NORTH HANOVER TOWNSHIP TOWNSHIP COMMITTEE MEETING MINUTES September 6, 2012, 7:00 P.M. Mayor Moscatiello called the meeting to order at 7:00 p.m.

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1 NORTH HANOVER TOWNSHIP TOWNSHIP COMMITTEE MEETING MINUTES September 6, 2012, 7:00 P.M. CALL TO ORDER: FLAG SALUTE: called the meeting to order at 7:00 p.m. Led by ROLL CALL: Present: Absent: Also Present: Committeewoman Butler Committeeman DeLorenzo Township Clerk Cindy Dye and Attorney Mark Roselli SUNSHINE STATEMENT: read the sunshine statement and announced that same is being held pursuant to the Open Public Meetings Act of 1974 and all provisions of that Act have been met. Notice of this meeting has been transmitted by to the Bordentown Register News, Burlington County Times and The Trenton Times as well as given to those having requested same and posted on the Township Bulletin Board located in the foyer of the municipal building. MOTION TO OPEN TO PUBLIC COMMENT opened the meeting for public comment. John Wayne Voorhees of 226 Cookstown-New Egypt Road stated that there have been frequent stops by New Jersey Transit picking up people at his property. He wanted to know if this has become a scheduled bus stop. requested that the Clerk reach out to the Chief of Police to find out about this. Larry Hogue of EcoMaterials indicated that he has delivered materials for the concession stand project. To date he has not received payment. He indicated that he has filed a lien with the County. Mr. Roselli informed Mr. Hogue that a municipal lien needs to be filed with the Municipal Clerk, not the County. Mr. Gibson stated that he has received numerous phone calls regarding non-payment from this contractor. MOTION TO CLOSE PUBLIC COMMENT Proposed By: Committeewoman Delorenzo Seconded By: All were in favor by roll call vote. ENGINEER S REPORT Justin Gibson stated that the final project closeout documents have been submitted to the NJDOT for final reimbursement for the FY 2011 NJDOT Trust Fund Resurfacing of Stewart Road. He has reviewed and tabulated the bids for the FY2012 NJDOT Trust Fund resurfacing of Jacobstown-Arneytown Road. This matter was tabled from the last meeting. He is recommending the contract to be awarded to the low bidder, Asphalt Paving Systems, Inc. in the amount of $163,000, contingent upon the Township Solicitor s review. He will wait for the Committee s direction regarding the FY 2013 NJDOT Trust Fund application. Applications are due October 16. indicated that the Committee will have a decision by next meeting. He has obtained quotes from three contractors to correct and complete the outstanding site work items for the Schoolhouse Road Park concessional stand and bathroom building. He recommends the work be awarded to Lexa Concrete, LLC, who provided the lowest quote. There was 1

2 discussion where the money was coming from to pay for this work. indicated that this matter is to be listed at the next meeting. Justin indicated that he will meet with Committeewoman Butler to finalize the Schoolhouse Road Park walking path reconstruction and the Municipal Park Development Program grant. DEPARTMENT REPORTS FOR JULY 2012 a. Tax Collector b. Construction, Zoning & Mobile Homes c. North Hanover, Wrightstown & Chesterfield Courts d. Police Report (June and July) Approval to accept and file the department reports. Proposed By: Committeeman DeLorenzo Seconded By: Committeeman Butler All were in favor by roll call vote. MINUTES FOR APPROVAL August 2, 2012 Regular Meeting August 2, 2012 Executive Session Approval of August 2, 2012 regular minutes and August 2, 2012 executive session minutes. Proposed by: Seconded by: Committeewoman Delorenzo All were in favor by roll call vote BILLS AND CLAIMS FOR APPROVAL stated that the approval of the bill for summer camp will be held contingent upon Committeewoman Butler s review and approval. COMMITTEE MOTION 2ND AYES NAYS ABSTAIN ABSENT Committeewoman Butler Committeeman Delorenzo RESOLUTIONS RESOLUTION RESOLUTION AWARDING BID AND CONTRACT FOR FY 2012 MUNICIPAL AID PROGRAM FOR THE RESURFACING OF JACOBSTOWN-ARNEYTOWN ROAD (PHASE I) 2

