EASTPORT-SOUTH MANOR CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION

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1 EASTPORT-SOUTH MANOR CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION Karen Kesnig, President Nicholas Vero, Vice President Marie Brown Ginny Churchin Kenneth Cooke Jeffrey Goldhammer Cheryl Hack Sharon P. Murray Patrick K. Brimstein, Ed.D. Stuart Berman District Clerk Superintendent of Schools District Treasurer Michael Grimaldi, Ed.D. Timothy Laube Linda A. Weiss Assistant Superintendent for Assistant Superintendent Assistant Superintendent Curriculum & Instruction for Business for Personnel MEETING AGENDA February 13, 2018 High School Cafeteria 7:00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE South Street Elementary Students PRESENTATIONS A. District Communications Sean Rayburn MINUTES A. January 24, 2018 Regular Meeting B. January 30, 2018 Special Meeting FINANCES A. Draft Budget Overview - Revenue B. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board approve budget transfers for the 2017/18 school year in the amount of $536, CURRICULUM A. NYS Pathways to Graduation - Dr. Grimaldi PUBLIC PARTICIPATION 1 ST INVITATION Please Note: This is the opportunity for persons who wish to speak or who have written letters to the board regarding topics that are included on this agenda. Speakers are asked to keep their comments brief, and to speak for no longer than five minutes. REPORTS/ANNOUNCEMENTS SUPERINTENDENT OF SCHOOLS A. District Goals Operational Alignment agenda.docx Page 1 of 3

2 PERSONNEL A. Resignations 8 B. Leave of Absence 9 C. Appointments 1. Teacher 2 2. Permanent Substitute 5 3. Per Diem Substitute 4 4. Civil Service 6 D. Extra Curricular Activities 3 E. Interscholastic Appointments 25 F. Supplemental Pay 14 G. Tenure Appointment 1 H. Student Teacher/Observer/Internship - 4 OLD BUSINESS A. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board approve the Junior-Senior High School Course Catalog for the 2018/2019 school year. B. Dayton Avenue Parking Lighting C. HVAC Engineer NEW BUSINESS A. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board approve the Health & Welfare Services Contract with Riverhead CSD for students attending private/parochial schools in their district for the 2017/2018 school year and authorizes the Board President or designee to sign on behalf of the District. B. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board approve the Special Education Service Agreement with Dr. Hilary Gomes, Ph.D. ABPdN for a neuropsychological consultation for the 2017/2018 school year and authorizes the Board President or designee to sign on behalf of the District. C. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board approve the overnight field trip for the Girls Varsity Lacrosse Team to Boston University, Boston, Massachusetts from April 3, 2018 to April 5, agenda.docx Page 2 of 3

3 POLICY A. Second Reading Policy No. 2350, Board Meeting Procedures STUDENT SERVICES A. Acknowledge receipt and review of recommendations from the Committees on Special Education. ESM PRIDE GENERAL DISCUSSION A. Retired District Office Building Mr. Laube B. Elementary ELA Curriculum Dr. Grimaldi COMMUNICATIONS ACKNOWLEDGEMENT A. NYS Rural Schools 2018 Legislative Priorities B. NYS School Board s On Board Article First Amendment rights of speakers at school board meetings C. Eastern Suffolk BOCES 16 th Annual Executive Briefing D. January 2018 Claims Audit Report PUBLIC PARTICIPATION SECOND INVITATION DATES TO REMEMBER February 15 th February 19 th February 23 rd February 26 th February 28 th March 5 th March 6 th March 7 th March 14 th Budget Advisory Committee Meeting 7:00 JSHS Library SEPTO Meeting 7:00 EES SCHOOLS & OFFICES CLOSED Mid-Winter Recess ESMCA Meeting 7:00 HS Policy Review Committee Meeting 4:30 JSHS Library ESM Athletic Booster Club Meeting 7:30 HS ESM Music Booster Club Meeting 7:30 HS Board of Education Meeting Dayton Avenue Cafeteria Executive Session anticipated to begin at 6:00 PM Community Budget Forum 6:30 Eastport Elementary ADJOURNMENT Visit our website at for a full calendar of events! agenda.docx Page 3 of 3

