MAY 20, 2015 CITY COUNCIL BRIEFING AGENDA CERTIFICATION

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1 MAY 20, 2015 CITY COUNCIL BRIEFING AGENDA CERTIFICATION This certification is given pursuant to Chapter XI, Section 9 of the City Charter for the City Council Briefing Agenda dated May 20, We hereby certify, as to those contracts, agreements, or other obligations on this Agenda authorized by the City Council for which expenditures of money by the City are required, that all of the money required for those contracts, agreements, and other obligations is in the City treasury to the credit of the fund or funds from which the money is to be drawn, as required and permitted by the City Charter, and that the money is not appropriated for any other purpose. City Manager Date ~e~ Chief Financial Officer Date

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4 General Information The Dallas City Council regularly meets on Wednesdays beginning at 9:00 a.m. in the Council Chambers, 6th floor, City Hall, 1500 Marilla. Council agenda meetings are broadcast live on WRR-FM radio (101.1 FM) and on Time Warner City Cable Channel 16. Briefing meetings are held the first and third Wednesdays of each month. Council agenda (voting) meetings are held on the second and fourth Wednesdays. Anyone wishing to speak at a meeting should sign up with the City Secretary s Office by calling (214) by 5:00 p.m. of the last regular business day preceding the meeting. Citizens can find out the name of their representative and their voting district by calling the City Secretary s Office. Sign interpreters are available upon request with a 48-hour advance notice by calling (214) V/TDD. The City of Dallas is committed to compliance with the Americans with Disabilities Act. The Council agenda is available in alternative formats upon request. If you have any questions about this agenda or comments or complaints about city services, call 311. Información General El Ayuntamiento de la Ciudad de Dallas se reúne regularmente los miércoles en la Cámara del Ayuntamiento en el sexto piso de la Alcaldía, 1500 Marilla, a las 9 de la mañana. Las reuniones informativas se llevan a cabo el primer y tercer miércoles del mes. Estas audiencias se transmiten en vivo por la estación de radio WRR-FM y por cablevisión en la estación Time Warner City Cable Canal 16. El Ayuntamiento Municipal se reúne el segundo y cuarto miércoles del mes para tratar asuntos presentados de manera oficial en la agenda para su aprobación. Toda persona que desee hablar durante la asamblea del Ayuntamiento, debe inscribirse llamando a la Secretaría Municipal al teléfono (214) , antes de las 5:00 pm del último día hábil anterior a la reunión. Para enterarse del nombre de su representante en el Ayuntamiento Municipal y el distrito donde usted puede votar, favor de llamar a la Secretaría Municipal. Intérpretes para personas con impedimentos auditivos están disponibles si lo solicita con 48 horas de anticipación llamando al (214) (aparato auditivo V/TDD). La Ciudad de Dallas está comprometida a cumplir con el decreto que protege a las personas con impedimentos, Americans with Disabilties Act. La agenda del Ayuntamiento está disponible en formatos alternos si lo solicita. Si tiene preguntas sobre esta agenda, o si desea hacer comentarios o presentar quejas con respecto a servicios de la Ciudad, llame al 311. Rules of Courtesy City Council meetings bring together citizens of many varied interests and ideas. To insure fairness and orderly meetings, the Council has adopted rules of courtesy which apply to all members of the Council, administrative staff, news media, citizens and visitors. These procedures provide: That no one shall delay or interrupt the proceedings, or refuse to obey the orders of the presiding officer. All persons should refrain from private conversation, eating, drinking and smoking while in the Council Chamber. Posters or placards must remain outside the Council Chamber. No cellular phones or audible beepers allowed in Council Chamber while City Council is in session. Citizens and other visitors attending City Council meetings shall observe the same rules of propriety, decorum and good conduct applicable to members of the City Council. Any person making personal, impertinent, profane or slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting shall be removed from the room if the sergeant-at-arms is so directed by the presiding officer, and the person shall be barred from further audience before the City Council during that session of the City Council. If the presiding officer fails to act, any member of the City Council may move to require enforcement of the rules, and the affirmative vote of a majority of the City Council shall require the presiding officer to act. Section 3.3(c) of the City Council Rules of Procedure. Reglas de Cortesía Las asambleas del Ayuntamiento Municipal reúnen a ciudadanos de diversos intereses e ideologías. Para asegurar la imparcialidad y el orden durante las asambleas, el Ayuntamiento ha adoptado ciertas reglas de cortesía que aplican a todos los miembros del Ayuntamiento, al personal administrativo, personal de los medios de comunicación, a los ciudadanos, y a visitantes. Estos reglamentos establecen lo siguiente: Ninguna persona retrasará o interrumpirá los procedimientos, o se negará a obedecer las órdenes del oficial que preside la asamblea. Todas las personas deben de abstenerse de entablar conversaciones, comer, beber y fumar dentro de la cámara del Ayuntamiento. Anuncios y pancartas deben permanecer fuera de la cámara del Ayuntamiento. No se permite usar teléfonos celulares o enlaces electrónicos (pagers) audibles en la cámara del Ayuntamiento durante audiencias del Ayuntamiento Municipal. Los ciudadanos y visitantes presentes durante las asambleas del Ayuntamiento Municipal deben de obedecer las mismas reglas de comportamiento, decoro y buena conducta que se aplican a los miembros del Ayuntamiento Municipal. Cualquier persona que haga comentarios impertinentes, utilice vocabulario obsceno o difamatorio, o que al dirigirse al Ayuntamiento lo haga en forma escandalosa, o si causa disturbio durante la asamblea del Ayuntamiento Municipal, será expulsada de la cámara si el oficial que esté presidiendo la asamblea así lo ordena. Además, se le prohibirá continuar participando en la audiencia ante el Ayuntamiento Municipal. Si el oficial que preside la asamblea no toma acción, cualquier otro miembro del Ayuntamiento Municipal puede tomar medidas para hacer cumplir las reglas establecidas, y el voto afirmativo de la mayoría del Ayuntamiento Municipal precisará al oficial que esté presidiendo la sesión a tomar acción. Según la sección 3.3(c) de las reglas de procedimientos del Ayuntamiento.

