MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF JUNE 01, 2015

Transcription

1 MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF JUNE 01, 2015 PRESENT: Mayor Shaw, Vice Mayor Atwell, Commissioners Liz Alpert, Susan Chapman, and Shelli Freeland Eddie, City Manager Thomas Barwin, City Attorney Robert Fournier, and City Auditor and Clerk Pamela Nadalini ABSENT: None The meeting was called to order by Mayor Shaw at 2:30 p.m. INVOCATION: City Auditor and Clerk Nadalini Mayor Shaw noted Commission consensus for a moment of silence for former Financial Administration Director Christopher Chris Lyons, Financial Administration Department. PLEDGE OF ALLEGIANCE: Vice Mayor Atwell 1. CHANGE TO THE ORDER OF THE DAY City Auditor and Clerk Nadalini presented the following Change to the Order of the Day: A. Please add under Agenda Item XIII, Item No.1., Unfinished Business, Continued Discussion Re: Homelessness Issues in the evening session, per the request of Commissioner Freeland Eddie. Mayor Shaw noted Commission consensus to approve the Change to the Order of the Day. 2. CITIZENS INPUT CONCERNING CITY TOPICS (AGENDA ITEM I) The following people spoke: Gordon Hornikel, Jr., indicating the City s cost is unknown for the green material which was applied on Old Bradenton Road, a crew was seen cleaning up truckloads of the green material off the road after leaving Ringling College of Art and Design (RCAD), anybody should know with a little bit of research epoxy cannot be installed on roads in Florida. Erika Ginsberg-Klemmt read a prepared statement indicating she and her husband bought three acres of submerged lands between the Ritz-Carlton Hotel and the 888 Boulevard of the Arts condominiums in 2010, in August 2013 a permit was granted by the Florida Department of Environmental Protection (FDEP) for a nine vessel Mooring Facility which was named Brickel s Bayou, due to the objections of upland neighbors and the various regulatory agencies of the City and County, construction cannot proceed under the State permit forcing non-stop battles. 3. APPROVAL OF MINUTES (AGENDA II, ITEMS 1 AND -2) Commissioner Chapman stated that the minutes of the May 18, 2015, Regular Sarasota City Commission meeting Agenda Item VII, Item A, under Remarks of Commissioners, Announcements and Items for the Next Agenda, for Commissioner Chapman, should be corrected to have the word worsen corrected to read worsened. City Auditor and Clerk Nadalini stated that the minutes of the May 18, 2015, Regular Sarasota City Commission meeting will be corrected. Mayor Shaw noted Commission consensus to approve the minutes of the May 15, 2015, Statutory Sarasota City Commission meeting as presented, and the minutes of the May 18, 2015, Regular Sarasota City Commission meeting with a correction. Book 63 Page 35187

2 Book 63 Page BOARD ACTIONS (AGENDA III) 1) PARKS, RECREATION AND ENVIRONMENTAL PROTECTION (PREP) ADVISORY BOARD REPORT ON THE RENAMING OF BAY ISLAND PARK, CITY OWNED NORTH SIDE, TO THE NORA PATTERSON BAY ISLAND PARK (AGENDA ITEM III-1) Carl Shoffstall, Chair, Parks, Recreation and Environmental Protection Advisory Board, John McCarthy, Executive Director, Sarasota County Openly Plans for Excellence, (SCOPE), and General Manager Todd Kucharski, Parks and Environmental Landscape Division, Public Works (PW) Department, came before the Commission. Mr. Shoffstall read a prepared statement indicating at the May 21, 2015, Parks, Recreation and Environmental Protection (PREP) Advisory Board meeting, the Board received a presentation from former City Commissioner and Mayor Mollie Cardamone and John McCarthy, Executive Director, Sarasota County Openly Plans for Excellence (SCOPE), regarding renaming the north side of Bay Island Park which is City-owned to Nora Patterson Bay Island Park, on behalf of former City Commissioner and Mayor and former Member of the Sarasota County Board of Commissioners (BCC) Nora Patterson; that the Board voted 4-1 to recommend to the Commission the renaming of the Bay Island Park to the Nora Patterson Bay Island Park ; that the PREP Advisory Board recommends the Commission approve the renaming of Bay Island Park. Mr. McCarthy congratulated Commissioners Alpert and Freeland Eddie on their recent elections, and stated that he had the privilege to present for three minutes at former BCC Nora Patterson s retirement party and focused on her love and support for parks in the community; that during his tenure as the former Parks Director for Sarasota County for approximately a decade, Ms. Patterson was a major supporter of the parks within the County as well as within various cities in the community; that a number of people followed the words which were stated and became interested in the possibility of naming a park on her behalf; that after speaking with former City Commissioner and Mayor Mollie Cardamone various different options were explored; that a decision was made to select Bay Island Park which has an interesting personality; that the northern half of Bay Island Park is City-owned and the southern half of Bay Island park is County-owned; that Ms. Patterson served the community both as a former City Commissioner and Mayor and as Member and Chair of the BCC; that the park selected would be reflective of her services to the entire community and not just to the City or the County; and referred to an aerial photograph of Bay Island Park from his ipad displayed on the Chamber monitors. Mr. McCarthy continued that one of the questions raised at the PREP Advisory Board meeting was who would be responsible for taking care of the signage; that interestingly only one sign exists for Bay Island Park and is located on the south side or County side where parking and other amenities are located; that the proposal was not to change the name from Bay Island Park but instead to enhance the name which was done with the South Lido Park to recognize the work of Ted Sperling which was changed to Ted Sperling Park located at South Lido; that the proposal would be to rename the park to the Nora Patterson Bay Island Park. Mr. Kucharski read into the record highlights of the educational background and involvement in government of former City Commissioner and Mayor and Member and Chair of the BCC Nora Patterson, and stated that ironically, the discussion taking place is to rename two parks collectively known as Bay Island Park, one of which is City-owned and the other County-owned as the result of Ms. Patterson's having served on both Boards. A motion was made by Vice Mayor Atwell, and seconded by Commissioner Freeland Eddie, to approve renaming the City-owned north side of Bay Island Park to the Nora Patterson Bay Island Park and to direct the City Attorney s Office to draft a proposed Resolution for Commission review and approval.

