Stark County Park District Park Board - Regular Meeting Minutes Sippo Lake Park Clubhouse August 2, 2017 Page 1 of 6 (AGENDA ITEM: 3)

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1 Stark County Park District Park Board - Regular Meeting Minutes Sippo Lake Park Clubhouse August 2, 2017 Page 1 of 6 (AGENDA ITEM: 3) 1. CALL TO ORDER - The regular meeting of the Stark County Park Commission was called to order by Andy Hayden at 2:07 p.m. A. Roll Call of Members: MEMBERS PRESENT: Denise Freeland, Bill Bryan, Charlie Ringer, and Pat Quick STAFF PRESENT: Robert A. Fonte, Park Director/Secretary to the Board Sandy Smith, Clerk to the Board Mindy Christy, Administrative Assistant GUESTS PRESENT: None B. Adoption of Agenda P. Quick MOVED to adopt the agenda, which was SECONDED by B. Bryan None Voting Aye: Denise Freeland, Bill Bryan, Charlie Ringer, and Pat Quick 2. PUBLIC COMMENT None 3. APPROVAL OF MINUTES: WHEREAS, minutes from the July 5, 2017 Regular Park Board meeting have been submitted for review. approve the minutes from the July 5, 2017 Regular Park Board meeting as submitted. B. Bryan MOVED to adopt this resolution, which was SECONDED by P. Quick None Voting Aye: Denise Freeland, Bill Bryan, and Pat Quick Abstained: Charlie Ringer not present at July 5, 2017 meeting Reference 82 Page 1 of 6

2 4. FINANCIAL REPORTS WHEREAS, the monthly Financial Report and Summary Financial Report for the period ending June 30, 2017 have been submitted to the Board for review. approve and accept for audit the Financial Report and Summary Financial Report for the period ending June 30, 2017 as submitted. C. Ringer MOVED to adopt this resolution, which was SECONDED by P. Quick None Voting Aye: Denise Freeland, Bill Bryan, Charlie Ringer, and Pat Quick 5. APPROVAL OF PAYROLLS AND BILLS WHEREAS, copies of payroll and bills for the month of June 2017 were submitted for the Board s review in accordance with Resolution # approve and accept for audit the payroll and bills for June 2017 as submitted. B. Bryan MOVED to adopt this resolution, which was SECONDED by C. Ringer B. Bryan inquired about health insurance premiums for R. Fonte explained that Stark Parks is part of the County s health insurance program. Voting Aye: Denise Freeland, Bill Bryan, Charlie Ringer, and Pat Quick 6. OLD BUSINESS A. Informational: Upcoming Events R. Fonte let the board know that they are welcome to participate as much as they would like and are able at the Stark County Fair. B. Informational: Donation 7. NEW BUSINESS A. RESOLUTION: # : Departmental Project Revision-Exploration Gateway Stairs WHEREAS, the Stark County Park District Board of Park Commissioners approved the 2017 Project List & Budget, which included departmental projects, with Resolution #: ; and WHEREAS, the Exploration Gateway project expenses from the 2017 Departmental Project List are all shared with the Stark County District Library; and Reference 83 Page 2 of 6