5 AGENDA CITY COUNCIL BRIEFING MEETING WEDNESDAY, MAY 20, 2015 CITY HALL 1500 MARILLA DALLAS, TEXAS :00 A.M. 9:00 am Invocation and Pledge of Allegiance 6ES Special Presentations Open Microphone Speakers VOTING AGENDA 6ES 1. Approval of Minutes of the April 15, 2015 City Council Meeting and April 16, 2015 Special Called City Council Meeting 2. Consideration of appointments to boards and commissions and the evaluation and duties of board and commission members (List of nominees is available in the City Secretary's Office) ITEMS FOR INDIVIDUAL CONSIDERATION City Secretary s Office 3. Receive the report of the Ad Hoc City Council Canvassing Committee and adopt a resolution and order accepting the canvassing committee's report declaring the results of the May 9, 2015 general election for members of the City Council - Financing: No cost consideration to the City 4. An ordinance ordering a runoff election to be held in the City of Dallas, on Saturday, June 13, 2015, for the purpose of electing members of the City Council to represent Places 3, 7, 8 and 10, in which no candidate received a majority of the votes in the general election held Saturday, May 9, Financing: No cost consideration to the City 5. A resolution authorizing an increase in the joint elections agreement and election services contract between the City of Dallas, Dallas County, and various other jurisdictions within Dallas County, for the conduct of a runoff election to be held Saturday, June 13, 2015, in an amount not to exceed $460,000, to cover the cost of the June 13, 2015 city council runoff election - Not to exceed $460,000, from $1,160,479 to $1,620,479 - Financing: Contingency Reserve Funds

6 AGENDA CITY COUNCIL BRIEFING MEETING WEDNESDAY, MAY 20, 2015 ITEMS FOR INDIVIDUAL CONSIDERATION (Continued) City Secretary s Office (Continued) 6. A resolution approving the appointment of citizens to serve as election judges for the Saturday, June 13, 2015, runoff election - Financing: No cost consideration to the City 7. A resolution authorizing the Mayor to appoint an Ad Hoc City Council Canvassing Committee to review the returns of the Saturday, June 13, 2015 runoff election, and submit a canvass report to the full City Council on Monday, June 22, Financing: No cost consideration to the City BRIEFINGS 6ES A. FY Budget Workshop #5: General Fund Update B. Proposed FY HUD Consolidated Plan Budget Lunch C. Proposed Amendments to Boarding Home Facilities Ordinance 2

