1. CALL MEETING TO ORDER

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1 Crystal City Independent School District Superintendent s Office Crystal City, Texas ***Phone ****Fax *** Inspire, Empower, and Prepare The Board of Trustees of the Crystal City Independent School District will meet in Special Session at 6:00 PM, Wednesday, August 24, 2016, in the CCISD Administration Building Conference Room, 613 West Zavala Street, Crystal City, Texas Agenda The subjects to be discussed or considered, or upon which any formal action may be taken, are as follows: (Items do not have to be taken in the same order as shown on the meeting notice.) 1. CALL MEETING TO ORDER 2. ROLL CALL AND ESTABLISHMENT OF A QUORUM 3. MOMENT OF REFLECTION 4. WELCOME AND RECOGNITION OF VISITORS 5. CONSIDER ADOPTION OF PROPOSED BUDGET FOR THE SCHOOL YEAR 6. CONSIDER APPROVAL OF RESOLUTION #17-20 TO ADOPT THE 2016 TAX RATE 7. ACTION ITEMS A. Discussion and action to approve Resolution to make commitments to Fund Balance to comply with GASB 54 B. Consider to approve the Workers Compensation Renewal Proposal C. Consider to approve the Property Casualty premiums for Sept 1, 2016 to Sept 1, 2017 D. Consider approving the transfer of funds from the Workers Comp Fund to the Employee Health Benefit Account E. Consider to approve the final budget amendments for the school year 21 F. Consider approval of guaranteed maximum price to the building package of construction 2015 and issue notice to proceed with construction 8. CLOSED SESSION (NOTE: The Board will hold a closed session as authorized under the Texas Government Code Section of the Open Meetings Act) A. Employment of New Professional Employees for school year B. Employment of At-Will Employees for the school year 9. OPEN SESSION A. Action as needed on closed session items 10. ADJOURNMENT If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Section et seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet, in such closed or executive meeting or session concerning any and all purposes permitted by the Act, including but not limited to the following sections and purposes: The Crystal City Independent School District does not discriminate on the basis of sex, disability, race, color, age or national origin in its educational programs, activities, or employment as required by Title IX, Section 504 and Title VI.

2 Texas Government Code Section: Private consultation with the board s attorney Discussion purchase, exchange, lease, or value of real property Discussing negotiated contracts for prospective gifts or donations Discussing personnel or to hear complaints against personnel Considering the deployment, specific occasions for, or implementation of, security personnel or devices Considering discipline of a public school child, or complaint or charge against school student Discussing matter that reveals personally identifiable information about public school student Considering the standards, guidelines, terms or conditions the board will follow, or will instruct its representatives to follow, in consultation with representatives of employee groups Excluding witnesses from a hearing. Should any final action final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed or executive meeting or session then the final action, final decision, or final vote shall be either: (a) (b) in the open meeting covered by the Notice upon the reconvening of the public meeting; or at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall determine. The notice for this meeting was posted in compliance with the Texas Open Meeting Act on the day of, 20, at. Sincerely, Imelda Allen Superintendent of Schools IA/mlfm The Crystal City Independent School District does not discriminate on the basis of sex, disability, race, color, age or national origin in its educational programs, activities, or employment as required by Title IX, Section 504 and Title VI.

3 CRYSTAL CITY INDEPENDENT SCHOOL DISTRICT Agenda Item: Consider adoption of proposed budget for the fiscal year. Superintendent s Recommendation: That the Board of Trustees approve the proposed budget for the fiscal year, as presented, which includes the Pay Tables for all district employees and other adjustments for the Scholastic Year. Rationale: The Board shall adopt a budget to cover all expenditures for the succeeding fiscal year and before the adoption of the tax rate. Action Item: Action needed. Budgetary Information: Board Policy Reference: CE Legal and Local CCG Legal and Local Exhibit(s): Proposed Budget TO BE DELIVERED AS SOON AS IT BECOMES AVAILABLE Resource Personnel: Imelda Allen, Superintendent Roberto F. Velasquez, Business Manager Prepared by: Approved by: Resource Personnel Imelda Allen 3