4 Regular Board of Education Meeting January 24, 2018 A regular meeting of the Board of Education of the Eastport-South Manor Central School District, Suffolk County, New York, was held in the High School Cafeteria, Eastport-South Manor Jr. Sr. High School, Manorville, New York on January 24, Board of Education Members present: Mrs. Marie Brown, Mrs. Ginny Churchin, Mr. Kenneth Cooke, Mr. Jeffrey Goldhammer, Mrs. Cheryl Hack, Mrs. Karen Kesnig, Mr. Nicholas Vero. Also Present: Patrick Brimstein, Superintendent of Schools, Linda Weiss, Assistant Superintendent for Personnel; Timothy Laube, Assistant Superintendent for Business, Sharon P. Murray, District Clerk. The meeting was called to order. EXECUTIVE SESSION MOTION made by Marie Brown, seconded by Ginny Churchin for the Board to enter into executive session at 6:00 p.m. for the purpose of discussing a specific personnel matter and negotiations. MOTION made by Nicholas Vero, seconded by Marie Brown for the Board to reconvene to public session at 7:00 p.m. PRESENTATIONS Tuttle Avenue students Lily Myers, Keira O Neill, Mark Talmage, Juliette Palace and Andrew Ackerman led the Pledge of Allegiance. Mrs. Koliadko introduced Mrs. Ackerman, who with the students, shared what is happening in the physical education classes with the program of Parents as Coaching Partners. Dr. Brimstein and Mr. Laube presented the Superintendent s Draft Budget Overview and Enrollment/Staff Analysis. MINUTES The January 10, 2018 regular meeting minutes were accepted. FINANCES Corrective Action Plan MOTION made by Nicholas Vero, seconded by Ginny Churchin for the Board to adopt the following resolution: minutes.docx Page 1 of 6

5 BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board accept the Corrective Action Plan in response to the audit of the financial statements for the fiscal year ended June 30, Treasurer s Reports MOTION made by Nicholas Vero, seconded by Marie Brown for the Board to approve the Treasurer s Reports for November, PUBLIC PARTICIPATION Lynda Wygonik, Tom Fabian, Danielle Preston. REPORTS/ANNOUNCEMENTS Congratulations to Tuttle Avenue Teacher Meredith Kramer who is the recipient of the Suffolk Asset Group s Bright Light Award for her contributions with students and technology in the classroom. Dr. Brimstein will be presenting this evening and at future meetings the District Goals for the 2017/2018 school year. The Goals are strategic by nature and measureable by design. They focus institutional efforts, aligning the collective actions of the stakeholders to accomplish the things that matter most to the broader school community. The presentation this evening is 2017/2018 District Goal of Fiscal Sustainability. PERSONNEL Resignations MOTION made by Cheryl Hack, seconded by Kenneth Cooke for the Board to approve the following personnel matters: Vote: Yes 7 No 0. NAME AREA REASON EFFECTIVE Bocca, Daniel Teacher Assistant (JH/HS) Personal 1/22/18 Dutot, Amy Teacher Assistant (DAS) Personal 1/12/18 McGibney, Justin Permanent Substitute (JH/HS) To accept another 11/27/17 position in district Mihalik, John Custodian (DAS) Retirement 7/1/18 Picano, Kyle Permanent Substitute (DAS) To accept another position in district 1/25/18 Leave of Absence MOTION made by Cheryl Hack, seconded by Ginny Churchin for the Board to approve the following personnel matters: Vote: Yes 7 No minutes.docx Page 2 of 6

6 NAME AREA REASON EFFECTIVE Alvarado, Jennifer English Teacher (JH/HS) FMLA 1/23/18-2/2/18 Flanagan, Mary Music Teacher (JH/HS) FMLA 1/24/18-1/31/18 Hughes, William Science Teacher (JH/HS) FMLA 1/9/18-1/19/18 Loftus, Michael Social Studies Teacher (JH/HS) FMLA 2/16/18-4/8/18 Prodromakis, Kristen Teacher Assistant (SSS) FMLA 3/26/18-8/30/18 Appointments The following appointments are conditional, subject to clearance approval by the State Education Department fingerprinting check: TEACHER MOTION made by Nicholas Vero, seconded by Marie Brown for the Board to approve the following personnel appointment: Vote: Yes 5, No 2 (Goldhammer, Hack). NAME AREA CREDENTIALS SALARY EFFECTIVE Ebel, Katherine Reading (TAS/SSS) Professional: Literacy Professional: Early Childhood (B-2) Professional: Childhood Education (1-6) MA/1: $58,502 2/1/18-1/31/21 TEACHING ASSISTANT MOTION made by Marie Brown, seconded by Ginny Churchin for the Board to approve the following personnel appointment: NAME BUILDING CREDENTIALS SALARY EFFECTIVE Jones, Ryan JH/HS Teacher/Masters $168.04/day 11/14/17-11/13/21 McGibney, Justin JH/HS Teacher/Bachelors $165.28/day 11/27/17-11/26/21 Picano, Kyle DAS Teacher/Masters $168.04/day 1/25/18-1/24/22 PER DIEM SUBSTITUTE MOTION made by Marie Brown, seconded by Kenneth Cooke for the Board to approve the following personnel appointment: minutes.docx Page 3 of 6

