & Operations- Jack Frost, Chairperson; David J. Friend and Gwen Howard cc: All Board Members and Messrs. Keep, Bucher, Doyle, Reisner Tripp, Mrs. Schneider. and All Vice Presidents Michael A. Koenig, Director- Major Water Plant Projects On January 27, 2014 the Board of Directors entered into agreement with HDR Engineering, Inc. for professional engineering services for the design, bid and construction phases of the Phase II Filter Plant Improvements at the Florence Water Treatment Plant. This letter is to request an amendment to the existing agreement. Additional services are required by the District which were not included in the original scope of work. A summary of these efforts is provided below: Influent Flume Repairs -The influent flume, which carries unfiltered water into the plant, was not accessible during the time the scope of the project was developed. It was assumed that the flume was in acceptable condition and not requiring structural repairs. During the design process, the flume was made available for a full inspection which was conducted with District staff and HDR. Areas of structural concrete degradation were identified during this inspection, which required additional design efforts not originally anticipated. Backwash Pump Hoist and Related Improvements- District maintenance staff requested the addition of a crane monorail beam and hoist over the two newly installed backwash pumps. This required design for the rerouting of electrical and control wiring and the hoist installations located in the lower level.

14 Valve Procurement Package- During the predesign phase, it was determined that an early procurement package would be required to facilitate timely delivery of the valves to allow the contractor to meet the schedule required for the first half of the filter project. The procurement package was developed as a separate bid package which required its own contract documents and bidding phase services. The additional contract preparation, assignment documents and bidding phase services were not originally anticipated as a separate package in the agreement. Chemical Feed Building Modifications and Relocation - The chemical building addition was to be located on the south portion of the filter plant and east of the plant's influent flume. As requested by the District, this location was adjusted during design to allow vehicle access between the southeast building corner and the northwest corner of existing Basin #1. This required a retaining wall, additional site paving, and additional structural effort because the building would now straddle the influent flume. Safety enhancements were also included in this effort to eliminate the chemical lines which currently run in the filter building to the outside of the facility as well as relocation of the sodium hexametaphosphate chemical storage/feed facilities from the filter building into the new chemical addition. Due to the age of the facility and the fact that it was constructed in phases spanning from the 1920's to the 1990's, makes this a very complex and challenging project. Construction phase services over and above those originally planned have been directly related to several unknown items that we are discovering during project construction efforts. Once exposed these unknowns have required additional assistance from an engineering standpoint as well as additional site visits from our consultant. These additional construction phase services will cover the costs for services provided to assist in design of solutions for unknown items that we continue to encounter.

15 The original agreement is for $907, Amendment No. 1 in the amount of $124, will increase the contract amount to $1,031, This matter will be discussed at the March 4 1 h Committee and Board meetings and your approval is requested. APPROVED: -~~:.~_)[~, Michael A. Koenig/ Director, Major Water Plant Projects (402) ~~; -~ Senior Vice President, Chief Operations Officer R~GL~LtA,. -II. ''5 Ronald E. Bucher Senior Vice President, General Counsel l:l~~ Vice President, Water Operations el cf{j~ '}{~ Scott L. Keep President

16 METROPOLITAN UTILITIES DISTRICT Inter-Department Communication February 18, 2015 Subject: To: From: ACCEPTANCE OF CONTRACTS AND PAYMENT OF FINAL ESTIMATES Committee on Construction and Operations cc: all Board Members, Keep, Bucher, Doyle, Schneider and all Vice Presidents Ron K. Reisner, Senior Vice President, Chief Operations Officer Work has been satisfactorily completed on the following contracts and final payment is recommended: Contract a. Est Aquaterra Environmental Solutions, , Professional engineering services to perform emissions testing and specify emission controls on 13 internal combustion engines, various locations Amounts Board Original Approval Date Actual Final Consulting Fee January 28, 2013 $86, $110, $8, Comments: There was a charge of $23, for Amendment No. 1 (additional emissions and compliance performance testing). Contract Amounts Board Original Approval Date Actual Final Consulting Fee b. Est. 3 - JEO Consulting Group, , Professional engineering services to perform July 25, 2014 $22, $20, $5, downtown parking garage structural study Comments: There is a difference in the amount of $1, due to the final study coming in less than originally anticipated. Approved: {Z'~~p '/{~ President

