Minutes & Actions - UGMS Committee Meeting

Transcription

1 Minutes & Actions - UGMS Committee Meeting MEETING UNDERGRADUATE MEDICAL STUDIES COMMITTEE MEETING MINUTES CHAIR DR. SEAN MURPHY DATE February 15, 2012 SECRETARY Ms. B. Furey PARTICIPANTS Attendees: S. Murphy, D. McKay, S. Mulay, S. Pennell, L. Gillespie, V. Curran, E. Hillman, S. Ackerman, T. Adey Student: H. Coffey UGME Reps: P. Mullins-Richards, B. Furey (Minutes) 12 /19 REGRETS T. Adey, L. Glynn, J. Farrell, M. Hogan, A. Goodridge, J. McCarthy, L. Barnett, 7 /19 AGENDA ITEM DISCUSSION ACTION WELCOME / MEETING TIME AGENDA APPROVAL APPROVAL/ REVIEW OF MINUTES S. Murphy opened the meeting at 4:05 pm Item # 1 Additions to the Agenda. Item #2 S. Murphy suggested that, after review, the minutes be accepted. Quorum in Attendance Dr. McKay added topic Feedback to Students Items were added under Business Arising. Item #3 (b) Feedback to Students Item #3 (c) Administration of Exams V. Curran / D. McKay Minutes were approved from December 14, Minutes Approved page 1

2 #3 BUSINESS ARISING Item#3 (a) Update regarding UGMS restructuring (S. Murphy) Dr. Murphy spoke on UGMS Committee restructuring. Dr. Peters had asked committee to continue for January and February months. This will be the last meeting of this membership. Item #3 (b) Feedback to Students Dr. McKay reported on some matters recently approved by Senate. Item #3 (c) Administration of Exams (V. Curran, D. McKay) Dr. Curran updated the Committee, re: administration of exams. Dr. Vernon and Dr. McKay will meet. Dr. Vernon and Dr. McKay to meet February 22, 2012 #4 NEW BUSINESS Item 4 (a) Revised formative assessment policy (S. Murphy, Chair) Dr. Murphy updated the Committee regarding formative assessment policy revisions and highlighted new changes. After considerable discussion surrounding the exact format of formative assessment, Dr. Murphy suggested wording change of: "Where practical the formative assessment tool should closely resemble the summative instrument" MOTION: Moved: Dr. V. Curran Seconded: Dr. S. Pennell UGME to move forward with Revised formative Assessment Policy. Item# 4 (b) Revised summative assessment policy (S. Murphy) Dr. Murphy spoke on topic of revised Pre-Clerkship summative assessment policy. Document was presented on PowerPoint Grading for Objective Structures Clinical Examinations (OSCE) (Appendix E should have Dr. Murphy will forward this to SAC for further revision page 2

3 been removed) Discussion took place surrounding the grading scheme for OSCE s; leaving old policy on website until issues resolved with policy; using new format while ensuring which parts of the policy apply; and ensuring the practices be in compliance with the policy. #5 Any other Business Item 5 Update on changing UGME's schedule Dr. D. McKay discussed that the Clerkship schedule may be changed to enable synchronization with the timing of clerkships in New Brunswick. He reported that the matter was put to the MED II class and 85% of those who voted, approved of the change (i.e., a delay of the start date by two (2) weeks. Dr. McKay to make the changes of dates for the Diary and submit to Registrar's Office by due date of Friday. Dr. Murphy asked for Dr. McKay to update Committee at the next meeting. Dr. McKay to update Committee at the next meeting. #6 Topics for future Meetings as Standing Items Item#6 Topics for Future Meetings Topics for the Future Meetings as Standing Items: - Update on Administration of Exams (V. Curran, D. McKay) - Update on Changing UGME's schedule - Deferred exam policy - Revised Summative Assessment Policy - Revised promotions policy - Clerkship rotation patient care experiences policy (2006) regular review. Dr. Murphy, Chair, to list topics as Standing Items in upcoming meeting agendas. Adjournment Adjourned at 5:45pm. Next Meeting Date March 21, 2012 Wednesday 4:00pm 5:30pm page 3

4 MEMBERS AS OF 2012 Alphabetical Listing Ackerman, Sally Adey, Tanis Barnett, Linda Coffey, Hilary Curran, Vernon Edwards, Laura Farrell, Jamie Gillespie, Laura Glynn, Lindsay Goodridge, Alan Hillman, Elizabeth Hogan, Michael McCarthy, Jason McKay, Donald Mulay, Shree Mullins-Richards, Paula MURPHY, SEAN = Chair Pennell, Steve Furey, Bernadette 19 on Committee page 4

5 UGMS Meeting Agenda Date: February 15, 2012 Start Time: 4:00pm End Time: 5:30pm Location: PDCS - Meeting Room #4 1. Agenda approval 2. Approval of Minutes - December 14, Business Arising a) Update regarding UGMS restructuring - Chair 4. New Business a) Revised formative assessment policy - Chair b) Revised summative assessment policy - Chair c) Scheduling changes (general discussion) - Dr. D. McKay 5. Any other business 6. Topics for future meetings 7. Adjournment 2012 Meeting Times: ID Date Start End Status Notes JAN-2012 Wednesday 16:00 17:30 1 = Cancelled by Chair FEB-2012 Wednesday 16:00 17:30 1 = Meeting occurred MAR-2012 Wednesday 16:00 17: APR-2012 Wednesday 16:00 17:30 1 = to be rescheduled MAY-2012 Wednesday 16:00 17: SEP-2012 Wednesday 16:00 17: OCT-2012 Wednesday 16:00 17: NOV-2012 Wednesday 16:00 17: DEC-2012 Wednesday 16:00 17: JAN-2013 Wednesday 16:00 17:30 1 Equipment = Computer Room = Meeting Room 4 In Professional Development Conference Area. page 5