AGENDA PACKET. Wednesday, April 18, 2018 at 3:00 PM. Atlantic County Library 40 Farragut Ave Mays Landing, NJ

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1 AGENDA PACKET Wednesday, April 18, 2018 at 3:00 PM Atlantic County Library 40 Farragut Ave Mays Landing, NJ

2 ATLANTIC COUNTY MUNICIPAL JOINT INSURANCE FUND Atlantic County Library 40 Farragut Ave Mays Landing, NJ April 18, :00 PM I. Meeting called to order by Chairman II. III. IV. Flag Salute AGENDA Statement of Compliance with Open Public Meetings Act A. Notice of this meeting was given by: A. Sending sufficient notice herewith to: 1. The Press of Atlantic City 2. Courier Post, Cherry Hill, New Jersey; and B. Filing advance written notice of this meeting with the Clerks/Administrators of all member municipalities; and C. Posting notice on the public bulletin boards of all member municipalities. Roll Call A. Fund Commissioners B. Fund Professionals C. Risk Management Consultants D. Move up Alternates (if necessary) V. Approval of Minutes......Pages 1-17 A. Adoption of the March 27, 2018 minutes Motion All in Favor B. Approval of the March 27, 2018 Closed Session minutes Motion All in Favor VI. VII. VIII. IX. The Closed Session Minutes shall not be released to the public until the reason(s) for their remaining closed is no longer applicable and the Fund Solicitor has an opportunity to review them. Closed Session Resolution Authorizing a Closed Session of the Atlantic County Municipal Joint Insurance Fund to discuss matters affecting the protection of safety and property of the public and to discuss pending or anticipated litigation and/or contract negotiations Motion -Roll Call A. Claims Review Committee Report Closed Session Items B. Professionals Reports A. Claims Administrator s Report B. Executive Director s Report C. Safety Director s Report D. Solicitor s Report Reopen Public Portion of Meeting Motion All in Favor Authorization of Claims Payments Motion - Roll Call Authorization to Abandon Subrogation (if necessary) Motion - Roll Call X. Claims Review Committee Report: Open Session Items XI. Claims Administrator s Report A. Lessons Learned from Losses April Page 18

3 April 2018 Agenda Page 2 XII. XIII. XIV. Managed Health Care Report A. Managed Care Summary Page 19 B. Average Days to Report Page 20 C. Transitional Duty Summary Page 21 D. PPO Savings and Penetration Reports Pages E. Paid Provider by Specialty.....Page 24 F. Top 5 Providers Page 25 G. Nurse Case Management Assignment Report... Page 26 Solicitor s Report A. Closed Cases Report Pages B. Resolution Authorizing the Release of Fund Year 2017 Closed Session Executive Committee Meeting Minutes Motion to Adopt Roll Call. Pages C. Motion to Adopt the Revised Tort Claim Questionnaire Motion to Adopt Roll Call Committee Reports Finance A Budget Amendment 1. Public Hearing a Budget Amendment Public Hearing Motion to Open All in Favor b Budget Amendment Public Hearing Motion to Close All in Favor Amended Budget Adoption Motion to Adopt Roll Call...Page Amended Assessment Certification Adoption Motion to Adopt Roll Call.....Page 33 B Budget Amendment 1. Public Hearing a Budget Amendment Public Hearing Motion to Open All in Favor b Budget Amendment Public Hearing Motion to Close All in Favor Amended Budget Adoption Motion to Adopt Roll Call...Page Amended Assessment Certification Adoption Motion to Adopt Roll Call.Page 35 C. Safety Committee Meeting Minutes March 15, Handout XV. Wellness Director Report A. Wellness Report... Page 36 B. In Good Health Newsletter......Pages C. Move it Monday Page 44 XVI. Executive Director......Pages A. Lost Time Accident Frequency Reports. Pages B. Certificates of Insurance....Pages C Safety Incentive Program Awards. Page 58 D Optional Safety Budget..Page 59 E Wellness Incentive. Page 60 F. Employment Practices Liability Coverage Update.....Page 61 G. EPL/Cyber Risk Management Budget Page 62 H. EPL Helpline Authorized Contact List.....Pages I. Financial Fast Track Report...Page 65 J. Regulatory Filing Checklists....Pages K. Monthly Activity Calendar Pages 68-69

4 April 2018 Agenda Page 3 L. Capehart & Scatchard Updates Pages M. Statutory Bonds.... Page 76 N. Skateboard Park Approval Status.... Page 77 O. Elected Officials Training Online Page 78 P. MEL Cyber Risk Management Program Q. Website R. Inclement Weather Policy S. Police Command Staff Training Invite...Pages T. Managerial & Supervisory Training Invite.Pages U. Financial Disclosure Statement Filing.. Pages V. Quarterly Attendance... Page 90 W. New Member Activity XVII. MEL and/or RCF Reports A. MEL Report April 6, 2018.Pages B. RCF Report April 6, Page 94 XVIII. Safety Director s Report A. Activity Report....Pages B. Bulletin: Spring and Playground Inspections. Pages XIX. Treasurer s Report as of March 31, Pages A. Fund Status B. Investment Report C. Payment Register Motion to Approve - Roll Call D. Bill List April- Motion to Approve Roll Call....Page 166 E. Reconciliation F. Analysis of Non-Assessment Receipts G. AELCF XX. Miscellaneous Business The next meeting will be held on Wednesday, May 16, 2018 at 3:00 PM, Atlantic County Library, 40 Farragut Ave, Mays Landing, NJ XXI. XXII. Public Comment A. Motion to Open Meeting to Public Comment Motion - All in Favor B. Motion to Close Meeting to Public Comment Motion All in Favor Motion to Adjourn Meeting All in Favor

5 ATLANTIC COUNTY PUBLIC LIBRARY 40 Farragut Ave Mays Landing, New Jersey The March 21, 2018 Executive Committee Meeting was postponed due to inclement weather and rescheduled and re-advertised for Tuesday, March 27, 2018 at 3:00 PM, Atlantic County Library, Mays Landing New Jersey March 27, 2018 at 3:00PM OPEN SESSION MINUTES The Executive Committee meeting of the Atlantic County Municipal Joint Insurance Fund (ACM JIF) was held on March 27, 2018, at Atlantic County Library Mays Landing Branch, 40 Farragut Ave, Mays Landing, New Jersey at 3PM, prevailing time. Chair Mahon, Borough of Wildwood Crest, presiding. The meeting was called to order at 3:00 PM. FLAG SALUTE STATEMENT OF COMPLIANCE WITH OPEN PUBLIC MEETING ACT Notice of this meeting was given by: (1) sending sufficient notice herewith to The Press of Atlantic City and the Courier Post, Cherry Hill, New Jersey; (2) filing advance written notice of this meeting with the Clerks/Administrators of all member municipalities of the Atlantic County Municipal Joint Insurance Fund; and (3) posting notice on the public bulletin boards of all member municipalities of the Atlantic County Municipal Joint Insurance Fund. ROLL CALL Those in attendance were: Scott Wahl, Avalon Borough Karen Blowers, Brigantine City Bill Nimohay, Buena Borough Joe Picard, Cape May City Stephen O Connor, Cape May Point Heather Sparks, Commercial Twp April Clifton, Alt., Downe Twp Peter Miller, Egg Harbor Twp Patricia Gatto, Folsom Borough Ingrid Perez, Sec, Hamilton Twp Ed Beck, Linwood City Rich Hirsch, Longport Borough Julie Picard, Lower Twp Regina Burke, Millville City Dawn Stollenwerk, Mullica Twp Ron Simone, North Wildwood City Mary Canesi, Northfield City (arrived after roll call) C:\Users\kkristie\Documents\ACM\Agenda, Cover, MIN\Minutes.docx

6 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 2 Absent were: Liz Woods, Ocean City Kellie Seib, Sea Isle City Jim Craft, Stone Harbor Borough Roy Spoltore, Upper Deerfield Twp Jim Goos, Ventnor City Rita Hanna, Waterford Twp (arrived after roll call) Chris Ridings, West Wildwood City Chris Wood, Wildwood City Connie Mahon, Chair, Wildwood Crest Borough John Armstrong, Absecon City Carol Foster, Corbin City Karen Seifrit, Deerfield Twp Patrick Moran, Dennis Twp Linda Kent, Estell Manor City Cheryl Prakash, Galloway Twp Lisa McLaughlin, Margate City Kim Krauss, Middle Twp Stephen Wilkins, Pleasantville City Sam Barbagli, Newfield Borough Lucy Samuelsen, Somers Point City Rhonda Sharp, Upper Twp Lauren Vitelli, West Cape May Borough DJ Ayres, Weymouth Twp Lisa Garrison, Woodbine Borough Present Fund Professionals were: Paul J. Miola, CPCU, ARM, Executive Director, AJG Risk Management Services, Inc. Paul Forlenza, Deputy Executive Director, AJG Risk Management Services, Inc. Chris Roselli, Claims Administrator, Qual-Lynx Tracy Forlenza, Recording Secretary Rob Garish, Safety Consultant, J.A. Montgomery Risk Control David DeWeese, Esquire, Fund Solicitor, The DeWeese Law Firm, P.C. Valerie Smith, Wellness Director Absent Fund Professionals were: John Hansen, Treasurer Karen Beatty, Managed Care Provider, QualCare Present Risk Management Consultants were: C. J. Adams Company J. Byrne Agency, Inc. Conner Strong & Buckelew Gerber Insurance Hardenbergh Insurance (arrived after roll call) Insurance Agencies Inc. Marsh & McLennan Agency (arrived after roll call)

7 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 3 McMahon Agency, Inc. (arrived after roll call) Siracusa-Kauffman Insurance (arrived after roll call) Absent Risk Management Consultants were: Assured Partners Atlantic Associates BCA Insurance Glenn Insurance Thomas Heist Insurance Agency William R. Mints Agency These minutes do not necessarily reflect the order in which some items were discussed. OATH OF OFFICE Oath of Office was administered by Mr. DeWeese, Fund Solicitor, to Jim Craft, Stone Harbor for an Executive Committee Alternate position for the 2018 Fund Year. The Oath of Office was signed and presented to the Fund Solicitor. APPROVAL OF MINUTES OPEN SESSION Chair Mahon entertained a motion to approve the meeting minutes of the February 21, 2018 Executive Committee Meeting. Motion by Mr. Wahl, seconded by Ms. Picard, to approve the meeting minutes of the February 21, 2018 Executive Committee Meeting. All in favor. Motion carried. APPROVAL OF MINUTES CLOSED SESSION Confidential Closed Session Meeting Minutes were distributed to the Executive Committee Members. Chair Samuelsen entertained a motion to adopt the Closed Session Meeting Minutes of the February 21, 2018 Meeting of the Fund as presented. Motion by Mr. Ridings, seconded by Ms. Perez, to approve the Closed Session minutes of the February 21, 2018 Executive Committee Meeting as presented. All in favor. Motion carried. The Closed Session meeting minutes of the February 21, 2018 meeting shall not be released to the public until the reason(s) for their remaining closed is no longer applicable and the Fund Solicitor has had the opportunity to review them. Confidential Closed Session Meeting Minutes were collected. CLOSED SESSION - RESOLUTION # Be it moved by the Atlantic County Municipal Joint Insurance Fund that the public be excluded from this portion of the meeting to permit the Executive Committee to consider in closed session matters affecting the safety and property of the public and to discuss pending or anticipated litigation and/or contract negotiations and that the minutes covering these matters and the results of closed session will be released to the public when the reasons for discussing and on them in closed session no longer exists as required by the Open Public Meeting Act.

