NEW JERSEY UTILITY AUTHORITIES JOINT INSURANCE FUND OPEN MINUTES NOVEMBER 15, 2011 TAJ MAHAL DIAMOND ROOM ATLANTIC CITY, NJ 2:30 PM

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1 NEW JERSEY UTILITY AUTHORITIES JOINT INSURANCE FUND OPEN MINUTES NOVEMBER 15, 2011 TAJ MAHAL DIAMOND ROOM ATLANTIC CITY, NJ 2:30 PM Meeting of Executive Committee called to order by Tammy Fetherman, Chairwoman. Open Public Meetings notice read into record. PLEDGE OF ALLEGIANCE - Chairwoman Tammy Fetherman led Commissioners in the Pledge of Allegiance ROLL CALL OF 2011 EXECUTIVE COMMITTEE: Tammy Fetherman, Chairperson Lacey MUA Present William Dunn, Secretary Mount Holly Municipal Utilities Authority Absent Brian Bigler Secaucus MUA Present David Johnson Little Egg Harbor MUA Present Richard Cranmer Readington-Lebanon Sewerage Authority Present Patrick Parkinson Township of Middletown Sewerage Authority Present Jerome Cevetello Manasquan River Reg'l Sewerage Authority Present EXECUTIVE COMMITTEE ALTERNATES: Edward Ho, Alt #1 Rockaway Valley Regional SA Present Michael Gianforte, Alt #2 TRWRA Present (left at 3:19PM) Robert Fischer, Alt #3 Bayshore Regional SA Present Robert Burner, Alt #4 Cape May County MUA Present APPOINTED OFFICIALS PRESENT: Executive Director/Adm Attorney Claims Service Safety Director Managed Care Underwriting Manager Treasurer Perma Risk Management Cathleen Kiernan Berry, Sahradnik, Kotzas & Benson, P.C. Robert Budesa Scibal Associates Lisa Graiff JA Montgomery Risk Control Joanne Hall QualCare Donna Setzer Capacity Coverage Jon Ziman Stuart Neuhof 1

2 FUND COMMISSIONERS AND ALTERNATES PRESENT: Thomas Horn, Lambertville MUA Frank Covelli, WVRSA Justin Flancbaum, Lakewood MUA Dollie Hamlin, PMUA Reno Wilkins, Plainfield MUA Joseph Rizzuto, Evesham MUA ALSO PRESENT: Dominick Cinelli, Brown & Brown Michael Avalone, Conner Strong & Buckelew Aimee Guariglia, Scibal Catherine DePalma, Scibal Charles Casagrande, Danskin Nancy Ghani, PERMA Risk Management APPROVAL OF MINUTES: October 26, 2011 Open & Closed Minutes. MOTION TO APPROVE OCTOBER 26, 2011 OPEN & CLOSED MINUTES. Commissioner Johnson CORRESPONDENCE: None REPORTS: EXECUTIVE DIRECTOR'S REPORT: Monthly report submitted to Executive Committee including monthly Fast-track Accident Frequency, Fast-track Financial report, Claim Activity Report, Claims Management Exception Report, Interest Rate Summary Comparison, Monthly Loss Ratio by fund year and line of coverage and Monthly and Annual Regulatory Checklist BUDGET - Last month we introduced the 2012 proposed budget. All members were mailed a notice of the public hearing. In addition, the proposed budget was published in the Fund s designated newspaper. The proposed budget totaling $9,405,148 is enclosed. Attached are assessments, capped at 4% over the average budget increase of standard members plus loss ratio surcharges. MOTION TO OPEN THE PUBLIC HEARING ON THE 2012 BUDGET: Roll Call 7 Ayes, 0 Nays 2

3 MOTION TO CLOSE THE PUBLIC HEARING ON THE 2012 BUDGET: Roll Call 7 Ayes, 0 Nays MOTION TO ADOPT BUDGET AND CERTIFY ASSESSMENTS: Roll Call 7 Ayes, 0 Nays Request for Qualifications - Responses to the Fund s Request for Qualifications for Fund Professionals were due in the Fund office on October 19, We distributed the list of responses received in October along with a copy each response. We received multiple responses for the positions of Claims Administrator and Managed Care. The board will discuss further in Executive Session. In addition, not all the members of the Fund s defense panel responded to the RFQ. In the past, the board authorized additional advertisements for defense panel qualifications. MOTION TO AUTHORIZE ADDITIONAL ADVERTISEMENTS FOR DEFENSE PANEL QUALIFICATIONS: 2011 Dividend: The Board voted at the October meeting to release a dividend in the amount of $1,100,000. Enclosed in the agenda was a copy of the distribution by member authority. The dividend was calculated by year and by line. MEL Meeting The MEL Board of Fund Commissioners will hold its public hearing on the 2012 budget on November 16, 2011 at 5:00 pm in the Atlantic City Convention Center, Room 304. Enclosed in the agenda was a copy of the budget, as introduced. POL/EPL Training Seminars The MEL will reduce each member s 2012 liability claims premium by $250 for each member s elected/appointed official who completes the course by May This year s elected/appointed officials training program will focus on Public Officials and Employment Practices Liability. Sessions will be held at the Taj Mahal on Tuesday, November 15 th, and at the Convention Center on Wednesday, November 16th. POL/EPL Program Every two years members must update these policies. All the models are now up on the website. There are three revisions pertaining to the ADA policy, access to personnel, and security/internet. Deadline for updated manuals and meeting training requirements is May