17 METROPOLITAN UTILITIES DISTRICT Inter-Department Communication February 20, 2015 Subject: BIDS ON MATERIALS AND CONTRACTS DURING THE MONTH OF FEBRUARY To: From: Construction & Operations Committee cc: All Board Members, Keep, Bucher, Doyle, Schneider, Reisner, and all Vice Presidents Jon A. Zellars, Director, Purchasing The following items will be on the March 4, 2015 Committee Agenda for consideration and the March 4, 2015 Board Agenda for approval. The recommended bid is balded and listed first. WATER/GAS MAIN CONTRACTS Bids Sent I Rec'd Bidder Amount Bid Replace Exposed Water Mains in South Papillion Creek, Giles Road West of 11 ih St (WP1364) Engineering Estimate: $129, /5 T.J. Osborn Const. Cedar Construction Heimes Corp. Judds Bros. M.E. Collins $183, , , , , (A C&A in the amount of $234, will be presented to the Board on March 4, 2015 for approval.) Replace Cast Iron Water Mains in Ames Ave. & 3ih St (WP1368) Engineering Estimate: $726, /2 Cedar Construction Kersten Construction $790, , (A C&A in the amount of $1,020, will be presented to the Board on March 4, 2015 for approval.) Page 1 of 3

18 Replace Cast Iron Water Mains in 51sr St., 51st Ave. &"Y" St (WP1335) Engineering Estimate: $626, /3 Kersten Construction $709, Cedar Construction 736, M.E. Collins 807, (A C&A in the amount of $960, will be presented to the Board on March 4, 2015 for approval.) Install Water Mains in Forest Glen, 239th St. &"U" Circle (WP1372) Engineering Estimate: $63, /3 Kersten Construction Cedar Construction Anchor Construction (A C&A in the amount of $85, will be presented to the Board on March 4, 2015 for approval.) $61, , , OTHER Bids Sent I Rec'd Bidder Amount Bid One (1) 150 Gallon Trailer Mounted Vacuum Excavator w/ Additional Two (2) Year Warranty /1 Ditch Witch $31, Two (2) Directional Boring Machine, 1/1 Ditch Witch $293, Mixing System, Tandem Axle Trailer & Locating System w/ Additional Two (2) Year Warranty (A C&A in the amount of $355, will be presented to the Board on March 4, 2015 for approval.) Page 2 of 3

19 ANNUALS Bids Sent I Rec'd Bidder Amount Bid Perform Sanitary Sewer Lateral Pre-Inspections and Post-Inspections Using Lateral Launching Equipment In the City of Omaha and the Surrounding Areas (April1, 2015to March 31, 2016) 7/2 Backlund Plumbing Trekk Design Group $91, , Resilient Seated Gate Valves (May 1, 2015 to April 30, 2016} 13/5 Kennedy Valve ClowValve Omaha Winwater U.S. Pipe Mueller Company $357, , , , , Sandblast and Paint Fire 1/1 Buss Lincoln Painting $180, Hydrants Extension # (2015 Season) (A C&A in the amount of $180, will be presented to the Board on March 4, 2015 for approval.} Dir ctor, Purchasing (402) Approved: ~Q!)J:T JosephQ:'~ Vice Presidept Accounting \.. ) ' cl-" Debra A. Schneider Senior Vice President, Chief Financial Officer,_e~~ St %"/' Scott L. Keep President Page 3 of 3

20 METROPOLITAN UTILITIES DISTRICT Inter-Department Communication February 20, 2015 Subject: NOTICE OF PURCHASES BETWEEN $25,000 - $50,000 To: From: All Board Members cc: Keep, Bucher, Doyle, Schneider, Reisner, and all Vice Presidents Jon A. Zellars, Purchasing During the month of February the following items were purchased or contracted for and are being submitted to the Board to be placed on file. The purchase or contract was initiated with the low bidder which is balded and listed first. Bids Sent I Rec'd Bidder Amount Bid Lawn Mowing Services for Liquefied Natural Gas & Propane Air Facility (2015 Season) 17/3 Lawn Wizards, Inc. All Seasons A-Plush Lawns $30, , , Lawn Mowing Services for Various M.U.D. Water Facilities Extension #1 (2015 Season) 1/1 A-Plush Lawns $37, Jon. Zell~ ---- Dir ctor, Purchasing (402) Senior Vice President, Chief Financial Officer d~ ~ 7{~ Scott L. Keep President Page 1 of 1