3 Vice Mayor Atwell stated that the change in the park name is a labor of love; that former City Commissioner and Mayor and Member and Chair of the BCC Nora Patterson is iconic in the community and has been her role model. Mayor Shaw stated that former City Commissioner and Mayor and Member and Chair of the BCC Nora Patterson who is the City and County government's matriarch is thanked and the motion is supported. Mayor Shaw called for a vote on the motion to approve renaming the City-owned north side of Bay Island Park to the Nora Patterson Bay Island Park and to direct the City Attorney s Office to draft a proposed Resolution for Commission review and approval, which carried by a 5-0 vote. 5. CONSENT AGENDA NO. 1 (AGENDA ITEM IV-A) 1) Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Major Encroachment Agreement between the City of Sarasota and Sarasota County Public Hospital Board, (Major Encroachment No. 15-ENC-01) pertaining to the Sarasota Memorial Hospital Utility Trench below grade structures to be constructed within a 12-foot wide utility trench corridor at a minimum depth of 5.5 feet below existing grade within the Hawthorne Street right of way for the entire 50- foot width of the Hawthorne Street right of way (Agenda Item IV-A-1) 2) Approval Re: Authorize the Mayor to execute the Grant Acceptance Contract between the City of Sarasota and the William G. Selby and Marie Selby Foundation, (Grant #15-033) pertaining to installation of playground equipment for the Gillespie Park renovations in the amount of $50, (Agenda Item IV-A-2) A motion was made by Vice Mayor Atwell, seconded by Commissioner Chapman, and carried by a 5-0 vote to approve Consent Agenda No. 1, Item Nos. 1 and CONSENT AGENDA NO. 2 (AGENDA ITEM IV-B) Commissioner Freeland Eddie removed from Consent No. 2, Item No. 1, for discussion. 2) Adoption Re: Second reading of proposed Ordinance No , amending the Code of the City of Sarasota, Chapter 21, "Offenses", Article III, "Offenses Against Property", by creating a new section, 21-44, to be entitled "Unlawful To Enter or Remain in Cemetery After Hours"; setting closing times for city-owned or citymaintained cemeteries located within the city limits; providing for the severability of the parts hereof, etc. (Title Only) (Agenda Item IV-B-2) City Auditor and Clerk Nadalini read proposed Ordinance No. 15R-5137 by title only. A motion was made by Commissioner Chapman, seconded by Commissioner Alpert, and carried by a 5-0 vote to approve Consent Agenda No. 2, Item No ITEM REMOVED FROM CONSENT AGENDA NO. 2 (AGENDA ITEM IV-B) 1) Adoption Re: Second reading of proposed Ordinance No , amending the Code of the City of Sarasota; Chapter 36, Vehicles For Hire; Article II, Taxicabs And Other Vehicles For Hire; to update the definitions of for hire vehicle and in service in the City; to remove exemptions for non-profits; to require for hire vehicles not be older than a certain age; to increase the level of background checks required on for hire vehicle drivers; to allow the Parking Division to consider certificates, permits or licenses obtained in other jurisdictions; to create a fine schedule for Book 63 Page 35189

4 Book 63 Page certain violations of Article II; to outline additional remedies available to the City for violations of Article II; repealing ordinances in conflict; providing for the severability of the parts hereof, etc. (Title Only) (Agenda Item IV-B-1) Commissioner Freeland Eddie stated that her recommendation is to remove the item from Consent Agenda No. 2 and place the item under Unfinished Business in the evening portion of the meeting to afford the public the opportunity to speak and allow for Commission discussion; that several requests have been made by members of the community for the Commission to table the item; that additionally, numerous s have been received asking for clarification; that Staff would also be able to provide the Commission with additional information if necessary, and Commissioner Alpert agreed. In response to a comment by Mayor Shaw indicating the belief is two separate items exist and Consent Agenda No. 2, Item No. 1, concerns vehicles already processed and in-use within the City, City Attorney Fournier stated that for clarification, proposed Ordinance No is being presented for second reading; that the first reading took place at the May 4, 2015, Regular Sarasota City Commission meeting and passed unanimously; that proposed Ordinance No brings about desirable changes in the Vehicle for Hire regulations and as written would not only regulate taxis and limousines but also Transportation Network Companies (TNC) such as Uber; that the belief is at the May 4, 2015, Regular Sarasota City Commission meeting, the Commission gave Staff direction to proceed in the direction of drafting a separate proposed Ordinance which would regulate TNCs; that Staff will be providing the Commission an explanation of the proposed second Ordinance with any authorization sought from the Commission to proceed forward; that combining the two items would be sensible as the belief is apprehension exists on the part of Uber and perhaps with other TNCs if the Commission does not go in the direction of regulating TNCs separately from taxis; that the Commission should let those who signed up to speak tonight do so. Commissioner Chapman stated that her only concern is seeing the same individuals who spoke at the May 4, 2015, Regular Sarasota City Commission meeting again; that delaying action could be an inconvenience to them. City Auditor and Clerk Nadalini stated that the individuals present were informed by the Office of the City Auditor and Clerk of the possibility the item would be removed and placed on the evening portion of the Agenda; that no one expressed serious opposition; that the Commission can either hear the item now or move the item to the evening portion of the meeting; that the individuals would simply have to come back later for the evening portion of the meeting. Commissioner Freeland Eddie stated that nearly 900 s were received concerning the issue which indicates the desire for community input regarding; that if the Commission is able, an opportunity should be afforded for input. Discussion ensued to move Consent Agenda No. 2, Item No. 1, to the evening portion of the meeting. City Auditor and Clerk Nadalini stated that for clarification the item will be placed under New Business in the evening portion of the meeting to be combined with Agenda Item XIV, Item No. 4, Presentation and Discussion Re: Review of Transportation Network Companies (TNC) - Vehicle for Hire. Mayor Shaw noted Commission consensus to move Consent Agenda No. 2, Item No. 1, to the evening portion of the meeting under New Business to be combined with Agenda Item XIV, Item No. 4, Presentation and Discussion Re: Review of Transportation Network Companies (TNC) - Vehicle for Hire.

