WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY October 26, 2016 Regular Public Meeting

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1 The Wanaque Valley Regional Sewerage Authority conducted a Regular Meeting which commenced at 6.04 P.M. in the Wanaque Valley Regional Sewerage Authority Administration Building, 101 Warren Hagstrom Blvd., Wanaque, New Jersey with Chairman Frank Covelli, presiding. ANNOUNCEMENT 6:04pm Chairman Frank Covelli, read the following announcement: Pursuant to the Open Public Meetings Act, Chapter 231, P.L adequate notice as defined by Section 3D of Chapter 231, P.L. 1975, has been made to the respective Municipal Clerks of the Borough of Ringwood, the Borough of Wanaque and the Township of West Milford together with a request that a copy of said notice be placed on the official bulletin board at the respective municipal buildings. Notice has also been made to the Record and North Jersey Media.com and posted on the bulletin board located at the Wanaque Valley Regional Sewerage Authority s Administrative Offices located at 101 Warren Hagstrom Blvd., Wanaque, NJ and has been posted on the WVRSA website. Copy of said notice will be filed with the minutes of this meeting. SALUTE TO THE FLAG Mr. Hadley led the Salute to the Flag. ROLL CALL Commissioners Present: Also Present: Robert Hadley, Sr., Michael Levine, Michael Siesta, Ted Taukus, Robert Moshman, Frank Covelli David S. Laffery, Esq. Huntington Bailey, LLP Giselle Diaz, P.E. Boswell Engineering John Eskilson Interim Executive Director Charles Ferraioli Ferraioli, Wielkotz, Cerullo & Cuva Elizabeth Parrinello Recording Secretary Chairman Covelli stated with respect to the agenda he would like to rearrange and move two items to the front of the agenda, one being the adoption of the budget and the second acceptance of FY17 Budget. All of the Commissioners agreed to move the two items. Mr. Eskilson stated we first have to open to the public on Fiscal Year 2017 budget. AUDIT REPORT Chairman Covelli asked Mr. Ferraioli of Ferraioli, Wielkotz, Cerullo, & Cuva in which order would he like to start, stating the budget. Mr. Ferraioli went on to say the WVRSA received approval from the State of NJ today ( ). Mr. Ferraioli stated that there will be no increase to the local and the users, but it will be tight. Mr. Moshman asked Mr. Ferraioli how does WVRSA s debt service go from $1,663,000 million to 1

2 $1,306,000 million and then how is it possible that our interest payments go for $478,000 to $401,000 Mr. Ferraioli stated that when the bonds were sold, they were sold at level price which means the principal increase and the interest decrease to keep the total debt service the same. Discussion continued. Mr. Moshman stated his biggest concerned about this budget of $4.3 million is we always fall short of money and our contingency budget is $25,000 which is not a lot of money. Then we look to the Borough for the short fall. Mr. Ferraioli stated that he has talked with the Borough Administrator to ensure there would be no increase on their end to the users. He also stated that we are building up our O & M reserve fund. Mr. Ferraioli went on to say that the budget is tight, but realistic the only way without causing an increase to the Borough is to come up with more revenue which will be difficult. Mr. Ferraioli also stated that in this budget we decreased the septage revenue line to accurately reflect a realistic amount. (Discussion continued) Mr. Moshman stated for the record he is concerned with the budget. Mr. Eskilson stated that the Authority is taking a giant step forward with the Asset Management Plan which Ms. Diaz of Boswell Engineering will be giving a presentation on tonight. Chairman Covelli stated he would like thank Mr. Moshman for his watchfulness towards this Authority s fiscal responsibility and that it be noted for public record that Mr. Ferraioli, Mr. Eskilson and the finance committee deserve a lot of credit for this budget, Chairman Covelli went on to say that in the past we have had short falls which came from unrealistic projections of revenue and that for this budget we have a more accurate projection. Mr. Ferraioli departed at 6:30pm PUBLIC PORTION Chairman Covelli asked for any comment of the budget, Chairman Covelli hearing a question stated step up to the microphone and state your name and address for the records. Mr. Lawrence Jankner, Wanaque Reserve Resident, Building 10. Chairman Covelli reminder Mr. Jankner that this the public portion for budget concerns or questions. Mr. Jankner said he wasn t sure if the question he has was budget related. Mr. Jankner asked about the old SRU which is WVRSA s back up machine, Mr. Moshman answered by saying that the old SRU is not reliable and a reliable back up would be a new Beast which would be $250,000, which we have no money for. Mr. Jankner thanked the board. Chairman Covelli asked for motion to close the public portion, the following motion was made. Moved by Mr. Siesta, 2nd by Mr. Hadley to close the public portion. Commissioners: Hadley, Levine, Moshman, Siesta, Taukus, and Covelli all stated Aye 2

3 CARRIED Chairman Covelli stated at this time Mr. Ferraioli will entertain a motion to adopt the budget. The following motion was made to adopt the Fiscal Year 2017 (October 1, 2016 to September 30, 2017) budget in the amount of $4,337,096 million dollars. Resolution #16-84 To adopt the Fiscal Year 2017 (October 1, 2016 to September 30, 2017) budget in the amount of $4,337,096 million dollars. Moved by Mr. Levine, 2nd by Mr. Taukus to to adopt the Fiscal Year 2017 (October 1, 2016 to September 30, 2017) budget in the amount of $4,337,096 million dollars. CARRIED Mr. Ferraioli stated that the corrective action report that was approved and sent down to Trenton was lost and Trenton doesn t have it. You have a copy in your meeting file, Mr. Ferraioli went over comments and the corrective action taken and stated if you any questions I will be happy to answer them. Chairman Covelli asked for motion on: Resolution #16-85 Accepting and Authorizing for Submission to the New Jersey Department of Community Affairs the Corrective Action Plan for the WVRSA Fiscal Year 2015 Audit. Moved by Mr.Taukus, 2nd by Mr. Siesta to Accept recommendation of the Corrective Action Plan and authorizes submission of the Corrective Action Plan for the WVRSA Fiscal Year 2015 Audit. CORRESPONDENCE LIST S - NONE REVIEW / APPROVAL OF MINUTES Regular Meeting Minutes of September 28, 2016 Executive Session Minutes of August 24, CARRIED

