Plan Commission Tuesday, March 07, :00 PM Village Boardroom W. Lockport Street Plainfield, IL Agenda

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1 Plan Commission Tuesday, March 07, :00 PM Village Boardroom W. Lockport Street Plainfield, IL Agenda CALL TO ORDER PLEDGE TO THE FLAG ROLL CALL APPROVAL OF MINUTES Minutes of the Plan Commission dated February 21, PC minutes.pdf PUBLIC COMMENTS DEVELOPMENT REPORT OLD BUSINESS Case No.: SU R.R. Tire and Auto Repair Request: Special Use (Continued Public Hearing) Location: S Lincoln Highway Applicant: Richard Ramirez S Lincoln Hwy, Unit PC 3/3/17 Staff Report.pdf Location Map.pdf Revised Parking Plan.pdf NEW BUSINESS Case No.: REZ/SUSPR S. Lincoln Highway TO BE CONTINUED TO MARCH 21, 2017 Request: Rezoning and Special Use (Public Hearing) and Site Plan Review Location: Southwest corner of Renwick and Lincoln Highway Applicant: Tariq Khan, Local Community Signs - Series 1 1

2 Plan Commission Page - 2 DISCUSSION ADJOURN Case No.: FP King's Bridge Estates Unit 2 Request: Final Plat Location: North of 127th Street at Shenandoah Trail Applicant: Dan O'Donnell King's Bridge Estates, Unit 2 - Final Plat - PC Staff Report.pdf King's Bridge Estate Location Map.pdf King's Bridge Estates Unit 2 final plat.pdf King's Bridge Estates - Concept Plan.pdf REMINDERS: - March 20, Next Village Board Meeting March 21, Next Plan Commission Meeting CALL TO ORDER 2

3 Plan Commission Minutes February 21, 2017 Pro Tem Chairman Renzi called the Plan Commission meeting to order at 7:02 p.m. and led the pledge to the flag. ROLL CALL: Commissioners Minnis, Seggebruch, Green, Womack and Pro Tem Chairman Renzi were present. The Fire and Library Districts were present. Commissioners Kiefer and Heinen were absent. The Park and School Districts were absent. The Plan Commission minutes dated February 7, 2017 were approved as amended. PUBLIC COMMENTS: There was no response. DEVELOPMENT REPORT Mr. Proulx stated due to the holiday the Village Board has not met since the previous Plan Commission meeting. OLD BUSINESS Case No SU R R Tire and Auto Repair Commissioner Minnis made a motion to continue Case No SU R.R. Tire and Auto Repair to the next Plan Commission meeting on March 7, Seconded by Commissioner Seggebruch. Vote by roll call: Womack, yes; Green, yes; Seggebruch, yes; Minnis, yes; Renzi, yes. Motion carried 5-0. NEW BUSINESS Case No SPR DNA Athletics Mr. Proulx stated the Plan Commission reviewed this site plan previously as a new 2-story building at W. Lockport Street. The applicant now wishes to construct a 1-story building due to issues related to construction costs and accessibility requirements including the possible need of an elevator for access to the second floor. The previous proposal received approval of the Certificate of Appropriateness (COA) from the Historic Preservation Commission (HPC); the new proposal will be heard by the HPC later this week. Mr. Proulx reviewed the existing conditions and site plan including the architecture, elevations, landscaping, lighting and trash enclosure as noted in the staff report dated February 17, Staff supports the site plan and suggests a favorable recommendation. Pro Tem Chairman Renzi swore in David Mitchell. Mr. Mitchell stated this is the only solution to make this project viable from a budget standpoint due to the elevator issue, construction costs, and financing. Pro Tem Chairman Renzi asked for public comments. There was no response. Commissioner Green asked if the changes were made for budgetary reasons and asked if there was a change in usage. Mr. Mitchel stated it is the same use and explained that previously there was a full basement (stock room and internet sales, the first floor was retail, and the second floor was a flex space(multi-purpose space) which created the need for the elevator. The budgetary issues and the elevator pushed them beyond the appraisal value; removal of the second floor and relocating the flex 3