5 8. BOARD APPOINTMENTS (AGENDA ITEM V) 1) Appointment Re: Board of Adjustment (Agenda Item V-1) City Auditor and Clerk Nadalini stated that Ms. Loftus first name Leslie was misspelled in the Agenda Request form and wanted to note the correction for the record; that the terms of David Morriss and Leslie Loftus expire in June 2015; that Mr. Morriss is not eligible for re-appointment; that Ms. Loftus is eligible for re-appointment and submitted a new application to the Office of the City Auditor and Clerk; that an application was received from Paul Israelson and is included in the Agenda backup material for Commission consideration; that one vacancy remains on the Board of Adjustment which will continue to be advertised on the City s website. Commissioner Chapman nominated Leslie Loftus for reappointment and Paul Israelson for appointment to the Board of Adjustment. Mayor Shaw noted Commission consensus to reappoint Leslie Loftus and to appoint Paul Israelson to the Board of Adjustment and congratulated them both on their appointments. 2) Appointment Re: Civil Service Board (Agenda Item V-2) City Auditor and Clerk Nadalini stated that the terms of Valerie Dorr, Liz Alpert and Samantha Hernandez expire in June 2015; that Ms. Hernandez is eligible for reappointment and submitted a new application to the Office of the City Auditor and Clerk; that Ms. Dorr has not expressed an interest in reappointment; that Ms. Alpert was recently elected as a City Commissioner; that two vacancies remain on the Civil Service Board which continue to be advertised on the City s website; that the Commission and City departments are encouraged to have qualified candidates apply for any of the Advisory Board vacancies. Mayor Shaw noted Commission consensus to reappoint Samantha Hernandez to the Board of Adjustment and congratulated Ms. Hernandez on her reappointment. 3) Appointment Re: Employee Retirement Account Committee (Agenda Item V-3) City Auditor and Clerk Nadalini stated that the terms of Bonita Wagner and Duncan Miller expire in June 2015; that Ms. Wagner and Mr. Miller both hold seats designated for an individual with investment banking or investment management experience; that both have expressed an interest in being reappointed and submitted applications to the Office of the City Auditor and Clerk. Mayor Shaw noted Commission consensus to reappoint Bonnie Wagner and Duncan Miller to the Employee Retirement Account Committee (ERAC) and congratulated them both on their reappointments. 4) Appointment Re: Metropolitan Planning Organization (MPO) Citizens' Advisory Committee (Agenda Item V-4) City Auditor and Clerk Nadalini stated that terms of John Teran and Tollyn Twitchell have expired; that Mr. Teran has expressed an interest in being reappointed and submitted an application to the Office of the City Auditor and Clerk; that the City of Sarasota, Florida, appoints two individuals to serve on the Metropolitan Planning Organization (MPO) Citizens Advisory Committee; that one vacancy remains on the MPO Citizens Advisory Committee which will continue to be advertised on the City s website. Mayor Shaw noted Commission consensus to reappoint John Teran to the Metropolitan Planning Organization (MPO) Citizens Advisory Committee and congratulated him on his reappointment. Book 63 Page 35191