7 AGENDA CITY COUNCIL BRIEFING MEETING WEDNESDAY, MAY 20, 2015 Closed Session 6ES Attorney Briefings (Sec T.O.M.A.) - Legal issues relating to Southwest Airlines, Inc. v. U.S. Dept. of Transp., Case No (D.C. Cir.), pending requests for gate accommodations at Love Field, and related matters. - City of Dallas v. Kenneth E. Albert, et al., Cause No ; Kenneth E. Albert v. City of Dallas, Cause No ; Anthony Arredondo v. City of Dallas, Cause No ; David L. Barber v. City of Dallas, Cause No ; David S. Martin v. City of Dallas, Cause No ; George G. Parker v. City of Dallas, Cause No ; Kevin Michael Willis v. City of Dallas, Cause No Open Microphone Speakers 6ES The above schedule represents an estimate of the order for the indicated briefings and is subject to change at any time. Current agenda information may be obtained by calling (214) during working hours. Note: An expression of preference or a preliminary vote may be taken by the Council on any of the briefing items. 3

8 A closed executive session may be held if the discussion of any of the above agenda items concerns one of the following: 1. Contemplated or pending litigation, or matters where legal advice is requested of the City Attorney. Section of the Texas Open Meetings Act. 2. The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section of the Texas Open Meetings Act. 3. A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section of the Texas Open Meetings Act. 4. Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Section of the Texas Open Meetings Act. 5. The deployment, or specific occasions for implementation of security personnel or devices. Section of the Texas Open Meetings Act. 6. Deliberations regarding economic development negotiations. Section of the Texas Open Meetings Act. 4

9 KEY FOCUS AREA: E-Gov AGENDA ITEM # 3 AGENDA DATE: May 20, 2015 COUNCIL DISTRICT(S): DEPARTMENT: All City Secretary CMO: Rosa Rios, MAPSCO: SUBJECT N/A Receive the report of the Ad Hoc City Council Canvassing Committee and adopt a resolution and order accepting the canvassing committee's report declaring the results of the May 9, 2015 general election for members of the City Council - Financing: No cost consideration to the City BACKGROUND Chapter IV, Section 9 of the City Charter provides the City Council shall canvass and certify the results of a city election in accordance with the provisions of the Texas Election Code. Section (b) of the Texas Election Code provides, "For an election held on the uniform election date in May, the local canvass must occur not later than the 11th day after election day and not earlier than the later of: (1) the third day after election day; (2) the date on which the early voting ballot board has verified and counted all provisional ballots, if a provisional ballot has been cast in the election; or (3) the date on which all timely received ballots cast from addresses outside of the United States are counted, if a ballot to be voted by mail in the election was provided to a person outside of the United States." The canvassing period falls between Tuesday, May 12, 2015, and Wednesday, May 20, Canvassing the election results on Wednesday, May 20, 2015, provides assurance that all votes cast are counted/canvassed with no special meeting being required to accept the canvassing committee's report. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) Resolution No , passed by the City Council on March 25, 2015, authorized the appointment of the Ad Hoc City Council Canvassing Committee to review the returns of the May 9, 2015 general election and submit a canvass report to the full City Council on May 20, 2015.

10 FISCAL INFORMATION No cost consideration to the City. Agenda Date 05/20/ page 2

11 KEY FOCUS AREA: E-Gov AGENDA ITEM # 4 AGENDA DATE: May 20, 2015 COUNCIL DISTRICT(S): DEPARTMENT: N/A City Secretary CMO: Rosa Rios, MAPSCO: SUBJECT N/A An ordinance ordering a runoff election to be held in the City of Dallas, on Saturday, June 13, 2015, for the purpose of electing members of the City Council to represent Places 3, 7, 8 and 10, in which no candidate received a majority of the votes in the general election held Saturday, May 9, Financing: No cost consideration to the City BACKGROUND Chapter IV, Section 11, of the Dallas City Charter states, in part, "If no candidate for a particular office receives a majority of the votes cast for all candidates for that office in the first election, a runoff election for that office is required..." No candidate in Places 3, 7, 8 and 10 received a majority of the votes cast in the general election held Saturday, May 9, 2015; therefore, a runoff election is required to elect council members to represent Places 3, 7, 8 and 10. Section 2.025(a) of the Texas Election Code provides, in part, that "... a runoff election shall be held not earlier than the 20th or later than the 45th day after the date the final canvass of the main election is completed." In accordance with the joint election contract with the Dallas County Elections Department, June 13, 2015 has been determined as the runoff election date. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) Resolution No , passed by the City Council on March 25, 2015, approved an ordinance amending Ordinance No to change certain election day polling locations and certain early voting locations, dates, and times for the Saturday, May 9, 2015, general election. Resolution No , passed by the City Council on February 25, 2015, approved Ordinance No , which ordered the general election to be held Saturday, May 9, 2015.