4 CRYSTAL CITY INDEPENDENT SCHOOL DISTRICT Agenda Item: Consider approval of Resolution #17-20 to adopt the 2016 Tax Rate. Superintendent s Recommendation: That the Board of Trustees adopt the proposed Resolution #17-20 to set the Maintenance and Operations tax rate at $1.17 and the Debt Service tax rate at $ for a combined tax rate of $ for the 2016 tax year. Rationale: The Board shall adopt tax rates to cover all expenditures for the succeeding fiscal year s budgets. Action Item: Action needed. Budgetary Information: Budget Board Policy Reference: CCG (Legal) Exhibit(s): Resolution #17-20 Resource Personnel: Roberto F. Velasquez, CFO/Business Manager Imelda Allen, Superintendent of Schools Prepared by: Resource Personnel Approved by: Imelda Allen, Superintendent 4

5 Crystal City Independent School District BOARD OF TRUSTEES TAX RATE RESOLUTION #17-20 WHEREAS, The Crystal City Independent School District Board of Trustees have the executive power to manage and govern the free public school district; and WHEREAS, It is authorized to levy and collect property taxes on all property subject to taxation within the school district for the further maintenance of public free schools, and for the erection and equipment of school buildings; therefore, be it RESOLVED, By the Board of Trustees of the Crystal City Independent School District that the 2016 tax rate for the Maintenance and Operation Fund be set at $1.17 per one hundred dollars and that the 2016 tax rate for the Debt Service Funds be set at $ per one hundred dollars of valuation of all taxable property within the boundaries of the school district and shall be applied to values as determined by the Zavala County Appraisal District Review Board. PASSED and APPROVED this 24th d a y o f August, Ray Espinosa, President Board of Trustees Attest: Eduardo Cuéllar, Secretary Board of Trustees 5

6 CRYSTAL CITY INDEPENDENT SCHOOL DISTRICT Agenda Item: Discussion and action to approve Resolution to make commitments to Fund Balance to comply with GASB 54. Superintendent s Recommendation: That the Board of Trustees approve Resolution to make commitments to the Fund Balance as per attached resolution. Rationale: In order to comply with the GASB 54 (Governmental Accounting Standards Board Statement 54) effective Action Item: Action Item Budgetary Information: Board Policy Reference: Exhibit(s): Attached: Resolution Resource Personnel: Roberto F. Velásquez, CFO Prepared by: Roberto F. Velásquez, CFO Approved by: Imelda Allen, Superintendent 6

7 STATE OF TEXAS COUNTY OF ZAVALA RESOLUTION #16-33 The Board of Trustees of the Crystal City Independent School District being convened in Regular Session at central office within the boundaries of the Crystal City Independent School District, on the 24th day of August, 2016, with a quorum present in the persons of Trustees being absent: WHEREAS, the Crystal City Independent School District intends to comply with Governmental Accounting Standard Board Statement (GASB) 54. WHEREAS, Trustee introduced the following order, moved its adoption, and the motion having been seconded by Trustee was duly put and carried, said Order reading as follows: IT IS HEREBY RESOLVED, ordered, and directed that the Crystal City Independent School District assigned the following portions of its August 31, 2015 General Fund unassigned fund balance. $6,000, estimate of 90 days (three month s) average cash disbursements during fiscal year $3,938, Designated to the upcoming State & Local Budgets (3600) ATTEST: Ray Espinosa, President Crystal City I.S.D. Board of Trustees Eduardo Cuellar, Secretary Crystal City I.S.D. Board of Trustees 7