6 Book 63 Page ) Appointment Re: Newtown Citizen Historic Taskforce (Agenda Item V-5) City Auditor and Clerk Nadalini stated that at the April 8, 2015, Regular Sarasota City Commission meeting, the Commission voted to assist the selected Consultant in the work necessary for establishing the Newtown Conservation Historic District; that the Newtown Citizen Historic Taskforce (Taskforce) will work with the Consultant on the first phase of the proposed project, which is scheduled to be completed by February 1, 2016; that the Taskforce will consist of seven members; that the Commission shall make the appointments from applications submitted; that the selected individuals must be knowledgeable about the various perspectives on Newtown s culture, history, and heritage; that the selected individuals must understand the scope of the Newtown Conservation Historic District Project and agree to cooperate and assist the selected Consultant with various tasks to complete the proposed project; that the Taskforce will meet as needed, and at such dates and times as determined by the selected Consultant and Taskforce; that a Final Report presentation of the proposed Newtown Conservation Historic District Project will be made with the selected Consultant to the Newtown community, the Historic Preservation (HP) Board and the City Commission; that applications were received from James Brown, Fredd Atkins, Jetson Grimes, Kacey Troupe, John McCarthy, and Trevor Harvey for Commission consideration. Mayor Shaw stated that Commission consensus is sought to appoint all six applicants to the Taskforce while the search continues for a seventh member; that each applicant has impeccable insight and has made great contributions to the Newtown community over the years, and Vice Mayor Atwell agreed. Mayor Shaw noted Commission consensus to appoint James Brown, Fredd Atkins, Jetson Grimes, Kacey Troupe, John McCarthy, and Trevor Harvey to the Newtown Citizen Historic Taskforce (Taskforce), and congratulated them on their appointments. City Auditor and Clerk Nadalini stated that one vacancy still exists and any applications received will be forwarded to the Commission for consideration. 6) Appointment Re: Planning Board/Local Planning Agency (Agenda Item V-6) City Auditor and Clerk Nadalini stated that the terms of Jennifer Ahern-Koch and Morton Siegel for the Planning Board/Local Planning (PBLP) Agency expired in June 2015; that neither is eligible for reappointment; that applications were received from Dale Parks, Patrick Gannon, David Morriss and Michael Halflants for Commission consideration. Commissioner Chapman stated that the item should be tabled until the June 15, 2015, Regular Sarasota City Commission to afford an opportunity to interview Michael Halflants as his application was submitted and received late by the Commission. City Auditor and Clerk Nadalini stated that the City Code indicates the Commission is to consider Advisory Board appointments at the first meeting in June so tabling the item could create a problem, and City Attorney Fournier stated that the City Code requirement has been met; that the Commission has the discretion to table the item until the June 15, 2015, Regular Sarasota City Commission if desired. In response to a question from Vice Mayor Atwell asking about the deadline to submit applications for Advisory Boards, City Auditor and Clerk Nadalini stated that a deadline for submissions of applications does not exist; that the Office of the City Auditor and Clerk has a deadline for submittal of Agenda materials but would never reject an application for an Advisory Board to be considered by the Commission.

7 Mayor Shaw agreed that the item should be tabled until the June 15, 2015, Regular Sarasota City Commission, to afford the Commission an opportunity to vet the individual before moving forward, and Vice Mayor Atwell stated that she has some concerns about tabling the item. Discussion ensued about the effect of tabling the item on the ability of the PBLP Agency to conduct regularly scheduled meetings with the next meeting being June 10, 2015, the provision of the City Code for the PBLP Agency to continue regularly scheduled meetings with a quorum present if the item is tabled, Jennifer Ahern-Koch is known to be out of the country, and the possibility Morton Siegel will not be able to attend. A motion was made by Commissioner Chapman, and seconded by Mayor Shaw, to table the item until the June 15, 2015, Regular Sarasota City Commission to afford the Commission an opportunity to interview Michael Halflants as his application was submitted and received late by the Commission. In response to a question from Commissioner Freeland Eddie asking if an opportunity would exist to schedule a Special City Commission meeting to accommodate interviews with Mr. Halflants, City Attorney Fournier stated that a City Commission Workshop is scheduled for June 3, 2015, and a Special City Commission meeting is scheduled for June 8, 2015; that if the item is tabled to the June 15, 2015, Regular Sarasota City Commission, the issue would be moot since the next PBLP Agency meeting is scheduled for June 10, Mayor Shaw called for a vote to table the item until the June 15, 2015, Regular Sarasota City Commission to afford the Commission an opportunity to interview Michael Halflants as his application was submitted and received late by the Commission, which failed by a 2-3 vote, with Vice Mayor Atwell and Commissioners Alpert and Freeland Eddie voting no. Vice Mayor Atwell nominated Patrick Gannon to the Planning Board/Local Planning Agency. Mayor Shaw nominated Michael Halflants to the Planning Board/Local Planning Agency. Mayor Shaw called for a vote on the nominations. Patrick Gannon received four votes: Alpert, yes; Atwell, yes; Chapman, yes; and Freeland Eddie, yes. Michael Halflants received two votes: Chapman, yes; Shaw, yes. Mayor Shaw congratulated Patrick Gannon on his appointment to the Planning Board/Local Planning (PBLP) Agency. City Auditor and Clerk Nadalini stated that a majority was not achieved for the second seat. Mayor Shaw nominated Davis Morriss to the Planning Board/Local Planning Agency. Davis Morriss received five votes: Alpert, yes; Atwell, yes; Chapman, yes; Freeland Eddie, yes; and Shaw, yes. Mayor Shaw congratulated David Morriss on his appointment to the Planning Board/Local Planning (PBLP) Agency. 7) Appointment Re: Police Complaint Committee Chairperson (Agenda Item V-7) City Auditor and Clerk Nadalini stated that at the January 3, 2011, Regular City Commission meeting, the Commission adopted Ordinance No establishing the Police Complaint Committee and procedures for appointing the Chair and members; that a vacancy exists for a Book 63 Page 35193