12 FISCAL INFORMATION No cost consideration to the City. Agenda Date 05/20/ page 2

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25 KEY FOCUS AREA: E-Gov AGENDA ITEM # 5 AGENDA DATE: May 20, 2015 COUNCIL DISTRICT(S): DEPARTMENT: N/A City Secretary CMO: Rosa Rios, MAPSCO: SUBJECT N/A A resolution authorizing an increase in the joint elections agreement and election services contract between the City of Dallas, Dallas County, and various other jurisdictions within Dallas County, for the conduct of a runoff election to be held Saturday, June 13, 2015, in an amount not to exceed $460,000, to cover the cost of the June 13, 2015 city council runoff election - Not to exceed $460,000, from $1,160,479 to $1,620,479 - Financing: Contingency Reserve Funds BACKGROUND Chapter 31, Subchapter D of the Texas Election Code provides the City may contract with the county elections administrator for certain election services. The Elections Administrator must provide an estimate of the election cost to be deposited in a general election services contract fund. The resolution which authorized the joint election contract for May 9, 2015 provided that, in the event a runoff election becomes necessary, the Elections Administrator would provide the City (and any other jurisdictions holding a runoff) with an estimate of additional election expenses. An increase for the City Secretary's Elections budget is necessary to cover the current estimated additional cost of the contract for a runoff election and additional advertising, translation and security expenses. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) Resolution No , on March 25, 2015, passed by the City Council, authorized an increase in the joint elections agreement and election services contract between the City of Dallas and Dallas County for the May 9, 2015 general election. Resolution No , on February 25, 2015, passed by the City Council, authorized a joint election agreement and election services contract between the City of Dallas, Dallas County, and various other jurisdictions within Dallas, Collin and Denton Counties, for the conduct of a joint election to be held on Saturday, May 9, 2015 and incorporated certain stipulations should a runoff election be needed.

26 FISCAL INFORMATION $460, Contingency Reserve Funds Agenda Date 05/20/ page 2

27 COUNCIL CHAMBER May 20, 2015 WHEREAS, the City of Dallas held a general election on Saturday, May 9, 2015; and WHEREAS, no candidate for Member of Council Place 3, 7, 8 or 10 received sufficient votes to be elected at that election; and WHEREAS, the City Council has ordered a runoff election to be held Saturday, June 13, 2015, in City Council Districts 3, 7, 8 and 10; and WHEREAS, the City contracted with the Dallas County Elections Administrator for election services for the May 9, 2015 general election in accordance with Subchapter D of Chapter 31 of the Texas Election Code; and WHEREAS, the election services contract provides that, in the event a runoff election is necessary, the Elections Administrator will furnish the City Secretary with an itemized list of additional estimated election expenses to be deposited in the election services contract fund after authorization by the City Council, and that the Elections Administrator will continue to perform or supervise the performance of election duties and functions necessary for the proper administration of the runoff election; Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS: Section 1. That the election services agreement between the City of Dallas and Dallas County is extended to provide for services for the runoff election to be held Saturday, June 13, Section 2. That the City Controller is hereby authorized to transfer funds not to exceed $460,000 from Fund 0001, Dept. NBG, Unit 1000, Revenue Source RTRF, to Fund 0001, Dept. SEC, Unit 1190, Revenue Source 9229; and a clearing entry, in the same amount, to Fund 0001, Dept. BMS, BSA 0991 (Debit) and to Fund 0001, Dept. BMS, BSA 0950 (Credit). Section 3. That the City Manager is hereby authorized to increase the City Secretary's Office appropriations in an amount not to exceed $460,000 in Fund 0001, Department SEC, Unit 1190, Object 3070; increase total General Fund expenditure appropriations by $460,000 from $1,167,400,810 to $1,167,860,810; and increase total General Fund revenue appropriations by $460,000 from $1,167,400,810 to $1,167,860,810. Section 4. That the Chief Financial Officer is hereby authorized to disburse funds in accordance with the terms and conditions of the contract from Fund 0001, Dept. SEC, Unit 1190, Object 3070, Encumbrance No. 15ELE1190I13, to Dallas County Elections (Vendor ) in an amount not to exceed $460,000.

