Wednesday October 26, 2011 Housing Connections Board of Directors Public Meeting Minutes

Transcription

1 The Board of Directors of Access Housing Connections Inc., met on Wednesday October 26, 2011, at 176 Elm Street, in the Chestnut Room, on the first floor, commencing at 5:10 p.m. Members Present: Mr. Jehad Aliweiwi, Chair Ms. Afshan Bye Mr. Len Koroneos Ms. Filsun Mahamed Mr. Angus Palmer Regrets: Others Present: Ms. Dena Forbes Ms. Brigitte Bardeau, Unit Coordinator & Board Secretary Ms. Mona Bottoni, Business Planner Mr. Paul Chisholm, General Manager Ms. Hazel Downes, Manager, Access to Housing Mr. Boyd Dyer, Manager, Business Infrastructure and Support Mr. Tom Fortier, Business Analyst Call to Order and Roll Call Mr. Jehad Aliweiwi, Chair called the meeting to order and Brigitte Bardeau served as recording secretary. The Chair asked the secretary to note all regrets. Declarations of Conflict of Interest in Matters Before the Board The Chair requested members of the Board of Directors to indicate any agenda items in which they had a conflict of interest, together with the nature of the conflict of interest. None were declared. Confirmation of the Public Minutes of the Housing Connections Board of Directors for September 27, 2011 ON MOTION MADE by Filsun Mahamed and seconded by Afshan Bye, the Board of Directors unanimously confirmed the above captured minutes without amendment. Page 1 of 5

2 Approval of Agenda and Review of Agenda Order The agenda was approved with the following changes related to the order of the agenda: items 1, 3, 4, 7 and 8 first, followed by the remaining items, 2, 5 and 6 in order to ensure quorum and allow all Board members to be present for the AODA training. Directors unanimously approved the agenda with the above change in agenda order. Item 1 (Verbal) Board of Director s Check-In/Updates The Board completed an informal check in at the meeting. Item 3 (Report) Quarter 3, 2011 Performance Report (HC: ) The Board of Directors had before it the above captioned report (October 21, 2011) recommending they: (1) approve the Third Quarter, 2011 Performance Report for Housing Connections; and (2) request the General Manager forward the report to the Shareholder for its review. seconded by Filsun Mahamed, the Board of Directors unanimously approved the above captured recommendations (1 and 2). Motion Mona Bottoni and Paul Chisholm reviewed the Quarter 3, 2011 Performance Report including the financial performance report for the same quarter. The Board discussed and asked questions related to the report including: Page 2 of 5

3 In response to a request for additional information on meeting with a developer (page 6) Mona Bottoni reviewed the City of Toronto s Affordable Housing Program and Housing Connections involvement. Board members sought clarification on junk statistics and suggested junk sorting software as an option. In response to questions related to call centre statistics, Hazel Downes reviewed changes to the call centre schedule, including opening the call centre during the lunch hour. Paul Chisholm highlighted changes that have been put in place that will lead to improvement on most red flagged items within the Quarter 3, 2011 Performance Report. Item 4 (Verbal) City Guidelines The Board of Directors receives City of Toronto guidelines for their information. There were no City of Toronto Guidelines issued since the last meeting. Item 7 (Report) July 27, 2011 Finance Committee Meeting Minutes (HC: ) The Board of Directors had before it the above captioned report and minutes (October 26, 2011) recommending they receive them for information. ON MOTION MADE by Angus Palmer and Directors unanimously received the above captured Finance Committee meeting minutes. Item 8 (Report) MHCC At Home/ Chez Soi Project Amending Agreement (HC: ) The Board of Directors had before it the above captioned report (October 26, 2011) recommending they: Page 3 of 5

4 (1) authorize the General Manager of Housing Connections to enter into a revised agreement with the City of Toronto for the delivery of services related to the MHCC At Home project. (2) authorize the appropriate Housing Connections staff to give effect to the above recommendation. ON MOTION MADE by Angus Palmer and Directors unanimously approved the above captured recommendations (1 and 2). Motion Item 2 (Training) Accessibility for Ontarians with Disabilities Act (AODA) The Board of directors received training on the Accessibility for Ontarians with Disabilities Act via a presentation and a video. Angus Palmer left after the AODA training was complete. Item 5 (Briefing) Housing Services Act Briefing Mona Bottoni reviewed the upcoming changes to the waiting list from the Housing Services Act (HSA) coming into effect January 1, The key areas for change that impact Housing Connections are moving to a one date rule for applications and potential changes to the OTC process. The Board had a general discussion related to the HSA and Social Housing. Item 6 (Verbal) Housing Connections United Way Committee Campaign Brigitte Bardeau distributed United Way pledge forms to all Board members. Boyd Dyer provided the Board with an overview of Housing Connections United Way campaign. The goal is to raise $11,000 and 49% has been achieved so far. Social and education events are planned to raise the remaining funds. In Camera Proceedings The Board of Directors moved in camera to consider in camera items A, B, C and D. Page 4 of 5

5 seconded by Filsun Mahamed, the Board of Directors unanimously resolved to meet in camera to consider items A, B, C and D. Public Proceedings ON MOTION MADE by Len Koroneos and seconded by Afshan Bye, the Board of Directors unanimously approved resumption of the public proceedings at 7:50 p.m. and the public meeting reconvened at that time. Motion ON MOTION MADE by Len Koroneos and seconded by Afshan Bye, the Board of Directors unanimously ratified the actions authorized during the in camera meeting. ADJOURNMENT: Directors unanimously resolved to adjourn the public meeting of the Board of Directors at 7:51 p.m. Secretary Chair Page 5 of 5