CITY OF BATAVIA MINUTES OF THE BATAVIA CITY COUNCIL April 6, 2015 at 7:30 p.m. - City Council Chambers 100 N. Island Ave.

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1 CITY OF BATAVIA MINUTES OF THE BATAVIA CITY COUNCIL April 6, 2015 at 7:30 p.m. - City Council Chambers 100 N. Island Ave. Batavia, Illinois PLEASE NOTE: These minutes are not a word-for-word transcription of the statements made at the meeting, nor intended to be a comprehensive review of all discussions. Minutes are intended to make an official record of the actions taken by the Committee/City Council, and to include some description of discussion points as understood by the minute-taker. Any references to discussion and /or statements are only to provide greater clarity to the public and they may not reference all, some, or any of an individual speaker s comments. 1. MEETING CALLED TO ORDER by Mayor Schielke 7:32 p.m. 2. INVOCATION followed by PLEDGE OF ALLEGIANCE led by Ald. Clark 3. ROLL CALL: 13 of 14 aldermen were present. Aldermen (by ward): Michael O Brien (1), Carl Fischer (1), Martin Callahan (2), Alan Wolff (2,) Kyle Hohmann (3), Dan Chanzit (3), Jamie Saam (4), Lucy Thelin Atac (5), Kevin Botterman (5), Lisa Clark (6), Nicholas Cerone (6), Drew McFadden (7), and David Brown (7) were present. Susan Stark (4) was absent. Also present were BATV and members of the press, public and the following: City Administrator City Attorney City Clerk Community Development Director Fire Chief Police Chief Public Works Director William McGrath Roman Seckel Heidi Wetzel Scott Buening Randy Deicke Gary Schira Gary Holm 4. ITEMS REMOVED/ADDED/CHANGED Remove Item O: Ordinance Releasing Parking Easement on Batavia Enterprises Inc. Parking Lot on West Wilson Street from the Consent Agenda and: Remove Item 21: Executive Session Purchase and Sale of Electric Power from the regular agenda. Motion by Ald. McFadden, seconded by Ald. Chanzit, to approve the Agenda as amended. Motion Carried 13 yea/ 0 nay/ 1 absent 5. CONSENT AGENDA Accept and Place on File A. Committee of the Whole Minutes for January 13, January 27, February 10, February 17, and February 24, 2015 April 6, 2015 Minutes of the Batavia City Council, Batavia, Illinois, Page 1 of 6

2 B. Historic Preservation Commission Minutes for February 9, 2015 C. November Financials D. December Financials Approvals: E. March 27, 2015 Payroll $730, F. Accounts Payable Check Register $3,943, G. City Council Minutes for March 2, 2015 H. RESOLUTION R: Declaring Two Trucks as Surplus Property (Scott Haines 03/04/15 COW 3/17/15 13/0/1 absent) CS I. RESOLUTION R: Services for Phase 2 of Asset and Infrastructure Software Implementation with Ruekert-Mielke (Howard Chason 3/12/15 COW 3/17/15 13/0/1 absent) GS J. RESOLUTION R: Downtown Improvement Grant for Darren Enger 310 East Wilson Street (Chris Aiston 4/2/15 COW 3/17/15 13/0/1 absent) GS K. RESOLUTION R: Declaring Two Vehicles as Surplus Property (Scott Haines 3/18/15 COW 3/24/15 10/0/4 absent) L. RESOLUTION R: Authorizing the Execution of the Local Agency Amendment #1 for Federal Participation for the Wilson Street Streetscape & Traffic Signal Modernization/Interconnect Batavia Avenue to Island/Shumway Avenue with the Illinois Department of Transportation (Andrea Podraza 3/20/15 COW 3/24/15 10/0/4 absent) CS M. RESOLUTION R: Authorizing the Execution of the Local Agency Agreement For Federal Participation for Safe Routes to School Crosswalk Improvements at Hart Road, Raddant Road and Larkspur Lane / Wagner Road at the Illinois Prairie Path Project for Construction Engineering with the Illinois Department of Transportation (Andrea Podraza 3/17/15 COW 3/24/15 10/0/4 absent)cs N. RESOLUTION R: A Resolution Expressing Official Intent Regarding Certain Expenditures to be Reimbursed from the Special Tax Allocation Fund for and/or from Proceeds of an obligation issued, if any, in connection with a proposed Tax Increment Financing District Commonly described as West Town Redevelopment Project (Chris Aiston 4/2/15 COW 3/24/15 10/0/4 absent) O. REMOVED ORDINANCE P. RESOLUTION R: Authorizing Sale of Municipally Owned Real Estate in the 1700 Block of Hubbard Avenue (Scott Buening 3/9/15 COW 3/24/15 11/0/3 absent Q. ORDINANCE R: Amending the Official Zoning Map (Drew Rackow 3/18/15 COW 3/24/15 11/0/3 absent) CD R. RESOLUTION R: Authorizing approval of Supplement #2 with Christopher B. Burke Engineering, Ltd. for final engineering of Houston Street for the not-to-exceed amount of $31, (Gary Holm 3/27/15 COW 3/31/15 10/0/4absent)CS S. RESOLUTION R: Authorizing Execution of a Contract for the 2015 Sidewalk and Curb Replacement Program with Strada Construction Co. for April 6, 2015 Minutes of the Batavia City Council, Batavia, Illinois, Page 2 of 6