8 Book 63 Page Chair of the Police Complaint Committee due to the resignation of William Bill Fuller; that the Commission appoints the Chair with an affirmative vote of four Commissioners; that applications were received from Robert Lewis McGee, Sr., and Glenda Williams for Commission consideration. Commissioner Chapman nominated Glenda William as Chair of the Police Complaint Committee. Mayor Shaw noted Commission consensus to appoint Glenda Williams as Chair of the Police Complaint Committee and congratulated Ms. Williams her on appointment. 9. UNFINISHED BUSINESS (AGENDA ITEM VI) 1) APPROVAL RE: AUTHORIZE THE MAYOR TO EXECUTE THE "AS IS" RESIDENTIAL CONTRACT FOR SALE AND PURCHASE BETWEEN THE CITY OF SARASOTA AND DIANE ROGERS PERTAINING TO PROPERTY LOCATED AT 615 JONES STREET IN THE AMOUNT OF $42, (AGENDA ITEM VI-1) Asset Manager Robert Schanley, Purchasing Division, Financial Administration Department, came before the Commission and stated that at the May 4, 2015, Regular Sarasota City Commission meeting, the Commission voted to authorize the As Is Residential Contract for Sale and Purchase between the City of Sarasota, Florida, and Marshall Consulting for property located at 615 Jones Street in Nokomis, Florida, for $42,500 cash; that the sale was contingent upon a ten-day inspection period; that Marshall Consulting has elected to cancel the As Is Residential Contract for Sale and Purchase with the City during their inspection period; however, the City has received another offer from Diane Rodgers who has already inspected the property; that the only contingency would be to provide a clear title; that in June 2014, the City acquired 615 Jones Street in Nokomis, Florida, through an Office of Housing and Community Redevelopment foreclosure action with a loan amount of $29,258.34; that in addition the City paid legal fees of $4,307.50, appraisal costs of $305.00, delinquent taxes of $2,196.12, and clean-up costs of $2,295 for a total cost of $38,362.05; that neighbors within the vicinity and non-profits were contacted and had no interest in purchasing the property; that the property is listed for sale with Michael Saunders and Company for $42,500; that the subject property is a two-bedroom, one bath home in poor condition; that the property is located on a 8,955 square-foot lot in the Residential Single Family-3 (RMF-3) Zone District; that included in the Agenda backup material is the As Is Residential Contract for Sale and Purchase of the property for a $42,600 cash offer between the City of Sarasota, Florida, and Diane Rodgers; that the closing date is expected to take place on or prior to June 22, 2015; that Staff recommends the Commission approve the "As Is Residential Contract for Sale and Purchase of the property for $42,600 cash. A motion was made by Vice Mayor Atwell, seconded by Commissioner Chapman, and carried by a 5-0 vote to execute the "As Is" Residential Contract for Sale and Purchase between the City of Sarasota and Diane Rogers pertaining to property located at 615 Jones Street for $42,600 cash. 2) APPROVAL RE: AUTHORIZE THE MAYOR AND CITY AUDITOR AND CLERK TO EXECUTE THE SECOND AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF SARASOTA AND COUNTY OF SARASOTA PROVIDING FOR THE COOPERATIVE ADMINISTRATION OF CITY AND COUNTY HOUSING AND COMMUNITY DEVELOPMENT PROGRAMS TO EXTEND THE TERM OF THE INTERLOCAL AGREEMENT TO SEPTEMBER 30, 2021 (AGENDA ITEM VI-2) Community Development General Manager Donald Hadsell, Office of Housing & Community Development (OHCD), Housing Administration Division, Neighborhood and Development Services (NDS) Department, came before the Commission, gave a PowerPoint presentation entitled Interlocal Agreement Extension through September 30, 2021 on the Chamber monitors, and stated that since November 1994, the City and County have cooperatively administered the Federal and State Housing and Community Development Programs; that the innovative approach

9 to consolidating Housing and Community Development Programs have been successful in both reducing administrative costs and delivering programs in a seamless and efficient manner; that the programs have also been successful in leveraging Federal and State funds; that the City and County Administration developed a proposed extension to the existing Interlocal Agreement which will continue the cooperative administration of the City and County Housing and Community Development Programs for five years, or through September 30, 2021; that Staff is requesting the Commission consider the extension at this time to facilitate the development of the new Analysis of Impediments to Fair Housing (AI) and the Five-Year Consolidated Plan which must be submitted to the Department of Housing and Urban Development (HUD) no later than August 15, 2016; that according to HUD these plans will take approximately 40 weeks to complete; that numerous public hearings and advertising requirements must be conducted in association with the preparation of the plans; that a minimum of two presentations must be held before the Commission as the plans are being developed; that in order to meet the August 15, 2016, deadline, the work must commence at this time; that if the Interlocal Agreement is not extended, the City and the County will have to develop individual plans; that if the Interlocal Agreement is extended, one plan may be submitted for the City and County; that the extension of the Interlocal Agreement at this time will align the term of the Interlocal Agreement with the term of the Consolidated Plan; that the HOME Program, which is not an acronym, was established in 1992 by the Federal government and spurred the Interlocal Agreement in coming together to assist with housing opportunities for low-income individuals; that the State Housing Initiatives Partnership (SHIP) Program also commenced in 1992; that Sarasota County recently began receiving emergency solutions grants which was funding received for the first time last year, which is a Federal program to assist with the homeless, and is being utilized for homeless prevention to assist families who are in danger of becoming homeless; that the funds were also utilized to fund homeless initiatives, the Homeless and At-Risk Management Information System (HMIS), operated by the Suncoast Partnership to End Homelessness, along with other projects over the last three years such as the Sarasota Housing Authority (SHA) Redevelopment Project. In response to a question from Mayor Shaw asking if the 800 block of Cohen Way is the only block which exists since the 600 block is being redeveloped, Mr. Hadsell stated that is correct. Mr. Hadsell continued the PowerPoint presentation and gave an overview of the various funds and grants received along with their usage for projects such as: the Robert L. Taylor Community Complex (RLTCC), the Sarasota County Get Energy Smart Retrofit Local Rebate Program, drainage improvement between 12 th and 19 th Streets on Orange Avenue, hardening of the Jefferson Center, the proposed hardening of the SHA Bertha Mitchell Apartments with the installation of hurricane-resistant glass and the First Step of Sarasota Inc. Residential Center, which is a sober facility, along with other projects; that he is a City employee but reports jointly to the City Manager s designee which is the Director of the Neighborhood Development Services (NDS) Department and to the County Administrator; that Staff recommends the Commission approve the Second Amendment to the Interlocal Agreement with the County to provide for the cooperative administration of City and County Housing and Community Development Programs and to extend the term to November A motion was made by Commissioner Chapman and seconded by Mayor Shaw to authorize the Mayor and City Auditor and Clerk to execute the Second Amendment to the Interlocal Agreement between the City of Sarasota and County of Sarasota providing for the cooperative administration of City and County Housing and Community Development Programs and to extend the term of the Interlocal Agreement to September 30, Commissioner Alpert stated that Mr. Hadsell explained the process very well at a previous meeting she had with him. Mayor Shaw called for a vote on the motion to authorize the Mayor and City Auditor and Clerk to execute the Second Amendment to the Interlocal Agreement between the City of Sarasota and County of Sarasota providing for the cooperative administration of City and County Housing and Book 63 Page 35195