4 Membership Renewals - Membership documents have been mailed to those renewing members. Enclosed in the agenda was a listing of renewals received to date. Nominating Committee - The Nominating Committee will need to meet to develop their recommendation of a 2012 slate at the December meeting. In accordance with the bylaws, the Executive Committee is comprised of seven Executive Committee members and four alternates. The Nominating Committee: Jerome Cevetello, Chair - Manasquan River Regional Sewerage Authority, Rick Cranmer, Readington-Lebanon Sewerage Authority, David Johnson, Little Egg Harbor MUA, Brian Bigler, Secaucus MUA and Tammy Fetherman, Lacey MUA. December Meeting The December meeting is scheduled for December 21, Risk Management Consultant Agreements - A listing by member authority of the risk management consultant agreements received in the Fund office was enclosed in the agenda. When all agreements have been received the Fund office will prepare a filing with the Departments of Insurance and Community Affairs. Executive Director s Report Made Part of Minutes. TREASURER: VOUCHER PAYMENTS (BILL LIST) November $141, CONFIRMATION OF CLAIMS' PAYMENTS/CERTIFICATION OF CLAIMS' TRANSFERS DURING MONTH OF OCTOBER 2011: 2007: $3, : $16, : $24, : $27, : $92, Total: $164, MOTION TO APPRROVE NOVEMBER BILLS LIST AND ACCEPT TREASURER S REPORT: Roll Call Commissioner Johnson 7 Ayes, 0 Nays Treasurer s Report Attached & Made Part of Minutes. ATTORNEY: No report. 4

5 MANAGED CARE: MONTHLY REPORT: Report submitted and reviewed by QualCare. Ms. Setzer said beginning January 2012, Qualcare will be providing more detailed reporting at the monthly meetings. If there is anything members would like to see added to the reports, please contact Ms. Setzer. SAFETY DIRECTOR: Report Made Part of the Minutes. MONTHLY REPORT: Monthly report submitted and reviewed by JA Montgomery Risk Control. Safety Director said there were over 300 attendees at the Middlesex Safety Expo. The December safety meeting will be held in Evesham. CLAIMS: Executive Session only Report Made Part of Minutes. RESOLUTION - EXECUTIVE SESSION FOR CERTAIN SPECIFIED PURPOSES: PERSONNEL - SAFETY & PROPERTY OF PUBLIC LITIGATION MOTION TO CLOSE MEETING: Commissioner Parkinson MOTION TO RE-OPEN MEETING: OLD BUSINESS: NONE NEW BUSINESS: Underwriting Manager said he is finalizing the insurance renewal and said there might be a further reduction in the excess casualty rate. Underwriting Manager added that the Fund received a flat renewal for property, despite all the claims from the storms. In addition, Underwriting Manager said he may have a coverage expansion option and said he will contact the Coverage Committee to review prior to the December Board meeting. 5

6 PUBLIC COMMENT: NONE MOTION TO ADJOURN: Commissioner Bigler MEETING ADJOURNED: 2:50 PM NEXT REGULAR MEETING: DECEMBER 21, 2011 Maxine Tsao, Assisting Secretary For William Dunn, SECRETARY Date Prepared: December 12,

7 NEW JERSEY UTILITY AUTHORITY JOINT INSURANCE FUND BILLS LIST Resolution No NOVEMBER 2011 WHEREAS, the Treasurer has certified that funding is available to pay the following bills: BE IT RESOLVED that the New Jersey Utility Authority Joint Insurance Fund s Executive Board, hereby authorizes the Fund treasurer to issue warrants in payment of the following claims; and FURTHER, that this authorization shall be made a permanent part of the records of the Fund. FUND YEAR CLOSED CheckNumber VendorName Comment InvoiceAmount KEANSBURG MUA 2010 DIVIDEND Total Payments FY Closed Year FUND YEAR 2010 CheckNumber VendorName Comment InvoiceAmount KEARNY MUA REIMB RMC CLLCTD W/ASSESSMNT-NOT PROC'D 1, , Total Payments FY , FUND YEAR 2011 CheckNumber VendorName Comment InvoiceAmount THE ACTUARIAL ADVANTAGE ACTUARIAL CONSULTING FEE 09/2011 2, THE ACTUARIAL ADVANTAGE ACTUARIAL CONSULTING FEE 08/2011 2, , QUALCARE, INC. MANAGED CARE SERVICES - 11/2011 7, , SCIBAL ASSOCIATES CLAIMS ADMIN - 11/ , , J.A. MONTGOMERY RISK CONTROL LOSS CONTROL SERVICES - 11/ , , PERMA POSTAGE FEE 10/ PERMA EXECUTIVE DIRECTOR - 11/ , , BERRY,SAHRADNIK,KOTZAS& BENSON ATTORNEY FEE 11/2011 1, ,

8 STUART NEUHOF TREASURER FEE 11/2011 1, , CAPACITY COVERAGE CO. OF N.J. UNDERWRITING MANAGER FEE 11/2011 6, , THE STAR LEDGER ACCT NO. XNJUT /07/ HOLIDAY INN OF TOMS RIVER DEPOSIT FOR SAFETY BREAKFAST CAPE MAY COUNTY M.U.A. RMC FEE , , TWIN OAKS CATERERS SAFETY EXPO - 11/3/2011 7, , MCCARTHY FORDE, LLC RMC FEE 2ND WANAQUE VALLEY RSA 2, MCCARTHY FORDE, LLC CREDIT SEMINAR MCCARTHY FORDE, LLC RMC FEE 1ST WANAQUE VALLEY RSA 2, Total Payments FY , , TOTAL PAYMENTS ALL FUND YEARS $ 141,