3 $125,000.00(Scott Haines 3/25/15 COW 3/31/15 10/0/4absent)CS T. RESOLUTION R: Authorization to Purchase One 2015 Ford F-150 Super Cab 4x4 Truck from Wright Automotive for $24, (Scott Haines 3/25/15 COW 3/31/15 10/0/4absent)CS U. RESOLUTION R: Approval of a Power Sales Agreement with Rubicon Technology, Inc. for calendar year 2016 for an amount of-no-less than $1,400,000 (Bob Rogde 3/25/15 COW 3/31/15 10/0/4absent) PU V. RESOLUTION R: Third Amendment to Batavia Enterprises (Walgreens) Redevelopment Agreement (McGrath/Buening 3/26/15 COW 3/31/15 10/0/4absent) CD Motion by Ald. McFadden, seconded by Ald. Chanzit, to approve the Consent Agenda as presented. Motion Carried 13 yea/ 0 nay/ 1 absent 6. PROCLAMATION: Loyalty Day Parade Ald. McFadden read the Proclamation proclaiming May 3 as Loyalty Day and honoring VFW Post 1197 and its ladies and men s auxiliaries for putting on the parade and encouraging the citizens to participate. David Stokes of the VFW accepted the proclamation. He thanked the City for 41 st opportunity to support the city and community and encouraged people to attend. Motion by Ald. McFadden, seconded by Ald. Fischer, to approve the Loyalty Day Proclamation. Motion Carried 13 yea/ 0 nay/ 1 absent. 7. APPOINTMENT: Appoint Mr. Rahat Bari to the Position of City Engineer (JDS) Motion by Ald. Brown, seconded by Ald. Chanzit, to approve the appointment of Mr. Rahat Bari to the Position of City Engineer. Motion Carried 13 yea/ 0 nay/ 1 absent. 8. PRESENTATION: Child Abuse Awareness Month (CASA) Lori Hewitt Director of Development for CASA Kane County informed all that April is National Child Abuse Prevention Month. Casa works with kids who are taken away from their parents due to abuse and neglect and placed into the foster care system, Last year CASA served 587 children in Kane County with 281 active Casa Volunteers. CASA stands for Court Appointed Special Advocate and the volunteers take 40 hours of training and are then sworn in by a judge, they act as court advocates for the children. Deputy Fire Chief Randy Banker announced the proceeds of Books v Badges charity basketball game Saturday April 25 at 6:00 pm will go to CASA. 9. PRESENTATION: Post Prom Donation from Batavia Police Department Chief Schira Police Chief Schira presented a check for $ to the post prom committee. He reminded all the money comes from fines paid by those businesses who violate the liquor and tobacco code. April 6, 2015 Minutes of the Batavia City Council, Batavia, Illinois, Page 3 of 6

4 He reminded all that in the past few years the compliance rate was high so the City used other funds to donate but this year the funds come from the fines paid. 10. PRESENTATION: Kick Scooter Parade Event Randy Simonian Simonian reminded all that on April 25 th the city of Batavia will try to break record for longest nonmotorized scooter parade. There is a $5 entrance fee and proceeds will go to Batavia Chip In and the United Way. The parade will be 2 miles long and will need 490 participants to break the record. There is a 17 pages application from Guinness including all the rules the organizers have to follow. 11. MATTERS FROM THE PUBLIC: (For Items NOT on the Agenda) - none 12. CHAMBER: Partylite Worldwide Mark Pennybacker and Mark Rogalski Holly Deitchman explained the Chamber offers many mastermind groups that get together on a month or weekly basis. The Industrial Site Managers forum is one of those groups and the group represents a large number of employers in Batavia. Holly Deitchman introduced Mark Pennybacker and Mark Rogalski from Partylite Worldwide. Bill McGrath reminded all that the incentive offered were instrumental in keeping Partylite in Batavia. Partylite is the second largest electric user in the city and the incentive coming before the council soon is to encourage them to produce more and use additional electric power, which is good for everyone in the City. Pennybacker thanked Bill McGrath for all his support. In 2012 a decision was made to combine the Carol Stream and Batavia facilities in Batavia bring 90 jobs to the city. This time last year Partylite announced it was going to close one of its two production facilities. Batavia represents 40% of the worldwide production volume and the Cambria England plant represented 60%. Batavia was chosen to be the production facility and the equipment is on its way from England to be installed in the plant. The city was instrumental not only in offering an incentive on the local level but also by putting the plant in touch with the right people in the State of Illinois to receive additional support to keep the Batavia facility open. 13. APPROVAL: Reject the low bid from Alanis Landscape Group for the 2015 West Side Property Maintenance project Ald. Wolff announced this was discussed at the Committee of the Whole. Motion by Ald. Wolff, seconded by Ald. O Brien, to approve the rejection of the low bid from Alanis Landscape Group for the 2015 West Side Property Maintenance project. Motion Carried 13 yea/ 0 nay/ 1 absent 14. RESOLUTION R: Authorizing Execution of One-Year Renewable Contract for West Side Property Maintenance with Classic Landscape Ltd. for an amount not-toexceed $54, (Scott Haines 03/11/15 COW 3/17/15 13/0/1 absent) CS April 6, 2015 Minutes of the Batavia City Council, Batavia, Illinois, Page 4 of 6

