Stark County Park District Park Board - Regular Meeting Minutes Sippo Lake Park Clubhouse February 1, Page 1 of 13

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1 Stark County Park District Park Board - Regular Meeting Minutes Sippo Lake Park Clubhouse February 1, 2017 Page 1 of 13 (AGENDA ITEM: 4) 1. CALL TO ORDER - The regular meeting of the Stark County Park Commission was called to order by Andy Hayden at 2:03 p.m. A. Roll Call of Members: MEMBERS PRESENT: Andy Hayden, Denise Freeland, Bill Bryan, Charlie Ringer and Pat Quick STAFF PRESENT: Robert A. Fonte, Park Director/Secretary to the Board Barb Wells, Financial Manager Sandy Smith, Clerk to the Board Sarah Buell, Projects & Administration Manager Mindy Christy, Administrative Assistant Aimee Engelhart, Marketing Administrator Jared Shive, Marketing Specialist Caitlin Decker, Marketing Assistant GUESTS PRESENT: Jason Pugh Tera Wentling James Kiko Joe Bryan Anthony Wasik Ron & Bev Frank Glenn Dickerhoof Larry Johnson Joel Snyder Bobbi Pugh Dean Pugh John Schumacher Josh Staley Nick Kennedy Eric Pugh Kristy & Randy Pero Richard Pero Diane & Ron Kiko Lee (Last name illegible) B. Adoption of Agenda D. Freeland MOVED to adopt the agenda, which was SECONDED by B. Bryan None 2. PUBLIC COMMENT - Members of the Stark County Farm Bureau The following individuals spoke during the public comment section of the board meeting: Josh Staley, Eric Pugh, Jason Pugh, Larry Johnson, Joe Bryan, Josh Staley, Ron Kiko, Nick Kennedy, Joel Snyder, John Schumacher, Dean Pugh, Anthony Wasik, James Kiko. Below is a summary of the various concerns presented in regards to future development of the Iron Horse Trail. Reference 18 Page 1 of 13

2 2. PUBLIC COMMENT - Continued Josh Staley, resident at Lisbon St., 44669, presented a letter on behalf of himself and other interested parties addressing the planning process Many land owners feel like the park has not tried to work with the landowners and has not kept them informed about plans with the trail B. Fonte noted that the trail is part of the Greenway plan. The Greenway plan started in the time frame and was adopted in He attended approximately 40 community meetings the first two years to keep people informed B.Fonte also noted that the Iron Horse Trail was purchase late 1999 early 2000 from the Railroad and is being worked on in sections. The park has not contacted everyone along the route, just the sections currently in the process for development. Board president A. Hayden mentioned that it wouldn t be fiscally responsible to contact everyone on the route since the project will take many years, routes could change, and the same people may not own the property when it comes time for development. Property owners mentioned that people might have been talked to in the past, but it is new to them Property owners are concerned that the townships have not been contacted or meetings advertised to hit the right people. Bob noted that at the beginning he visited every elected official in the area and went to every board meeting Concerns about the Clean Ohio Funds and how that effects the land. They are state funds, not federal, and the trails themselves are not purchased under the Clean Ohio Funds Concerned about eminent domain, and people not recognizing the value of the land to the owners in these cases. The park district has never used eminent domain to acquire land for trails Landowners stressed that these farms are not just property, but their place of business. Concerned about their farms being split by trails, lack of privacy and security concerns. Afraid people would have access where they normally wouldn t. Also concerned that property values would take a hit How would a trail effect hunting on adjacent land? There are current trails that are closed during hunting season to accommodate those on the route. Signs are posted and restrictions are enforced Mistrust of Stark Parks because of how the land for the trail was purchased. Railroad had it listed for bankruptcy sale but when people went to buy those plots they were already sold. The park was not aware of the bankruptcy sale when they were offered the land. They are working on the mistrust that developed The Citizens Advisory Committee (part of the Reginal Planning Commission) is concerned with the wisdom of pursuing this route when a predominant number of land owners are opposed. It is very rural, will there be limited usage, what is the cost per user, and are there better locations? Questions were also asked about the cost and need for the bridge. It would be built with state and federal transportation funds. Part of the trail is on Railroad right of way and there are grading issues. Design for bridge is currently on hold Meeting ended with board president A. Hayden assuring the landowners that we understand their need for privacy and will be in constant communication throughout the process. Encouraged them to reach out to us with concerns. B. Fonte also mentioned that the trails positively impact the economy and the quality of life for the community. They are patrolled, rules are enforced, and we strive to make the trails safe and to be a good neighbor in the community Reference 19 Page 2 of 13