21 METROPOLITAN UTILITIES DISTRICT Inter-Department Communication February 19, 2015 Subject: MAIN EXTENSIONS To: From: Services and Extensions Committee cc: All Board Members, Keep, Bucher, Doyle, Schneider and all Vice Presidents Ron K. Reisner, Senior Vice President, Chief Operations Officer The following main extensions will be on the March 4, 2015 Committee Agenda for consideration and the March 4, 2015 Board Agenda for approval: WATER Job Number Project Cost Applicant Construction Contribution by Applicant M.U.D. Cost $115,000 $163,299 $286,000 $ This main is being installed to provide domestic water service and fire protection to 98 newly platted single-residence lots in Majestic Pointe Subdivision at and State Streets. There is a pioneer main fee in the amount of $48,299 due to the existing 36-inch water main in State Street. The developer has opted to contract the water main installation. (City of Omaha zoning, Majestic C Team, LLC) Job Number Project Cost Applicant Contribution Construction by Applicant M.U.D. Cost $85,727 $104,579 $0 $0 This main is being installed to provide domestic water service and fire protection to 21 newly platted single-residence lots in Forest Glen Subdivision at 239th Street and "U" Circle. There is a pioneer main fee in the amount of $18,852 due to the existing water mains in "0" and "Q" Streets. (Douglas County zoning, 203 Plaza, LLC) Approved: J - Ron K. Reisner Senior Vice President, Chief Operations Officer (402) e/~9~ Scott L. Keep President

22 METROPOLITAN UTILITIES DISTRICT Inter-Department Communication February 23, 2015 Subject: Promotional Increases and Ratifications, March 2015 Board meeting To: Personnel Committee members Friend, Begley, and Patterson cc: Board Members Cavanaugh, Dowd, Frost, and Howard; President Keep, and Sr. Vice Presidents Bucher, Doyle, Reisner and Schneider From: Patrick L. Tripp, Vice President, Human Resources The Human Resources Department is recommending that the Board of Directors approve the promotion increases set out below. All positions involve District employees earning more than $10,000 per year and therefore require your approval. 1. Operating and Clerical (OAC) Promotional Increases The Human Resources Department is recommending that the Board of Directors approve promotions for the following Employees within the OAC classification. These recommendations are based on a formal selection process, are in compliance with the collective bargaining agreement, and are made following the posting and application process for a job opening in the District. The effective date for these promotions will be the beginning of the next OAC pay period following Board approval. Employee: Current position/department: New position/department: Current rate; step/grade: Proposed rate; step/grade: Percent of increase: District hire date: Employee: Current position/department: New position/department: Current rate; step/grade: Proposed rate; step/grade: Percent of increase: District hire date: Employee: Current position/department: New position/department: Current rate; step/grade: Proposed rate; step/grade: Percent of increase: District hire date: Ronald Cerny Meter Reader; Meter Reading Water Maintenance Trainee; Water Distribution $20.89; Entry $22.52; Step % May27, 2014 Cynthia Miranda Customer Account Instructor; Customer Accounting Customer Account Clerk V; Customer Accounting $27.71; Step 4 $28.96; Step % November 05, 1990 Thomas Vacek Utility Locator; Plant Engineering Senior Utility Locator; Plant Engineering $30.46; Step 4 $31.68; Step % August 06, 1979