4 Plan Commission Minutes February 21, 2017 Page 2 of 4 space to the back of the first floor for accessibility allows for the same functionality as previously proposed. Commissioner Minnis asked if this would be a single or multi- tenant user. Mr. Mitchell indicated it will be a single tenant with retail on the first floor and internet sales in the basement; the multi-purpose space is kind of a community space and may be rent out for various activities. Commissioner Seggebruch mentioned there are a few single story buildings in this block of the downtown; mentioned he was not bothered by the pitched roof as it is more traditional; suggested they might look at brick on the entire building or at least three sides of the building; explained this building is visible from all sides and every elevation is important on this building. Mr. Mitchell said they would look at the cost of brick for the entire building. Pro Tem Chairman Renzi asked if a stipulation should be added indicating the site plan/coa is subject to review by the HPC. Mr. Proulx indicated the HPC review of the COA criteria is more rigorous and in more detail than the architectural review in the site plan review ordinance. Commissioner Womack asked about the location for proposed signage. Mr. Mitchell indicated they plan to place the signage on the main gable. Commissioner Seggebruch suggested the signage should be something more traditional looking. Commissioner Seggebruch made a motion to recommend approval of the site plan review for the proposed new building at W. Lockport Street subject to the following two (2) stipulations and the additional third stipulation added by this commission: 1. Compliance with the requirements of the Village Engineer; and 2. Compliance with the requirements of the Plainfield Fire Protection District; 3. Defer final decisions of the elevations and materials to the Historic Preservation Commission Certificate of Appropriateness review. Seconded by Commissioner Green. Vote by roll call: Minnis, yes; Womack, yes; Green, yes; Seggebruch, yes; Renzi, yes. Motion carried 5-0. Case No SU Plainfield Plaza Mr. Bogda stated this is a special use request for a drive-thru for Jimmy John s restaurant at the south side of the south building known as S Route 59 in Plainfield Plaza. Mr. Bogda suggested the applicant will be making improvements to the façade of the building, and adjustments to the site plan as well as adding trash enclosures. Mr. Bogda reviewed the uses of the adjacent properties; stated this is a 29,500 sq. ft. multi-tenant retail building with a concrete parking lot and a rear outbuilding; and reviewed the findings of fact as noted in the staff report dated February 17, Staff suggests moving the menu board approximately 10 feet east to ensure proper and adequate stacking at the menu board. Mr. Bogda stated the typical hours of operation for Jimmy John s locations are 11:00 a.m. to 9:00 p.m. Mr. Bogda reviewed the parking throughout the center. Staff plans to work with the applicant to ensure that the rear of the property is cleaned up, well-maintained, and any debris is removed. 4

5 Plan Commission Minutes February 21, 2017 Page 3 of 4 Staff believes the planned improvements will benefit the subject property and surrounding properties in the neighborhood and subject to any comments from the public hearing suggests a favorable recommendation. Pro Tem Chairman Renzi swore in Leo Solarte. Mr. Solarte suggested this is a good plan and will enhance the shopping center. Pro Tem Chairman Renzi asked if the applicant had any problem with moving the menu board 10 feet closer to the building; and asked about the hours of operation. Mr. Solarte stated he would have to check with the architect and tenant but did not think moving the menu board was an issue; thought the drivethru would be in operation between the hours of 11:00 am to 9:00 pm.; and indicated the hours of operation could be worked out with staff. Pro Tem Chairman Renzi asked for public comments and swore in Mark Kippel, an adjacent property owner. Mr. Kippel stated he did not have issues with the drive-thru or Jimmy Johns; felt there are traffic issues that have not been addressed and indicated the rear of the property is a mess; mentioned there are a lot delivery trucks between the two buildings; there is a lot of outdoor storage such as stacks of pallets. Pro Tem Chairman Renzi stated the only matter before this commission is the special use for the drive-thru for the south end of the south building; suggested Mr. Kippel was talking about some code enforcement issues. Mr. Bogda indicated he had spoken with the applicant and could bring up this issue with code enforcement. Mr. Kippel thought this request would be an opportunity to bring up other issues; asked them to discourage additional parking in the rear; felt the most easterly access from Plainfield Plaza to Ft. Beggs and on to Route 59 needs to be improved; suggested ideally the access would be best located to the western most drive. Pro Tem Chairman Renzi asked if the traffic committee looked at this matter. Mr. Bogda indicated there was no discussion from the traffic committee on this case; indicated the applicant is aware of this issue; indicated they currently do not have plans for improvement to the access. Pro Tem Chairman Renzi suggested the drive-thru needs some type of traffic control with either a yield or a stop sign. Mr. Proulx indicated the property owner will be resurfacing both the front and rear parking lots and there is an opportunity to renew the striping and maybe add some directional signage; and indicated to the west they are consolidating two access points into one. Pro Tem Chairman Renzi asked if the applicant would agree to directional signage when the lots are resurfaced. Mr. Solarte stated the applicant would do what is best for public safety. Pro Tem Chairman Renzi asked if stipulations should be added that the drive-thru would be approved only with the resurfacing, striping and directional signage. Mr. Bogda indicated the applicant has been very cooperative in making additional improvements to the property. Commissioner Green stated since they have been willing to work with the village engineers and planners so far they will probably continue; liked the location of the drive-thru so the headlights will not affect any residences; and agreed the traffic issue is a legitimate issue but feels a solution can be made without a stipulation. Commissioner Womack asked if you can get around the north end of this building from the east to the west so if someone took the first entry point they could drive around the building to the drive-thru. Mr. Solarte indicated this is mostly used for deliveries but some cars do use it; and indicated this could be 5

