GCSSD JIF Gloucester, Cumberland, Salem School Districts Joint Insurance Fund
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1 Gloucester, Cumberland, Salem School Districts Joint Insurance Fund TO: FROM: Fund Trustees Fund Delegates Fund Professionals Risk Management Consultants Craig H. Wilkie, Deputy Executive Director Scott C. Tennant, Deputy Executive Director Brad Hoffman, Deputy Executive Director MEETING DATE: November 15, 2018 SUBJECT: AGENDA PACKET Enclosed please find the agenda packet for the Board of Trustees meeting of the GCSSD JIF to be held on Thursday, November 15, 2018 beginning at 1:00 PM at the Washington Township BOE Offices, 206 E. Holly Avenue, Sewell, New Jersey If you have any questions, please do not hesitate to contact our office at (856) P.O. Box 449, Marlton, NJ Telephone: (856) Fax: (856)
2 Gloucester, Cumberland, Salem School Districts Joint Insurance Fund Washington Township BOE Offices 206 E. Holly Avenue Sewell, New Jersey Thursday, November 15, :00 pm I. Call to Order of the Open Session AGENDA II. III. Statement of Compliance with the Open Public Meetings Act A. Notice of this meeting was given by sending sufficient notice herewith to the South Jersey Times, the Bridgeton Evening News, and Today s Sunbeam; B. Filing advance written notice of this meeting with each member district; and C. Posting notice on the public bulletin boards of all municipalities served by the members of the Gloucester, Cumberland, Salem School Districts Joint Insurance Fund. Roll Call A Trustees Joseph Collins, Elk Township School District, Chair (SPELL Alternate) Cherie Bratty, Upper Deerfield Township School District, Vice Chair (SPELL Trustee) Christopher Rodia, Secretary, Westville Public School District/Woodbury Heights BO Donna Contrevo, Gateway Regional School District/National Park Boro School District Brian E. Ferguson, Penns Grove-Carneys Point Regional BOE (SPELL Alternate) Greg Wilson, East Greenwich Township School District Margaret F. Meehan, Washington Township BOE (SPELL Trustee) B Alternate Trustees Lisa Schulz, Monroe Township Public Schools Richard Davidson, Pennsville Public School District C Delegates Todd Reitzel, Deptford Township Public School District Janecia Smith, Fairfield Township School District Scott Campbell, Greenwich Township School District Pam Zook, Oldmans Township BOE Noreen Boston, Pennsauken Public Schools John Bolil, Salem County Vo-Tech School District/Salem County SSSD Jason Schimpf, South Harrison Township School District Denise DiGiandomenico, Wenonah BOE Rose Wang Chin, Woodstown-Pilesgrove Regional School District D Alternate Delegates Vacancy, Deptford Township Public School District Dr. James Lynch, East Greenwich Township School District Joseph Nichols, Elk Township School District Dr. Michael Knox, Fairfield Township School District 2
3 Page 2 Christopher Rodia, Gateway Regional School District/National Park Boro School District Vacancy, Monroe Township Public Schools Alicia Smith, Oldmans Township BOE Dr. Zenaida Cobian, Penns Grove-Carney s Point Regional BOE John Ogunkanmi, Pennsauken Public Schools Mike Brodzik, Pennsville Public School District Vacancy, Salem County Vocational Technical School District Corinne Mesmer, South Harrison Township School District Dr. Peter Koza, Upper Deerfield Township School District Harold J. Finkle, Washington Township BOE Edgar S. Keepers, Wenonah BOE Donna Contrevo, Westville Boro Public School District/Woodbury Heights BOE E. Fund Professionals Craig H. Wilkie, Area Vice President Gallagher Scott C. Tennant, Area Vice President Gallagher Brad Hoffman, Area Vice President Gallagher Jennifer Fox, Sr. Account Manager Gallagher Annette Reap, Executive Coordinator - Gallagher Lorraine Verrill, CPA, Fund Treasurer Verrill & Verrill, LLC Louis J. Greco, Esquire Fund Solicitor Chris Roselli, Claims Administrator Qual-Lynx Karen Beatty, Client Services Manager Qual-Lynx John W. Geitz, Safety Coordinator Risk Assessment Services James D. Weber, Assistant Safety Coordinator Risk Assessment Services Sharon Wilson, Recording Secretary F. Risk Management Consultants Hardenbergh Insurance Group Greenwich Twp/Monroe Twp Conner Strong & Buckelew - Pennsauken Public Schools The Barclay Group - South Harrison Township IV. MOTION REQUESTED To open the voting to all Delegates present. A request may be made by the Trustees of the GCSSD JIF that the business of the Fund at this meeting be conducted directly by the Delegates present with all matters to be decided upon by a combined majority vote of all Delegates and Trustees present and voting. V. Approval of Minutes ADOPTION A. September 18, Pages 6-12 VI. Professional Reports A. Treasurer MOTION REQUESTED 1. October Approval Memo and Bill List... Pages November Bill List... Page Treasurer s Reports- September through October Pages
4 Page 3 B. Solicitor 1. Certificate of Insurance Management... Pages C. Claim Administrator 1. Emergency PAR Stewardship Reports... Pages Adjuster Pending Report as of 10/31/18... Pages Open Subrogation Report... Page Lessons Learned from Losses- Winter Weather Hazards... Page 37 D. Managed Care Provider 1. Managed Care Summary - 10/31/18... Page Average Days to Report - 10/31/18... Page Transitional Duty Report 10/31/18... Page 40 E. Student Accident Program... No Report F. Executive Director/Underwriting & Finance Director Report... Pages EXECUTIVE DIRECTOR a Membership Renewals... Summary b. NJSBA/NJASBO/NJASA Fall Conference Follow-up... Summary c. State of the JIF Dinner... Page 44 d. Mold/Environmental Management Workshop... Summary e. SPELL JIF Joint Retreat Attendee Evaluations... Summary f. NJSIA Workers Compensation Conference... Summary g. Resolution Destruction of Medlogix Claim Files-MOTION REQUESTED Page 45 h. SPELL JIF Information Technology Advisory Committee... Summary i. SPELLJIF.COM Forums... Summary j. Items Updated on SPELLJIF.COM... Summary k. Maintaining Safe Schools... Summary l. Key Dates... Summary 2. UNDERWRITING AND FINANCE DIRECTOR a. Final Installment Premium Contribution Notices... Summary b. District/Fund Incurred Losses Report... Page 46 c. SPELL JIF Meeting Minutes... Pages d. Resolution SPELL Membership Renewal-MOTION REQUESTED... Page 52 e Exposure Renewal and Budget Process... Summary f. Safety Incentive Program Winners-Reimbursement Procedures... Summary g. Financial Award Winners... Summary h. Certificates of Insurance Report-9/1/18-10/31/18... Pages G. Safety Coordinator/Right to Know Coordinator 1. September/October Activities and November Agenda... Page SIP Criteria... Pages SIP Status Report... Pages H. Committee Meetings 1. Strategic Planning 9/18/18... Pages
5 Page 4 VII. VIII. IX. Miscellaneous Business The next meeting of the GCSSD JIF is scheduled to be held on Thursday, January 17, 2019 at the Washington Township BOE Offices, 206 E. Holly Avenue, Sewell, New Jersey Public Comment MOTION REQUESTED Resolution to go into Closed Session. X. MOTION REQUESTED to come out of Closed Session. XI. XII. MOTION REQUESTED Resolution to approve the Payment Authorization Requests/ Items as presented in Closed Session. MOTION REQUESTED to Adjourn the Meeting. 5
GCSSD JIF Gloucester, Cumberland, Salem School Districts Joint Insurance Fund
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