23 Promotion Increases and Ratifications, March 2015 Board meeting Page2 2. Operating and Clerical (OAC) Promotional Increases Due To Job Progression The Human Resources Department is recommending that the Board of Directors approve the following promotion increases for the OAC employees who have successfully completed required training and who have been recommended by their supervisor for promotion as they progress within their job family. All increases are based on the bargaining unit wage structure. The effective date for these promotion increases will be the beginning of the next OAC pay period following Board approval. Employee: Current position/department: New position/department: Current rate; step/grade: Proposed rate; step/grade: Percent of increase: District hire date: Employee: Current position/department: New position/department: Current rate; step/grade: Proposed rate; step/grade: Percent of increase: District hire date: Ronald Henkle Water Plant Maintenance Trainee; Water Pumping Plant Maintenance Person I; Water Pumping $25.53; Step 4 $27.46; Step % February 17, 2009 Joseph Ziska Water Plant Maintenance Trainee; Water Pumping Plant Maintenance Person I; Water Pumping $25.53; Step 4 $27.46; Step % October 18, Supervisory, Professional and Administrative CSPAl M Increases Supervisor, Professional and Administrative (SPA) promotions are positions recommended for pay increases or adjustments requiring authorization from the Board in order for the President to make the increases. These SPA positions have been evaluated, graded, appropriate job descriptions completed, and posting guidelines fulfilled. The effective date for these promotions will be the beginning of the next SPA pay period following Board approval. Employee: Current position/department: New position/department: Current rate; step/grade: Proposed rate; step/grade: Percent of increase: District hire date: Vi Gao ERP Technical/Functional Analyst Trainee; Information Technology ERP Technical/Functional Analyst I; Information Technology $61,436.00; SPA-2 $67,765.00; SPA % September 02, 2014

24 Promotion Increases and Ratifications, March 2015 Board meeting Page 3 Employee: Current position/department: New position/department: Current rate; step/grade: Proposed rate; step/grade: Percent of increase: District hire date: Employee: Current position/department: New position/department: Current rate; step/grade: Proposed rate; step/grade: Percent of increase: District hire date: Eric Gibbons Engineer I; Plant Engineering Senior Design Engineer; Engineering Design $85,216.00; SPA-4 $89,477.00; SPA % May 27, 2008 Eliseo Perea Crew Leader; Water Distribution Foreman; Water Distribution $34.86; Step 4 $76,135.00; SPA % March 9, Supervisory, Professional and Administrative (SPA)- New Hire Ratification Board of Director Ratification of salaries, for new SPA employees hired from outside the District, is required to confirm the salary within the grade established for the position. Authorization to ratify the annual salary of SPA employees hired from outside the District will be requested each month, if appropriate. Employee: Current position/department: Current rate; step/grade: District hire date: Joseph Nuernberger System Administrator II; Information Technology $75,000.00; SPA-4 February 02, 2015 Vice President, Human Resources (402) Date approved

25 METROPOLITAN UTILITIES DISTRICT Inter-Department Communication February 20, 2015 Subject: To: From: PROMOTIONAL RATE FOR EARTH DAY- CNG AEF&R Committee cc: all Board Members; Keep, Bucher, Reisner, Schneider, Doyle and all Vice Presidents Kyle M. Bowman, Natural Gas Vehicle Specialist April 22, 2015 will mark the 45th anniversary of Earth Day. Since the opening of the District's Compressed Natural Gas (CNG) fueling stations, the Board of Directors has approved the CNG rate of $0.999 per gasoline gallon equivalent (GGE} on Earth Day in an effort to raise the awareness of the positive benefits of using CNG as a vehicle fuel. The results of this public awareness campaign have always been positive at a relatively low cost. The District's press release and several news articles about the event were published as a result of last year's campaign. This year, we have reached out to Lincoln Airport Authority, Stirk CNG, Black Hills Energy, 1-80 Fuel, and Trillium CNG. As partners, we would like to promote this day as an Omaha/Lincoln Earth Day event. Once again, we would capitalize on this opportunity through the media and signage at all participating CNG stations as well as a billboard promoting the event at 62"d and Interstate 80 (see below). Therefore, it is requested that the Schedule D, CNG Service Rate be changed to $0.999/GGE from 9:00 a.m. on April 22"d to 9:00 a.m. on April 23rd (the business day for selling CNG). This rate reduction is only applicable to natural gas compressed by the Metropolitan Utilities District, and includes all applicable federal and state taxes. I am available to discuss further if you have any questions. This matter will be placed on the March 4, 2015 Committee Agenda for consideration and the Board Agenda for approval. ;1 M. ~ Approved: p}e;tr~ ~ Scott L. Keep President Kyle M. Bowman Natural Gas Vehicle Specialist