10 Book 63 Page Community Development Programs and to extend the term of the Interlocal Agreement to September 30, 2021, which carried by a 5-0 vote. 3) APPROVAL RE: ST. ARMAND'S PARKING FEASIBILITY STUDY OPTIONS AND OTHER IMPROVEMENTS (AGENDA ITEM VI-3) Financial Administration Director John Lege, III, Financial Administration Department, and Parking Manager Mark Lyons, Parking Operations Division (POD), City Manager's Office, came before the Commission. Mr. Lyons stated that as part of the 2013 Strategic Plan, the Commission directed Staff to assist the community of St. Armands in identifying future parking needs and potential funding sources for a public parking structure; that at the April 20, 2015, Regular Sarasota City Commission meeting, findings were presented of the St. Armands Parking Feasibility Study (Parking Feasibility Study) performed by Kimley-Horn (Kimley-Horn) and Associates, Inc., indicating a deficiency of 320 parking spaces; that the north parking lot currently has a capacity of 187 parking spaces; that due to the ramping and other design features for a parking garage, the vast majority of the parking spaces in the parking lot would be lost; that building a parking structure with approximately 520 parking spaces is a necessity to offset the deficiency; that the Consultant analyzed cost estimates to build on the north and south parking lots on St. Armands Key; that the Commission supported the concepts presented to build a parking structure and directed Staff to continue reviewing options to fund a parking structure on St. Armands Key and report back to the Commission at a later date to discuss potential funding options; that the Commission directed Staff to continue examining the feasibility of a Special Assessment District and proposed parking program as mentioned. Mr. Lyons continued stated that at the April 20, 2015, Regular Sarasota City Commission meeting, Staff presented the Commission with the St. Armands Parking Feasibility Study ; that the Commission will be provided an update; that continued approval is sought to proceed forward; that as part of the 2013 Strategic Plan, the Commission directed Staff to assist the St. Armands Key community and identify future parking needs and to develop funding resources and ideas for a parking structure; that a Request for Proposals (RFP) was issued and Kimley-Horn was chosen as the Consultant and presented the Parking Feasibility Study to the Commission; that Kimley- Horn identified a deficiency of parking spaces in the St. Armands Circle area which is somewhere in the range of 320 parking spaces; that Kimley-Horn looked at various solutions and reviewed the north and south parking lots, along with identifying other methods of improving traffic flow; that the end result is to build a parking structure on St. Armands Key based upon the Parking Feasibility Study presentation and direction of the Commission; that the Special Business Neighborhood Improvement District (BID) and the St. Armands Circle Merchants and Residents Associations have all reviewed the proposed design concepts and the Parking Feasibility Study and agreed the north parking lot which currently has 187 parking spaces would be the best location to erect a new parking structure; that according to Kimley-Horn the cost would be approximately $11.5 million to build such a facility; that the Special Business Neighborhood Improvement District (BID) and the St. Armands Circle Merchants and Residents Associations are all interested in having the power lines placed underground with end caps placed at each end of the island to announce the arrival onto St. Armands Key which will certainly prove to be beneficial. Mr. Lyons stated that based on Commission direction, a couple of options were identified and presented for funding such as to: continue and possibly increase the Special Assessment District which is already in place at St. Armands Key, collect parking revenues from the proposed parking garage, valet parking, and employee parking and potentially institute an on-street meter parking concept; that in the absence of any proven historical data, the question is if parking revenue would be a reliable source for pledging payment to issue a bond; that a more secure method would be the Special Assessment District which is already functional; that if a Paid Parking Program is approved for the area, parking meters would have to be acquired in advance funded

