Paradise Recreation and Park District Board of Directors Regular Meeting Terry Ashe Recreation Center, Room C May 8, 2018 MINUTES

Transcription

1 Paradise Recreation and Park District Board of Directors Regular Meeting Terry Ashe Recreation Center, Room C May 8, 2018 MINUTES The regular meeting of the Paradise Recreation and Park District Board of Directors was called to order by Chairperson Steve Rodowick at 6:02 p.m. 1. CALL TO ORDER: 1.1 PLEDGE OF ALLEGIANCE: Chairperson Rodowick led the Pledge of Allegiance. 1.2 ROLL CALL: Present: Chairperson Steve Rodowick, Vice Chairperson Mary Bellefeuille; Secretary Al McGreehan, Director Robert Anderson and Director Julie Van Roekel ABSENT: None PRPD STAFF: District Manager Dan Efseaff, Park Supervisor Mark Cobb, District Accountant Jim Bruffett, and Administrative Assistant Il Colleen Campbell. 1.3 WELCOME GUESTS: Terri Faulkner, Paradise Bowhunters Association 1.4 SPECIAL PRESENTATIONS: None 2. PUBLIC COMMENT: Chairperson Rodowick asked the audience if there was anyone who wished to address the Board on items not on the agenda. Terri Faulkner from Paradise Bowhunters Association asked to be heard by the Board. The Board concuned and welcomed Ms. Faulkner to the floor. Ms. Faulkner gave a brief update on the Hooked on Hunting event scheduled for May 19, 2018 at the Coutolenc Park Archery Range. This event is an introduction to archery, hunting, and wilderness safety and skills. After a brief discussion the Board directed staff to add this information to the District's website and send an blast to patrons in our database to help promote this free event. The Board thanked Ms. Faulkner for her presentation. Chairperson Rodowick directed the Board's attention to the Consent Agenda and asked if there were any items to be removed and heard separately.

2 CONSENT AGENDA: 3.1 Board Minutes: Regular Meeting of April 10, Correspondence: None 3.3 Payment of Bills/Disbursements (Warrants and Checks) Payroll Checks and Payable Checks # to and including # in the total amount of $109, Refund Checks # to and including # in the amount of $ Information Items (Acceptance Only) A. Yankee Hill Historical Society Newsletter, April 2018 B. Paradise Art Center Newsletter, April 2018 C. Centen'ille School Bell Newsletter, May 2018 District Manager Efseaff requested that item #3.4 Information Items A through C be removed and heard separately. The Board concurred and Chairperson Rodowick stated he would entertain a motion on the remaining Consent Agenda items. MOTION: Director Van Roekel moved that the PRPD Board of Directors approve the remaining Consent Agenda items 3.1 through 3.3 as presented. The motion was seconded by Vice Chairperson Bellefeuille and carried unanimously with 5 ayes. A YES: Rodowick, Bellefeuille, McGreehan, Anderson and Van Roekel NOES: None ABSTENTIONS: None Chairperson Rodowick directed the Board's attention to Consent Agenda item #3.4, Information Items, and asked District Manager Efseaff to comment. District Manager Efseaff had open dialog with the Board concerning whether the Board would prefer to have these items sent to them electronically when received by staff or should the information items remain in the Board packet. The Board directed staff to send all information items directly to Board members electronically when received by staff. Seeing no further discussion, Chairperson Rodowick stated he would entertain a motion on Consent Agenda Item 3.4. MOTION: Vice Chairperson Bellefeuille moved that the PRPD Board of Directors approve Consent Agenda item 3.4, Information Items, as presented. The motion was seconded by Director Anderson and carried unanimously with 5 ayes. 2