26 METROPOLITAN UTILITIES DISTRICT Inter-Department Communication February 13, 2015 Subject: To: BILL PRINT MODIFICATIONS All Board Members, Messrs./Ms. Doyle, Bucher, Keep, Reisner and Schneider cc: T. Christensen, Fenn, Mueller, Stanley From: Rhonda Chantry, Vice President- Rates, Regulatory Affairs and Revenues BACKGROUND We have been evaluating modifications to our printed bill in an effort to more clearly separate sewer charges and add clarity surrounding the budget payment plan and related variances. To distinguish it from bill calculations, the file and process related to bill presentation is referred to as Bill Print. The Bill Print file is very complex and we are attempting to provide the needed improvements without introducing additional complexity. Therefore, the proposed modifications can be done relatively simply and quickly. There are three attachments provided PROPOSED MODIFICATIONS As Is: An example of a current bill as presently issued To Be: An example of the same bill with the proposed modifications To Be: The example with proposed modifications specifically labelled Below is an explanation of the proposed modifications. The changes will occur in two phases. The first phase includes programming changes to be completed by CSG, our Bill Print partner, with a tentative rollout in April. The second phase will be coordinated with utilizing existing paper stock, with a tentative rollout in June. 1. Vertical line in bill header will be moved to the left. This will align with the smaller graph in the body of the bill and provide more room for the monthly variance message for budget plan accounts. (First phase) 2. Horizontal line separating the bill header from the body of the bill will be moved down. This will expand the message area to allow for more explanation and/or a large font for the monthly variance message for budget plan accounts. (First phase)

27 3. Eliminate M.U.D. address in bill header. The M.U.D. logo will remain. This information is also included on the remittance stub and the reverse side of the bill. (Second phase) 4. Account number and service address will be moved to the right side of the bill header, utilizing the space vacated by the M.U.D. address in 3. above. This will allow the entire upper left corner, which is smaller than the current bill, to be used entirely for messaging. The messaging space will be equivalent to the current bill. (Second phase) 5. Budget plan messaging: A quarterly message will be produced comparing the variance to the budget payment amount. This will be account-specific information. This message will be highlighted in color and reference the back of the bill for additional information. The message shown is an example and will be fine-tuned prior to implementation. (Second phase) 6. Budget variance message: Color highlighting will be added to the monthly budget variance message. (Second phase) The font will be enlarged slightly making it clearer. The message shown is the current message and will be evaluated and changed for improved clarity prior to implementation. (First phase) 7. Smaller graphs: The size of the graphs will be reduced which will allow for more space in the lower body of the bill. The graphs will be smaller than would normally be recommended; however, this is a reasonable approach to facilitate the other requirements and still provide the comparison information in and below the graphs. (First phase) 8. Eliminate "details of current charges" as the top line of the body of the bill. (First phase) 9. Add M.U.D. to the gas and water line description line. This will provide increased separation between M.U.D. and other party charges. (Can occur anytime, independent of first or second phase) 10. Sewer charges: Add spacing separation with bold headline font. (First phase) 11. Trash charges: Add spacing separation with bold headline font. (First phase) 12. Other charges: Add line for all other charges with bold headline font. (First phase) 13. White space left of sewer charges: Can be used for additional messaging. (First phase) 14. Check box on the remittance stub to apply extra payment to the budget variance. We are still exploring whether we want to handle this manually or automatically. -2-

28 15. The back of the bill is being redesigned. We will include more information about the budget plan and variances, similar to the website. (Can occur anytime, independent of first or second phase) SUMMARY The bill was originally designed so that the average bill would fit on one page. The vast majority of bills will continue to be a one-page bill. Keeping the average bill on one page eliminates potential confusion and costs with additional pages. We are planning to move forward with the proposed modifications, although the work has not begun yet. If you have comments, questions or suggestions please let us know. As a reminder, we are making relatively simple modifications at this time. We anticipate embarking on a complete bill redesign in the foreseeable future. Some suggestions may more appropriately be incorporated into the complete bill redesign process. j bha~~ ~~ Vice President - Rates, Regulatory Affairs and Revenue Attachments

