Mee#ng Minutes and Agenda. Par#cipants

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1 Mee#ng Minutes and Agenda Purpose Monthly Board Mee2ng Date May 22, 2018 Loca2on 1218 Clinton Mee2ng Timeline Start Time: 6:30 pm End Time: 8:15pm Dura2on: 1.75hours Par#cipants Name A4ended Name A4ended Name A4ended Jerry Sanchez (Pres.) X Cindy Pierce x Ron Veech X Susan Via (VP) X Robb PuckeP x Robby Miller Susan Via (Treasurer) X Cynthia Drennan (Rep.) Lila Belitz (Secretary) X Mark Drennan (Rep.) Jacquelyn Block Ryan Hilscher (Rep.) X PaPy Brooks X Donna Deaton (Rep.) x Prior Mee2ng Minutes April minutes were distributed to board members for review prior to the meeting. Minutes were amended. Cindy made a motion to accept the minutes, as corrected Ron seconded, and the minutes were unanimously approved as amended. 1

2 1 CommiPee and Other Reports Bylaws of KNU: Jerry distributed copies of the KNU Bylaws with proposed changes to the Board for input and discussion. He motioned the proposed changes to the Bylaws be accepted by the Board. Lila seconded, and the notion passed. The changes shall read: Page 3, Officers, #20: An Officer that has been removed from office shall be disqualified from serving as a future Officer of the Corporation. Page 4, Qualifications, Powers and Duties of the President, #23, will be primarily responsible for drafting a KNU Annual Board Review for distribution at the KNU Annual Meeting and to be utilizeed by the Corporation s CPA for tax return purposes. Page 7, Committees, # 37: change coining to coming. Chairs shall appoint members to their committees, including Assistant Chairs. In accordance with Section 29, Assistant Chairs and committee members shall not be Directors or members of the Board of Directors. Page 8, Representatives and Other Non-Board Positions, # 42: The Board of Directors may from time to time designate by majority vote members of the organization to serve in certain non-board positions. Examples of these non-board positions include, but are not limited to North Oak Cliff United Police Patrol Representative, Heritage Oak Cliff Representative, Social Events Coordinator, Contribution Emissary, and Store Order Fulfillment Clerk. While these positions are non-board voting positions, these individuals shall attend regular Board meetings to report on their activities. Page 10, Conflicts of Interest, #51: The purpose of the conflicts of interest policy is to protect the Corporation s interest and to avoid any transaction or arrangement that might benefit the private interest of an Officer or Director or the Corporation. Page 11, Conflict of Interest, #51: Conflict of Interest. No Officer or Directors shall have any financial interest, direct or indirect, in any transaction with the Corporation or be financially interested, directly or indirectly in the sale of any materials, supplies or services to the Corporation. Any violation of this section shall be cause for the Officer s or Director s forfeiture of office and removal from the Board. Additionally, an Officer of Director owes a duty of loyalty to the Corporation and shall not engage in any conduct, direct or indirect, that benefits their personal self-interest or private interests. Because of this Officer s and Director s fiduciary duty, he is not permitted to make any undisclosed profit in connection with the Corporations 2

3 1.1 Annual Picnic Report attached. Lila reported Attendance at the picnic was people. Expenditures totaled $ Jerry donated the ice. Norma s provided the food, Big City Moonwalks provided the bounce house, DJ was Mark Ridlen. All expenses have been submitted and paid. Leftover food was taken home by board members and the remainder was donated to KPUMC. Extra water and contractor trash bags can be used for beautification and the Krawl. Recommendations include cutting back on the amount of food ordered by ordering food that can be served in smaller portions. We would order fewer full chicken breasts and more chicken tenders. Consider starting at 4:00 and serving food at 4:45 or 5 or having serving dishes with sterno to keep food warm. The fly traps worked beautifully, and flies were not an issue. Using tables from the Scout Hut made set up and clean up go faster. Consider bolstering attendance with personal invitations, especially to new neighbors. Susan recommended changing the food vendor to possibly Lockhart s. Make sure the advertising information is correct as to the set-up time, and the time food will be served. 3

