MINUTES May 23, 2013

Transcription

1 MINUTES May 23, 2013 Minutes of a regular meeting of the Board of Commissioners of the Oakbrook Terrace Community Park District held on May 23, 2013 at 7:00 p.m., at the Heritage Center, 1S325 Ardmore Avenue, Villa Park, DuPage County, Illinois. Roll Call: Dan Flanagan, William Cizek, Maryann Neffke, Susan Lugo, Roger Sweitzer. Commissioners absent from the meeting: None. Also present: Laura Barron, Director of Parks and Recreation; Cathy Fallon, Recreation Superintendent; Shawn Mulford, Fitness Center Manager; Liane Knight, Nature Center Manager; Lauri Bauer, Recording Secretary. Guests present: Tory Lezza, Wanda Ackerman, Wesley Edfors, Dee Habich, Linda Kasanders, Mary Linville. Mr. Sweitzer called the meeting to order at 7:00 p.m. MINUTES OF PREVIOUS MEETING Upon motion made by Commissioner Cizek, seconded by Commissioner Flanagan, the minutes of the April 18, 2013 Regular Meeting are approved. The motion passed; there were no votes in opposition and no abstentions from voting. Upon motion made by Commissioner Neffke, seconded by Commissioner Cizek, the minutes of the April 25, 2013 Regular Meeting are approved. The motion passed; there were no votes in opposition and no abstentions from voting. Upon motion made by Commissioner Neffke, seconded by Commissioner Cizek, the minutes of the April 18, 2013 Executive Session are approved. The motion passed; there were no votes in opposition and no abstentions from voting. Upon motion made by Commissioner Cizek, seconded by Commissioner Flanagan, the minutes of the April 25, 2013 Executive Session are approved. The motion passed; there were no votes in opposition and no abstentions from voting. PUBLIC COMMENT President Sweitzer invited comment from the public. Dee Habich heard that the District is proposing basketball and asked what the District is attempting to accomplish. She then noted that she has not seen anyone using the baseball 1

2 diamond at Heritage Park and wondered why. Several commissioners commented on their various opinions as to why the baseball diamond is not being utilized. Commissioner Lugo entered the meeting. Ms. Habich is concerned that a basketball court will attract many people and suggested that a paid supervisor be on duty when the court is open to keep it under control. She also feels that this may add stress to Brandywine security and the County Sheriff. President Sweitzer stressed that there are two sides to the basketball story and nothing has been decided. The park district is considering all options at this time. Commissioner Neffke noted that there were items brought forth that the sheriff s office is not aware of occurring and reminded those present that this is not an issue ready to be decided and this is a small community. This matter is still in the discussion stage. Mr. Lezza stated that some incidents have occurred with regard to basketball. President Sweitzer spoke with sheriff s personnel who were unaware of any incidents related to the basketball court. Mr. Lezza reported on incidents reported to which President Sweitzer indicated he would investigate further. Ms. Ackerman spoke on an incident with regard to the cell phone. There is a full court basketball court at the fitness center for playing basketball. Discussion ensued regarding the inability for people to get to the fitness center to play basketball. Individuals voiced concern regarding the basketball net being a magnet. Ms. Habich is concerned that the basketball will attract not only kids but older people as well. This is documented history. The only way to have basketball is to supervise and police it. Mrs. Kasanders changed the subject to a review of a personnel matter to which President Sweitzer stated that this was not the time for that discussion. Ms. Ackerman agreed that the kids need some place to go and some supervision. In the event of an incident, supervision would be a way for individuals to be identified. The building is open to 9:00 p.m. and that time would be a good time to close it for the night. Commissioner Flanagan stated that anything being done will be done in an appropriate manner. Commissioner Cizek responded to comments that the church does not have the liability insurance to cover basketball. Commissioner Neffke stated that Cathy Fallon is the new superintendent of recreation and is coming up with new ideas to attract people. NEDSRA Director Barron reminded those present that Reach for the Stars is June 5 th with dinner to be served at 6:30. The new measures discussed in Director Barron s report passed. 2