5 Motion by Ald. Wolff, seconded by Ald. O Brien, to approve Resolution R: Authorizing Execution of One-Year Renewable Contract for West Side Property Maintenance with Classic Landscape Ltd. for an amount not-to-exceed $54, Motion Carried 13 yea/ 0 nay/ 1 absent. 15. APPROVAL: Reject the low bid from Altec Industries, Inc. for the purchase of a Aerial Bucket Truck Ald. Clark reminded all this was budgeted in 2014 but was not purchased then and was carried over to this year. The low bidder did not comply with the bid recommendations which is why it is being rejected. Motion by Ald. Clark, seconded by Ald. Brown, to approve the rejection of the low bid from Altec Industries, Inc. for the purchase of a Aerial Bucket Truck. Motion Carried 13 yea/ 0 nay/ 1 absent 16. RESOLUTION R: Authorizing Purchase of a 40 Aerial Bucket Truck for Electric (Brian Bettin 3/10/15 COW 3/17/15 13/0/1 absent) PU Motion by Ald. Clark, seconded by Ald. O Brien, to approve Resolution R: Authorizing the Purchase of a New 2015 Ford F550, Terex Hi-Ranger LTM40 40 FT. Articulating / Telescoping Aerial Bucket Truck from Terex Utilities, Inc. N4 W22610 Bluemound Road, Waukesha, WI for a net amount of $128, Motion Carried 13 yea/ 0 nay/ 1 absent 17. ADMINISTRATOR S REPORT City Administrator Bill McGrath The City will be doing interviews for the HR director next week. An HR director from another municipality is assisting. The TIF financing plan will come to committee next week The City will apply for another Kane County Riverboat grant this year; the application just went out. A new draft of the proposed brochure for public meetings has gone out. McGrath would like feedback The City will be discussing the cable franchise with Comcast. Electric is drafting a letter to the Colonial Village residents concerning electric upgrades. The City s audit is due June 1 and the auditors have been working at city hall to get it done. Advance disposal is picking up landscape waste however brush pick up does not begin until May so please refrain from putting out brush as it kills the grass. April 6, 2015 Minutes of the Batavia City Council, Batavia, Illinois, Page 5 of 6

6 18. COMMITTEE REPORTS Community Development Committee- Ald. Brown The Committee of the Whole scheduled for April 7 has been cancelled and the Community Development Committee has nothing on the April 14 COW agenda. The Plan Commission will meet April 15 at 7:30 p.m. The Historic Preservation Commission will meet on April 13 at 5:30 p.m. Government Services Committee- Ald. McFadden The Government Services Committee will meet in the April 14 Committee of the Whole meetings. The city will have strong representation during the Metro West legislative drive down with 7 aldermen, the mayor and Mr. McGrath attending. City Services Committee Ald. Wolff The City Services will meet in the Committee of the Whole on April 14. Brush collection will start in May, for the east side on the 11 th and the west side on the 18th Public Utilities Ald. Clark The Public Utilities Committee has nothing to report. 19. OTHER BUSINESS none Ald. Fischer asked all to vote tomorrow. 20. MAYORS REPORT Mayor Schielke asked the Council to join him in the loyalty day parade on Sunday May 3. At the May 4 th council meeting he hopes to have information on special events for the 100 th Anniversary of Flag Day with a yearlong celebration starting on the 99 th Flag Day in There will be construction on Houston Street this summer which will mean that some of the events usually held on that street will need to be moved. Ald. O Brien reminded all the residents to please vote; it is a right, an obligation and important to the quality of life in our city. He believes a person s voice is powered when they vote. 21. REMOVED EXECUTIVE SESSION: Purchase and Sale of Electric Power 22. ADJOURNMENT 8:29 p.m. Motion to adjourn by Ald. Brown, seconded by Ald. O Brien, motion passed by voice vote. Minutes prepared and submitted by, Heidi Wetzel City Clerk April 6, 2015 Minutes of the Batavia City Council, Batavia, Illinois, Page 6 of 6