8 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 4 Chair Mahon entertained a motion to adopt Closed Session Resolution as presented. Motion by Ms. Picard, seconded by Mr. Goos, to adopt Resolution ROLL CALL Yeas: Scott Wahl, Avalon Ingrid Perez, Sec, Hamilton Twp Julie Picard, Lower Twp Jim Goos, City of Ventnor Chris Ridings, West Wildwood Chris Wood, Wildwood City Connie Mahon, Chair, Wildwood Crest Nays: Abstained: None None All in favor. Motion carried by unanimous vote. REOPEN PUBLIC PORTION OF THE MEETING Chair Mahon entertained a motion to reopen the public portion of the meeting. Motion by Mr. Ridings, seconded by Mr. Wahl, to reopen the public portion of the meeting. All in favor. Motion carried. AUTHORIZATION OF CLAIMS PAYMENTS Chair Mahon presented the claims for payment as discussed in Closed Session. Chair Mahon asked if there were any questions at this time. No questions were entertained. Chair Mahon entertained a motion to approve the claims for payment as discussed in Closed Session. Motion by Ms. Perez, seconded by Mr. Wood to approve the claims for payment as discussed in Closed Session. They are as follows: February 2018 PARs: Workers Compensation General Liability Property

9 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page MLT-Z38501 (01-02) ROLL CALL Yeas: Scott Wahl, Avalon Ingrid Perez, Sec, Hamilton Twp Julie Picard, Lower Twp Jim Goos, City of Ventnor Chris Ridings, West Wildwood Chris Wood, Wildwood City Connie Mahon, Chair, Wildwood Crest Nays: Abstain: None None All in favor. Motion carried by unanimous vote. ABANDON SUBROGATION Motion by Ms. Perez, second by Mr. Goos, to abandon subrogation on the following Qual-Lynx file: QL File# ROLL CALL Yeas: Scott Wahl, Avalon Ingrid Perez, Sec, Hamilton Twp Julie Picard, Lower Twp Jim Goos, City of Ventnor Chris Ridings, West Wildwood Chris Wood, Wildwood City Connie Mahon, Chair, Wildwood Crest Nays: Abstain: None None All in favor. Motion carried by unanimous vote. CLAIMS REVIEW COMMITTEE REPORT OPEN SESSION ITEMS Ms. Perez noted that the Claims Review Committee report was given in closed session and she had nothing further for open session.

10 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 6 CLAIMS ADMINISTRATOR S REPORT Lessons Learned from Losses March Mr. Roselli reported that the Lessons Learned from Losses this month focuses on Defense and Indemnity. He noted that when another company is contracted to complete work or provide services, assuring that company and their insurance carrier will defend and indemnify your town is crucial. He encouraged consulting with your town s solicitor, your RMC or one of the other JIF professionals to determine the exposures involved and assess how the risk may be transferred to the other company. He also suggested checking all the indemnification agreements and contracts to make sure your town has been added as the additional insured and you have the certificate of insurance, the signed and dated contract itself and any indemnity agreements in your possession. He noted that by lying the groundwork by assuring these contracts and agreements are executed properly will assist us in defending any claims brought against your town. Mr. Roselli reminded the members to review this newsletter and share it with their employees. Mr. Roselli asked if there were any questions. No questions were entertained. The remainder of the Claims Administrator s report was provided in Closed Session. MANAGED HEALTH CARE REPORT In Ms. Beatty s absence, Mr. Roselli reviewed the Managed Care Report for February Lost Time v. Medical Only Cases Mr. Roselli presented the ACM JIF Lost Time v. Medical Only Cases (Intake Report). Feb YTD Lost Time 5 16 Medical Only Report Only Total Intakes(New Claims) Report Only % of Total 36.6% 45.8% Medical Only/Lost Time Ratio 81:19 88:12 Average Days to Report Transitional Duty Report Mr. Roselli presented the Transitional Duty Report.

11 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 7 Transitional Duty Summary Report YTD Transitional Duty Days Available 1,362 Transitional Duty Days Worked 1,240 % of Transitional Duty Days Worked 91.0% Transitional Duty Days Not Accommodated 122 % of Transitional Duty Days Not Accommodated 9.0% PPO Penetration Report: Mr. Roselli presented the self-explanatory PPO Penetration Rate Report. PPO Penetration Rate Feb YTD Bill Count Original Provider Charges $724,960 $1,100,110 Re-priced Bill Amount $229,671 $376,690 Savings $495,289 $723,420 % of Savings 68.3% 65.8% Participating Provider Penetration Rate- Bill count 93.4% 93.5% Participating Provider Penetration Rate-Provider Charges 96.8% 96.9% EPO Penetration Rate Bill Count 88.4% 91.1% EPO Penetration Rate Provider Charges 93.7% 95.4% Mr. Roselli asked if there were any questions at this time. No questions were entertained. SOLICITOR S REPORT Mr. DeWeese presented the following reports: Closed Claims Mr. DeWeese noted that there were three (3) case(s) closed in March. He noted that a detailed synopsis of the claims can be found in the agenda packet and provided the following brief synopsis of each case: Closed Case Goodwin Estate v. Township of Galloway Zottola v. City of Ocean City Description Death by Auto via malfunctioning traffic signal. Defense Counsel, L. Patricia Sampoli, Esquire was assigned. Defense Counsel was able to convince the Plaintiff to execute a Stipulation of Dismissal with Prejudice as to the Township as the County maintains and operates the signals. Bike crash. Assigned Defense Counsel James Birchmeier, Esquire, was assigned. Defense Counsel negotiated the settlement from $500,000 to $212,000. The settlement was reached prior to an ERISA lien being asserted in the amount of $98,000.

12 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 8 Mancinelli v. Stephen Kane d/b/a Kane builders v. Borough of Wildwood Crest Trip and Fall/sidewalk. Assigned Defense Counsel Jim Birchmeier, Esquire, was assigned. He filed a Motion to Dismiss based upon third-party plaintiff s failure to file the appropriate Notice of Tort Claim. The judge dismissed with prejudice. Bona Fide Offers Mr. DeWeese noted that he provided the Claims Review Committee with a Bona Fide offer report for January 1, 2017 to December 31, He informed the members that this report detailed the cases where a Bona Fide offer was advanced which effectuated a savings by reducing the amount of fees paid to the petitioner s attorney through an advanced offer. For the 2017 Fund Year, $18, in savings on 14 cases was recognized through utilizing this program. Mr. DeWeese complimented Ms. Davidson, Qual- Lynx, and our Assigned Defense Counsel on their efforts in aggressively utilizing this program. Mr. DeWeese stated that John Geaney, a WC attorney at Capehart & Scatchard, sent correspondence noting that yesterday the Senate Labor Committee was considering bill to stop the use of the Bona Fide offer programs. He believed the bill would be approved by the Committee. It will then be voted on by full Senate and then move to the Assembly. He stated this bill will eliminate the savings under the Bona Fide offer program and will eliminate injured employees from receiving money early in the process; thus waiting until the claim has settled. Mr. Geaney noted that this program saves millions a year. Mr. DeWeese noted the MEL drafted correspondence opposing bill. He urged the members to call the legislators if they opposed. Revised Tort Claims Act Questionnaire and Resolution Mr. DeWeese stated that he has completed the revisions to the Tort Claims Act Questionnaire and Resolution. He stated he had consulted with members of the Defense Panel, as well as the liability supervisors and adjusters at Qual-Lynx, and he has included additional questions and updated and revised not only the questionnaire, but the resolution as well. Some of these updates included: Additional requests for all diagnostic testing including CAT scans, MRI s and other medical info; and Additional request for photographs of the scene to be provided, and to identify on the photograph specifically where the incident occurred; and Additional requests to include any and all criminal and traffic tickets/complaints that were issued and the disposition of those charges; and Detailed and specific medical information is requested requiring a more complete medical history, including surgeries; and Detailed and specific employment information section was added. Mr. DeWeese noted that these documents have been provided to the Claims Review Committee for review and approval and will be included in the Executive Committee agenda next month. Once everyone has had the opportunity to review the questionnaire and it is deemed to be acceptable, it will be presented at the April Executive Committee meeting for adoption by the Fund. It will then be distributed to all members for adoption. Once adopted, Qual-Lynx will be responsible for distributing the Tort Claim

13 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 9 Questionnaire to a Claimant and receiving the completed Questionnaire on behalf of the member. He noted that the resolution designates Qual-Lynx as the agent for the member. Mr. DeWeese asked if there were any questions. No questions were entertained. COMMITTEE REPORTS Safety Committee March 15, 2018 Ms. Picard noted that the minutes form the Executive Safety Committee meeting will be available at the next meeting. She highlighted: Wellness Policy Ms. Picard noted the Safety Committee is reviewing the existing Wellness Policy and will be asking all members to adopt the wellness policy. Training Ms. Picard asked everyone to review the training schedule and sign up for the required Risk Management Seminar for all supervisors. She reminded the members of the upcoming dates, noting: May 8, September 11, and September 27, Safety Kickoff Breakfast Ms. Picard noted the breakfast was held March 27, 2018 and was very well attended. MEL Safety Education Meeting (Beach Signage) Ms. Picard attended the March 16 th meeting. She noted that they are still working to obtain a professional to work on the beach signage wording. Mr. DeWeese noted that he has contacted a professional for beach signage and he will be submitting a proposal before end of week. Chair Mahon noted that Wildwood Crest is waiting until the professional is in place to replace their signs. New Member Review Middle Township Fire District #1 Mr. Forlenza stated that Middle Township Fire District #1 made application to the JIF in January 2018 as an additional insured through Middle Township as they cannot be a standalone member in the JIF. He noted that they had a very good loss control survey and his office received a complete application from the Risk Manager. He highlighted that their budget is $1.2 million; they carry twelve (12) vehicles valued around $3.4 million; they currently insure three buildings valued around $5.6 million; miscellaneous equipment around $500,000; 38 volunteers; and 9 part time paid employees. He further stated they handle approximately 600 calls per year; no junior firefighter program; no drivers are under 25 years old; and they do not rent out their facilities to third parties. He stated that they have 5 good years of loss history with two property losses valued at $56,000 and seven WC claims valued at $4,700. He informed the members they are looking for an April start date as their current policies are up for renewal at that time. Mr. Forlenza asked if there were any questions. Ms. Stollenwerk inquired why we do not have the New Member Committee review these applicants. Mr. Forlenza stated that the Committee meets to review new member applications. The application before the Fund is really the addition of a new exposure to an existing member. Coverage for fire districts is only available through the insured municipal entity; therefore, he did not see a need for a New Member Review Committee meeting. No other questions were entertained. Motion to Release Assessment and Bind Coverage-Middle Township Fire District #1