3 FINANCIAL REPORTS Questions were asked about various disbursements which were answered. Approval of Disbursements for April. Motion to approve: Commissioner Lugo; second: Commissioner Neffke. The motion passed with five votes in favor, being Commissioners Flanagan, Cizek, Neffke, Lugo, Sweitzer. There were no votes in opposition and no abstentions from voting. Approval of the Financial Statement for April. Motion to approve: Commissioner Cizek; second: Commissioner Lugo. The motion passed with four votes in favor, being Commissioners Flanagan, Cizek, Neffke, Sweitzer. There were no votes against. Commissioner Lugo abstained from voting. There was a brief discussion of the upcoming bond sale by Ms. Bauer. A conference call was held earlier in the day with Director Barron and Eric Anderson. The matter is moving forward in line with previous discussion with the Board of Commissioners. LEGAL Director Barron has addressed some tax objections with Mr. Hoppa. OLD BUSINESS Dorothy Drennon Park Director Barron reported that the grading has started but has been held up a bit due to the heavy rain. There was some organic matter in the parking lot area which is waiting to dry out. Questions were asked about Dorothy Drennon Park. Krilich Property Director Barron reported that she spoke with Dick Schroeder who indicated that 16 th street will be affected which will become two way with a stop sign at 16 th street. Mr. Schroeder has not heard anything regarding the Krilich property either. Sporting Activities Ms. Fallon reported that the leagues are going well. Mr. Edfors, Ms Ackerman, Mr. Lezza, Ms. Habich left the meeting. Heritage Park Redevelopment Director Barron contacted Tod Stanton and Dick Schroeder. Director Barron asked Mr. Schroeder if the highway department would be able to contribute anything with asphalt who 3

4 indicated they would not be able to do anything. Discussion ensued as to the plans for Heritage Park and the application for an OSLAD grant. Information provided in the Master Plan will be copied by Director Barron for the next meeting. NEW BUSINESS Commissioner Oath of Office Director Barron gave the oath of office to the recently reelected commissioners, Susan Lugo and William Cizek, copies of which are attached to these minutes. Participation Reports Director Barron explained the participation reports which were included for the first time generated by the VSI software. Questions were asked by commissioners and then answered by responsible staff. The commissioners liked the participation reports. REPORTS Lake View Nature Center Ms. Knight reported that Spring Celebration was held on a beautiful day and at least 436 people attended. Ms. Knight thanked the Recreation Department for staffing the paddle boats and the bounce house. There were some very interesting animals as well. Archery was very exciting. Fishing was offered by a championship fisherman. Preparations will be coming up for a four day mini-camp which is being offered for the first time. Enrollment is expected to be high. Ms. Knight attended the EAI conference which she reported on in her written report. Recreation Ms. Fallon reported that the first annual kite fly had 125 in attendance. Due to the success, it will become an annual event. Recent Food Days included apple pie day and jelly bean day. Due to the success, it is anticipated there will be additional food days. President Sweitzer asked about the fruit and vegetable stand. Director Barron has not heard from the proprietor and will look for another vendor. Ms. Fallon asked for Fishing Derby volunteers for June 9 th. 4

5 Fitness Center Mr. Mulford handed out a couple of materials which he then reviewed. Membership revenue exceeded $100,000 last fiscal year. Twenty-four cancellation notices have been received to date from Invesco employees, with more to come. The management company has asked for a special membership rate to entice new members. Mr. Mulford addressed the various plans which are being utilized currently. Commissioner Cizek suggested a fitness center coaster or napkin given out to various sports bars. Mr. Mulford also addressed the Keeping Kids Fit Day planned for June 8 th. Commissioner Neffke asked about a sign advertising the Keeping Kids Fit Day. Mr. Mulford noted that there are a couple of machines down and is attempting to have them repaired. Mr. Mulford asked that staff receive a fair appraisal to which President Sweitzer responded the topic would be covered in executive session. Marketing Director Barron reviewed the materials that have been prepared for marketing purposes. An blast survey is being planned. Commissioners were supportive of contacts and also for making the flyers simpler, easier to review. Parks & Administration Director Barron reported that flowers were just planted at Heritage Park. Bricks have been added at Dorothy Drennon Park. National conference is in October in Houston. Registration is paid by the District; other costs are borne by the commissioner personally. EXECUTIVE SESSION Pursuant to the provisions of Section (2) (c) (1) of the Illinois Open Meetings Act, and upon motion duly made to enter into closed session by Commissioner Lugo, seconded by Commissioner Neffke and approved by all of the commissioners, the meeting was placed in closed session to discuss personnel at 8:55 p.m. The meeting returned to open session at 9:45 p.m. NEXT MEETING The next regular meeting will be Thursday, June 27,

6 ADJOURNMENT Motion to adjourn at 9:50 p.m. by Commissioner Cizek, seconded by Commissioner Flanagan, and approved by all. Roger Sweitzer, President Maryann Neffke, Secretary 6