28 COUNCIL CHAMBER May 20, 2015 Section 5. That this resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly so resolved.

29 DALLAS COUNTY ELECTIONSS DEPARTMENT May 13, 2015 Via Brylon Franklin, Elections Manager City of Dallas 1500 Marilla Street, #5DS Dallas, TX Dear Mr. Franklin: The Dallas County Elections Department is preparing too conduct and supervise the June 13, 2015 Joint Run-off Election. All duties and services will be under the same terms as described in the Election Services Contract Agreement for the May 9, 2015 Joint Elections. All funds for the run- off election must be deposited no later than May 22, Applicable contract attachments will be provided once all election administration details for the election have been finalized. The estimated cost to administer your Joint Run-off election will be $443, The estimated amount should be deposited no later than Friday, May 22, Deposit should be delivered to: Pauline Medrano Dallas County Treasurer Records Building Room Main St. Dallas, Texas Should you have any questions, please do not hesitate to contact me at or Ashley Blanton at Sincerely, Robert Heard Asst. Elections Administrator 2377 N. ST TEMMONS FRWY. SUITE 820 DALLA AS, TX (214)

30 Poll Location Info Location Splits Total COD May 9, 2015 Joint Election Split by ESTIMATED COST Split by *Subject to Change* Split by ATTACHMENT A Split by Split by Split by Split by 7 Total Splits Total Units Cost per Poll $5, $5, Total Cost $442, $403, % of Units 100% 91.03% Total COD Election Total $442, $442, $403, Exceptional Cost (to be determined) $0.00 Election Services Fee $44, $44, $40, Total Cost $487, $487, $443, Amount of Deposit (Overpaid)/Underpaid $487, $487, $443,449.03

31 Exp Code Early Voting Units LEGAL NOTICE 2013 Legal Notice POSTAGE Cost Per Unit Estimated Actual COD Newspaper listing of Polling Locations $8, $4, $4, $3, Rejected / Incomplete mail 47 $1.89 $88.83 $88.83 $ Postage for Mailed Ballots 2,320 $1.32 $3, $3, $2, Postage for Returned Mailded Ballots 1,972 $1.12 $2, $2, $2, EV Printed Mailed Ballots 500 $0.45 $ $ $ Mail ballot kit 500 $2.00 $1, $1, $ Polling location Change Early Voting Location Change $ $ $ EQUIPMENT RENTAL 7030 Furniture Rental various EV locations $ $ $ Voting Booths (5p/loc.) 11 $35.00 $1, $1, $1, Touch Screen/iVotronics 89 $ $22, $22, $20, ADA Voter Terminals 11 $ $3, $3, $3, Communication Pack 11 $50.00 $ $ $ Computer Rental (County) 24 $ $9, $9, $8, Provisional Ballot Bags 24 $5.00 $ $ $ Van Rental\Car Rental 2 vehicles tech and route usage and 2 Trucks for Delivery of Equipment $1, $1, $1, Cellular Phones 2 Tech phones/ Air Cards $ $ $ RENTAL BUILDINGS 7010 Custodial Charges Various Locations $5, $5, $5, PERSONNEL 1050 Central Count 2 hrs@various pay rates $ $ $ Election Clerks OT $3, $3, $3, Election Judges OT $2, $2, $2, Election PT - OT 1-2 various pay rates $ $ $ Elections Overtime 5-10 var var various hrs. $1, $1, $1, EV Mail Clerks 5-8 var rates for various hrs $1, $1, $1, EV Mail Supervisor 1 person@various hrs@15.20p/h $ $ $ EV Techs OT 2 var p/h $1, $1, $1, Security-Branch Locations 7 various $25p/h $ $ $515.70