3 and WHEREAS, the Township of North Hanover desires to resurface Jacobstown-Arneytown Road; WHEREAS, the Township of North Hanover issued a Notice to Bidders for purposes of receiving sealed bids in accordance with the Specifications, Proposal and Contract Documents prepared the Township Engineer; and WHEREAS, on July 26, 2012, bids were received as follows: Company Asphalt Paving Systems $163, PO Box 530 Hammonton, NJ Earle Asphalt Company $217, W Commodore Blvd. Jackson, NJ WHEREAS, the Township of North Hanover received a grant in the amount of $200, from the FY 2012 New Jersey Department of Transportation Trust Fund for the project; and funds. WHEREAS, if applicable, the Chief Financial Officer has certified the availability of NOW THEREFORE, BE IT RESOLVED by the Township Committee of the Township of North Hanover, County of Burlington County, State of New Jersey that an award is hereby issued to Asphalt Paving Systems located at P.O. Box 530, Hammonton, NJ 08037, for the resurfacing of Jacobstown-Arneytown Road (Phase I) located in the Township of North Hanover as set forth in the bid specifications. BE IT FURTHER RESOLVED that the Mayor and/or Township Clerk is hereby authorized to sign the aforesaid contract on behalf of the Township. COMMITTEE MOTION 2 ND AYES NAYS ABSTAIN ABSENT Committeewoman Butler Committeeman Delorenzo RESOLUTION

4 A RESOLUTION AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR THE NORTH HANOVER TOWNSHIP MUNICIPAL ALLIANCE GRANT WHEREAS, the North Hanover Township Committee of the Township of North Hanover, County of Burlington, State of New Jersey recognizes that the abuse of alcohol and drugs is a serious problem in our society amongst persons of all ages; and WHEREAS, the North Hanover Township Committee further recognizes that it is incumbent upon not only public officials but upon the entire community to take action to prevent such abuses in our community; and WHEREAS, the Township of North Hanover Committee has applied for funding to the Governor s Council on Alcoholism and Drug Abuse through the County of Burlington. NOW THEREFORE, BE IT RESOLVED, that the Township Committee of the North Hanover Township, County of Burlington, State of New Jersey, hereby authorized that: 1. The North Hanover Township Committee does hereby authorize submission of an application for the North Hanover Township Municipal Alliance grant for calendar year 2013 in the amount of $5, The North Hanover Township Committee acknowledges the terms and conditions for administering the Municipal Alliance grant, including the administrative compliance and audit requirements. COMMITTEE MOTION 2ND AYES NAYS ABSTAIN ABSENT Committeewoman Butler Committeeman Delorenzo RESOLUTION RESOLUTION AUTHORIZING APPROVAL OF A FIRE COMPANY MEMBERS ENROLLMENT INTO NJ STATE FIREMEN S ASSOCIATION BE IT RESOVLED, by the Township Committee of the Township of North Hanover that we hereby approve and authorize Donald J. Mikus, III and Bryan P. Eveland to enroll in the New Jersey State Firemen s Association; BE IT FURTHER RESOLVED that the Township Committee hereby authorized the Township Clerk to certify said membership applications. 4

5 BE IT FURTHER RESOLVED that a copy of this Resolution be forwarded to the following: 1. Fire Chief COMMITTEE MOTION 2ND AYES NAYS ABSTAI N Committeewoman Butler Committeeman DeLorenzo Committeeman Quackenboss ABSENT TOWNSHIP COMMITTEE COMMENTS requested that Township Attorney Roselli review the snow plow contract to see if it can be renewed or if the Township would have to rebid. Committeewoman Butler recommended that when the mowing contract comes up next year if the length of the grass could be placed in the contract around 2-2 ½ inches. The Recreation Committee met and soccer teams have been formed and basketball registration has started. The County Fair is September 15 and Movie Night is September 21. indicated that the Joint Land Use Board approved funding for Kucowski s farmland conservation. He has received a report from Wayne Voorhees, Fire Company Treasurer, outlining the monetary accounts for the stipend program. It appears to be in good shape. He will be setting up a meeting with the Mayor and fire company officers to discuss equipment. EECUTIVE SESSION RESOLUTION Authorizing a Closed Session Meeting to discuss the following matter(s) pursuant to N.J.S.A. 47:1A-1 and N.J.S.A. 10:4-12; Personnel, Contract Negotiation and Litigation matters. There being no executive matters to discuss, this resolution was not acted upon. BACK TO PUBLIC SESSION TIME OF ADJOURNMENT: 7:34 PM Respectively submitted, Cindy A. Dye, RMC Township Clerk 5