3 A YES: Rodowick, Bellefeuille, McGreehan, Anderson and Van Roekel NOES: None ABSTENTIONS: None COMMITTEE REPORTS: 4.1 The Personnel Standing Committee (Van Roekel / McGreehan) met on April 26, 2018 in Closed Session under California Government Code Section employee salary and benefit negotiations. The Board concurred that information concerning this meeting will be heard during Closed Session 4.2 The Finance Standing Committee (Bellefeuille/ Rodowick) met on April 30, 2018 to (1) Review and discuss Board of Directors financial reports; (2) Review and discuss new accounting system; (3) Review budget to date and FY draft budget; and (4) Introduction of the Accounting Protocol Manual. Referencing the written Committee Report presented to the Board, Committee Chair Bellefeuille summarized the Committee's discussion concerning (1) streamlining the accounting codes; (2) reviewing QuickBooks generated finance statements; (3) reviewing the redesigned draft budget; (4) reviewing the redesigned CIP (Capital Improvement Projects) format; and ( 4) introduction to the new Accounting Protocol Manual. The Board had open discussion concerning the potential need for a Special Board meeting to review the Preliminary Budget. Staff indicated that a follow-up Finance Committee meeting is scheduled for May 23, 2018 where the Committee will be able to discuss this option in detail. Secretary McGreehan recommended that staff provide an update to the Board concerning the State's budget when information becomes available. The Board concurred with this recommendation. Seeing no further discussion, the Board concurred to receive this report as presented. 5. MANAGER'S REPORT: 5.1 District Report 1. UPDATES a. Grant Funds: The District was awarded $3, from the Town of Paradise. Congratulations to Recreation Supervisor Jeff Dailey who will use these funds to provide scholarships to low- and moderate-income youth to participate in sports-based recreation programs. b. Donations: Congratulations to Recreation Supervisor Sally Higbee and Administrative Assistant Nella LeHecka on receiving $1, from the Allstate Foundation. These funds will be added - to the Easter Scholarship Fund and will provide funding assistance for low- and moderate-income children up to 12 years of age to participate in District programming. c. CARPD 2018 AWARD OF DISTINCTION: The District was successful m receiving the Outstanding Volunteer Award in honor of Fred Thorne of Butte Creek Canyon. 2. ADMINISTRATIVE AND VISITOR SERVICES a. Special Training: Staff was successful in receiving funding from the Yeakley Scholarship which will allow District Manager Efseaff to attend the GM Summit at the end of June. 3 PRPD Soard of Directors May 8, 2018

4 PARKS (MAINTENANCE AND OPERATIONS) a. Update - Staff reported maintenance crews have been busy with special events such as the Gold Nugget Craft Fair, the fishing derby, and the Chocolate Fest. Maintenance crews are also performing detailed maintenance at each facility. A special acknowledgement to Sierra Tree Care of Paradise for their donation of 100 yards of wood chips staff is utilizing to enhance the District's facilities. 4. PROGRAMS a. Events: Staff reported on the successful events of the Gold Nugget Craft Fair and the Fishing Derby. Also, the Wine Tasting. event which generated $ in donations. A special acknowledgement to Grocery Outlet for the participation in the event. 5. OUTREACH AND DEVELOPMENT a. CPRS District 2 Board and the CSU Chico Speed Mentoring event: District Manager Efseaff participated in this event with other professionals to share professional and personal experiences with students. 6. PROJECTS a. Pool: Staff are preparing for the opening of the pool season beginning June 9 through August 11, Maintenance staff have designed and installed new cage doors and will be installing a removable shade cloth over the changing rooms and restrooms for the season. After a brief discussion the Board concurred to receive this report as presented. 5.2 Finance Report (Information Only) a. Budget Revenue and Expense Statements b. Designated Fund Balance Report c. Profit and Loss - April The Board had open dialog concerning the finance reports, estimating funds, and accruing the bi-annual cost of elections. The Board concurred to receive these reports as presented. Chairperson Rodowick directed the Board of Directors to Closed Session at 7: 15 p.m. 6. CLOSED SESSION: 6.1 Pursuant to California Government Code Section employee salary and benefit negotiations. Chairperson Rodowick reconvened the public meeting at 8:09 p.m. and reported the following: 6.2 Report on Closed Session Chairperson Rodowick reported that the Board of Directors met with District Manager Efseaff in Closed Session to discuss employee salary and benefit negotiations and that no action was taken. 4

5 The Board of Directors provided direction to staff to provide follow up information to address items 1 and 2 from the Staff Representatives letter at a future Personnel Committee meeting. The Board of Directors provided further direction to meet with Staff Representatives at a later date. OLD BUSINESS: None NEW BUSINESS: None 9. BOARD COMMENT: Robert Anderson noted that the Maidu organization and CSU Chico are working on plans to protect, preserve, and develop for educational purposes an archeological site on the west side of Lake Concow. Julie Van Roekel proposed a suggestion that Board of Directors be provided PRPD logo shirts when they serve as representatives at meetings or events. District Manager Efseaff noted that staff is working on an updated logo and that it may be best to wait until that effort is completed. Al McGreehan noted that the CARPD conference is scheduled for May 30, 2018 to June 1, 2018 in South Lake Tahoe, CA and it appears to be one of the best attended in years with more than 60 attendees signed up already and a healthy number of sponsors for the event. Director McGreehan noted that the conferences have been very beneficial for staff and directors in past years and expects a full program for this year's event. 10. ADJOURNMENT: Seeing no further business, the regular meeting of the Paradise Recreation and Park District Board of Directors was adjourned at 8:25 p.m. by Chairperson Rodowick until the next regularly scheduled meeting on June 12, 2018 at 6:00 p.m. in Conference Room Cat the Terry Ashe Recreation Center 6626 Skyway, Paradise, CA. ~ Steve Rodowick, Chairperson Al McGreehan, Secretary 5 PRPD Boa~d of Directors May 8, 2018