7 NAME AREA SALARY EFFECTIVE Linbrunner, Kyle Custodian $15.00/hr 1/25/18 CIVIL SERVICE MOTION made by Cheryl Hack, seconded by Marie Brown for the Board to approve the following personnel appointment: Vote: Yes 7 No 0. NAME AREA SALARY EFFECTIVE Hamma, Nancy Teacher Aide (SSS) $11.00/hr 1/25/18 Rodriguez, Karen Teacher Aide (SSS) $11.00/hr 1/19/18 Zaino, Connie Teacher Aide (SSS) $11.00/hr 1/25/18 Extra Curricular Activities MOTION made by Cheryl Hack, seconded by Jeffrey Goldhammer for the Board to approve the following personnel matter: Vote: Yes 7 No 0. NAME AREA SALARY Mitchell, Paul HS Spring Musical $3,162 Master Carpenter Newman, Briann HS Spring Musical $2,529 Costume Designer Eaton, Sean Musical Direction/Choreography $1,644 Dayton Avenue Spring Play Gonzalez, Victoria Director $2,040 Dayton Avenue Spring Play Picano, Kyle Set and Costume Design Dayton Avenue Spring Play $1,644 Supplemental Pay MOTION made by Ginny Churchin, seconded by Kenneth Cooke for the Board to approve the following personnel matters: NAME AREA SALARY Spata, Natale AIS $51.00/hr Student Teacher/Observer/Internship MOTION made by Ginny Churchin, seconded by Kenneth Cooke for the Board to approve the following personnel matters: minutes.docx Page 4 of 6

8 Vote: Yes 7 No 0. NAME AREA Effective Rosa, Miranda Special Education 1/18/18-3/16/18 OLD BUSINESS Wrestling Trip Timeline Dr. Brimstein reported that the paperwork for the field trip was filed timely, however, with the winter recess and only one board meeting in December, the first meeting to place the approve on the agenda was January 10 th. NEW BUSINESS JSHS Course Catalog 17/18- TABLED MOTION made by Nicholas Vero, seconded by Kenneth Cooke for the Board to adopt the following resolution: BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board approve the Junior-Senior High School Course Catalog for the 2018/2019 school year. MOTION made by Nicholas Vero, seconded by Jeffrey Goldhammer for the Board to table the motion until the next meeting where Dr. Grimaldi and Mr. Alaimo will be available to answer questions. Vote: Yes 7 No 0. Discussion Items Driver s Education Program The district s program was suspended for failure to submit required documentation in a timely manner. The District will be able reapply in July. Mr. Madsen made arrangements for surrounding school districts to accept students as well as Suffolk Community College. He has been in contact with all of the students who had signed up for the Spring course. Student Council Luncheon The Board, in the past, had meetings with the JSHS student council officers and will once again be meeting with them on February 2 nd. Dayton Avenue Parking Mrs. Kesnig received a phone call stating that the parking lot lighting at Dayton Avenue is not operational and a hazard. Dr. Brimstein will look into the issue and report back. POLICY MOTION made by Marie Brown, seconded by Cheryl Hack for the Board to adopt Policy No. 9121, Social Media and Digital Communication Policy for Staff. Vote: Yes 7 No 0, Absent - 1. First Reading Policy No. 2350, Board Meeting Procedures STUDENT SERVICES Acknowledge receipt and review of recommendations from the Committees on Special Education minutes.docx Page 5 of 6

9 GENERAL DISCUSSION Mrs. Churchin requested a presentation at a future board meeting on the Pathways for Graduation for Special Needs Children Update Mr. Goldhammer requested, since the district architect does not have an engineer on staff to address the JSHS HVAC issue, that the Board look into outside engineers that would be able to. COMMUNICATIONS ACKNOWLEDGEMENT Warrants, Revenue Budget Status & Appropriated Budget Status Reports for 1/8/18 and 1/19/18; NYSED Plan for Every Student Succeeds Act. PUBLIC PARTICIPATION Erin Doherty, Tom Fabian, Michael Natoli, Tara Mazovec. ADJOURNMENT MOTION made by Cheryl Hack, seconded by Marie Brown for the Board to adjourn the meeting at 9:00 p.m. Respectfully submitted, Sharon P. Murray District Clerk minutes.docx Page 6 of 6

