BURLINGTON COUNTY INSURANCE POOL JOINT INSURANCE FUND BCIP JIF
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1 BURLINGTON COUNTY INSURANCE POOL JOINT INSURANCE FUND BCIP JIF TO: Fund Trustees Fund Delegates Fund Professionals Risk Management Consultants FROM: Craig H. Wilkie, Deputy Executive Director Scott C. Tennant, Deputy Executive Director Brad Hoffman, Deputy Executive Director MEETING DATE: May 10, 2017 SUBJECT: AGENDA PACKET Enclosed please find the agenda packet for the next meeting to be held Wednesday, May 10, 2017 with Executive Session beginning at 1:15 p.m. and Open Session beginning at 1:30 p.m. at the Voorhees Township BOE Administration Offices, 329 Route 73, Voorhees, New Jersey If you have any questions, please do not hesitate to contact our office at (856) PO Box 449, Marlton, NJ Telephone: (856) Fax: (856)
2 I. Call to Order of the Open Session II. III. Burlington County Insurance Pool Joint Insurance Fund Voorhees Township BOE Administration Building 329 Route 73 Voorhees, New Jersey Wednesday, May 10, :15 PM AGENDA Statement of Compliance with Open Public Meetings Act A. Notice of this meeting was given by sending sufficient notice herewith to the Burlington County Times. B. Filing advance written notice of this meeting with each member district; and C. By mailing advance written notice to the clerk of each municipality located within the boundaries of all Burlington County Insurance Pool Joint Insurance Fund members. Roll Call A Trustees Robert J. Wachter, Jr., Mt. Laurel Township BOE, President (SPELL Alternate #2) Cynthia McClain, Voorhees Township BOE, Vice-President Mark Stratton, Haddon Heights BOE, Secretary James H. Hager, Lenape RHSD Thomas J. Fanuka, Lumberton Township BOE (SPELL Chair, Trustee #1) Barbara Godfrey, Southampton Township BOE (SPELL Alternate #1) Joanne E. Clement, Clementon BOE Kathleen Huder, Lindenwold BOE Richard J. Kaz, Jr., Northern Burlington County RSD (SPELL Trustee #2) Alternate Trustees Beth Ann Coleman, Collingswood Public Schools/Oaklyn Public School District Dennis Nettleton, Ewing Township Public Schools Delegates Raymond Coxe, Burlington City BOE James Heiser, Delanco Township BOE Marian Smith, Eastampton Township BOE Diana Schiraldi, Eastern Camden County RSD John Recchinti, Evesham Township School District Jennifer Gauld, Haddon Township BOE John Deserable, Haddonfield BOE Greg Gontowski, Magnolia Public School/Merchantville BOE/Woodlynne BOE Michael Colling, Medford Lakes School District Marie Goodwin, Medford Township Public Schools Tanya Dawson, Mercer County SSSD/Mercer County Area Vocational Technical Schools Joanne D Angelo, Moorestown Township Public School District William Gerson, Mount Ephraim BOE Evon DiGangi, Mount Holly Township Public Schools Amy Lerner, North Hanover Township School District Jodi Lennon, Riverside Township BOE 2
3 Page 2 Laura Archer, Shamong Township School District Bruce Benedetti, Springfield Township BOE Jessica DeWysockie, Tabernacle Township School District Tracy McGuire, Westampton Township Public Schools B. Fund Professionals Craig H. Wilkie, Area Vice President AJGRMS, Inc. Scott C. Tennant, Area Vice President AJGRMS, Inc. Bradford Hoffman, Area Vice President AJGRMS, Inc. Jennifer Fox, Sr. Account Manager AJGRMS, Inc. John W. Geitz, Safety Coordinator Risk Assessment Services, LLC Louis J. Greco, Esq. Fund Solicitor Chris Roselli, Claims Administrator Qual-Lynx James D. Weber, Assistant Safety Coordinator Risk Assessment Services. LLC Karen Beatty, Client Service Manager Qual-Lynx, Inc. C. Risk Management Consultants John McCrudden & Bonnie Ridolfino, Hardenbergh Insurance Group, Inc. Collingswood Public Schools/Eastern Camden County RSD/ Haddon Township BOE/Oaklyn Public School District Bonnie Ridolfino, Hardenbergh Insurance Group, Inc. Haddon Heights BOE /Merchantville BOE/ Magnolia Public School Timothy Irons, Insurance Agency Management, Inc. Mt. Holly Township Public Schools Chris Powell, Hardenbergh Insurance Group, Inc. Lindenwold BOE Steve Walsh, EJA/Capacity North Hanover Township BOE/Westampton Township Public Schools IV. MOTION REQUESTED To open the voting to all Delegates present. A request may be made by the Trustees of the BCIP JIF that the business of the Fund at this meeting be conducted directly by the Delegates present with all matters to be decided upon by a combined majority vote of all Delegates and Trustees present and voting. V. MOTION REQUESTED - Resolution to approve Payment Authorization Request(s) as presented in Closed Session. VI. Approval of Minutes ADOPTION A. March 8, 2017 Minutes... Pages 7-12 VII. Budget Hearing MOTION REQUESTED A. Motion to open to the public B. Motion to close to the public C Budget ADOPTION... Page 13 VIII. Election of Trustees, Alternates, SPELL Delegates A. Nominating Committee Recommendations... Page 14 MOTION REQUESTED to Accept Other Nominations MOTION REQUESTED to Close Nominations MOTION REQUESTED to Elect the Nominees as recommended by the Nominating Committee and listed in the Nominating Committee Report on page 14. 3