11 separately from the proposed project; that to adequately address funding and the assessment of revenues in a Special Assessment District, according to Section , Florida Statutes, a method of prorating the Special Assessment must be determined, requiring a study to determine the benefits derived from the Special Assessment and the prorated foot frontage on the respective properties; that Commission approval is sought to continue the process and report back to the Commission with additional information and details in the near future. In response to a question from Vice Mayor Atwell asking if the Special Assessment currently in place which creates revenue and the proposed parking assessment would be mutually exclusive, and how would they work together, Mr. Lyons stated that from the preliminary discussion, the belief is the Special Assessment would enable the debt to be repaid and the parking revenue would be the primary component for supporting any debt on an on-going basis. Mr. Lege stated that with $11 million over 20 years, the Debt Service would be approximately $750,000 a year; that currently the assessment is on approximately 260,000 square feet of property; that the property is generating approximately $135,000 a year currently; that Staff is considering the possibility of an increase along with the parking revenues to determine if the funds would be adequate to pay the Debt Service. In response to a question from Commissioner Chapman asking if the City still has parking meters, Mr. Lyons stated that some of the parking meters have features which would be undesirable but could be considered in the process. In response to a question from Commissioner Freeland Eddie asking if any discussions have taken place as to what will happen to the 187 displaced parking spaces during the construction of a new parking garage, Mr. Lyons stated that some discussion has taken place about how the displacement of parking would be managed such as locations and the time of the year, based on in or out of season; that scheduling any construction may be difficult; that some additional areas exist which Staff could review options for moving traffic to other areas to make up for the 187 parking spaces. In response to a question from Commissioner Freeland Eddie asking if grants will be a part of the funding as well, Mr. Lege stated that Staff has not considered grants at this time. In response to a question from Mayor Shaw asking if underground utilities which are outside of the proposed scope of work are included in the $11 million and if Staff has had any conversations with Florida Power & Light (FPL) Company, Mr. Lyons stated that conversations with FPL have taken place; that some estimates will have to be reviewed a little more closely; that cost estimates of up to approximately $750,000 have been provided to perform the underground servicing on the medians to possibly the Coon Key Bridge area; that the $11.5 million is primarily the civil work and the construction cost of the proposed parking structure; that the cost for underground utilities will have to added, and City Manager Barwin stated that the estimates are a couple of years or more old and were pursued the last time the topic was discussed; that Staff will want to provide an updated version. Mayor Shaw stated that the estimates should be done with the inclusion of the FPL discussions. The following people spoke: Marty Rappaport, Chair of and representing the St. Armands Special Business Neighborhood Improvement District (BID), congratulated Commissioners Alpert and Freeland Eddie on their recent elections, and read a prepared statement indicating the BID, the St. Armands Circle Association, and the St. Armand Residents Association together are known as the Landowners, Merchants and Residents (LMR) and collectively represent all of the St. Armands Key stakeholders, and thanked former City Commissioner and Mayor and Member and Chair of the Sarasota Board of County Commissioners (BCC) Nora Patterson as being a key player in forming Book 63 Page 35197

12 Book 63 Page the LMR approximately 20 years ago, the LMR formed an Ad Hoc Committee to address the recognized parking and traffic problems and to study other areas of concern as indicated in the St. Armands Master Plan conducted by Heidt and Associates in 2013, and more recently in the 2014 St. Armands Parking Feasibility Study conducted by Kimley-Horn and Associates, Inc., each stakeholder group submitted their suggestions as well as a wish list to the Ad Hoc Committee, after about a year and a half of meeting and compromising, the LMR was able to agree on Capital Improvement Projects (CIP) which address solutions to the parking shortage as well as improvements to help elevate the recognition of St. Armands Key as a national and international destination place to shop, live and play, the Commission is requested to approve this much-needed project at this time and to direct Staff to continue to take the necessary steps working together with the BID to make the project a reality. Diana Corrigan, Executive Director, St. Armands Circle Association and representing the merchants on St. Armands Circle, congratulated Commissioners Alpert and Freeland Eddie on their recent elections, and read a prepared statement indicating Virginia Haley, President of Visit Sarasota County (VSC) received positive comments from those who visited the area this year, however, the common complaint is trying to find a place to park which reinforces what is known throughout St. Armands Circle, and each group has agreed to make sacrifices to accomplish what everyone agrees is one of, if not the most, important goal for St. Armands Circle. Kevin Bales, Member of and representing the St. Armands Residents Association, read a prepared statement indicating 118 members were surveyed in April 2014 to obtain their opinion about local issues, 84 percent of the respondents favor a parking structure on St. Armands Key, a parking garage on St. Armands Key would probably not eliminate all traffic issues in the City but could make an incremental difference. Earl Scott, residing on North Adams Drive on St. Armands Key, indicating he was one of the ten individuals who voted against a parking garage not because a proposed garage is opposed but rather because of the lack of parameters included in the survey such as cost and funding, and Mark Lyons the Parking Manager of the Parking Operations Division (POD) was asked: How do you pay for this and what drives the people who come out there and those who are going to use the parking facilities? In response to a question from Commissioner Freeland Eddie asking the next objective in seeking the necessary dollars and cents, Mr. Lyons stated that his understanding is the next step is to further analyze the details which are necessary to assure funding is possible through these programs. Mr. Lege stated that the Florida Statutes provide a timeline; that the process would begin approximately in January 2016 with completion by September 15, City Manager Barwin stated that the question for the Commission is if Staff should continue to proceed by working with the LMR to develop a financing plan which will work and be viable with the inclusion of underground utilities and to determine financing and if additional allocations are necessary; that Staff could bring the estimated costs back to the Commission unless the funding is within Staff s authorization for spending. In response to a comment from Commissioner Alpert indicating a good point for Staff to consider is people tend to look for free parking and park in the neighborhood which a parking garage is trying to alleviate and the assumption is this concern is included in the Parking Feasibility Study, Mr. Lyons stated that the Parking Feasibility Study did consider the concerns which were discussed at the public hearings; that adding parking spaces would enable a Parking Permit Program in the surrounding area, which Staff has not considered yet; however, the discussion can be added; that a common practice in many cities across the country is to protect nearby residents.

13 Vice Mayor Atwell stated that the belief is everything being discussed concerns behavioral change; that the psychodynamics of the issues may take some time to work out; that the greater good should be considered. A motion was made by Commissioner Chapman, seconded by Vice Mayor Atwell, and carried by a 5-0 vote to approve moving forward to consider the options indicated in the St. Armand's Parking Feasibility Study (Parking Feasibility Study) and other improvements with the inclusion of underground utilities. 10. REMARKS OF COMMISSIONERS, ANNOUNCEMENTS AND ITEMS FOR NEXT AGENDA (AGENDA ITEM VII) COMMISSIONER FREELAND EDDIE: A. stated that she had several opportunities to engage with the community as a new Commissioner since the May 18, 2015, Regular Sarasota City Commission meeting which were appreciated. B. stated that on Friday, May 22, 2015, the Association for the Study of African-American Life and History Scholarship Ceremony was attended; that she was the guest keynote speaker. C. stated that the annual Memorial Day Parade was attended along with the other Commissioners which was great. D. stated that the closing remarks to the Community Entrepreneur Opportunity (CEO) 12-week Business-Training Program graduates were delivered; that the graduating classes with 21 graduates is one of the largest; that a majority of the graduates were in the business field; that the hope is to see a real economic imprint from those graduates giving back to Sarasota, Florida, through local business development. E. stated that the Form-Based Code public participation event held at the Bobby Jones Golf Course (BJGC) was attended and is part of the monthly neighborhood audit forum, hosted by the Urban Design Studio (USD) Staff; that the conversation was very healthy; that well over 50 people were in attendance. F. stated that the opportunity to engage with the President of Coalition of City Neighborhood Associations (CCNA) and the District 3 representative and to be brought up to speed on some issues was a real treat. G. stated that this past weekend she attended and had the opportunity to give greetings on behalf of the City of Sarasota, Florida, at an annual luncheon held for the Black Caucus for the State of Florida in Orlando, Florida. H. stated that she is very happy the City is moving forward with the parking issues locally and on St. Armands Key and looks forward to continued discussions. COMMISSIONER ALPERT: A. stated that the annual Memorial Day Parade was attended; that participating in the ceremony afterwards was a great honor. B. stated that she will be speaking to the St. Armands Residents Association on Tuesday, June 2, 2015, and is sure the parking garage will be one of the topics of conversations. Book 63 Page 35199

14 Book 63 Page COMMISSIONER CHAPMAN: A. stated that she and four other Commissioners attended the Local Government Law Seminar presented by the Office of the Manatee County Attorney on May 26, 2015; that the training was very well done and packed; that the Office of the City Auditor and Clerk is thanked for making the training available to the Commissioners. B. stated that the annual State Convention of the Archaeology Society organized by the Time Sifters Archaeology Society was attended; that a group of interested people were in attendance; that the event was enjoyed. C. stated that she almost brought to the meeting a copy of an article the Commissioners received from the City Auditor and Clerk via yesterday which was quite interesting about Sober Houses, the low-quality of housing and how some people are forced to relapse to stay housed. D. stated that having a 24-hour Sarasota Police Officer stationed outside of Lift Station (LS) No. 7 is a concern; that the question is if a Police Officer is a necessity. VICE MAYOR ATWELL: A. stated that she is going to forego announcing the events attended to read prepared statements the first of which concerns the recent City Commission election; that the chronic low turnout in the City elections, most recently at 18.2 percent, is troubling; and read a prepared statement indicating the City Attorney is requested to gather information including: 1) draft ballot language to result in a City-Commission initiated ordinance and public hearing to place the language on the November 2016 general election; 2) the date of the election; and 3) if passed, options concerning phasing in terms of office for the Commission. Commissioner Chapman stated that the turnout in the Districts 2 and 3 elections were much higher at 27 percent and 23 percent respectively; that the turnout was low at 6 percent in District 3 as no candidate was on the ballot. Vice Mayor Atwell stated that many years of history is in mind; however, the point is well taken. B. read a prepared statement indicating many issues were discussed at the January 27, 2015, Informal Sarasota City Commission meeting including the Community Redevelopment Agency (CRA) and requesting an item be placed on a future Sarasota City Commission Agenda to reexamine the priorities, boundaries, governance, appropriate, and proportionate fair, financial contributions in relationship to the County. MAYOR SHAW: A. stated that the annual Memorial Day Parade was attended and found to be very warm and comforting. B. stated that the Community Entrepreneur Opportunity (CEO) 12-week Business-Training Program graduation was attended; that Commissioner Freeland Eddie was also present. C. stated that the Local Government Law Seminar presented by the Office of the Manatee County Attorney on May 26, 2015, was attended; that the presentation was very good. D. stated that a luncheon for Veterans hosted by the Jewish Family & Children's Services (JFCS) of the Suncoast, Inc., was attended; that their Housing First Initiative for veterans is very impressive; that JFCS has assisted 56 veterans in association with the City s Homeless Outreach Teams (H.O.T. Teams) which made their program more of a success.