14 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 10 Chair Mahon entertained a motion to Authorize the Executive Director to release an assessment and bind coverage for the Middle Township Fire District #1. Motion by Ms. Perez, second by Mr. Wahl, to Authorize the Executive Director to release an assessment and bind coverage for the Middle Township Fire District #1 as presented. All in favor. Motion carried. WELLNESS DIRECTOR S REPORT Ms. Valerie Smith noted that her report can be found in the agenda packet. Ms. Smith stated that it is beneficial for a member to have at least one point person for wellness if a committee cannot be formed and she will work with them. She then provided a brief synopsis of the wellness activities for the members including Avalon (Biggest Loser and health challenge), Corbin City (step challenge), Longport (mini health fair), North Wildwood (fresh fruit Fridays; Did you know? ), Sea Isle City(yoga), Ventnor (Biggest Loser with secondary prizes), and West Wildwood (CPR certification). Ms. Smith announced that this month s shout out goes to Estell Manor and Linda Kent. She sent in pictures of employees doing wellness activities and exercises. Ms. Kent created fun ways to incorporate wellness into their daily routines. Ms. Smith noted that the March newsletter was sent via and is on the website. She stated that she wants to remind members that this month s focus is Health Risks from sitting still and stretches for lower back pain. She asked members to share the newsletter. Ms. Smith asked if there were any questions. No questions were entertained. EXECUTIVE DIRECTOR S REPORT Mr. Miola reviewed the Executive Director s Report found in the agenda packet with the membership. He highlighted the following items from his report: Lost Time Accident Frequency Report Mr. Miola noted these are in the agenda packet. He noted that the Atlantic JIF was.99 with the overall average of 1.17 for MEL affiliated JIFs. Certificates of Insurance Mr. Miola stated these are in the agenda packet and will be made part of today s meeting minutes Safety Incentive Program Mr. Miola noted that a letter was ed to all members on or about February 9, 2018 regarding the Safety Incentive Program awards. He reminded members to please note that the deadline for claiming or encumbering these funds is December 31, 2018 and all encumbered funds have to be claimed by February 1, Optional Safety Budget Mr. Miola stated that a letter was ed to all members on or about February 8, 2018 regarding the Optional Safety Budget. He reminded members to please note that the deadline for claiming or encumbering these funds is December 31, 2018 and all encumbered funds have to be claimed by February 1, 2019.

15 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page Wellness Incentive Program Mr. Miola stated that a letter was ed to all members on or about February 5, 2018 regarding the Wellness Incentive Program Allowance. He reminded members that the deadline for claiming or encumbering these funds these funds is December 31, 2018 and all encumbered funds have to be claimed by February 1, EPL/Cyber Risk Management Budget Mr. Miola stated that the JIF has budgeted $725 per member to help offset improving employee practices and cyber security related expenses. He reminded members that the deadline for claiming or encumbering these funds these funds is December 31, 2018 and all encumbered funds have to be claimed by February 1, EPL Helpline, Authorized Contact List - Mr. Miola reminded members to review this list and make the necessary changes to the representatives via resolution as Reorganization meetings may have resulted in some changes and there is one member with no representative listed. Please forward executed resolutions to his office. Monthly Calendar Mr. Miola asked members to review the activity calendar. Statutory Bonds Mr. Miola reminded members to review the list of bonded individuals. He noted that the bond is for the individual, NOT the position. Skateboard Park Mr. Miola commented that if you are thinking of building or redoing an existing skateboard park, please contact the Executive Director prior to doing so coverage can be addressed. Elected Officials Training Mr. Miola noted that the remaining training date is scheduled for March 28, 2018 in Eastampton. The training covers the introduction of the cyber risk management program, EPL/POL issues, land use issues and police issues. Please encourage your elected officials to attend. Sign in sheets are located on the website. MEL Cyber Risk Management Program Mr. Miola noted that the program was ed to the members on December 18, He stated the Fund Underwriter has started getting checklists back for this program. Please contact his office with any questions regarding this program. This program is displayed on the JIF website ( Police Command Staff Training Mr. Miola noted the first Police Command Staff training was held with positive feedback. He stated the other dates are April 26, June 12 and June 28, He noted that attendance at this training is part of the compliance process with the MEL s EPL Plan of Risk Management which must be updated by October 1, The memorandum including the checklists will be out in mid-april. Payroll Audits Mr. Miola noted payroll audits are well underway. Property Appraisals - Mr. Miola noted property appraisals are well underway. Please update the property schedule in Exigis.

16 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 12 New Fund Commissioner Orientation Mr. Miola stated that a New Fund Commissioner Orientation has been scheduled for April 18, 2018 at 1:30pm prior to the JIF meeting. Financial Disclosure Statement Mr. Miola stated these are not yet available from the DCA. He noted that once the State notifies his office of the start date, all members will be required to complete this statement. New Fund Commissioners should have received their PIN numbers from the Executive Director s office and have 30 days to add their position as Fund Commissioner to their profile. Mr. Miola entertained questions. No questions were entertained. MEL/RCF REPORTS Mr. Hirsch stated the March 7, 2018 meeting was cancelled due to inclement weather and rescheduled for April 6, SAFETY DIRECTOR'S REPORT Mr. Garish stated that the Safety Director's Report can be found in the agenda. He highlighted the following items: MEL Media Library Mr. Garish noted that the MEL Media Library usage is on page 95 of the agenda; he noted there are over 100 new DVDs. The catalog can be found at NJMEL.org. Safety Contract Mr. Garish reminded all the members the Safety contract is due to his office by March 31, Safety Bulletins Mr. Garish commented that a bulletin was released in February. The bulletin was Safe Patient Lifting Resources for Emergency Response Agencies. MSI Training Mr. Garish stated that a list of training for March, April, and May are included in the agenda. Signs, Sidewalks, Walkways, Skate parks and Playgrounds Mr. Garish asked members as the weather improves to please review your facilities for weather or related damage. These include but are not limited to sidewalks, walkways, signs, playgrounds and skate parks. Mr. Garish asked if there were any questions at this time. No other questions were entertained. TREASURER S REPORT February Report In Mr. Hansen s absence, Mr. Forlenza presented the Treasurer s Report for the period ending February 28, The report was made part of the agenda packet for members review. Mr. Forlenza presented the following information: Investment Interest Interest Income: Interest Received from Account Balances February $9,748.52

17 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 13 Coupon Interest Payment $66, Amortization and/or interest cost <$1,343.92> Unrealized Gain or Loss <$51,396.73> Misc. <$.03> Net Gain in Interest $23, Interest Accrual: Beginning Interest Accrual $124, Change in Accrued Interest <$24,079.29> Ending Interest Accrual $100, Investment Balance: Beginning of Month $43, 407, End of Month $43,704, Overall Yield-negative.01 % Portfolio Percentage Total US Treasury Bonds & Notes 68.11% $29,766, US Government Agencies 31.89% $13,938, Receipt Activity for the Period: February YTD Subrogation Receipts $19, $26, Recovery Receipts-other $2, $2, Adjustment Receipts-other $3, $6, Other payment towards defense 2012 $15, Current Yr assessments $2,978, $3,306, Prior Yr assessments $11, $11,068.00

18 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 14 Claim Activity for the Period Claim activity for the month for claims paid by the Fund and claims payable by the Fund at February end are in the amount of $637, with a total of 380 checks issued totaling 905 claims payments. The claims detail is as follows: Cash Activity for the Period February Direct Loss Payments $637, Adjustments <$3,175.64> Adjustments-void ck <$5,230.00> Adjustments-stop pay <$3,985.01> Less Recoveries <$22,084.85> Net Total $603, During the reporting month, the Fund s Cash Position changed from an opening balance of $52,814, to a closing balance of $52,723, showing a decrease in the Fund of $90, A.E.L.C.F. PARTICIPANT BALANCES Member 2/28/18 unaudited 2017 interest posted Hamilton Township $50, Hammonton Town $125, Middle Township $75, Mullica Township $25, Pleasantville City $ Upper Deerfield Township $47, Waterford Township $26, Upper Township $60, Stone Harbor $8, Total $420,870.13

19 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 15 Payment Register Chair Mahon entertained a motion to approve the February 2018 Payment Register (Claims Activity) as presented. Chair Mahon asked if there were any questions at this time. No questions were entertained. Motion by Mr. Goos, seconded by Ms. Picard approve the February 2018 Payment Register (Claims Activity) as submitted by Mr. Hansen. ROLL CALL Yeas: Scott Wahl, Avalon Ingrid Perez, Sec, Hamilton Twp Julie Picard, Lower Twp Jim Goos, City of Ventnor Chris Ridings, West Wildwood Chris Wood, Wildwood City Connie Mahon, Chair, Wildwood Crest Bill List March Nays: Abstained: None None For the Executive Committee s consideration, Mr. Forlenza presented the March 2018 Bill List in the amount of $248, Chair Mahon asked if there were any questions at this time. No questions were entertained. Chair Mahon entertained a motion for approval of the March 2018 Bill List as presented. Motion by Mr. Ridings, seconded by Mr. Wahl, to approve the March 2018 Bill List. ROLL CALL Yeas: Scott Wahl, Avalon Ingrid Perez, Sec, Hamilton Twp Julie Picard, Lower Twp Jim Goos, City of Ventnor Chris Ridings, West Wildwood Chris Wood, Wildwood City Connie Mahon, Chair, Wildwood Crest Nays: None Abstained: None Motion carried by unanimous vote. Resolution Authorizing the Chairperson and Secretary to Execute an Agreement to Participate in a Shared Services Agreement for the Completion of a Claims Audit Chair Mahon entertained a motion to adopt Resolution Authorizing the Chairperson and Secretary to Execute an Agreement to Participate in a Shared Services Agreement for the Completion of a Claims Audit.