3 A. RESOLUTION: # : Departmental Project Revision-Exploration Gateway Stairs (Continued) WHEREAS, the 2017 Departmental Project List includes Ten Thousand Dollars ($10,000.00) to repair/replace the steps at the Exploration Gateway; and WHEREAS, it has been determined that addition of larger treads for safety, kick plates, and adhesive are required; and WHEREAS, the final cost of the project to repair/replace the steps at the Exploration Gateway would not exceed Sixteen Thousand Dollars ($16,000.00); and WHEREAS, the 2017 Departmental Project List included Eight Thousand Dollars ($8,000.00) for the EG Caulking project; and WHEREAS, the EG Caulking project only required Four Thousand Dollars ($4,000.00); and WHEREAS, the 2017 Departmental Project List included Five Thousand Dollars ($5,000.00) for the Lower Lot Parking Sign (at the Exploration Gateway) project; and WHEREAS, the Lower Lot Parking Sign project has a balance of Four Thousand Three Hundred Eighteen Dollars ($4,318.00); and WHEREAS, the reallocation of the project funds does not change the overall budget. increase the amount of the project to repair/replace the steps at the Exploration Gateway to Sixteen Thousand Dollars ($16,000.00) on the 2017 Departmental Project List. BE IT FURTHER RESOLVED, by the Stark County Park District Board of Park Commissioners to decrease the amount of the project for EG Caulking by Four Thousand Dollars ($4,000.00). BE IT FURTHER RESOLVED, by the Stark County Park District Board of Park Commissioners to decrease the amount of Lower Lot Parking Sign (at the Exploration Gateway) project by Two Thousand Dollars ($2,000.00). BE IT FURTHER RESOLVED, by the Stark County Park District Board of Park Commissioners to authorize the reallocation in an amount not to exceed Sixteen Thousand Dollars ($16,000.00) from the Project Fund-Unallocated Account to the appropriate account/s to repair/replace the steps at the Exploration Gateway. B. Bryan MOVED to adopt this resolution, which was SECONDED by P. Quick R. Fonte explained that these are the steps that are at the back of the Exploration Gateway coming out toward the lake. This project is going to cost more than original anticipated. This will not increase the budget, just reallocate funds from other projects. Reference 84 Page 3 of 6

4 B. RESOLUTION: # : Accept Settlement for Tax Litigation with Terry s Tire Town WHEREAS, the Stark County Park District Board of Park Commissioners previously approved Resolution # authorizing the City of Alliance to settle the dispute concerning the abated real property taxes, resulting from the terminated Community Reinvestment Agreement (CRA) with Terry s Tire Town, Inc.; and WHEREAS, the City of Alliance presented the Stark County Park District with the attached Settlement Agreement and Mutual Release (Exhibit A). NOW, THEREFORE, BE IT RESOLVED, by the Stark County Board of Park Commissioners that the Robert A. Fonte, Park Director is hereby authorized to sign the Settlement Agreement and Mutual Release (Exhibit A). P. Quick MOVED to adopt this resolution, which was SECONDED by B. Bryan R. Fonte explained this is the agreement we agreed to at the March 1, 2017 meeting. This resolution is giving R. Fonte the authority to sign the agreement. 8. DIRECTOR S REPORT An agreement has been signed to receive proposals for Magnolia Flouring Mills restoration. This is a 60 day process before we commit any funds. The Quail Hollow Volunteers Agreement has been signed. R. Fonte updated the board on the Tam O Shanter property appraisal status. R. Fonte discussed the outcome of the recent trials. 9. Executive Session BE IT RESOLVED, to adjourn into Executive Session at 3:03 PM to consider the appointment, employment, dismissal, discipline, promotion, demotion, and/or compensation of a public employee or official, and/or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual, unless the public employee, official, licensee, or regulated individual requests a public hearing pursuant to division (G) (1) of this section of the Ohio Revised Code (ORC). C. Ringer moved to adopt this motion, which was SECONDED by P. Quick MOTION CARRIED on a roll call vote as follows: Reference 85 Page 4 of 6

5 10. RECONVENE FROM EXECUTIVE SESSION BE IT RESOLVED to reconvene to Regular Session at 3:15p.m. C. Ringer MOVED to adopt this resolution, which was SECONDED by P. Quick ADJOURNMENT BE IT RESOLVED to adjourn at 3:16 p.m. Next scheduled meeting: September 6, 2017 at 2:00 PM at the Sippo Lake Clubhouse. B. Bryan MOVED to adopt this resolution, which was SECONDED by P. Quick Reference 86 Page 5 of 6

6 APPROVAL DATE: September 6, 2017 ATTEST: Andy Hayden, Chairperson Stark County Park Commission Robert A. Fonte, Director/Secretary to the Board Stark County Park District Sandra Smith/Clerk to the Board Stark County Park District Reference 87 Page 6 of 6

Stark County Park District Park Board - Regular Meeting Minutes Sippo Lake Park Clubhouse May 3, 2017 Page 1 of 15 (AGENDA ITEM: 3)

Stark County Park District Park Board - Regular Meeting Minutes Sippo Lake Park Clubhouse May 3, 2017 Page 1 of 15 (AGENDA ITEM: 3) 1. CALL TO ORDER - The regular meeting of the Stark County Park Commission