29 Account: NAME Service address: 1723 Harney St Omaha, NE c-ma I ClJ5tomer_servl~"'?,- mucornalla cern wetlslle www muoomalm com JL METROPOLITAN UT I LIT I ES DISTRICT Share the warmth and make a difference. Participate in the Heat the Streets 5K Run and Walk for Warmth. Register at for the March 7th event at Midtown Crossing. Billing date Jan 13, 2015 Previous balance Payment received -Thank you Current charges New balance ~ Total due Jan 28, 2015 Your budget payment of $ Is due Jan Budget vartances Current = $42.29 Total = $ $ CR $ ~ll l.. oj II. I ~~ Feb Mar Apr May JLWI Jul Aug Sep Oct N011 Dec Jan Your Gas Use I P.. t 12 Montha D Phi U-2A Month I Billing units: Use per day: Average cost per day: Number of days in billing cycle: This Month $ Last Year $ :~ ~ ~ Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Your Water Use Billing units: Use per day: Average cost per day; Number of days in billing cycle: This Month $ Last Year $ Details of current charges: GAS RESIDENTIAL RATE A: Dec 16 to Jan 13 Meter Number Current read (actual): Previous read (actual): 9653 = 228 CCF Gas Use: 228 CCF x (heat value)= therms therms at = $ therms at = Service Charge Gas Cost ~ Gas Infrastructure Replacement $ WATER RESIDENTIAL RATE W-1: Dec 16 to Jan 13 Meter Number Size: 5/8 -inch Current read (actual): Previous read (actualr 3765 = 8 CCF Water Use: CCF or 5,984 gallons CCF at = CCF at = Service Charge WaterCost ~ Water Infrastructure Replacement City of Bellevue Sewer City of Bellevue Trash Sales Tax ~ Current Charges $ $ $ j_ METROPOLITAN U! I l l TIES D I S TR I I;: T Please return this portion of the bill with payment. Please do not staple payment to bill. customer_serv1ce@mudomaha.com website. 6B MR RP 13 (II 1 32~1 S YNNNNY Harney St Omaha, N E NAME ADDRESS BELLEWE NE 681XXX Due on or before Jan 28: Your budget payment of S is due Jan 28. Amount Paid: $ Check box and indicate change of mailing address or telephone numbers on the reverse side. METROPOLITAN UTILITIES DISTRICT PO BOX 3600 OMAHA NE dji IIIII I I J h llnlul l l h l.llml l l l Pl llllu Give to the Heat Aid Fund. Seewww.mudomaha.com. Monthly donation -Add- 0 $2 0 S3 0 S5 Other$. Account: nnnn

30 Important note about your budget amount Please note your budget variance of$ compared to your budget payment of$_. _. If your variance is more than 3 times your budget payment, consider paying extra towards your variance. See reverse side of this bill for more information. Account:OOOOOOOOOOOO NAME -~~ Service address: Billing date Jan 13,2015 Previous balance Payment received Thank you Adjustments Current charges New balance METROPOLITAN UTILITIES D I STRICT $ CR ,.. Total due Jan 28, 2015 $ Your budget payment of $ Is due Jan 28, 2015 Budget payment plan account balance = $ ~ll~.... l l~ Foo Uof ~ U.y Jun.1111 All~ So!> Od fw< Doc...,. YourGaaUse Blmngunlts~ U&eperday: Average cost per day; Number of days In b~llng cycle. This Month $ Last Year S :lllllllll ll ~ Q,.....,,~ lb'l"""' Ju!...,s.. Od Nc!vDoc... Your Water Uee B lror.g unils. Use per day AVI!rage cos! per day Number o1 days in billing cycle This Month $ Last Year $ DID YOU KNOW? The District provides billing services for other municipalities (sewer, trash) as a cost-saving measure for all customers. M.U.D. GAS RESIDENTIAL RATE A: Dec 16 to Jan 13 Meter Number a12896 Current read (actual): 9881 Previous read (actual): 9653 = 228 CCF Gas Use: 228 CCF x (heat value)= therms therms at = $ therms at = Service Charge Gas Cost ~ Gas Infrastructure Replacement $ M.U.D. WATER RESIDENTIAL RATE W-1: Dec 16 to Jan 13 Meter Number Size: 518 -Inch Current read (actuaq: ana Previous read (actual): 3765 = 8 CCF Water Use: CCF or 5,984 gallons CCF at $ CCF at = 4.74 Service Charge WaterCost ~ $21.43 Water Infrastructure Replacement 4.00 CITY OF BELLEVUE SEWER CITY OF BELLEVUE TRASH OTHER CHARGES Sales Tax ~ Current Charges $ I j_ METROPOLITAN UI I ~ ITIU OISIRICI Please return this portion of the bill with paymenl Please do not staple payment to bill. customer_serviceomudomaha.com website: !0 MRRP YNNNNY Harney St Omaha, NE 6B1 02 NAME ADDRESS BELLEVUE NE 681 XXX Due on or before Jan 28: Your budget payment at $ is due Jan 28. Amount Paid: $ Apply$-----to my budget variance. 0 Check box and indicate change ol mailing address or telephone numbers on the reverseside. Give to the Heat Aid Fund. See Monthly donation -Add: 0 S2 0S3 0S5 Others ~- METROPOLITAN UTILITIES DISTRICT PO BOX3600 OMAHA NE "'llllrlllll'lllll l'''lllll''llll.l.llti JIIIII'I'I'II'I'I Account