20 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 16 Motion by Ms. Picard, seconded by Mr. Goos, to adopt resolution Authorizing the Chairperson and Secretary to Execute an Agreement to Participate in a Shared Services Agreement for the Completion of a Claims Audit as presented. ROLL CALL Yeas: Scott Wahl, Avalon Ingrid Perez, Sec, Hamilton Twp Julie Picard, Lower Twp Jim Goos, City of Ventnor Chris Ridings, West Wildwood Chris Wood, Wildwood City Connie Mahon, Chair, Wildwood Crest Nays: None Abstained: None Motion carried by unanimous vote. Resolution Authorizing the Chairperson and Secretary to Execute an Agreement to Participate in a Shared Services Agreement for the Purchase of Cyber and Technology Risk Management Services. Chair Mahon entertained a motion to adopt Resolution Authorizing the Chairperson and Secretary to Execute an Agreement to Participate in a Shared Services Agreement for the Purchase of Cyber and Technology Risk Management Services. Motion by Mr. Goos, seconded by Mr. Wahl, to adopt resolution Authorizing the Chairperson and Secretary to Execute an Agreement to Participate in a Shared Services Agreement for the Purchase of Cyber and Technology Risk Management Services as presented. ROLL CALL Yeas: Scott Wahl, Avalon Ingrid Perez, Sec, Hamilton Twp Julie Picard, Lower Twp Jim Goos, City of Ventnor Chris Ridings, West Wildwood Chris Wood, Wildwood City Connie Mahon, Chair, Wildwood Crest Nays: None Abstained: None Motion carried by unanimous vote. MISCELLANEOUS BUSINESS Next Meeting Chair Mahon reminded the members that the next meeting will be held Wednesday, April 18, 2018 at 3:00 PM at Atlantic County Library, Mays Landing, NJ. PUBLIC COMMENT Open Public Comment Chair Mahon entertained a motion to open the meeting to the public for comment. Motion by Mr. Ridings, seconded by Ms. Perez, to open the meeting to the public. All in favor. Motion carried.

21 ACM JIF Executive Committee Meeting Minutes March 27, 2018 Page 17 Close Public Comment Chair Mahon entertained a motion to close the public comment. Motion by Mr. Goos, seconded by Mr. Wahl, to close the meeting to the public. All in favor. Motion carried. MOTION TO ADJOURN Motion by Ms. Perez, seconded by Mr. Wood, to adjourn the March 27, 2018 meeting of the ACM JIF. Motion carried. The meeting was adjourned at 3:45 PM. Tracy Forlenza, Recording Secretary for Ingrid Perez, Secretary

22 LESSONS LEARNED FROM LOSSES MONTHLY NEWSLETTER April 2018 MOWER SAFETY Shut the mower down and use a broom handle sized implement to remove stuck objects. Always keep people away from areas being mowed. Footwear that is proper is very important. Ear protection should be worn. Make sure all mower shields and guards are in place. Only mow an area that has been walked to remove objects/obstructions. Wear safety glasses always. Every mower should have a kill switch that stops the engine when the operator is not seated. Reach under a mower only when it is off. Example #1: An employee was cutting the grass on a riding mower when a soccer goal s netting became entangled in the back of the mower. Instead of shutting down the mower and properly untangling the netting, he tried to do it while on the mower by reaching behind himself. The mower lurched forward pulling his arm backward. He has had 2 shoulder surgeries and the total incurred on the file is over $173,000. This is a very preventable injury. Example #2: An employee was on riding lawnmower cutting grass when he struck a broken sign post hidden by the grass and was thrown from the mower to the ground landing on his head and shoulder. He sustained a torn labrum in his shoulder requiring surgery and physical therapy. The total incurred on the file is currently over $92,000. This employee could have been injured much more severely and it could have been prevented by inspecting the area to be mowed first.

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24 ATLANTIC COUNTY MUNICIPAL JOINT INSURANCE FUND APRIL 2018 CLOSED CASES 1.) Elm v. City of Cape May-This matter involved the Plaintiff s allegations in a Superior Court of New Jersey, Cape May County Complaint that on May 7, 2015, the Plaintiff, Susan Elm, was walking her dog on the sidewalk adjacent to the Defendant, Estate of George Lieb s property located at 1006 Washington Street, in the City of Cape May, when she was caused to trip and fall as a result of an alleged dangerous condition, specifically, a crack in the concrete. The Plaintiff alleged that as a result of the fall, she has suffered a nasal fracture and a neck injury. The case was assigned to James R. Birchmeier, Esquire on May 3, Defense Counsel accepted the Assignment and he filed an Answer and he proceeded with Discovery. Depositions were conducted and the Discovery End Date was March 7, Defense Counsel proceeded with the filing of a Motion for Summary Judgment arguing that the sidewalk was not public property, that there was no actual or constructive notice of any defects, that Cape May s action or inaction was not palpably unreasonable and that the Plaintiff s injuries did not pierce the Tort Claims Act threshold. Defense Counsel s Motion was granted by the Honorable Judge Gibson on March 29, 2018 based upon all of the arguments set forth above. 2.) Timmons v. Township of Hamilton-This matter involved the pro se Plaintiff s allegations in a Superior Court of New Jersey, Atlantic County Complaint that on May 6, 2017, the Plaintiff, Kenyotta Timmons, was harassed and unlawfully arrested by Township of Hamilton Police Officer, Bill McElrea. The Plaintiff further alleged that an air soft pellet gun and mace were taken from his person while in police custody and that the items have yet to be returned to him. The Township of Hamilton Police Report indicated that new charges were not filed against the Plaintiff on the date of the incident; however, the Plaintiff was found to have several warrants out of the City of Vineland which required him to be lodged in the Atlantic County Justice Facility on a warrant. The Plaintiff alleged that as a result of the incident, he sustained monetary damages and a violation of his civil rights. The Plaintiff further alleged that the Township of Hamilton was negligent in its duty to properly train and supervise the members of the Township of Hamilton Police Department. The case was assigned to James R. Birchmeier, Esquire on September 7, Defense Counsel accepted the Assignment and he filed our Answer and he proceeded with Discovery. The Plaintiff failed to respond to discovery demands and on October 16, 2017, Defense Counsel filed a Motion to Dismiss. Oral Argument on the Motion was conducted on December 12, The Plaintiff failed to appear and the Court entered an Order dismissing the Plaintiff's Complaint without prejudice. The time for the Plaintiff to file the appropriate Motion to reinstate the Complaint has expired and on March 13, 2018 an Order was entered dismissing the Plaintiff s Complaint with prejudice. 1

25 3.) Kounnas Estate v. Township of Upper-This matter involved the Plaintiff s allegations in a Superior Court of New Jersey, Cape May County Complaint arising from a fatal motor vehicle accident which occurred on June 5, The Plaintiff alleged that the Decedent, Dennis A. Kounnas, Sr., was operating his 2007 Harley Davidson motorcycle, traveling Southbound on Route 50 at or near its intersection with Katherine Avenue (milepost 0.8), in the Township of Upper, when he was caused to collide into the back of a motor vehicle being operated by Gary Crager as a result of an alleged dangerous and hazardous condition of the roadway, specifically, that there was a right curve in the road where foliage and shrubbery that was overgrown and not maintained, overhung into the roadway at the Decedent s eye height, obscuring his view of any vehicles that would be in front of him. The Plaintiff alleged that the Decedent ultimately died as a result of the injuries he sustained in the accident. The Plaintiff further alleged that the Township of Upper was negligent in allowing a dangerous/hazardous condition of the roadway to exist. The case was assigned to Patrick J. Madden, Esquire on December 27, Defense Counsel was ultimately able to convince the Plaintiff to execute a Stipulation of Dismissal with Prejudice as to the Township of Upper only which was filed with the Court on March 9, ) Caronte v. Township of Waterford-This matter involved the Plaintiff s pro se allegations in a Superior Court of New Jersey, Camden County Complaint that on May 3, 2013 the Defendants, Police Officers of the Waterford Township Police Department, effectuated the arrest of the Plaintiff and in the process, the Plaintiff sustained injuries. The Plaintiff also alleged that he suffered potential hardship with his employment. The Plaintiff alleged that the Defendant, Lieutenant Chiumento, over-tightened the Plaintiff s handcuffs causing injury to the Plaintiff s wrists. The Plaintiff further alleged that Defendant, Lieutenant D Amico, obstructed justice by his failure to provide the Plaintiff with a list of all of the police officers on duty on the date in question. As a result of the incident, the Plaintiff claimed that he sustained serious and permanent injuries. The case was assigned to Thomas B. Reynolds, Esquire on February 24, Defense Counsel accepted the Assignment and this matter was transferred from the Superior Court of Camden County to the United States District Court. The Plaintiff's initial Demand was for a payment in the amount of $25, which was subsequently reduced to a payment in the amount of $10, Defense Counsel filed a Motion for Summary Judgment in the Fall of 2016; and on March 2, 2018, the Honorable Judge Bumb entered an Order and Opinion granting Defense Counsel s Motion. 5.) Nastasi v. City of Wildwood-This matter involved the Plaintiff s allegations in a Superior Court of New Jersey, Cape May County Complaint that on August 31, 2014, the Plaintiff, Nicholas Nastasi, Jr., was operating his motor vehicle traveling West on Schellenger Avenue, at or near its intersection with Park Boulevard, in the City of Wildwood, when his vehicle was involved in a collision with a vehicle, owned by the ARC of Cape May County and being operated by Kristian Schena, that was traveling North on Park Boulevard at or near its intersection with Schellenger Avenue. Mr. Schena subsequently received a citation for failure to observe a traffic signal/red light. The Plaintiff alleged that as a result of the accident, he has suffered serious and permanent injuries. The Plaintiff further alleged that the City of Wildwood and the 2

26 employees and professionals named as Defendants exercised ownership, dominion, and control over the vehicle being operated by the Defendant, Kristian Schena. The case was assigned to James R. Birchmeier, Esquire on September 13, 2016 and he was instructed to provide notice to the Plaintiff s attorney to dismiss the Complaint in accordance with R. 1:4-8 based upon non-jurisdiction. Defense Counsel accepted the Assignment and he filed an Answer on behalf of the City and the Mayor and provided notice to Plaintiff's attorney to dismiss the frivolous Complaint based upon nonjurisdiction. Defense Counsel subsequently filed a Motion for Summary Judgment which was denied on December 16, Plaintiff's Counsel ultimately agreed to voluntarily dismiss the Mayor of the City of Wildwood with Prejudice. A Stipulation of Dismissal without Prejudice as to the Mayor of the City of Wildwood was executed by Plaintiff s Counsel on March 17, 2017 and was filed with the Court of April 5, Defense Counsel was continuing to monitor the matter to determine if the Plaintiff would reinstitute litigation against Wildwood Mayor Troiano. Discovery has now concluded in the matter and an Arbitration Hearing has been scheduled for April 19, Defense Counsel has now closed their file. 3

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33 ATLANTIC COUNTY MUNICIPAL JOINT INSURANCE FUND WELLNESS DIRECTOR S REPORT Prepared For: Municipal Fund Commissioners, Safety Coordinators, and Risk Managers Prepared By: Valerie Smith MS, Wellness Director Contact Information: acmjifwellness@gmail.com March - April Activities Avalon - Completing Biggest Loser Challenge Longport -Planning Mini Health Fair for Municipal Staff Wildwood Crest - Plans are happening for June 21st Health Fair Ventnor - Spring Health Challenge has begun Commercial Twp. - Planning for annual walk a thon Sea Isle City - distributing and posting stretching posters, planning a nutrition speaker later this month March - April Notes In Good Health Newsletter - The April issue is available on the ACMJIF website and was ed. April is National Alcohol Awareness Month. Wine & Your Health (Men & Women) Facts about Alcohol April Shout Out : Congratulations to Sea Isle City and their Fund Commissioner, Kellie Seib, who has put together a wellness committee and wellness leader. Carol, sends out health tips, leads a weekly yoga session, and continues to create a culture of wellness for Seal Isle City.