32 1050 Warehouse Overtime 5 various various rates $1, $1, $1, Warehouse Tech Support @ various hrs. $ $ $ BB & 1060 Canvass Committee 8-12 various pay rates Signature Verification $ $ $ Clerks 80 Includes Training $36, $36, $33, Election Department Part Timers 2 various pay rates $ $ $ Judges 11 judges Includes Training $10, $10, $9, Mail Workers / PA Workers days@ various Rates Includes regular time $7, $7, $6, Supervisors / Ballot Board & SV 2 days@10hrs@various pay $ $ $ Branch Runners 11 1 $25.00 $ $ $ Branch Technicians 4 various pay rates $1, $1, $1, Social Security Chargeback 6.2% $ $ $ Medicare 1.45% $ $ $ PARS 1.3% $ $ $ Retirement Charge Back 10% $ $ $ SUPPLY EXPENSE 2180 Voted Stamps 95 $1.05 $99.75 $99.75 $ Provisional Ballots (In Person) 1,200 $0.09 $ $ $ Personal Appearance Labels (2 per voter) 9,280 $0.09 $ $ $ Judge Kits 11 $55.00 $ $ $ Central Count Printing Expense $ $ $ Sample Ballots hand out for voters 8.5/11in. double sided color paper (0.015 per side x estimated 20 sides) + (20sides x.015staple) + (20sides x.005 collating) = $ $0.35 $ $ $ Sample Ballots Large for Posting 11/17in. Single side color paper 20 $0.06 $1.16 $1.16 $1.06 Ballot List for Early Voting Locations 8.5/11in. Double sided white paper ( per side x estimated 30 sides) + (30sides x.015staple) + (30sides x.005 collating) = $ $0.21 $15.53 $15.53 $14.14 List of Declared Write-In for EV 8.5/11in. Single side white paper per page) 25 per EV Location 0 $0.02 $0.00 $0.00 $0.00 ADA Quick Operations Guide 8.5/11in. Double sided color copy. (0.965 per side x 4 sides) + (4sides x.015 staple) + (4sides x.005) = $.418) 10 $0.47 $4.70 $4.70 $4.28

33 2180 Optical Scan Ballots 1,856 $0.20 $ $ $ Supplies for Early Voting $ $ $ SERVICE EXPENSE 5590 ES&S Support/Consulting $19, $19, $17, ES&S Project Management (8 week cost ($63,000.00) by 2015 Contract $0.00 $0.00 $ ES&S Ballot Layout and Coding assistance and overseeing (10 days cost $15,750) by 2015 Contract $15, $15, $14, ES&S Pre Election Mock Election (3 days On- Site Simulation of Election Day with 1 ES&S Support Team) (cost $4,725.00) by 2015 Contract $4, $4, $4, ES&S IVotronic Early Support (cost $1,575.00) by 2015 Contract $1, $1, $1, ES&S ADA Wave Card Programming $2, $2, $1, IT Support $ $ $ Spanish Traslation $55.68 $55.68 $ Web Site/NTCOG 0 $95.00 $0.00 $0.00 $0.00 PREPARATION AND TRANSPORTATION OF VOTING EQUIPMENT 2910 Early Voting Equipment Delivery and Pickup 11 $45.00 $ $ $ MILEAGE 1080 Warehouse /Elections Mileage 116 $0.565 $65.54 $65.54 $ Mileage for Runners/Gas Tech Cars and Trucks $ $ $ Early Voting Total $178, $178, $162,167.31

34 Exp Code Election Day Units EQUIPMENT RENTAL 7030 Furniture Rental Cost Per Unit Estimated Actual COD Central Count Station/Various Polling Loc. $ $ $ Precinct Counter (1p/loc.) 83 $ $38, $38, $35, Voting Booths (5p/loc.) 415 $35.00 $14, $14, $13, ADA Voter Terminals 83 $ $24, $24, $22, Laptop 105 $75.00 $7, $7, $7, Provisional Bags 83 $5.00 $ $ $ Election Supply Carts 83 $ $16, $16, $15, Regional Site Computer Setup 7 $ $1, $1, $ Truck Rental/Van Rental Runners /Regional Sites $ $ $ Phone Lines/Bulletin Board Election Cell phones for Tech's and department $1, $1, $1, RENTAL BUILDINGS 7010 Location Rental various polling locations $6, $6, $5, Custodial Charges various polling locations $16, $16, $15, PERSONNEL 1020 Election Employees Includes CC VR WH and Admin $ $ $ County Employees Election Regional Sites $ $ $ Traffic Control Officers Election Night & Supply Pickup $1, $1, $1, Regional Site Support Election Night & Supply Pickup $3, $3, $3, Phone Bank Election Day $ $ $ Techs (24) Election Day $1, $1, $1, Clerks 332 Election $10.00 p/h 14 hours $46, $46, $42, Central Count Election Day $ $ $ Warehouse Support Election Day $ $ $ Emergency Response Personnel Election Day $ $ $ Judges 83 Election $11.00 p/h 16 hrs - Includes 2hrs $14, $14, $13, Delivery 83 Election $25.00 ea 1 hr $2, $2, $1, Central Count (?) $ $ $ County Employees OT $ $ $ Election Department OT $3, $3, $3, Election PT - OT (?) $ $ $ Sheriff's Deputies 10 deputies $4, $4, $4, Warehouse OT $2, $2, $2,534.15