4 Page 3 IX. IX. Election of Officers - MOTION REQUESTED to Elect: President Robert J. Wachter, Jr., Mt. Laurel Township BOE Vice President Cynthia McClain, Voorhees Township BOE Secretary Mark Stratton, Haddon Heights BOE Professional Reports A. Attorney... Pages B. Claims Administrator 1. Adjuster Pendings Report... Pages Open Subrogation Report... Pages Notice of Subrogation Abandonment Report... Pages Lessons Learned from Losses-Surveillance... Page 25 C. Managed Care Provider 1. Managed Care Reports... Pages D. Student Accident Program 1. Status Report... Page 29 E. Executive Director/Underwriting & Finance Director Report... Pages EXECUTIVE DIRECTOR a Membership Renewals-MOTION REQUESTED... Summary b. NJSIA Workers Compensation Conference... Summary c PRIMA Conference... Summary d Annual NJASBO Spring Dinner Meeting... Summary e. Mold/Environmental/IAQ Best Practices Seminar... Page 34 f. Boiler Operator Refresher Training... Summary g. SPELL JIF Joint Retreat... Summary h. State of the JIF Dinner Update... Summary i. SPELL JIF HR Hotline... Pages j. STOPiT Update... Summary k. Service Animals on Campus (Dogs)... Addendum A l. Lead Matters... Summary m. Items Updated on SPELLJIF.COM... Summary n. Maintaining Safe Schools (4/17)... ed to Business Administrators (The SPELL JIF purchased the rights to copy this newsletter to Owner Group members only. If you wish to reproduce any part of this newsletter to share with someone within your district, you must first complete a form and contact LRP Publications for their approval). o. Key Dates... Summary 2. UNDERWRITING AND FINANCE DIRECTOR a. District/Fund Status... Page 38 b Renewal... Summary c. SPELL Meeting Minutes (2/17)... Pages d. RMC Resolutions and Agreements... Summary e Contribution Notices... Summary f. Surplus Return Resolutions... Summary g Administrative Matter Defense Reimbursement... Summary h. Certificates of Insurance... Summary i. Auto ID Cards... Summary j. Safety Incentive Program Winners-Reimbursement Procedures... Summary 4
5 Page 4 k. Certificates of Insurance Report (3/01/17-4/3017)... Pages F. Safety Coordinator/Right to Know Coordinator 1. March/April Activities and May/June Agenda... Pages Safety Incentive Status Report... Pages Safety Recall Alert- EpiPen... Pages G. Treasurer - MOTION REQUESTED 1. April Approval Memo and Bill List... Pages May Bill List... Page Treasurer s Reports (February 2017/March 2017)... Pages H. Committee Meetings 1. Finance Committee 4/25/17... Pages MOTION REQUESTED To Adjourn the Regular Meeting and Call to Order the Annual Reorganization Meeting. X. Roll Call A Trustees Robert J. Wachter, Jr., Mt. Laurel Township BOE, President (SPELL Alternate #2) Cynthia McClain, Voorhees Township BOE, Vice-President Mark Stratton, Haddon Heights BOE, Secretary James H. Hager, Lenape RHSD Thomas J. Fanuka, Lumberton Township BOE (SPELL Chair, Trustee #1) Barbara Godfrey, Southampton Township BOE (SPELL Alternate #1) Joanne E. Clement, Clementon BOE Kathleen Huder, Lindenwold BOE Richard J. Kaz, Jr., Northern Burlington County RSD (SPELL Trustee #2) Alternate Trustees Beth Ann Coleman, Collingswood Public Schools/Oaklyn Public School District Dennis Nettleton, Ewing Township Public Schools Delegates Raymond Coxe, Burlington City BOE James Heiser, Delanco Township BOE Marian Smith, Eastampton Township BOE Diana Schiraldi, Eastern Camden County RSD John Recchinti, Evesham Township School District Jennifer Gauld, Haddon Township BOE John Deserable, Haddonfield BOE Greg Gontowski, Magnolia Public School/Merchantville BOE/Woodlynne BOE Michael Colling, Medford Lakes School District Marie Goodwin, Medford Township Public Schools Tanya Dawson, Mercer County SSSD/Mercer County Area Vocational Technical Schools Joanne D Angelo, Moorestown Township Public School District William Gerson, Mount Ephraim BOE Evon DiGangi, Mount Holly Township Public Schools 5
6 Page 5 Amy Lerner, North Hanover Township School District Jodi Lennon, Riverside Township BOE Laura Archer, Shamong Township School District Casey DeJoseph, Springfield Township BOE Jessica DeWysockie, Tabernacle Township School District Tracy McGuire, Westampton Township Public Schools XI. XII Oaths of Office A. President... Handout Vice President... Handout Secretary... Handout Trustees (3)... Handout Alternate Trustees (2)... Handout Reorganization Resolutions ADOPTION A. Reorganization Resolutions Appointing Professional Staff... Pages Adopting Procedures in Compliance with the Open Public Meetings Act Pages Adopting Fiscal Policies and Procedures... Pages Designation of Signatories-Operating Account... Page Designation of Signatories-Claim Imprest Account... Page Designating the Public Agency Compliance Officer... Page Appointing Defense Attorneys... Pages Appointing Panel Physicians... Pages Appointing Certifying and Approving Officer... Pages Authorization to Pay Professional Contract Fees in Non-Meeting Months... Page Designation of Signatories-Disbursement Vouchers... Page Approving the Risk Management Program... Page Affirming Fund Policies... Pages Designating Public Records Custodian... Page 96 B. Committee Appointments (Discretion of the Fund President)... Discussion XIII. XIV. XV. XVI. Motion to Adjourn the Reorganization Meeting MOTION REQUESTED - Resolution to meet in Closed Session on September 13, 2017 at the Lenape Regional High School Administration Building, Conference Training Room, 93 Willow Grove Road in Shamong Township, New Jersey, Miscellaneous Business and Public Comment MOTION REQUESTED To Adjourn 6
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