34 To: From: Fund Commissioners Paul J. Miola, CPCU, ARM, Executive Director Date: April 18, 2018 Re: Executive Director s Report A. Lost Time Accident Frequency Report (pgs ) The February 2018 Lost Time Accident Frequency Summary and the Statewide Recap for February 2018 are attached for your review. B. Certificates of Insurance (pgs ) Summaries of the Certificates of Insurance issued during March 2018 are attached for your review. C Safety Incentive Program Awards (pg. 58) A letter from our office describing how to collect your 2017 Safety Incentive Awards money was ed to all members on or about February 9, A report detailing the available balances for each member is attached for your review. If you have any questions on how to collect your 2017 Safety Incentive Program allowance, please contact our office. Please note that the deadline to claim or encumber these funds is December 31, All encumbered funds have to be claimed by February 1, D Optional Safety Budget (pg. 59) A letter from our office describing how to collect your 2018 Optional Safety Budget allowance was will be ed on or about February 8, A report detailing the available balances for each member is attached for your review. If you have any questions on how to collect your 2018 Optional Safety Budget allowance, please contact our office. Please note that the deadline for claiming or encumbering these funds is December 31, All encumbered funds must be claimed by February 1, E Wellness Incentive Program Allowance (pg. 60) A letter from our office describing how to collect your 2018 Wellness Incentive money was ed on or about February 5, A report detailing the available balances for each member is attached for your review. If you have any questions on how to collect your 2018 Wellness Incentive Program allowance, please contact our office. Please note that the deadline for claiming or encumbering these funds is December 31, All encumbered funds must be claimed by February 1, F. Employment Practices Liability Coverage (pg. 61) A compliance status report regarding the Employment Practices Liability Coverage is attached for your review. Each member should review this report carefully to insure its accuracy. If you believe the report to be inaccurate regarding your town, please contact PERMA directly. C:\Users\kkristie\Documents\ACM\Exec Dir\ED April 2018.doc

35 Executive Director s Report Page 2 G. EPL/Cyber Risk Management Budget (pg. 62) The JIF has budgeted $725 for each member to help offset employment practice and cyber security related expenses. This budget can be a valuable resource to members in addressing these areas of exposure. If you need additional information regarding this program, please contact our office. H. EPL Helpline Authorized Contact List (pgs ) With the placement of the member s EPL/POL coverage in the commercial insurance market, the insurance company QBE has implemented an EPL Helpline for the member s use. There is no restriction on the number of calls or amount of time that members can contact this service. Members can appoint two representatives to use this service. Appointments must be made by Resolution of the Governing Body. Please note that Municipal Solicitors can not be appointed as Helpline Contacts. Enclosed, please find the most recent list of authorized contacts for the EPL Helpline. These are the only representatives authorized to access this service. Please contact the Executive Director s Office with any questions. I. Financial Fast Track Report (pg. 65) The Financial Fast Track Report as of February 28, 2018 is attached for your review. The report is generated by PERMA and provides a snapshot of the JIF s financial status. The JIF s surplus position as of February 28, 2018 was $28,561,871. J. Regulatory Filing Checklists (pgs ) Enclosed please find two regulatory filing checklists that we provide each month as part of our due diligence reporting on behalf of the JIF. These checklists provide an outline of required reporting to the Departments of Banking and Insurance and Community Affairs on an annual and a monthly basis, and the status of the items listed. K. Monthly Activity Calendar (pgs ) Attached for your review is the monthly activity calendar for the months of April/May. L. Capehart & Scatchard Updates (pgs ) John Geaney, Esq. of the law firm of Capehart & Scatchard periodically provides updates on court cases dealing with workers compensation, ADA and FMLA issues. Copies of his latest updates are included for your information. M. Statutory Bond Status (pg. 76) Attached for your review is the latest listing of Statutory Bonds issued by the MEL for JIF members. This list should be reviewed for accuracy. Any questions on the status of an application or a listed bond should be directed to Cate Kiernan at PERMA. Cate can be reached at N. Skateboard Park Approval Status (pg. 77) Enclosed, pleased find a spreadsheet depicting the current status of all approved skateboard parks or those currently under construction by a member municipality. The MEL has established a process, outlined in MEL Coverage Bulletin 17-09, that must be followed by all members who wish to construct a skateboard park and have the Atlantic JIF and MEL provide said facility with coverage. Any member with a park currently under construction or in the review process should review the enclosed spreadsheet to be sure that it accurately depicts the current status of your facility. All members considering construction of a skateboard park should contact the Executive Director s office prior to moving forward.

36 Executive Director s Report Page 3 O. Elected Officials Training Online (pg. 78) The in person Elected Officials Training Sessions have concluded. Members with elected officials that attended this training will receive a credit of $250 for each municipal elected official who attended one of the in person training sessions. This credit is also available to the member s CEO (i.e. Municipal Manager or Administrator) this year. The sign-in sheets from December 7, 2017, January 30, 2018, February 7, 2018, and March 28, 2018 seminars are posted on the JIF website. Earlier this month, the MEL announced the availability of online training for elected officials via the MEL Safety Institute. Elected officials that complete the online training session by May 1, 2018 will also be eligible for the $250 per elected official credit. The total credit is limited to 5% of a member s 2018 MEL Assessment. Instructions on how to access the online training are available on the MEL website; P. MEL Cyber Risk Management Program On December 18, 2017 the MEL released the MEL Cyber Risk Management Program. The program includes employee training, the adoption and implementation of cyber related policies and procedures, and other software and hardware related compliance components. Members who come into compliance with the Program will be eligible for reimbursement of a portion of their deductible for cyber related claims. Members are encouraged to work with their IT Professional to come into compliance with the Program components. If you have any questions, please contact the Executive Director s office. Q. Website ( The JIF has a website that contains useful information for our members: Directories Fund Commissioners Claims and Safety Contacts Fund Professionals Coverage Bulletins Certificates of Insurance/ID Card Requests Sample Indemnification Language Safety Bulletins Training Links And much, much more. Why not take a moment and explore our website! R. Inclement Weather Policy Please note that the Fund has adopted an Inclement Weather Policy, a copy of which is available on the JIF website Should it become necessary to cancel a meeting, pursuant to the policy, the Executive Director s office will attempt to contact the Fund Commissioners via , direct telephone contact or posting a message to the Fund s website ( In addition, members can also call for a pre-recorded message announcing the cancellation of a meeting. S. Police Command Staff Training Invite (pgs ) Risk Management Training for Police Personnel has been scheduled. Attendance at this training by Police Command Staff is required for compliance with the MEL s 2018/2019 EPL Plan of Risk Management. Invitations for the sessions were ed to all Municipal Clerks and Fund Commissioners on January 10, There will be two (2) identical sessions each day: a morning session 9:00 am 11:30 am, and an afternoon session 1:00 pm 3:30 pm. The sign-in

37 Executive Director s Report Page 4 sheets from February 13, 2018 are posted on the JIF website. The remaining training dates are scheduled as follows: April 26, 2018 Nicolosi s Catering, West Deptford June 12, O Connor s, Eastampton June 28, 2018 Merighi s Savoy Inn, Vineland T. Managerial & Supervisory Training Invite (pgs ) One of the requirements of the MEL s 2018/2019 EPL Plan of Risk Management is the training of all member managers & supervisors. Four training sessions have been scheduled in conjunction with the TRICO and BURLCO JIFs. Invitations for the sessions were ed to all Municipal Clerks and Fund Commissioners on February 2, There will be two (2) identical sessions each day: a morning session 9:00 am 11:30 am, and an afternoon session 1:00 pm 3:30 pm. The Sign-in sheets from March 6, 2018 have been posted to the JIF website. The trainings have been scheduled on the following dates: May 8, 2018 Merighi s Savoy Inn, Vineland September 11, 2018 Wildwood Convention Center September 27, 2018 Nicolosi s Catering, West Deptford U. Financial Disclosure Statement In 2014, the Division of Local Government Services implemented a new on line process for completion and submission of Financial Disclosure forms. Each Fund Commissioner has a unique PIN # for which to file as their position of Fund Commissioner with the JIF. Newly assigned Fund Commissioners receive their Filing PIN # from our office once we are notified of their assignment and have 30 days from their day of assignment in which to file. Any newly appointed Fund Commissioner that has not yet received their PIN# from the Executive Director s office, or has any questions, should contact Kris Kristie at V. Quarterly Attendance Report (pg. 84) A report detailing attendance records through the first quarter of the 2018 Fund Year is attached for your review. W. New Member Activity Nothing to Report

38 Atlantic County Municipal Joint Insurance Fund 2017 SIP Qualifiers Award Member Opening January February March April May June July August September October November December Paid in Total YTD Ending Encumbered Municipality Balance Expenses Balance Funds Absecon 2, , Avalon 2, , Brigantine 2, , Buena 1, , Cape May 2, , Cape May Point 1, , , Commercial 1, , Corbin City 1, , Deerfield 1, , Dennis 1, , Downe 1, , Egg Harbor Twp. 2, , , Estell Manor 1, , Folsom 1, , , Galloway 2, , , Hamilton 2, , Linwood 2, , Longport 1, , , Lower 2, , Margate 2, , Middle 2, , Millville 2, , , Mullica 1, , , Newfield 1, , North Wildwood 2, , Northfield 2, , Ocean City 2, , Pleasantville 2, , Sea Isle City 2, , Somers Point 2, , Stone Harbor 2, , Upper Twp. 2, , , Upper Deerfield 1, , , Ventnor 2, , , Waterford 2, , , West Cape May 1, , West Wildwood 1, , Weymouth 1, , Wildwood 2, , , Wildwood Crest 2, , Woodbine 1, , Total By Line $85, , , , , Must be Claimed or Encumbered by December 31, All Encumbered Funds Must be Claimed by February 1, 2019 ACMJIF Last Revision: 4/11/2018

39 Atlantic County Municipal Joint Insurance Fund 2018 Optional Safety Budget Member Opening January February March April May June July August September October November December Paid Total YTD Ending Encumb. Municipality Balance Expenses Balance Funds Absecon City Avalon Borough $1, Brigantine City Buena Borough Cape May City $1, Cape May Point $1, Commercial Township $1, Corbin City Deerfield Township Dennis Township $1, Downe Township Egg Harbor Township Estell Manor City Folsom Borough Galloway Township Hamilton Township $2, Linwood $1, Longport Borough Lower Township $2, Margate City Middle Township Millville City Mullica Township Newfield Borough $1, North Wildwood City Northfield City $1, Ocean City $2, Pleasantville City $2, Sea Isle City $2, Somers Point City Stone Harbor $1, Upper Township Upper Deerfield Township Ventnor City Waterford Township $1, West Cape May $1, West Wildwood Weymouth Township $1, Wildwood City $2, Wildwood Crest Borough Woodbine Borough Total By Line $29, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Must be Claimed of Encumbered by December 31, All Encumbered Funds Must be Claimed by February 1, 2019 ACMJIF Updated as of 4/11/2018