3 3. STAFF PRESENTATION: Aimee Engelhart, Marketing Coordinator Aimee: The Park s 50 th Anniversary is February 17 th The Park theme has evolved over the years from Be Active/Make Memories/Break Out/ and now Get Your Park On. The Anniversary theme is 50 Ways to Get Your Park On, encouraging people to use the park in their own way We started with 2 parks and no trails, and we have grown to 14 parks and miles of trails We have a commemorative graphic that is a nod to a patch we did in the 80 s, and there will be a retro look for all our apparel and giveaways We will kick off the program portion of the 50 th anniversary with FeLeap s birthday bash. FeLeap was named by a 10-year-old girl whose mom is a volunteer. We are trying to locate her Enterprise Supervisor D. Pildner will be doing discounts, or free activities in the park style concerts and drive-ins are also in the works as possible activities Jared: The new website will launch February 17 th. The Old site was not responsive to all platforms. The new site will also work well on phones and tablets Previously had to click on each park to see biking opportunities, now you can go to one spot for an overview of biking, trails etc. in one location. Things tied in better on new site Reservation system has been updated. You don t have to leave the site when making a reservation and you get a 360 degree view of the facility you are reserving B. Bryan asked about security. There is a SSL certificate on the reservation domain A. Hayden asked about a user friendly trail map for phones. Yes, it will have a park finder map that can search by park, trails, amenities Website stats are lower this time of year so we are doing a website scavenger hunt where users have 15 questions they have to search for on the website. First 50 people to answer all the questions right get a gift with a retro logo There will be an animated video on the site. A quick blip of the first 50 years Aimee: Stark Parks has been selected to host the National Park Forum this year, June 6-8 First e-blast has gone out and registration opens February 17 th, with the financing portion going through Friends of Stark Parks Goal is to have 100 people. Also working with Visit Canton to show the attendees what we have to offer in the county 4. APPROVAL OF MINUTES: WHEREAS, minutes from the January 4, 2017 Regular Park Board meeting have been submitted for review. NOW, THEREFORE, BE IT RESOLVED, by the Stark County Park District Board of Park Commissioners to approve the minutes from the January 4, 2017 Regular Park Board meeting as submitted. P. Quick MOVED to adopt this resolution, which was SECONDED by C. Ringer None Reference 20 Page 3 of 13

4 5. FINANCIAL REPORTS WHEREAS, the monthly Financial Report and Summary Financial Report for the period ending December 30, 2016 have been submitted to the Board for review. NOW, THEREFORE, BE IT RESOLVED, by the Stark County Park District Board of Park Commissioners to approve and accept for audit the Financial Report and Summary Financial Report for the period ending December 30, 2016 as submitted. C. Ringer MOVED to adopt this resolution, which was SECONDED by B. Bryan A. Summary Financial Report: 70% spent. Carryover to finance Wildlife Center B. Budget: None 6. APPROVAL OF PAYROLLS AND BILLS WHEREAS, copies of payroll and bills for the month of December 2016 were submitted for the Board s review in accordance with Resolution # NOW, THEREFORE, BE IT RESOLVED, by the Stark County Park District Board of Park Commissioners to approve and accept for audit the payroll and bills for December 2016 as submitted. C. Ringer MOVED to adopt this resolution, which was SECONDED by B. Bryan IBI Group. Amendment to the contract for the Hoover Trail Right of Way acquisition OPRA Conference at Kalahari. We have the same number of people going, just different individuals. Kalahari is the most cost effective location for the conference Charges for legal services from Squire Patton. They are working on 3 different projects for us Our First Merit banking will be switching to Huntington We are upgrading the schematic design for the Canalway Center, not re-doing it Visit Canton Marketing for a Geo Tour Event. Sharing the cost with the library 7. OLD BUSINESS A. Informational: Upcoming Events Regional Planning Commission Dinner B. Informational: Zimber Ditch Update The Zimber Ditch project involves pulling fill out of floodplain and putting it where the bank is. It is being removed from Linwood Avenue. You can fill in a floodplain but you have to take out what you put it at a 2 to 1 ration. We are working with DeVille on this project Reference 21 Page 4 of 13