4 Chairman Covelli stated that the Commissioners have a copy of the September 28, 2016, Regular Meeting minutes and the August 24, 2016, Executive Session Minutes in their files and asked if they all have had time to review them. All stated yes. The following motion was made: Moved by Mr. Levine, 2nd by Mr. Siesta to approve and accept the Regular Meeting Minutes of September 28, 2016, as presented. CARRIED Mr. Eskilson stated to Chairman Covelli that going forward with Executive Session Minutes we need to due to two Resolutions, the first to accept them and the second one would be to release them for public record. Mr. Eskilson stated he would be reviewing all past Executive Session Minutes to see which matters have been closed and then have the attorney review them for public release. Moved by Mr. Levine, 2nd by Mr. Siesta to approve and accept the Executive Session Minutes of August 24, 2016, as presented. PUBLIC PORTION CARRIED Chairman Covelli stated that anyone wishing to address this Board step up to the microphone and state your name and address for the records. Mr. Lawrence Jankner, Wanaque Reserve Resident, Building 10, reported that the odor complaints have been drastically reduced. Mr. Levine asked Larry about the rating system, pointing out one person 9 could be another person 4. Moved by Mr. Taukus, 2nd by Mr. Levine to close the public portion. Commissioners: Hadley, Levine, Moshman, Siesta, Taukus, and Covelli all stated Aye CARRIED REPORTS INTERIM EXECUTIVE DIRECTOR 4

5 Mr. Eskilson prepared a written report (copy attached), which was in the WVRSA meeting package for this meeting. Mr. Eskilson stated he would answer any questions regarding his report. Mr. Eskilson gave an update on the 2001 Dodge Pick-up which was sent out for analysis and estimate for repair work. The analysis came back that the truck needs to much work for it to be worth repairing. Chairman Covelli asked that Mr. Eskilson to get an analysis done on the Mason Dump Truck to see if that could be repaired. Mr. Eskilson stated he would contact M & L Automotive for an analysis and estimate. In the dashboard reports there are no real changes and Mr. Eskilson stated he wanted to lend his time to Ms. Diaz for her presentation of the Asset Management Plan. SUPERINTENDENT OF OPERATIONS - NONE Chairman Covelli asked for the Engineering report. ENGINEERING REPORT Ms. Diaz reported on the construction, stating that the project contract portion is basically done. Engineering is getting a quote from the contractor to install the bar screen which had been approved. Ms. Diaz stated at Greg s request he wanted the old Motor Control Centers to work in conjunction with the new one as an insurance policy. Ms. Diaz stated he wanted to make sure the news MMC s working correctly. (Discussion ensued) Mr. Eskilson went on to say that the Asset Management Plan was a requirement of the NJEIT Funding, and is to look at our capital funding in the up-and-coming year. Ms. Diaz stated her presentation would be short she proceeded with the Asset Management Plan presentation. Ms. Diaz explained the Plan, GPS of every building, piece of equipment, this plan is all information regarding equipment, parts. It s everything you need to know about the Authority. Discussion ensued with questions during the presentation. Chairman Covelli along with all the Commissioners and Mr. Eskilson thanked Ms. Diaz for her presentation and commended her on the presentation. LEGAL REPORT Mr. Lafferty of Huntington Bailey, LLP, stated he had nothing to report. Chairman Covelli stated that there are two resolutions left on tonight s agenda and asked 5

6 Chairman Covelli asked Mr. Eskilson to give an explanation on Resolution authorizing Fourth No Cost Time Extension to Coppola Services. Chairman Covelli asked for a motion on Resolution Resolution Authorizing Fourth No Cost Time Extension to Coppola Services, Inc. Moved by Mr. Siesta, 2 nd by Mr. Hadley moving Resolution PAYMENT OF BILLS Commissioners Hadley, Levine, Siesta, Taukus, Moshman and Covelli all stated Aye. CARRIED Chairman Covelli asked if any of Commissioners had any questions on vouchers, Chairman Covelli asked Mr. Levine if all vouchers were in order. Resolution Accepting and Authorizing Payment of Bills Resolution #16-83 Moved by Mr. Levine, 2nd by Mr. Hadley to approve and accept Resolution #16-83 in the amount of $498, Commissioners Hadley, Levine, Taukus, Siesta, Moshman and Covelli all stated Aye. NEW BUSINESS - None CARRIED OLD BUSINESS Budget Hearing Corrective Action Plan Mr. Covelli stated that both have had action taken on. PUBLIC COMMENT Chairman Covelli stated that anyone wishing to address this Board step up to the microphone and state your name and address for the records. Seeing none motion was made to close the public comment portion. 6

7 Moved by Mr. Taukus, 2 nd by Mr. Hadley to close the public portion. Commissioners Hadley, Levine, Taukus, Siesta, Moshman and Covelli all stated Aye. CARRIED ADJOURNMENT Motion was made to adjourn the meeting. Moved by Mr. Hadley, 2nd by Mr. Siesta to adjourn this meeting Commissioners Hadley, Levine, Taukus, Siesta, Moshman and Covelli all stated Aye The meeting was adjourned at 7:05PM CARRIED Minutes respectfully submitted by, Elizabeth Parrinello Elizabeth Parrinello, Recording Secretary 7