40 Atlantic County Municipal Joint Insurance Fund 2018 WELLNESS INCENTIVE PROGRAM ALLOWANCE Member Opening January February March April May June July August Sept. October November December Paid in Total YTD Ending Municipality Balance Expenses Balance Encumbered Absecon $ Avalon 1, $1, Brigantine 1, $1, Buena $ Cape May City 1, $1, Cape May Point $ Commercial $ Corbin City $ Deerfield $ Dennis $ Downe Township $ Egg Harbor Twp. 1, $1, Estell Manor $ Folsom $ Galloway 1, $1, Hamilton 1, $1, Linwood $ Longport $ Lower 1, $1, Margate 1, $1, Middle 1, $1, Millville 1, $1, Mullica $ Newfield $ North Wildwood 1, $1, Northfield $ Ocean City 1, $1, Pleasantville 1, $1, Sea Isle City 1, $1, Somers Point 1, $1, Stone Harbor 1, $1, Upper Twp $ Upper Deerfield $ Ventnor 1, $1, Waterford $ West Cape May $ West Wildwood $ Weymouth $ Wildwood 1, $1, Wildwood Crest 1, $1, Woodbine $ Total By Line $33, $0.00 $0.00 $69.52 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $69.52 $33, Must be claimed or encumbered by December 31, Encumbered Funds need to be claimed by February 1, 2019 Updated as of 4/11/2018

41 Atlantic County Municipal Joint Insurance Fund 2018 EPL/CYBER Risk Management Budget Member Opening January February March April May June July August Sept. October November December Paid in Total YTD Ending Municipality Balance Expenses Balance Encumbered Absecon $ Avalon $ /31/18 Brigantine $ Buena $ Cape May City $ /29/18 Cape May Point $ Commercial $ Corbin City $ /13/18 Deerfield $ Dennis $ Downe Township $ Egg Harbor Twp $ Estell Manor $ Folsom $ Galloway $ Hamilton $ Linwood $ Longport $ Lower $ Margate $ Middle $ Millville $ Mullica $0.00 Newfield $ North Wildwood $ Northfield $ Ocean City $ Pleasantville $ Sea Isle City $ Somers Point $ Stone Harbor $ Upper Twp $ Upper Deerfield $ Ventnor $ Waterford $ West Cape May $ West Wildwood $ Weymouth $ Wildwood $ Wildwood Crest $ Woodbine $ Total By Line $29, $0.00 $0.00 $ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ $29, Must be Claimed or Encumbered by December 31, All Encumbered Claims Must be Claimed by February 1, 2019 Updated as of 4/11/2018

42 2018 Elected Officials Online Training While we recommend that public officials attend a training class, the MEL is also making available an on line training program for Elected Officials and Authority Commissioners to earn their $250 training credit. Please follow the steps below to access the program. To receive credit, the program must be completed by May 1, Click the following link for the MEL Safety Institute s Learning Management System 2. If you have previously taken MSI classes, enter your username and password. If you do not know your username/password, check with your Training Administrator or call the MSI Helpline. If you are new, click New User Registration. Complete the fields and you will receive an with your username and password. 3. Click on the On Line Training Courses, at bottom right. 4. Click the Elected Officials Land Use Liability course. 5. Click Enroll. 6. Click the My Training tab on the top blue tool bar. 7. Click the program name to launch the course. 8. Upon completion of the course and questions you will navigate to the Student Center tab to print your Certificate of Completion. Learning transcripts are automatically updated in the MEL Safety Institute s Learning Management System. Questions? Contact the MSI Help Line (866) The MEL Safety Institute can also be accessed anytime by going to You must complete the entire program and the affidavit at the end of the program to receive credit. If you need additional assistance please call the MSI help line at (866) during business hours.

43 Municipal Joint Insurance Fund Police Command Staff Risk Management Seminar As part of their continuing commitment to Police Command Staff Training the Atlantic, Burlington, and Gloucester, Salem, Cumberland Counties Municipal Joint Insurance Funds are jointly sponsoring a seminar on Police Risk Management. The seminar is intended for all Command Staff who manage or supervise other officers within your municipality. This includes, but is not limited to, Chiefs, Deputy Chiefs, Lieutenants, Captains, Sergeants, and Corporals. Attendance at bi-annual employment practices training is mandatory for Police Command Staff in order to comply with the MEL s Employment Practices Liability (EPL) Plan of Risk Management. Failure to attend training can lead to costly litigation and may result in higher co-pays and deductibles for EPL Claims against your municipality. Today, Police Command Staff face a multitude of challenges in performing their job. These include workforce issues and regulatory training requirements just to name a few. However, the field of employment law remains perhaps the most rapidly evolving area of law both in the State of New Jersey and nationally. As legislators and the courts afford greater protection to more groups of employees, the nature and frequency of claims against employers increase proportionately. Public employers are not immune from this trend. Your knowledge of basic legal and administrative employment principles will help keep you out of trouble. Topics Training will be offered twice each day as noted on the registration form; an AM Session and a PM Session. Each session is identical and each command staff officer only needs to attend one session. The training will focus on common employee/employer issues including discipline and discharge, promotion procedures, and discrimination and harassment including the Conscientious Employee Protection Act (CEPA). In addition, information will be provided on immunities available for police operations under Title 59, how to protect your agency against liability claims, and managing these claims when they occur. Time will also be spent discussing workers compensation and liability coverage afforded police officers as well as various safety and risk management programs implemented to manage the risk associated with police operations. For your convenience, and to facilitate maximum participation, the seminar will be presented in three different locations throughout Southern New Jersey. Please note that all sessions are identical. Please see the attached documentation for specific times and locations. C:\Users\kkristie\Documents\ACM\Exec Dir\Police Invitation.doc

44 PLEASE RESPOND TWO WEEKS PRIOR TO ANY TRAINING DATE Police Risk Management Training Registration Form Sessions There will be (2) identical sessions each day. You need only attend one of the sessions. Choose One: Dates and Locations: Please indicate your choice Tuesday, February 13, 2018 at Merighi s Savoy Inn, Vineland 9:00 AM 11:30 AM Registration starts at 8:15 AM 1:00 PM 3:30 PM Registration starts at 12:00 Noon Thursday, April 26, 2018 at Nicolosi Caterers, West Deptford 9:00 AM 11:30 AM Registration starts at 8:15 AM 1:00 PM 3:30 PM Registration starts at 12:00 Noon Tuesday, June 12, 2018 at O Connors, Eastampton 9:00 AM 11:30 AM Registration starts at 8:15 AM 1:00 PM 3:30 PM Registration starts at 12:00 Noon Thursday, June 28, 2018 at Merighi s Savoy Inn, Vineland 9:00 AM 11:30 AM Registration starts at 8:15 AM 1:00 PM 3:30 PM Registration starts at 12:00 Noon Please Print Clearly Municipality Contact Name: Phone: Fax: Name: Title Name: Title Name: Title Name: Title Name: Title Name: Title Name: Title Forward Completed Registration Form to: Carol Mason Account Rep. PHONE: (856) FAX: (856) Carol_Mason@ajg.com C:\Users\kkristie\Documents\ACM\Exec Dir\Police Response Form.doc

45 Municipal Managers and Supervisors Risk Management Seminar As part of their continuing commitment to management/supervisory training, the Atlantic, Burlington and Gloucester, Salem, Cumberland Counties Municipal Joint Insurance Funds are jointly sponsoring a seminar on municipal risk management. The seminar is intended for all employees who manage or supervise others within your municipality. That will include department heads, managers, foremen, and supervisors from all departments included but not limited to Administration, Public Works, Recreation, Fire, Rescue and Emergency Services (paid or volunteer). CFO s, Tax Collectors and Tax Assessors who manage or supervise staff are included within this category. Police officers that currently manage or supervise others including Police Chiefs, Captains, Lieutenants, Sergeants, etc are required to attend the specific Police Command Staff Training. In addition, it is recommended that any officer that will be eligible to be promoted into a supervisory or management position within the next two (2) years also attend that training. A separate announcement regarding this training was sent out on or about January 10, 2018 via to all Clerks and Fund Commissioners. Today, municipal managers and supervisors face a multitude of challenges in performing their job. These include workforce issues and regulatory training requirements just to name a few. However, the field of employment law remains perhaps the most rapidly evolving area of law both in the State of New Jersey and nationally. As legislators and the courts afford greater protection to more groups of employees, the nature and frequency of claims against employers increase proportionally. Public employers are not immune from this trend. Your knowledge of basic legal and administrative employment principles will help keep you out of trouble. Topics The training offered will include information on how managers and supervisors can help reduce accidents in the workplace over time, accident rates in various municipal departments and the importance of safety training. In addition, these sessions will address common employee/employer issues including discipline and discharge, and discrimination and harassment including the Conscientious Employee Protection Act (CEPA). Finally, these sessions will examine liability in municipal operations, and how Managers and Supervisors can assist in reducing these exposures. These seminars will count toward Managerial/Supervisory continuing training required by the MEL for compliance with the EPL Plan of Risk Management. For your convenience, and to facilitate maximum participation, the seminar will be presented in a morning and afternoon session. Please note that all sessions are identical. Please see the attached documentation for specific times and locations. C:\Users\kkristie\Documents\ACM\Exec Dir\Mgr & Sup General Invitation.doc

46 Managerial & Supervisory Training Seminar Details Morning Session Continental Breakfast provided beginning at 8:30 AM Afternoon Session Lunch provided beginning at 12:30 PM Date Location Time (2 Sessions) Tuesday March 6, 2018 Tuesday, May 8, 2018 Tuesday, September 11, 2018 Thursday, September 27, 2018 O Connors (formally Charley s Other Brother) Eastampton Merighi s Savoy Inn, Vineland Wildwood Convention Center Wildwood Nicolosi Caterers West Deptford Morning Session: 8:30 AM Registration Session 9:00 AM - 11: 30 AM Afternoon Session: 12:30 PM Registration Training Session 1:00 PM - 3:30 PM Morning Session: 8:30 AM Registration Session 9:00 AM - 11: 30 AM Afternoon Session: 12:30 PM Registration Training Session 1:00 PM - 3:30 PM Morning Session: 8:30 AM Registration Session 9:00 AM - 11: 30 AM Afternoon Session: 12:30 PM Registration Training Session 1:00 PM - 3:30 PM Morning Session: 8:30 AM Registration Session 9:00 AM - 11: 30 AM Afternoon Session: 12:30 PM Registration Training Session 1:00 PM - 3:30 PM Please confirm your registration via the attached response form at least 2 weeks prior to any of the scheduled training dates! *All Sessions are Identical* C:\Users\kkristie\Documents\ACM\Exec Dir\Mgr & Sup General Invitation.doc