31 Important note about your budget amount Please note your budget variance of$ compared to your budget payment of$_. If your variance is more than 3.times your budget payment, consider paying extra towards your 0 variance. See reverse side of this bill for more information. ccount: NAME L.:J ~ ~ Service address: Billing date Jan 13, 2015 Previous balance Payment received - Thank you Adjustments Current charges New balance ~Total due Jan 28, 2015 Your budget payment of $ is due Jan 28, Budget payment plan account balance :: $ METROPOLITAN UTILITIES D ISTR ICt $ CR $ t. JM.U.D. GAS RESIDENTIAL RATE A: Dec 16 to Jan 13 Meter Number :ll111, 1 Ill ~ ~ Current read (actual): Previous read (actual): 9653 = 228 CCF Gas Use: 228 CCF x (heat value)= therrns I therms at = $85.16 Foo!.lor ~' Uoy J<.n.M Auf~ Sop Ocl 1m Doc JOr'l therrns at = YaurG suae I PAIIZ- D Paotl-- I This Month Las! Year Bining unlls Use per day Average em;! per day: $5.65 $0.45 Number of days fn bo1ung cyde: 29 :lllllllllll ~ ~ Fc1> U.r ""'lol.sy.lolo Jut Al.1j S.. CCI No< Doc..., YaurWaterU Billing unil$. Us~! per day- Average cost per day: Number or days In billing cycle. This Monlh B Last Year $ DID YOU KNOW? The District provides billing services for other municipalities (sewer, trash) as a cost-saving measure for all customers. ~ Servlce Charge Gas Cost., Gas Infrastructure Replacement $ M.U.D. WATER RESIDENTIAL RATE W-1: Dec 16 to Jan 13 Meter Number Size: 5/8 -Inch Current read (actual}: Previous read (aduaj): 3765 = 8 CCF Water Use: CCF or 5,984 gallons CCF at = CCF at = Service Charge WaterCost Water Infrastructure Replacement $ CITY OF BELLEVUE SEWER ~ CITY OF BELLEVUE TRASH OTHER CHARGES f12l EJ SalesTax LJ ~ Current Charges $ $ I j_ METROPOliTAN UI ILrTIU CIISTIICI Please return this portion of the bill with payment. Please do not staple payment to bill. customer_servicee mudomaha.com website ~ MFI RP YNNNNV Hamey St Omaha, NE NAME ADDRESS BELLEVUE NE 681XXX r:;;ji111111lllui J 1'1 J 11111n I Jiui JI ' ,111 ~ D Apply$-----to my budget variance. 0 Check box and indicate change of mal!ing address or telephone numbers on the reverse side. Give to the Heat Aid Fund. See Monthly donation- Add: 0$2 0S3 0S5 OtherS Due on or before Jan 28: Your budget payment or $ is due Jan 28. Amount Paid: METROPOLITAN UTILITIES DISTRICT POBOX3600 OMAHA NE llli111 'JII''"tll l l 111l llll'ltllll'tlllll l l 11.1 llllu Account: $