5 A. RESOLUTION: # : Stark County Commissioners Revocable Use Permit & Memorandum of Understanding for the Hoover Trail Phase IV Project WHEREAS, the Stark County Park District has adopted the Trail and Greenway Master Plan, which includes the Hoover Trail Phase IV Project (Hoover Trail); and WHEREAS, portions of the Hoover Trail cross County roads; and WHEREAS, the Stark County Commissioners are requiring a Revocable Use Permit & Memorandum of Understanding (copies of which are attached as Exhibits F - I) for the Hoover Trail. NOW, THEREFORE, BE IT RESOLVED by the Stark County Park District Board of Park Commissioners to enter into the Revocable Use Permit & Memorandum of Understanding, which have been approved for legal form and sufficiency by Attorney Bruce Gabriel of Squire Patton Boggs (US) LLP, to allow the Hoover Trail to enter the county road right of way. BE IT FURTHER RESOLVED, to authorize the Stark County Park District Board of Park Commissioners and the Park Director to sign all necessary documents and to notify the Ohio Department of Transportation that this project is approved to proceed D. Freeland MOVED to adopt this resolution, which was SECONDED by B. Bryan It starts at Hall of Fame bridge South of Dressler, past Price Park to Linwood. Need a revocable use permit and memorandum of understanding at this time where it crosses county roads Legal use of road right of way includes trail. The commissioners will act next Wednesday then it goes to ODOT to get their approval B. Resolution # : Ohio Department of Health Grant Memorandum of Agreement WHEREAS, the Stark County Park District is working in partnership with the Stark County Health Department (SCHD) who has received a grant from the Ohio Department of Health (ODH); and WHEREAS, the Stark County Park District Board of Park Commissioners previously approved an agreement between the Stark County Park District and SCHD with Resolution # on December 10, 2014; and WHEREAS, this agreement is effective for five years from the date of execution; and WHEREAS, the Memorandum of Agreement attached as Exhibit A defines the fiscal commitment under the original agreement (Resolution # ) for the year 2017, and reads To disburse funds to the Stark County Park District for costs incurred as a result of participation on the ODH Creating Healthy Communities Program Grant. Such payments are not to exceed Seventy Two Thousand Two Hundred and Eighty One Dollars ($72,381.00). Reference 22 Page 5 of 13

6 B. Resolution # : Ohio Department of Health Grant Memorandum of Agreement - Continued NOW, THEREFORE, BE IT RESOLVED, to amend, certify and authorize the appropriation of funds from the Project Fund-Unallocated Account as they become available in accordance with the previously approved budget (Resolution #: ) in an amount not to exceed Seventy Two Thousand Two Hundred and Eighty One Dollars ($72,381.00). BE IT FURTHER RESOLVED, to authorize the Park Director, Robert A. Fonte, to sign the Memorandum of Agreement, attached as Exhibit A, and approved to legal form and sufficiency by Attorney William Morris. BE IT FURTHER RESOLVED, to authorize the Park Director, Robert A. Fonte, to sign/execute any paperwork necessary to complete the ODH Grant Program. C. Ringer MOVED to adopt this resolution, which was SECONDED by D. Freeland This year s version of a 5-year agreement C. Resolution # : 2017 Project Appropriation Phase 1 WHEREAS, several projects already underway need funding approved by the Stark County Park District Board of Park Commissioners to keep them moving forward until the complete 2017 Project Budget is adopted; and WHEREAS, the Park Director proposes that the following projects be approved pending adoption of the 2017 Project Budget in the amounts listed: Project Amount Fry Family Park $10, Hoover Park Connector Trail Phase IV $100, Education/Programming-FeLeap s Birthday Supplement $1, Education/Programming-Contract Programmer Fees $2, NOW, THEREFORE, BE IT RESOLVED, by the Stark County Park District Board of Park Commissioners to authorize the above recommended 2017 Project List & Budget. BE IT FURTHER RESOLVED, to authorize the appropriation of funds from the Project Fund-Unallocated Account as they become available in accordance with the previously approved budget (Resolution #: ). BE IT FURTHER RESOLVED, to authorize the Park Director, Robert A. Fonte, to sign/execute any contracts/agreements to complete the 2017 Project List & Budget provided the total project cost does not exceed the original project budget as approved by the Stark County Park District Board of Park Commissioners. Reference 23 Page 6 of 13

