BURLINGTON COUNTY INSURANCE COMMISSION OPEN MINUTES MEETING April 6, 2017 County Administration Building 49 Rancocas Road Mt Holly, NJ :00 PM

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1 BURLINGTON COUNTY INSURANCE COMMISSION OPEN MINUTES MEETING April 6, 2017 County Administration Building 49 Rancocas Road Mt Holly, NJ :00 PM Meeting was called to order by. Ms. Dodd read the Open Public Meetings notice into record. ROLL CALL OF COMMISSIONERS: Kendall J. Collins Eve A. Cullinan Damon Burke FUND PROFESSIONALS PRESENT: Executive Director Claims Services Present Present Excused PERMA Risk Management Services Joseph Hrubash PMA Management Corp. Christina Grabowski Conner Strong & Buckelew Michelle Leighton Attorney Treasurer Safety Director Employee Benefits CraigAnninBaxter Law Robert Baxter, Esq. Edward Troy J.A. Montgomery Risk Control Glenn Prince PERMA Risk Management Services Paul Laracy AJM Insurance Management Greg D Orazio Innovative Risk Solutions, Inc. Rob Henry Risk Management Consultant (BOSS) EJA/Capacity Insurance Agency ALSO PRESENT: Cathy Dodd, PERMA Risk Management Services 1

2 APPROVAL OF MINUTES: OPEN MINUTES OF MARCH 2, 2017 MOTION TO TABLE THE MINUTES OF MARCH 2, 2017 (Ms. Cullinan was not present at the March meeting and Mr. Burke was not present at the April meeting.) CORRESPONDENCE: NONE COMMITTEE REPORTS: SAFETY COMMITTEE: Mr. Prince reported the Safety Committee last met on March 9, 2017 and was scheduled to meet again on June 8 th. Mr. Prince advised they would discuss the Summer Seasonal Programs as well as their Landscape Safety Programs to determine what training the employees needed. CLAIMS COMMITTEE: Ms. Leighton advised the Claims Committee met on March 21 st and there were 8 PARS to present during closed session. Ms. Leighton advised that concluded her report unless there were any questions. EXECUTIVE DIRECTOR REPORT: Executive Director advised a copy of his report was included in the agenda and he had three action items. CERTIFICATE OF INSURANCE ISSUANCE REPORT: Executive Director reported on the Certificate of Insurance Report for the period of 2/1/17 to 2/28/17. There were a total of 8 certificates issued for this period. MOTION TO APPROVE THE CERTIFICATE OF INSURANCE REPORT BCIC MEETING SCHEDULE: Executive Director advised the Commission was scheduled to meet again on May 4 th. Executive Director reported he had requested the meeting date be changed to Wednesday, May 3 rd at 2:00. Executive Director noted that the Commissioners were available to attend the meeting on May 3 rd and requested a motion to reschedule the meeting. MOTION TO RESCHEDULE THE MAY 4 TH MEETING TO WEDNESDAY MAY 3 RD AT 2:00 PM ON LINE DRIVING TRAINING COURSES: Executive Director reported Commissioner Burke requested another 250 usages of the online National Safety Counsel Defensive Driver Courses offered through SafeServe.com. Executive Director advised the cost for 250 usages was $5,250 and could be paid out of the miscellaneous and contingency expense account. 2

3 MOTION TO APPROVE THE ONLINE DEFENSIVE DRIVER TRAINING COURSE FOR 250 USAGES FOR A COST OF $5,250 Commissioner Burke NJ EXCESS COUNTIES INSURANCE FUND (CELJIF): Executive Director reported last month he provided a verbal summary of the CELJIF s Re-Organization Meeting on February 23, Executive Director advised a written summary report of the meeting was included in the agenda. Executive Director noted the CELJIF was scheduled to meet again on April 27, BCIC PROPERTY & CASUALTY FINANCIAL FAST TRACK: Executive Director reported the January Financial Fast Track was included in the agenda. Executive Director noted the cash balance was $3,584,421. NJ CEL PROPERTY & CASUALTY FINANCIAL FAST TRACK: Executive Director reported the January Financial Fast Track for the NJ CEL was included in the agenda. As of January 31, 2017 the CEL had a surplus of $8,711,263. Executive Director noted the total cash amount was $11,998,906. Executive Director asked if anyone had any questions on the Financial Fast Tracks. CLAIMS TRACKING REPORTS: Executive Director reported the agenda included two claim monitoring reports as of February 28, Executive Director advised the Claims Activity Report was designed to look for any inconsistencies in the amount of claims set up or changes in reserves on a monthly basis by line of coverage. Executive Director noted there was several new worker compensation claims opened. Ms. Grabowski advised she would be discussing some claims today and there were several re-opener claims as claim petitions were received. BULLETIN NJCE 17-01: Executive Director referred to the first bulletin issued by the CEL Underwriting Manager regarding Unmanned Aircraft, ( Drones ). Executive Director noted liability coverage for Unmanned Aircraft was available within the Non-Owned Aircraft policy and the Casualty policy and also subject to the FAA rules on drones EXCESS INSURANCE AND ANCILLARY COVERAGE POLICIES: Executive Director advised the CEL Underwriting Manager would be distributing an providing the login information and instructions to access the Conner Strong & Buckelew website to view the insurance polices and endorsements by April 15 th. If anyone had any difficulties with the website they should contact the Fund Office for assistance LIMIT SCHEMTICS: Executive Director said a copy of the Limit Schematics were included in Appendix II of the agenda. Executive Director noted the schematics would also be available on the Conner Strong & Buckelew website. CEL TPA: Executive Director referred to a copy of a letter and announcement from AmeriHealth which was included in the agenda. Executive Director advised Amanda Metzger would be handling the CEL account replacing Tom Watkins. Executive Director noted Ms. Metzger s contact information was also included in the agenda. 3