35 1050 Warehouse Support O/T various $13.05 p/h $ $ $ Warehouse Temporaries various $8.70p/h $ $ $ Social Security Chargeback 6.2% $ $ $ Medicare 1.45% $ $ $ PARS 1.3% $6.82 $6.82 $ Retirement Charge Back 10% $1, $1, $1, Temporary Service $2, $2, $2, Temporary Service Bilingual Clerk $ $ $ MILEAGE 1080 Warehouse Mileage/Gas $0.565 $ $ $ Mileage for Deputies $0.565 $ $ $ Gas Tech Cars and Trucks $ $ $ SERVICE EXPENSE 5590 ES& S Support/Consulting $7, $7, $7, IT Support (QNET) $ $ $ Web Site/NTCOG 1 hr. election support $95.00 $95.00 $95.00 $86.47 POSTAGE / SERVICE EXPENSE 2180 Poll location letters/alt judge letters $1, $1, $1, Polling location Change Cards (NDSI) $1, $1, $1, Election Paychecks 395 $0.45 $ $ $ PREPARATION & TRANSPORTATION OF VOTING EQUIPMENT 2910 Election Day Equipment Delivery and Pickup 83 $22.50 $1, $1, $1, Election Day Equipment Delivery and Pickup Extra Booths ea $ $ $ Election Day Equipment Delivery and Pickup $2, $2, $1, SUPPLY EXPENSE 2180 Voted Stamps 302 $1.05 $ $ $ Ballot Cards/Precinct 89,850 $0.215 $19, $19, $17, Test Ballots 1,570 $0.195 $ $ $ Ballot & Seal Certificate 157 $5.20 $ $ $ Blank Ballot & Seal Certificate 0 $5.20 $0.00 $0.00 $ Provisional Ballot Seal 157 $5.20 $ $ $ ADA Ballot & Seal Certificate 78 $5.20 $ $ $ Provisional Ballots 3,140 $0.09 $ $ $ Sample Ballots 314 $0.09 $28.26 $28.26 $ Printing Expense $ $ $ Misc. Judge Kit Supplies 83 $45.00 $3, $3, $3, Supplies $ $ $ Election Day Total $264, $264, $240, $72, $26, $57, $1, $1, $ $ $1,766.36

36 2013 $4, $5, $33, $ $4, $ $55, $28, $ $141, $2, $1, $442, $44, $487,169.35

37 KEY FOCUS AREA: E-Gov AGENDA ITEM # 6 AGENDA DATE: May 20, 2015 COUNCIL DISTRICT(S): DEPARTMENT: N/A City Secretary CMO: Rosa Rios, MAPSCO: SUBJECT N/A A resolution approving the appointment of citizens to serve as election judges for the Saturday, June 13, 2015, runoff election - Financing: No cost consideration to the City BACKGROUND The joint election agreement and election services contract between the City of Dallas and Dallas County states, in part, that "in the event a runoff is necessary the date would be June 13, 2015 and the agreement will automatically be extended to cover the runoff..." The joint election agreement and election services contract between the City of Dallas, Dallas County and other jurisdictions in Dallas County for the conduct of a runoff election to be held on Saturday, June 13, 2015, provides the Dallas County Elections Administrator be responsible for the selection, training and compensation of all precinct election judges and clerks, early voting clerks, and other appointed election officials. However, it is typical that the election judges and alternates used during a May general election will remain the same during a runoff election. This action authorizes the Elections Administrator to appoint election officials for the June 13, 2015 runoff election from the list of currently qualified election judges and alternates maintained by Dallas County. The election services contract also provides a procedure for a participating jurisdiction to ask that a particular person be appointed as election judge or alternate judge in the event the County list suggests a different person, subject to agreement by all jurisdictions holding an election at the polling location. Dallas County Elections Department will be responsible for the appointment of the presiding judge and alternate judge for each polling location subject to the approval of the city council.