7 C. Resolution # : 2017 Project Appropriation Phase 1 - Continued B. Bryan MOVED to adopt this resolution, which was SECONDED by C. Ringer This is to approve projects that are in process barring budget approval FeLeap s Birthday Supplement is for marketing The Contract Programmer Fees are for outside programmer such as the Yoga instructors D. Resolution # : Acceptance of Donation: Ohio Department of Public Safety WHEREAS, the Ohio Department of Public Safety has donated seven (7) in-car printers to the Stark Parks Rangers to use; and WHEREAS, each printer is valued at approximately Four Hundred Dollars ($400.00); and WHEREAS, the Ohio Department of Public Safety will retain ownership of the printers. NOW, THEREFORE, BE IT RESOLVED, to authorize the Park Director, Robert A. Fonte, to sign/execute any paperwork needed to use the seven (7) in-car printers owned by the Ohio Department of Public Safety for Stark Parks Rangers. C. Ringer MOVED to adopt this resolution, which was SECONDED by D. Freeland Need to get board approval because we don t own them. Can t show ownership Rangers can now print reports in the car, reducing overtime at the office E. Resolution # : Fry Property Farming Contract WHEREAS, the Stark County Park District manages the lands known as Fry Family Park; and WHEREAS, the Stark County Park District desires to enter into a contract attached as Exhibit B for farming of Eighty-Four (84) acres of said Property and detailed within attached Exhibit B; and WHEREAS, the Stark County Park District received a single bid from Bear Creek Stables, LLC on the farming for an annual amount of Sixteen Hundred Eighty Dollars ($1,680.00) for a period of five (5) years. Reference 24 Page 7 of 13

8 E. Resolution # : Fry Property Farming Contract - Continued NOW, THEREFORE, BE IT RESOLVED by the Stark County Park District Board of Park Commissioners to authorize the Park Director to enter into a contract (attached as Exhibit B, and approved to legal form and sufficiency by Attorney William Morris, with Bear Creek Stables, LLC for the farming of Eighty-Four (84) acres of the Fry Family Park for five years and to annually collect the amount of Sixteen Hundred Eighty Dollars ($1,680.00). B. Bryan MOVED to adopt this resolution, which was SECONDED by C. Ringer Person contracted with has horses and is cutting the field for his own use $20.00/acre per year agreement. Cost is low because land is very fragmented Area has been farmed before. It is better to have it farmed than to lay fallow, and we don t have to mow it ourselves The park will keep as much of it farmland as possible and reforest the rest C. Ringer expressed concern about Page 4 article 4, sub paragraph 2 of the contract that says will hold them harmless for 3 rd party liability. If this is the case, change the contract. If no, sign as is F. # : Ohio Department of Natural Resources (ODNR) Operating Plan WHEREAS, a 2017 Stark County Park District Land Management Operating Plan with the Ohio Department of Natural Resources (ODNR) regarding Deer Creek and Walborn Reservoirs and all other Park Lands is attached as Exhibit C; and WHEREAS, adoption of the operating plan is required annually in accordance with the management agreement with ODNR authorized by Resolution #99-033; and WHEREAS, the Park Director, Robert A. Fonte, is recommending approval of said operating plan. NOW, THEREFORE, BE IT RESOLVED, by the Stark County Park District Board of Park Commissioners to accept the attached (Exhibit C) 2017 Stark County Park District Land Management Operating Plan with the Ohio Department of Natural Resources as recommended by the Park Director, Robert A. Fonte. C. Ringer MOVED to adopt this resolution, which was SECONDED by D. Freeland We do not own this property, we manage it in partnership with the state Reference 25 Page 8 of 13