4 2017 PROPERTY & ASSESSMENTS: Executive Director advised the 2017 Property & Casualty Assessment payments were due on March 15 th. The Treasurer advised he received payments from the County and the Bridge Commission. The Board of Social Services was in the process of mailing their check. Executive Director's Report Made Part of Minutes HEALTH BENEFITS REPORT: Mr. Laracy reported the February Financial Fast Track was included in the agenda. Mr. Laracy advised as of February 28, 2017 the surplus was $1,713,251. Mr. D Orazio advised he currently had an offer from Aetna for a Medicare Advantage Program that would offer a savings of approximately half a million dollars. Mr. D Orazio reported he just received the Equal to Or Better letter from Aetna which he would supply to the Commission as well as the Plan Design. Mr. D Orazio noted he would like to see this happen effective July 1 st and advised it would absolutely improve the financial health of the plan. asked that Mr. D Orazio send him the information so he could forward to the outside labor counsel. In response to Executive Director s inquiry, Mr. D Orazio advised the savings he mentioned was an annual savings. Mr. Laracy reported the Special Services School District rate increase was effective July 1, 2017 rather than January 1 st like the other members and was already included in the budget. TREASURER REPORT: Mr. Troy advised he reviewed the Bill Lists and recommended their payment. MOTION TO APPROVE RESOLUTION APRIL BILL LIST AND RESOLUTION APRIL HEALTH BILLL LIST Executive Director advised the Treasurer s monthly reports were included in the agenda. ATTORNEY: Mr. Baxter advised he did not have anything to report. CLAIMS SERVICE. Ms. Grabowski referred to the WC Claims by Quarter Report valued as of 3/1/17. Ms. Grabowski advised the County reported 22 new worker compensation claims for January and February and was trending lower than last year. Ms. Grabowski noted the Bridge Commission reported 1 claim and the Board of Social Services did not have any claims. Ms. Grabowski reviewed the Medical Cost Containment Savings Report which was included in the agenda for the period of 1/1/17 to 3/1/17 and advised PMA billed charges were in the amount of $220,575. Ms. Grabowski indicated the total net savings was $80,447 and the network penetration was 98% which was outstanding. Ms. Grabowski explained the percentages of savings figure of 49% was lower compared to the state because the medical bill charges were lower in Burlington County than other parts of New Jersey. Ms. Grabowski also reviewed the Accident Cause Group and noted the highest incurred type of accident was caused by fall or slip injury and then stain or injury and struck or injured by. Public Works has the highest frequency of claims followed by the Sheriff s Department. Ms. Grabowski advised that concluded her report unless anyone had any questions. 4

5 CEL SAFETY DIRECTOR: Mr. Prince advised his report was included in the agenda and reviewed the Risk Control Activities for February through April. Mr. Prince referred to a copy of the Safety Director Bulletin, Take Your Daughter and Sons to Work Day- Best Practices which was included in the agenda. Mr. Prince advised that concluded his report unless there were any questions. Executive Director noted the MEL Safety Committee was meeting tomorrow and there was an agenda item to discuss the possibility of the MEL sharing their resources of the safety institute with the CEL. This was an instructor-led training program offering a broad range of safety topics. OLD BUSINESS: NONE NEW BUSINESS: Ms. Cullinan advised they were considering three mandatory trainings done on an annual or semi annual basis, Diversity in the Workplace, Sexual Harassment Awareness and a customized Ethics Class. They were looking into automated classes opposed to four hour classroom sessions. Ms. Cullinan indicated they had a quote for online training from E Safety. Ms. Cullinan advised the cost was approximately $13,000 per year. Ms. Cullinan asked if this cost could be paid by the Commission or where there any online classes offered. Mr. Prince noted that they do not normally offer any type of HR program as they would have to be customized to the client. Executive Director advised the miscellaneous expense line was reduced on the current budget to keep the costs lower, however, he would look into subsidizing the cost if the Commissioners agreed. In response to Executive Director s inquiry, Ms. Cullinan advised she would send him some information on the classes. Mr. Prince indicated he would check the BRIT program to see if there were any available classes. Ms. Cullinan indicated they had already scheduled the classes for this year so any change would be for next year. requested we leave on the agenda for the next meeting. PUBLIC COMMENT: MOTION TO OPEN MEETING TO THE PUBLIC Seeing no members of the public wishing to speak, asked for a motion to close the public comment portion of the meeting. MOTION TO CLOSE MEETING TO THE PUBLIC. CLOSED SESSION: read Resolution 24-17, Resolution for Closed Session, and requested a Motion for Executive Session (in accordance with the Open Public Meetings Act, N.J.S.A 10:4-12) to discuss payment authority requests. MOTION TO APPROVE RESOLUTION FOR CLOSED SESSION 5

6 MOTION TO APPROVE THE PARS PRESENTED DURING CLOSED SESSION Motion: MOTION TO ADJOURN: advised the next Commission meeting was scheduled for May 3, 2017 at 2:00 PM. MEETING ADJOURNED: 2:41 PM Minutes prepared by: Cathy Dodd, Assisting Secretary 6