10 Special Board of Education Meeting January 30, 2018 A special meeting of the Board of Education of the Eastport-South Manor Central School District, Suffolk County, New York, was held in the Conference Room, Eastport-South Manor Central Administration Office, Manorville, New York on January 30, Board of Education Members present: Mrs. Karen Kesnig, Mrs. Ginny Churchin, Mr. Kenneth Cooke, Mr. Jeffrey Goldhammer, Mr. Nicholas Vero, Mrs. Cheryl Hack, Mrs. Marie Brown. Also Present: Patrick Brimstein, Superintendent of Schools. The meeting was called to order with the Pledge of Allegiance. EXECUTIVE SESSION MOTION made by Jeffrey Goldhammer, seconded by Nicholas Vero for the Board to enter into executive session at 5:00 p.m. for the purpose of discussing negotiations. MOTION made by Kenneth Cooke, seconded by Jeffrey Goldhammer for the Board to reconvene to public session at 8:40 p.m. ADJOURNMENT MOTION made by Marie Brown, seconded by Kenneth Cooke for the Board to adjourn the meeting at 8:40 p.m. Respectfully submitted, Sharon P. Murray District Clerk minutes.docx Page 1 of 1

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12 EASTPORT-SOUTH MANOR CENTRAL SCHOOL DISTRICT DISTRICT GOALS OPERATIONAL ALIGNMENT GOAL: Forge coherent organizational systems, structural integrity, and overall efficacy of District management. Objective 1: Define clear and measurable District goals aligned with Board initiatives. Action Steps Criteria for Success Resources Needed Capture, distill, and prioritize important goals for the District that are reachable and foundational for future growth (P.B.) District Goals Time with building & program leaders, time to synthesize Objective 2: Represent District leadership responsibilities in organizational chart. Action Steps Criteria for Success Resources Needed Translate current and proposed future structure to assign administrator responsibilities to satisfy District demands (P.B.) Administration: Job descriptions & organizational chart Existing descriptions, time with principals and directors Objective 3: Integrate leadership roles and responsibilities of Cabinet. Action Steps Criteria for Success Resources Needed Communicate regularly with District leaders to build understanding across capacity to assure synergy (P.B.) Cabinet meetings, job descriptions, Board communication & liaison meetings Coordinated time to meet, plan, and resolve problems Timeline for Completion Click or tap to enter a date. Status ongoing completed Timeline for Completion Status 2/9/2018 ongoing completed Timeline for Completion Status 1/19/2018 ongoing completed Objective 4: Facilitate collaboration and communication of building and program leadership efforts to advance District objectives. Action Steps Criteria for Success Resources Needed Lead building and program leader work sessions to coordinate District activity and build culture of cooperation (P.B.) Routine K-6, 3-8, 7-12 Principal meetings Coordinated time to meet, plan, and resolve problems Timeline for Completion Status 6/15/2018 ongoing completed Objective 5: Develop a handbook of standardized administrative protocols for routine school functions (field trips, attendance, purchasing, etc.). Action Steps Criteria for Success Resources Needed Capture discrepancies between buildings and other areas requiring operation clarity (L.W.) Completed Handbook (first edition) Click or tap here to enter text. Timeline for Completion Status 5/25/2018 ongoing completed Objective 6: Articulate a Middle Level Program philosophy across schools (grades 5-8) to address the unique developmental and academic needs of adolescents. Action Steps Criteria for Success Resources Needed Engage Middle Level faculty in exploratory activity of the NYSED Schools to Watch (STW) recognition program (T.D.) STW application completed (Grades 7 & 8) PD and meeting time, coordination with 3-6 principals Objective 7: Align and strengthen special education program operations. Action Steps Criteria for Success Resources Needed Evaluate current operations, program and services, to find areas for efficiency, partnership & improvement (M.A.) Optimized staff schedules, Department structures, and services Click or tap here to enter text. Timeline for Completion Status 6/15/2018 ongoing completed Timeline for Completion Status 5/25/2018 ongoing completed

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20 2350 BOARD MEETING PROCEDURES Each Board of Education meeting shall be conducted in an orderly manner which provides time for and encourages community involvement. The order of business at each regular meeting shall be as follows: 1. Call to order 2. Attendance 3. Pledge of Allegiance 4. Acceptance of Minutes 5. Approval of Monthly Reports 6. Reports and Recommendation of the Superintendent of Schools: 7. Public Comments First Call 8. Area of Operations: 1) Business Report 2) Curriculum and Instruction Report 3) Human Resources 9. Old business 10. New business 11. Reports 12. Public Comments Second Call. 13. Adjournment The regular order of business may be changed at any meeting (and for that meeting only) by an affirmative vote of a majority and voting for the proposed change in the regular order of business. Except in emergencies, the Board shall not attempt to decide upon any question under consideration before examining and evaluating relevant information. The Superintendent shall be given an opportunity to examine and to evaluate all such information, and to recommend action before the Board attempts to make a decision. The Board may adjourn a regular or special meeting at any place in the agenda providing that arrangements are made to complete the items of business on the agenda at a future meeting. The minutes shall make notice of the adjournment, and the reconvened session shall be considered an addition to these minutes. Adoption date: