SOUTH MONMOUTH REGIONAL SEWERAGE AUTHORITY MINUTES - REGULAR MEETING FEBRUARY 14, 2019
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1 SOUTH MONMOUTH REGIONAL SEWERAGE AUTHORITY MINUTES - REGULAR MEETING FEBRUARY 14, 2019 CALL TO ORDER: Announcement: Present: The Regular Meeting of the South Monmouth Regional Sewerage Authority was called to order at 5:55 p.m. on Thursday, February 14, This meeting was called in accordance with the provisions of the Open Public Meetings Act in that an announcement of the same was mailed to the Clerks of our member municipalities; and to Asbury Park Press and the Coast Star on February 12, The minutes of this meeting will be available after Board approval at a subsequent meeting. Messrs. Bujak, Krause and Timbrook. Excused: REORGANIZATION: Commissioners Mattia, Donovan and Mr. Bonello Chairman Burne asked the Nominating Committee for their report. The Nominating Committee offers the following nominations for the SMRSA 2019 Officers: Chairman Vice Chairman Secretary Treasurer Assistant Secretary E. Gene Cory Joseph C. May Kevin Lynch Ken Farrell Ryan R. Krause CHAIRMAN BURNE: Chairman Burne asked if there were any nominations from the Board, hearing none, she asked for a motion to close the nominations. There were none. Commissioner May made the motion to close the nominations. 1. RESOLUTION #10-19 Commissioner Nicol made the motion to appoint Commissioner Cory as Chairman, Commissioner May as Vice Chairman, Commissioner Lynch as Secretary, Commissioner Farrell as Treasurer and Executive Director, Ryan R. Krause as Assistant Secretary. Commissioner Lynch seconded the motion. Page 1 of 7
2 APPOINTMENT OF COMMITTEE ASSIGNMENTS: Chairman Cory assumed his new position as Chairman and presented Former Chairman, Commissioner Burne with a watch in thankful appreciation of her outstanding leadership and service to the South Monmouth Regional Sewerage Authority. Chairman Cory appointed the SMRSA 2019 Committee Assignments as follows: Engineering Committee Mary Burne Chairman Edward Donovan Kevin Lynch Joseph C. May *Michael Mattia Finance Committee Ken Farrell Chairman Kevin Lynch Michael Mattia Thomas B. Nicol *Mary Burne *Alternate Human Resources Committee Michael Mattia Chairman Mary L. Burne E. Gene Cory Ken Farrell *Kevin Lynch Executive Committee Kevin Lynch Chairman E. Gene Cory Edward Donovan Joseph C. May *Thomas B. Nicol 2. RESOLUTION #11-19 Commissioner Farrell made the motion BE IT RESOLVED, that the following South Monmouth Regional Sewerage Authority Caucus and Regular Meeting dates have been approved for 2019/2020 calendar years. Thursday, March 14, 2019 Thursday, April 11, 2019 Thursday, May 9, 2019 Thursday, June 13, 2019 Thursday, July 11, 2019 Thursday, August 8, 2019 Thursday, September 12, 2019 Thursday, October 10, 2019 Thursday, November 14, 2019 Thursday, December 12, 2019 Thursday, January 9, 2020 Thursday, February 13, RESOLUTION #12-19 Commissioner May made the motion BE IT RESOLVED, that the financial institutions listed below be and are hereby designated as the Authority s Page 2 of 7
3 Official Depositories effective February 14, 2019 until the 2020 Reorganization Meeting: Depositories Manasquan Savings Bank New Jersey Cash Management Fund Ocean First Bank Provident Bank Two River Community Bank BE IT FURTHER RESOLVED, that the Authority s CFO/Human Resource Manager and/or Executive Director have the authority and empowerment to communicate with the aforementioned Official Depositories to conduct wire transfers of funds between such institutions for the purpose of cash management and maximizing interest income based upon short-term financial needs of the Authority. 4. RESOLUTION #13-19 Commissioner Lynch made the motion BE IT RESOLVED, that the Authority s Officers and the CFO/Human Resource Manager are named as the Authority s Official Signatories for the following Authority s Financial Accounts. With respect to the OPERATING Account, any three (3) of the following Authority Officers with a minimum of one (1) live signature: Chairman, Vice-Chairman, Secretary, Treasurer, or Assistant Secretary as signatories. With respect to the PAYROLL Account, any one (1) of the following Authority Officers or Staff Members live signature: Chairman, Vice-Chairman, Secretary, Treasurer, Assistant Secretary or CFO/Human Resource Manager as signatories. With respect to the SPECIAL OPERATING Account, any one (1) of the following Authority Officers or Staff Members live signature: Chairman, Vice-Chairman, Secretary, Treasurer, Assistant Secretary or CFO/Human Resource Manager as signatories. FINALLY BE IT RESOLVED, that the afore-referenced officers and staff members be and are hereby authorized as outlined above to sign, make, draw, accept or endorse on behalf, or in the name of the Authority, any and all checks, notes, drafts, bills of exchange, acceptances, orders or other Page 3 of 7