8 CRYSTAL CITY INDEPENDENT SCHOOL DISTRICT Agenda Item: # Consider approval of the Workers Compensation Renewal Proposal Superintendent s Recommendation: That the Board approve the Renewal Proposal to the Workers Compensation Solutions Program (WCS) Interlocal Agreement that extended for five years expiring Rationale: The estimated maximum loss fund rate will be lower by $36, (42.63% of the Normal Premium) per renewal than when securing the renewal for one year. Action Item: Action needed Budgetary Information: Budget to be allocated Board Policy Reference: Exhibit(s): See attachments Resource Personnel: Roberto F. Velasquez, Business Manager Frank Pruski Agent Prepared by: Roberto Flores Velásquez and Workers Compensation Solutions Approved by: Imelda Allen, Superintendent 8

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11 CRYSTAL CITY INDEPENDENT SCHOOL DISTRICT Agenda Item: Consider approval of the Property Casualty premiums for Sept 1, 2016 to Sept 1, 2017 Superintendent s Recommendation: That the Board of Trustees approve the premiums as submitted by the La Vernia Insurance Agency for Property Casualty Insurance coverage for Sept 1, 2016 to Sept 1, 2017 for $105,507, rates were guaranteed for 3 years (9/1/2014 to 9/1/2017) as noted on page 1 and page 7 of the proposal. Rationale: This proposal will provide the needed coverage. Action Item: Action Item Budgetary Information: Budget Board Policy Reference: CVB (LEGAL) Exhibit(s): Attached: Documentation attached Resource Personnel: Frank Pruski, agent Roberto F. Velasquez Prepared by: Roberto F. Velasquez Approved by: Imelda Allen, Superintendent 11

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20 CRYSTAL CITY INDEPENDENT SCHOOL DISTRICT Agenda Item: Consider approving transfer of funds from the Workers Comp Fund to the Employee Health Benefit Account. Superintendent s Recommendation: The recommendation is that the Board of Trustees approve the transfer of $900,000 from the employee Workers Comp Fund to the Employee Health Benefit Account to cover claims run-offs from prior years and premium shortages. Rationale: This will assist the EHBA in covering the account s shortage. Action Item: Action Item Budgetary Information: This will reduce Workers Comp account balance and increase the EHBA account balance Board Policy Reference: Exhibit(s): Resource Personnel: Roberto F. Velásquez, Business Manager Prepared by: Roberto F. Velásquez, Business Manager Approved by: Imelda Allen, Superintendent 20

21 CRYSTAL CITY INDEPENDENT SCHOOL DISTRICT Agenda Item: Consider approval of final budget amendments for the school year. Superintendent s Recommendation That the Board of Trustees approve the final budget amendments for the school year, and allowing for other changes to close the fiscal year. Rationale: The board shall amend the budget when a change is made to a functional expenditure category or change in revenue. Action Item: Action needed. Budgetary Information: Board Policy Reference: CE (Legal) CE (Local) Exhibit(s): TO BE DELIVERED AS SOON AS IT BECOMES AVAILABLE. Resource Personnel: Roberto F. Velasquez, Business Office Manager Prepared by: Roberto F. Velasquez Approved by: Imelda Allen, Superintendent 21

22 CRYSTAL CITY INDEPENDENT SCHOOL DISTRICT Agenda Item: Consider approval of guaranteed maximum price to the building package of construction 2015 and issue notice to proceed with construction. Superintendent s Recommendation That the Board of Trustees approve the guaranteed maximum price to the building package of construction 2015 to select alternates and authorize the school administration to issue a notice to proceed with construction. Rationale: To proceed with the construction. Action Item: Action needed. Budgetary Information: Construction fund Board Policy Reference: CVC (Legal) CVD (Legal) Exhibit(s): To be presented at the meeting. Resource Personnel: Roberto F. Velasquez Prepared by: Approved by: Roberto F. Velasquez Imelda Allen, Superintendent 22

23 CLOSED SESSION As President of the Crystal City Independent School District Board of Trustees, I now declare as authorized under the Texas Government Code Section of the Open Meetings Act, that this Board will meet in Closed Session. 23