6 Plan Commission Minutes February 21, 2017 Page 4 of 4 addressed with the signage. Commissioner Womack suggested directional signage would help here or some sort of raised warning strip could be added. Commissioner Minnis agreed with discussion regarding the eastern most entrance and suggested the possibility of modifying the landscape area to allow for two-way traffic. Commissioner Seggebruch asked if the street (Highview Court) between the residential homes continues through to this west parking lot; and asked the purpose of the road directly behind the north building. Mr. Proulx indicated Highview Court does not connect further stating there is a fence separating this road and the parking lot. Mr. Solarte also indicated there is a fence along the property line by the north building; and the north drive is for delivery trucks for the deli and grocery store. Commissioner Seggebruch suggested there might be too much pavement, too many options for driving through as things are not well defined; suggested the right in and right out might work for the eastern most access from Ft. Beggs as there are two full accesses off Route 59 and another full access from Ft. Beggs. Commissioner Seggebruch asked what is stored in the garage west of the parking lot. Mr. Solarte stated tools and salt are stored in the garage. Commissioner Seggebruch suggested less pavement and more landscaping to buffer the neighbors to the west; and liked the location of the drive-thru. Mr. Solarte indicated they are looking to improve the landscaping. Pro Tem Chairman suggested the resurfacing of parking lot could improve parking and traffic flow. Mr. Bogda suggested a stipulation of approval of the special use subject to approval by engineering. Commissioner Green made a motion to adopt the findings of fact of staff as the findings of fact of the Plan Commission and, furthermore, move to recommend approval of the special use for the drive-thru facility for Jimmy John s at S. Route 59 (Plainfield Plaza) pending approval of the plan to approval by engineering. Seconded by Commissioner Minnis. Vote by roll call: Seggebruch, yes; Womack, yes; Minnis, yes; Green, yes; Renzi, yes. Motion carried 5-0. DISCUSSION There was no discussion. Meeting Adjourned at 8:13 p.m. Respectfully submitted by Merrilee Trotz Merrilee Trotz Recording Secretary 6

7 Plan Commission Agenda Item Report Agenda Item No Submitted by: Merrilee Trotz Submitting Department: Planning Department Meeting Date: March 7, 2017 SUBJECT Case No.: SU R.R. Tire and Auto Repair Request: Special Use (Continued Public Hearing) Location: S Lincoln Highway Applicant: Richard Ramirez Recommendation: ATTACHMENTS S Lincoln Hwy, Unit PC 3/3/17 Staff Report.pdf Location Map.pdf Revised Parking Plan.pdf 7

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14 Plan Commission Agenda Item Report Agenda Item No Submitted by: Merrilee Trotz Submitting Department: Planning Department Meeting Date: March 7, 2017 SUBJECT Case No.: REZ/SUSPR S. Lincoln Highway TO BE CONTINUED TO MARCH 21, 2017 Request: Rezoning and Special Use (Public Hearing) and Site Plan Review Location: Southwest corner of Renwick and Lincoln Highway Applicant: Tariq Khan, Local Community Signs - Series 1 Recommendation: ATTACHMENTS 14

15 Plan Commission Agenda Item Report Agenda Item No Submitted by: Merrilee Trotz Submitting Department: Planning Department Meeting Date: March 7, 2017 SUBJECT Case No.: FP King's Bridge Estates Unit 2 Request: Final Plat Location: North of 127th Street at Shenandoah Trail Applicant: Dan O'Donnell Recommendation: ATTACHMENTS King's Bridge Estates, Unit 2 - Final Plat - PC Staff Report.pdf King's Bridge Estate Location Map.pdf King's Bridge Estates Unit 2 final plat.pdf King's Bridge Estates - Concept Plan.pdf 15

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19 FINAL PLAT OF SUBDIVISION KING'S BRIDGE ESTATES - UNIT 2 19

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