4 instruments for the payment of money or the withdrawal of funds base on the financial needs of the Authority. Commissioner Farrell seconded the motion. 5. RESOLUTION #14-19 Commissioner Burne made the motion, BE IT RESOLVED, that the following newspapers be and are hereby designated as the Authority s Official Newspapers: The Asbury Park Press The Coast Star The Star Ledger 6. RESOLUTION #15-19 Commissioner Nicol made the motion to Approve the appointments of the following Professional Services Contracts: Professional Contractor Ferraioli, Wielkotz, Cerullo & Cuva, P.A. Gluck Walrath, LLP Manna & Bonello Cleary, Giacobbe, Alfieri, Jacobs, LLC Hall & Associates NW Financial Group, LLC Danskin Agency Air Nova, Inc. Garden State Laboratories, Inc. American Aquatic Testing Coastal Solutions, Inc. Commissioner May seconded the motion. Services Auditor FY18 Audit Bond Counsel Legal Attorney Labor Attorney Special Counsel NJPDES Financial Advisor Consulting Disclosure Services Risk Mgmt. Consultant Air Quality Lab Services Water Quality Testing Lab Services Water Quality Lab Testing Services Information Technology & Computer Services 7. RESOLUTION #16-19 Commissioner Farrell made the motion to approve the Prequalifying Consulting Engineering Firms listed below in a non-procurement action under a Fair and Open Solicitation. CDM Smith, Inc. Cornerstone Environmental Group, LLC Hazen & Sawyer Page 4 of 7
5 Kleinfelder, Inc. Mott MacDonald, LLC Paulus, Sokolowski & Sartor, LLC T&M Associates 8. RESOLUTION #17-19 Commissioner May made the motion to re-appoint Bernard J. Bujak as the Authority s Public Assistance Compliance Officer (PACO). 9. RESOLUTION #18-19 Commissioner Lynch made the motion to re-appoint Bernard J. Bujak as the Qualified Purchasing Agent for the Authority. 10. RESOLUTION #19-19 Commissioner Burne made the motion to re-authorizing Petty Cash Fund & Special Operations Account. BUSINESS: 11. RESOLUTION #20-19 Commissioner Nicol made the motion to approve a two-year extension of approval for JSM at Wall, LLC for the project known as Wall Corporate Suites. Commissioner Farrell seconded the motion. 12. RESOLUTION #21-19 Commissioner Farrell made the motion to approve Sewer Extension for Allenwood Apartments. Page 5 of 7
6 MEETING MINUTES: Commissioner Lynch made the motion to approve the January 10, 2019 Connection Fee Hearing transcription and the January 10, 2019 SMRSA Caucus and Regular Meeting Minutes as written. Commissioner Farrell seconded the motion. On voice vote all Commissioners voted aye. TREASURER S REPORT: 1. RESOLUTION #22-19 Commissioner Farrell made the motion to authorize the transfer of $85, from the 2018 Revenue Fund to the Operating Fund for the explicit purpose of payment of all known calendar year 2018 listed bills and expenses as detailed in the body of the resolution. Commissioner Lynch seconded the motion. 2. RESOLUTION #23-19 Commissioner Farrell made the motion to authorize the transfer of $382, from the 2019 Revenue Fund to the Operating and Payroll Funds for the explicit purpose of payment of all known calendar year 2019 listed bills and expenses as detailed in the body of the resolution. Commissioner May seconded the motion. 3. RESOLUTION #24-19 Commissioner Farrell made the motion to authorize the payment of $165, from the Construction Project Fund as detailed in the body of the resolution. Commissioner May seconded the motion. PUBLIC PORTION: It was moved by Commissioner Lynch and seconded by Commissioner Burne to open the public portion of the meeting. All Commissioners voted aye. A motion was made by Commissioner Lynch, and seconded by Commissioner May, to close the public portion of the meeting. All Commissioners voted aye. ADJOURNMENT: Commissioner Lynch made the motion to adjourn the Regular Meeting. Commissioner Farrell seconded the Page 6 of 7
7 motion. All Commissioners voted aye. The time was 6:08 p.m. Page 7 of 7
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