47 Managerial & Supervisory Registration Form Dates and Locations Both Sessions are Identical 9:00 AM 11:30 AM 1:00 PM 3:30 PM Tuesday, March 6, 2018 at O Connors, Eastampton Tuesday, May 8, 2018 at Merighi s Savoy Inn, Vineland Tuesday, September 11, 2018 at Wildwood Convention Center, Wildwood Thursday, September 27, 2018 at Nicolosi Caterers, West Deptford Please Print Clearly Check One: Municipality Morning 9:00 AM 11:30 AM Afternoon 1:00 PM 3:30 PM Contact Name Phone: Fax: Name: Name: Name: Name: Name: Name: Name: Title Title Title Title Title Title Title Forward Completed Registration Form to: Sheila Ortiz AJG Risk Management Services, Inc. P.O. Box 530 Marlton, NJ PHONE: (856) FAX: (856) Sheila_Ortiz@ajg.com C:\Users\kkristie\Documents\ACM\Exec Dir\Mgr & Sup Response Form.doc

48 LFN April 3, 2018 Contact Information Director's Office V F Legislative and Regulatory Affairs V F Financial Regulation and Assistance V F Local Finance Board V F Mail and Delivery 101 South Broad St. PO Box 803 Trenton, New Jersey Web: Distribution Municipal and County Clerks Local Ethics Boards County Colleges Joint Insurance Funds Joint Meetings Regional Authorities Regional Health Commissions Local Government Ethics Law 2018 Financial Disclosure Statements Filing Information for Local Government Officers Introduction Pursuant to the Local Government Ethics Law (LGEL), specifically N.J.S.A. 40A:9-22.6, local government officers shall annually file a financial disclosure statement (FDS). Your local government entity has determined that you are a local government officer (LGO) who is required to file. N.J.S.A. 40A: g defines a local government officer as any person, whether compensated or not, whether part-time or full- time: (1) elected to any office of a local government agency; (2) serving on a local government agency, which has the authority to enact ordinances, approve development applications or grant zoning variances; (3) who is a member of an independent municipal, county or regional authority; or (4) who is a managerial executive employee of a local government agency, as defined in rules and regulations adopted by the Director of the Division of Local Government Services in the Department of Community Affairs pursuant to the Administrative Procedure Act, P.L. 1968, c. 410 (C.52:14B-1 et seq.), but shall not mean any employee of a school district or member of a school board. N.J.S.A. 40A: g(4) of the LGEL concerning the definition of managerial executive was amended in August Please note that effective with the 2017 filing year, the Division of Local Government Services adopted new Rules and Regulations determining positions specifically required to file under the managerial executive section of the LGEL. For a more comprehensive explanation of the managerial executive changes, please refer to Local Finance Notice Also, effective with the 2017 filing year, the Local Finance Board (Board) amended the Financial Disclosure Statement (FDS) form in conformance with the Police Information Law. These changes are further discussed on Page 4 of this LFN. In another change to the FDS form, home addresses and telephone numbers included in Section 1 - Personal Information (optional) will not appear in public search results. A footnote has been added to the form reflecting this action. The FDS is part of the legislative design for assuring that standards of ethical conduct and financial disclosure requirements for LGOs are clear, consistent, uniform in application, and enforceable on a statewide basis.

49 Local Finance Notice April 3, 2018 Page 2 The Board commends you for accepting the opportunity to serve the public. For most LGOs your public service will be a gratifying personal experience, and you will no doubt be exposed to various types of public policy and fiscal challenges facing your community. However, public office and employment are a public trust. The annual filing requirement serves as an important reminder to each LGO that the citizens of New Jersey hold you to a high standard of ethical conduct. As such, both paid and volunteer LGOs are required to file a FDS. This Local Finance Notice outlines filing procedures that are designed to facilitate efficiency and enhance transparency by using available technology to capture and report the financial disclosure statements we collect. This notice was written for local government officers with the goal of being concise yet informative, and contains specific step-by-step instructions for successfully filing the financial disclosure statement using the online process. A separate Local Finance Notice has been issued to municipal clerks, county clerks, and other local government entity representatives who have administrative responsibilities under the Local Government Ethics Law pertaining to financial disclosure statements. If you desire a more comprehensive explanation of the financial disclosure statement filing requirements you should read Local Finance Notice and other materials that are posted on the Division of Local Government Services (Division s) web site, Online Filing Procedure Beginning with the 2013 filing year, online filing of FDS forms became mandatory for all local government officers (LGOs). Paper FDS forms will not be accepted by the LFB. The current filing process uses a web based system and is similar to online banking or purchasing goods from a company that has an online ordering system. If you filed an FDS in 2014, 2015, 2016, or 2017, you should have an LGO profile/account created in a prior year. To file your FDS electronically, use the login ID ( address) and Password from the prior year. You only need a new PIN# if you have any new or additional positions that were not on your 2017 FDS. If you have additional positions for which you have been assigned a new PIN#, you must also validate the new PIN# using the Manage Positions button after logging in. If you are a new filer, you will first need to obtain the PIN# from your local government entity representative (e.g., municipal clerk or county clerk) and confirm with the representative how your name was listed on the roster (e.g. James Smith vs. Jim Smith). Your first and last name entered to validate the PIN# must match the name as it was entered on the roster by your local government entity representative. If you are a new filer who is identified as an LGO by multiple local government entities (e.g., you serve as a business administrator for a municipality and also serve as a commissioner for a joint insurance fund), you will receive separate PIN#s from each entity. You will link each PIN# to a single LGO user account by using the Manage Positions feature after you validate the first PIN# issued and create your profile. More detailed instructions are provided below and at Please note that if you hold multiple positions within the same local government entity (e.g., municipal governing body member also serving on the local planning board), you will only be assigned one PIN#.

50 Local Finance Notice April 3, 2018 Page 3 STEP 1: STEP 2: STEP 3: Step-By-Step Instructions Carefully review this Local Finance Notice. Read the FDS instructions available at and/or watch the webinar training video. Go to To access the login page, click on the button titled, File Financial Disclosure Statement. New Users: STEP 4: STEP 5: STEP 6: STEP 7: STEP 8: First time users must click the New Registration (Local Government Officer) link at the bottom of the login screen. Authorization names are not used as the login ID; you will establish your login ID and password in Step 7. Obtain your authorization name (the name the local government entity representative used for you on the roster) and PIN# from your local government entity representative. Register and validate your PIN# (you must use the same name entered on the roster and provided by your local government entity representative). Complete the information in the box entitled, Local Government Officer (LGO) Credentials and create a login and password. Your login must be in the form of a valid address. Maintain a record of the login and password you selected for future access to the system. Login to the system as a registered LGO using the login and password you just created to begin your financial disclosure statement. Proceed to STEP 10. Returning Users: STEP 9: If you established an LGO profile in 2014, 2015, 2016, or 2017, login using the login ID (your address) and password you created to establish that profile. Proceed to STEP 10. If you have forgotten your password, click on Forgot Password on the bottom of the login page. The password will be ed to you. If you need to edit your address, please contact your local government entity representative to have the address edited. All Users: STEP 10: STEP 11: Validate any additional PIN#s received from different entities using the Manage Positions button PRIOR to starting your financial disclosure statement. Fill out the FDS making sure to accurately fill out the form. It is recommended that you read the instructions and/or Frequently Asked Questions, also on if you have questions about definitions or the sections of the FDS such as what constitutes sources of income, etc.

51 Local Finance Notice April 3, 2018 Page 4 STEP 12: STEP 13: STEP 14: You can start your FDS and save the information to be submitted at a later time, or you can submit your FDS right away. NOTE: Once the FDS is submitted, it can be amended; however, the original FDS and any amended FDSs will also be available publicly. If you want, you may print a copy of your FDS for your own records. It is unnecessary for you to file a paper copy of your FDS with the Local Finance Board or your local government entity. Once you submit your FDS online it is immediately available through the public search feature. Click on Search Financial Disclosure Statements button on to view your submitted statement. If you receive any PINs after you have submitted your FDS, login and click the Manage Positions button to validate the additional PINs. After validating the PINS, re-submit the FDS. The previously filed FDS will also remain available through the public search tool. Filing Deadline Financial disclosure statements must be filed annually on or before April 30 th each year. In addition, once the annual filing deadline has passed, per N.J.S.A. 40A:9-22.6(b) new local government officers shall file a financial disclosure statement within 30 days of taking office. Information for Law Enforcement Officers The Legislature passed a series of Police Information Laws, N.J.S.A. 2C: (posting of information on the Internet); N.J.S.A. 47:1-17 (publishing certain information by government entity) and, N.J.S.A. 56: (person, business, association prohibited from publishing certain information on the Internet), that pertain specifically to the disclosure of certain law enforcement officers' home addresses and home telephone numbers on the Internet. To comply with the legislation, the LFB made a change to the FDS form and the availability of the information supplied on the form. Since 2014, the FDS has been filed online at The public can search both rosters of governmental entities and submitted FDSs on the website. Prior to 2017, all information entered on the FDS by the LGO when they filled out the form was available on the public search portion. Per N.J.S.A. 40A: (a)(5) the LGO is required to list the address and brief description of all real property in the State in which the local government officer or a member of his immediate family held an interest during the preceding calendar year. The FDS form was amended in 2017 to allow the below statement to appear on the form under Section II, E where LGOs list this information: Are you a law enforcement officer or retired law enforcement officer or is a member of your household a law enforcement officer pursuant to N.J.S.A. 47:1-17? Yes, I qualify as a law enforcement officer for purposes of N.J.S.A. 47:1-17 No, I do not qualify as a law enforcement officer for purposes of N.J.S.A. 47:1-17 Pursuant to N.J.S.A. 47:1-17, the home addresses and unpublished telephone numbers of law enforcement officers are protected. If you or a member of your household, are a law enforcement officer/ retired law enforcement officer, you must answer YES to identify your home address exempt from online disclosure. Please note that you must still provide the real property information under Section II.E. If you do not select YES check box, you have

52 Local Finance Notice April 3, 2018 Page 5 waived protection under N.J.S.A. 47:1-17 and the provided property information will be available on the Internet as part of your Financial Disclosure Statement. If you select the checkbox that indicates that you do qualify as a law enforcement officer for purposes of N.J.S.A. 47:1-17 and mark a property as a home address, your home address will not show up on the FDS through the public search. Instead, the language exempt from disclosure will be reflected on that property s line. Other properties that you may have that are not home addresses will still show up on the FDS form. The home address information will continue to be collected by the LFB. Multiple Positions With the electronic system, LGOs submit one form regardless of the number of positions they might hold. However, the LGO needs to link all of the positions together and make sure that all positions are listed on the FDS under Section I. Personal Information. If you are registering for the first time, validate all PINs before you submit the FDS. If you have already submitted your FDS and receive another PIN, login and click the Manage Positions button to validate any additional PIN#s. After adding any PINs, re-submit the FDS. JIF Members Joint Insurance Funds are deemed separate local government entities for purposes of the Local Government Ethics Law and, therefore, members of Joint Insurance Funds (JIFs) are usually listed on two rosters-the municipality s roster and the JIF s roster. Those LGOs who are on JIFs should link the PIN supplied by the JIF to their profile. LGOs should make sure that their FDS reflects the positions under Section I. Personal Information as listed on the JIF s roster, as well as their titles on the municipality s roster. For example, in Section I. Personal Information it should read ABC Municipality-Business Administrator and XYZ JIF-Member. Being listed as a JIF member by the municipality will not satisfy the requirement of being listed on the JIF roster as the JIF is considered a separate local government entity. Compliance The LFB may periodically conduct audits for compliance with the filing requirements and initiate investigations. Notices of Violations are issued by the LFB. LGOs can be assessed an appropriate fine that is not less than $100 nor more than $500 pursuant to N.J.S.A. 40A: In addition, for elected officials, the failure to file a FDS can subject the municipality to a loss of State Aid as it is a question on the Best Practices Questionnaire. Ignorance of the requirement to file the FDS is not considered good cause. It is expected that LGOs will take time to understand their responsibilities under the Local Government Ethics Law and will consider the annual filing requirement an important duty to be fulfilled as part of their public service. The LFB reminds LGOs that the Division does not send out reminder s to LGOs directly. In addition, any such s are sent as a courtesy and are not a statutory requirement. The LFB further reminds LGOs that compliance is not just submitting an FDS, but filing a complete FDS. The LFB can, and does, find violations against LGOs whose FDS s are incomplete. For example, in recent years, violations have been found against local officials who failed to disclose their pensions as one of their sources of income and who failed to disclose rental properties as sources of income, as well as, real estate in which an interest was held.