38 PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) Resolution No , passed by the City Council on March 25, 2015, authorized the appointment of citizens to serve as election judges for the Saturday, May 9, FISCAL INFORMATION No cost consideration to the City. Agenda Date 05/20/ page 2

39 COUNCIL CHAMBER May 20, 2015 WHEREAS, the City Council ordered a runoff election to be held on Saturday, June 13, 2015; and WHEREAS, the City of Dallas and other jurisdictions holding runoff elections on June 13, 2015 contract with the Dallas County Elections Administrator for election services in accordance with Subchapter D of Chapter 31 of the Texas Election Code; and WHEREAS, the election services contract provides the Elections Administrator will arrange for the selection, training and compensation of precinct election judges, subject to the approval of the City and the other contracting authorities; Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS: Section 1. That the Dallas County Elections Administrator be notified the City interposes no objection to the appointment of the individuals named on Attachment A as election judges or alternate election judges for the precincts shown beside their names for the June 13, 2015 joint runoff election, insofar as each meets the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, except as noted on Attachment B. Section 2. That, in accordance with the provisions of the joint runoff election agreement and election services contract, the Dallas County Elections Administrator be notified the City recommends the appointment of the individuals named on Attachment B as election judges or alternate election judges for the precincts shown beside their names for the June 13, 2015 joint runoff election, insofar as each meets the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code. Section 3. That final selection, appointment, training, and pay of election judges, alternate election judges and election clerks shall be in accordance with the joint election agreement and election services contract. Section 4. That the City Secretary is authorized to approve on behalf of the City of Dallas any changes in the list of recommended election/alternate judges which may become necessary because of the inability or refusal to serve of any of the persons named in Attachment A or Attachment B. Section 5. That this resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly so resolved.

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51 KEY FOCUS AREA: E-Gov AGENDA ITEM # 7 AGENDA DATE: May 20, 2015 COUNCIL DISTRICT(S): DEPARTMENT: N/A City Secretary CMO: Rosa Rios, MAPSCO: SUBJECT N/A A resolution authorizing the Mayor to appoint an Ad Hoc City Council Canvassing Committee to review the returns of the Saturday, June 13, 2015 runoff election, and submit a canvass report to the full City Council on Monday, June 22, Financing: No cost consideration to the City BACKGROUND Chapter IV, Section 9 of the Dallas City Charter states, "The city council shall canvass and certify the results of any general or special election in accordance with the Texas Election Code, as amended." Section (a) of the Texas Election Code provides that, "...each local canvassing authority shall convene to conduct the local canvass at the time set by the canvassing authority's presiding officer not earlier than the eighth day or later than the 11th day after election day." This action authorizes the Mayor to appoint an Ad Hoc City Council Canvassing Committee to meet to review the returns of the Saturday, June 13, 2015, runoff election and submit a canvass report to the City Council at a special meeting to be held Monday, June 22, In accordance with Chapter III, Section 7, of the City Council Rules of Procedure, Mayor Michael Rawlings submitted a request to the city secretary requesting a special meeting be held on Monday, June 22, 2015, to provide for city council's adoption of the canvassing committee's report. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) This item has no prior action. FISCAL INFORMATION No cost consideration to the City.

52 COUNCIL CHAMBER May 20, 2015 WHEREAS, the City Council has ordered a runoff election to be held Saturday, June 13, 2015; and WHEREAS, Section of the Texas Election Code requires the canvassing of the runoff election to be conducted not earlier than the eighth day and not later than the 11th day after the election day; Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS: Section 1. That the canvass of the City of Dallas runoff election to be held Saturday, June 13, 2015, will be conducted Monday, June 22, Section 2. That the Mayor shall appoint three members of the City Council to an Ad Hoc Canvassing Committee to meet prior to the time set for the canvass to examine the precinct election returns and prepare a report of the results of the election for presentation to the City Council. Section 3. That this resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly so resolved.