9 G. # : Hazard Mitigation Grant Program FEMA-DR-4098-OH-Increment 4 WHEREAS, the Stark County Park District Board of Park Commissioners approved Increment 1 of the Hazard Mitigation Grant Program FEMA-DR-4098-OH in an amount not to exceed Seven Hundred Forty- Two Thousand Eight Hundred and Seventy-Five Dollars ($742,875.00) with Resolution #: ; and WHEREAS, the Stark County Park District Board of Park Commissioners approved Increment 2 of the Hazard Mitigation Grant Program FEMA-DR-4098-OH in an amount not to exceed Seven Hundred Fifty- Eight Thousand One Hundred Twenty-Five Dollars ($758,125.00) with Resolution # ; and WHEREAS, the Stark County Park District Board of Park Commissioners approved Increment 3 of the Hazard Mitigation Grant Program FEMA-DR-4098-OH in an amount not to exceed Three Hundred Twenty-Two Thousand Five-Hundred Dollars ($322,500.00) with Resolution # ; and WHEREAS, the Stark County Park District Board of Park Commissioners approved Increment 4 of the Hazard Mitigation Grant Program FEMA-DR-4098-OH in an amount not to exceed Three Hundred Thirty- Two Thousand Eighty-Eight Dollars ($332,088.00) with Resolution# ; and WHEREAS, it is necessary to amend the 2017 Budget and appropriations in an amount not to exceed One Hundred Sixty Thousand Two Hundred and Seventy Dollars ($160,270.00) for Increment 4 of the Hazard Mitigation Grant Program FEMA-DR-4098-OH; and WHEREAS, the total Hazard Mitigation Grant Program FEMA-DR-4098-OH is not to exceed Two Million One Hundred Fifty-Four Thousand Five Hundred Eighty-Eight Dollars ($2,154,588.00). NOW, THEREFORE BE IT RESOLVED, by the Stark County Park District Board of Park Commissioners to designate Robert A. Fonte, Park Director, as agent and authorize the Park Director (agent) to sign/execute any paperwork necessary to complete the Hazard Mitigation Grant Program FEMA-DR OH; and BE IT FURTHER RESOLVED, by the Stark County Park District Board of Park Commissioners to amend the 2017 Budget and appropriations for Fund 696-Hazard Mitigation Grant Program by an amount not to exceed One Hundred Sixty Thousand Two Hundred and Seventy Dollars ($160,270.00) for the completion of the Hazard Mitigation Grant Program FEMA-DR-4098-OH. C. Ringer MOVED to adopt this resolution, which was SECONDED by P. Quick Have to reapprove the budget Reference 26 Page 9 of 13