53 Local Finance Notice April 3, 2018 Page 6 We know that the process discussed herein will require the use of enhanced technology, and we appreciate your help in making this less expensive, more effective disclosure process a reality. It is our hope that in the end, taxpayer resources will be saved, the past bureaucracy associated with paper filings will be eliminated, and the public will be better served with enhanced transparency. Help Numerous help resources have been created to assist you through this process, including a step-by-step help guide, recorded webinar presentations, and a specially prepared LGO video tutorial. However, if you need assistance after consulting those resources please contact Local Finance Board staff using the following contact information: LFB LFB_FDS@dca.nj.gov LFB staff: Approved: Timothy J. Cunningham, Director

54 2018 ACM Meeting Attendance Municipality Name Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 # FC Attended #ALT Attended (Mtg Occurred=Y) Y Y Y 3 Total Meetings % FC Attended %ALT Attended Combined Attendance Absecon Armstrong/Thompson N/A FC N/A % 0% 33% Avalon Wahl/Waldron FC FC FC % 0% 100% Brigantine Blowers/Krause FC FC FC % 0% 100% Buena Boro Nimohay/Jones FC FC FC % 0% 100% Cape May Picard/Burke FC FC FC % 0% 100% Cape May Point O'Connor/vanHeeswyk FC N/A FC % 0% 67% Commercial Twp Sparks/Humphries FC N/A FC % 0% 67% Corbin City Foster/Turner FC FC N/A % 0% 67% Deerfield Seifrit/Closer FC N/A N/A % 0% 33% Dennis Moran/Justice N/A N/A N/A % 0% 0% Downe Campbell, B./Clifton N/A Alt Alt % 67% 67% Miller/Von der Egg Harbor Twp. Hayden Alt FC FC % 33% 100% Estell Manor Kent/Seelman FC Alt Alt % 67% 100% Folsom Gatto/Schenker FC FC FC % 0% 100% Galloway Prakash/Johansen N/A FC N/A % 0% 33% Hamilton Perez/Jacobs FC FC FC % 0% 100% Linwood Beck/Napoli FC FC FC % 0% 100% Longport Hirsch FC FC FC % 0% 100% Lower Picard/Ridgway FC FC FC % 0% 100% Margate McLaughlin/Adams Alt Alt N/A % 67% 67% Middle Krauss/Quinones N/A FC N/A % 0% 33% Millville Burke/Shapiro FC FC FC % 0% 100% Mullica Stollenwerk FC FC FC % 0% 100% Newfield Barbagli/Marandino FC FC N/A % 0% 67% North Wildwood Simone/Nordberg FC FC FC % 0% 100% Northfield Canesi/Campbell N/A FC FC % 0% 67% Ocean City Woods/Wood FC FC FC % 0% 100% Pleasantville Wilkins/Ludy N/A FC N/A % 0% 33% Sea Isle Seib/Savastano FC FC FC % 0% 100% Somers Point Samuelson/Dill FC N/A N/A % 0% 33% Stone Harbor Craft/Wagner N/A N/A FC % 0% 33% Upper Deerfield Spoltore/Vagnarelli FC FC FC % 0% 100% Upper Township Sharp/Young Alt FC N/A % 33% 67% Ventnor Goos/Aboderin FC FC FC % 0% 100% Waterford Hanna/Danson FC Alt FC % 33% 100% West Cape May Vitelli/Kaithern N/A FC N/A % 0% 33% Ridings/ West Wildwood Brunkel-Crowley, E FC FC FC % 0% 100% Weymouth Ayres/Carroll FC FC N/A % 0% 67% Wildwood City Wood/Gose FC FC FC % 0% 100% Wildwood Crest Mahon/Feketics FC FC FC % 0% 100% Woodbine Garrison/Gurdgiel N/A FC N/A % 0% 33% % 7% 76% 76% 85% 66% 100% 100% 100% 100% 100% 100% 100% 100% 100% N/A FC ALT No representation for this municipality Fund Commissioner in attendance Alt. Fund Commissioner in attendance Last Update 4/12/2018

55 Municipal Excess Liability Joint Insurance Fund 9 Campus Drive Suite 216 Parsippany, NJ Tel (201) Fax (201) Date: Friday April 6, 2018 To: From: Subject: Atlantic County Municipal Joint Insurance Fund Commissioner Hirsch MEL Report Financial Fast Track: Executive Director distributed the Financial Fast Track as of December 31, 2017; statutory surplus is $21.7 million. Management Committee: Committee met in February to review draft professional service agreements reflecting some modifications requested by vendors and an overall change to outline services in the contract. (In 2006, format was changed to refer to other documents for delineation of services, such as bylaws and risk management plan.) Board accepted the Committee s recommended changes. Board also accepted Committee s recommendation and confirmed the MEL s arrangement with QBE to increase land-use liability limits. Committee was also authorized to approve final details for a policy offer to individual planning board members (that complete MEL training course). Due to timing matters, not all local JIFs included this funding in the 2018 budgets. We recommend the MEL reimburse this cost to the local JIF for 2018; the Board approved a budget transfer of $900,000 from the MEL s Aggregate Loss Fund Contingency Account to the MEL s 2018 Liability Premiums account. Local JIFs will need to include in their 2019 budget. Emergency Restoration Services Request for Qualifications (RFQ): The MEL issued an RFQ for Emergency Restoration Services to update the list of qualified vendors that member towns/authorities can select from for the period of 2018 through In January, the Board agreed to add firms on a rolling basis that respond following the initial deadline. Once approved a copy of each vendor s response will be posted to the MEL website. Board voted to update the list to include responses received on 3/1/18 from ServPro of Woodbury/Deptford and on 3/19/18 from Stretch s Professional Cleaning Services Inc.

56 Crossing Guard Training Video: The MEL awarded a contract to Rutgers to produce an updated crossing guard video with December 31, 2017 as the contract term. Board approved Rutgers request for no cost extension until August 31, 2018 for completion of filming and production. Legislative Committee: Committee submitted the minutes of their January 12 th February 26 th meetings. and Coverage Committee: Committee submitted the minutes of their February 15th meetings. Safety & Education Committee: Committee submitted the minutes of their January 19 th and March 16 th minutes. Marketing Committee: Committee submitted the minutes of their March 2 nd meeting. Model Personnel Policy Committee: Every two years, the MEL asks members to update their Employment Practices Compliance Program. The Program includes updating Personnel Manuals and compliance with training requirements. The Committee met on February 15 th and March 16 th (minutes enclosed). Committee expects to complete its process and announce the EPL Program requirements during the month of April. Cyber Task Force: The Task Force last met on February 15 th to outline its next steps. Task force plans to work on a program to educate members on the tools available to them through the MEL. RCF: A copy of Commissioner Clarke s report on the RCF s January Reorganization distributed for information. Risk Management Information/Operating System (RMIS): The data has been successfully transitioned to Origami. Perma issued member logins to most JIFs. Initial announcement included a link to short training videos. Once members have an opportunity to review the videos and the worksheets, training webinars will be scheduled MEL & MRHIF Educational Seminar: The 7th annual seminar is scheduled for Friday, April 20 th beginning at 9:00 AM at the National Conference Center in East Windsor, NJ. League Magazine: Executive Director distributed the latest in the series of Power of Collaboration ads to appear in the League magazine Financial Disclosures: The Division of Local Government Services has notified the Fund office that rosters of those that are required to file must be finalized by April 4 th. Following this, the DLGS expects to issue a separate notice with filing instructions, which must be completed by April 30 th.

57 Claims Committee: The Claims Review Committee met on January 3, 2018 and March 1, Minutes of the January and March meetings were enclosed under separate cover. June Meeting: As a reminder this meeting is scheduled for Thursday June 7 th at 11:15AM at the Forsgate Country Club so as not to conflict with the PRIMA conference (June 3 rd June 6 th ). Opra Requests. Fund Attorney said her office works with Perma to respond to Opra requests. She noted, in particular, a recent request from newspaper that contacted individual towns. Brad Stokes from Perma contacted the newspaper and was able to directly provide the information requested, alleviated this burden from member towns.

58 Municipal Excess Liability Residual Claims Fund 9 Campus Drive Suite 216 Parsippany, New Jersey Tel (201) Fax (201) April 6, 2018 Memo to: From: Re: Atlantic County Municipal Joint Insurance Fund Richard Hirsch Topics Discussed at the RCF April 6 th Meeting Annual Retreat: Following meetings of the RCF, EJIF and MEL, the Board of Fund Commissioners held its annual one-day retreat on April 6 th at the Hyatt Regency in Princeton. Each MEL sub-committee provided a report on its 2017 activities and noted future objectives. In addition, several Fund Commissioners were invited to highlight local JIF initiatives used to address claim trends specific to their pool MEL & MR HIF Educational Seminar: The 8 th annual seminar is scheduled for Friday, April 20 th beginning at 9:00 AM at the National Conference Center in East Windsor, NJ. The seminar qualifies for an extensive list of Continuing Educational Credits including CFO/CMFO, Public Works, Clerks, Insurance Producers and Purchasing Agents. There is no fee for employees and insurance producers associated with MEL and MR HIF members as well as personnel who work for service companies that are engaged by MEL member JIFs and MR HIF member HIFs. Claims Committee: The Claims Review Committee met on January 3, 2018 and March 1, Minutes of the January and March meetings were distributed under separate cover Financial Disclosures: The Division of Local Government Services has notified the Fund office that rosters of those that are required to file must be finalized by April 4 th. Commissioners and Fund Professionals were provided logins and filing instructions, which must be completed by April 30 th. Next Meeting: The next meeting of the RCF will be Thursday June 7, 2018 at 10:30AM at the Forsgate Country Club-Monroe, NJ.