10 H. # : Quail Hollow Volunteer Association Partnership Agreement WHEREAS, the Stark County Park District and the Quail Hollow Volunteer Association desire to enter into a partnership agreement (attached as Exhibit D); and WHEREAS, the partnership agreement will be mutually beneficial for both agencies; and WHEREAS, the Quail Hollow Volunteer Association is qualified by virtue of having a dedicated 501(c)(3) Volunteer Association with a shared interest in the success of Quail Hollow Park. NOW, THEREFORE BE IT RESOLVED, by the Stark County Park District Board of Park Commissioners to authorize the Park Director, Robert A. Fonte, to sign/execute the Partnership Agreement with the Quail Hollow Volunteer Association (attached as Exhibit D) as approved for legal form and sufficiency by Attorney William Morris. D. Freeland MOVED to adopt this resolution, which was SECONDED by P. Quick Master plan will be adopted later in the year This replaces the agreement they had with the state. They agreed to the terms, and the final version will be a 5 year agreement C. Ringer Page 3, Paragraph 10, take out words in part Under A. Stark Park Agrees to, number 10: take out occasioned wholly or in part and change to directly or approximately solely caused Approve with corrections being made that are mentioned during discussion I. # : Mahoning Road Project and Cooks Lagoon Park WHEREAS, the City of Canton desires to make improvements to Mahoning Road as part of ODOT PID 90365; and WHEREAS, the Stark County Commissioners own the property known as Cooks Lagoon Park and the Stark County Park District manages the property for greenspace and recreational purposes; and WHEREAS, the Mahoning Road Project will impact the parking area, entrance sign and associated landscaping at Cooks Lagoon Park; and WHEREAS, the fair market value of the impact to the Stark County Park District has been established at Eight Thousand One Hundred Fifty Dollars ($8,150.00); and WHEREAS, the parking lot will be restored to existing conditions after the project is complete and the Park District is able to secure replacement signage for the established fair market value of Eight Thousand One Hundred Fifty Dollars ($8,150.00). Reference 27 Page 10 of 13

11 I. # : Mahoning Road Project and Cooks Lagoon Park - Continued NOW, THEREFORE, BE IT RESOLVED by the Stark County Park District Board of Park Commissioners to authorize the Park Director, Robert A. Fonte, to enter into the agreement (attached as Exhibit E), having been approved as to legal form and sufficiency by Attorney William F. Morris, to accept Eight Thousand One Hundred Fifty Dollars ($8,150.00) for the impact to Cooks Lagoon Park. B. Bryan MOVED to adopt this resolution, which was SECONDED by D. Freeland None 9. DIRECTOR S REPORT Quail Hollow volunteer wants to sell the park her historical research. She turned down the park s offer, and ed an appeal to the board. She wants more money. The Quail Hollow design firm said they could do the master plan without her input, and we don t want to set a precedent for paying volunteers. The board agreed the answer to her offer is still no The city approved the Pioneer Trail Agreement. It is partnership project. The park should have the contract to the board March 1 for approval for us to build the trail The Northeast Ohio Parks Effort. They scheduled a retreat at Allerdale Park in the Medina area and invited Bob to attend. It is March 13 th from 4:00-6:00. It is a regional planning group that is talking to all parks in Northeast Ohio. The board members are welcome to attend Sarah: Strategic Planning Process Presented an update version of our Mission/Vision/Values to be adopted later. Requested that the board let us know if they have any feedback There is an overview of our 7 main goals and objectives, and how to achieve these objectives Some things the park is focusing on is beefing up our safety training and getting communications out to the community on projects and planning 10. Executive Session BE IT RESOLVED, to adjourn into Executive Session at 4:54 PM to consider the appointment, employment, dismissal, discipline, promotion, demotion, and/or compensation of a public employee or official, and/or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual, unless the public employee, official, licensee, or regulated individual requests a public hearing pursuant to division (G) (1) of this section of the Ohio Revised Code (ORC).; and to prepare for, conduct, and/or review negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment pursuant to division (G)(4) of this section of the ORC Reference 28 Page 11 of 13

12 10. Executive Session - Continued C. Ringer moved to adopt this motion, which was SECONDED by D. Freeland MOTION CARRIED on a roll call vote as follows: 11. RECONVENE FROM EXECUTIVE SESSION BE IT RESOLVED to reconvene to Regular Session at 5:22 p.m. D. Freeland MOVED to adopt this resolution, which was SECONDED by C. Ringer BE IT RESOLVED to adjourn at 5:22 pm. Next scheduled meeting: March 1, 2017, at 2:00 pm at the Sippo Lake Clubhouse. C. Ringer MOVED to adjourn, which was SECONDED by B. Bryan Reference 29 Page 12 of 13

13 APPROVAL DATE: March 1, 2017 ATTEST: Andy Hayden, Chairperson Stark County Park Commission Robert A. Fonte, Director/Secretary to the Board Stark County Park District Sandra Smith/Clerk to the Board Stark County Park District Reference 30 Page 13 of 13