4 1.2 Beau2fica2on Beautification Day: Cindy reported that $560 worth of plants were installed by 35 volunteers. Cindy suggested a beautification plan be established which might include the opportunity for neighbors to sponsor an island. Sponsorship would cover the cost of plants, planting and maintenance of an island. Cindy suggested a sponsorship amount of $2500 to $3500. Ron suggested exploring the possibility of having a maintenance company provide bids to our specifications for maintaining the landscaping on neighborhood islands. The company would receive acknowledgement on the KNU website. An artist rendering of the islands could acknowledge the sponsors of each island as well. Larry donated some of the plants for beautification and Ron suggested a feature article in the newsletter. Kessler Steps: David Scruggs from the city went to the steps and will get back to the Board about the maintenance plan. One person at the city stated since we had a momentum agreement with the city, KNU is responsible to for taking care of all landscaping and mowing of the steps. The new address for the steps is 2050 Kessler Parkway. Encore can install either a pedestal or a frame for the electrical work. Cindy received a bid of $300 for tree trimming on Kessler Parkway and Colorado. She reported that the wisteria on the Kensington island is problematic and will get a bid to have it removed. 1.3 Crime/NOCUPP No report 1.4 Communica2ons 1.5 Conserva2on No report. Robb commented that shirts and hats are to be delivered next week. Notice of Variance and Hearings Concern for 2016 Kessler Parkway: Jerry passed the petition signed by neighbors at the picnic for consideration by Board members who were not in attendance at the picnic. The vacant lot owners seek a variance to the front yard setback requirement for 35 feet to 16 feet. 1.6 Greenspace No report 1.7 Holiday Lights Ron had no report on Holiday Lights. 4

5 1.8 Krawl Patty hosted a meeting of the Krawl Committee and the homeowners who have agreed to be on the tour. The Advocate is the media sponsor and will place an ad and an article in the October issue. Susan announced Krawl home sponsors include Robert Kucharski, Kerry Walton, Patty Brooks, and Republic Title. Life in the Cliff is interested in supporting the Krawl with an article and an ad. Lila will contact Camille to discuss further details. A save the date will be posted on the website and Palmer suggested an article for the July newsletter. Norma s will supply cookies as well as pre-sliced pies for the event. Dallas Grilled Cheese, and PHD are confirmed food sponsors. Nova is pending, Jeff will check with Jonathans, Kessler Eating House and Cibo Divino. Donna will contact Davis Street Roasters for coffee. Jerry obtained a bid for an event policy for the Krawl that covers 200 guests, One million dollars in personal injury incidents and general liability for liquor consumption and $100,000 damage to the home. Todd Campbell from Farmers Insurance submitted a quote of $688. Jerry will secure an additional quote from Don Cordor from State Farm Insurance Company, who is another insurance agent in the neighborhood. 1.9 Membership The second dues request will go out the first week in June New Neighbors No Report 1.11 Heritage Oak Cliff Donna reported: May 31: Happy hour tour of the Lark Building at Colorado and Fort Worth. Everyone is invited. June 2: Walking tour of Jefferson Street. Participants meet at 10:00 am at the Texas Theater. Register on Event Brite. June 11: Membership meeting is at the Turner House. Grants will be awarded to 13 neighborhoods for over 30 projects Streetscapes No report 5

6 1.13 Treasurer 2 Old Business The treasurer s report is attached. Susan reported that this time last year KNU had collected $12,300 as compared to $9,800 from 207 household so far this year. Dues from 2 households were received today. The second notice as a dues reminder will go out in June. We currently have $53,000 in the bank. There is an error on the report. Susan will work with the CPA to correct and clarify beautification, steps and sidewalks, streetscapes, and Kessler Steps restoration line items. Susan will clarify the Krawl income and expense lines. The income tax return has not been filed and has been extended. Memorial for Jerry Beech: Jerry circulated a letter from Jerry s parents which included a donation of $2500 to be used as needed. $2765 total funds are available for a Jerry Beech Memorial. Recommendations for installation at the Kessler Steps included a bench or benches (estimate $1,000 each), a fountain ($2400. Including delivery), and an art piece. The Board agreed to obtain Jerry Beech s partner s input on the suggestions. Any installation will include a plaque. Ron and Cindy will continue to work on the project. Art Project: Ron reported that West Kessler has indicated they now prefer to have the The Way Finder art piece rather than the Phone Booth art piece installed in West Kessler. The Board agreed that the first decision made by the KNU Board is final. This decision approves the installation of The Way Finder on Combs Creek. Greenspace has agreed to install the art. Respec`ully submiped. Lila Belitz KNU Secretary. 6

Monthly Board Meeting Minutes Callender Lake Property Owners Improvement Association Saturday, December 8, 2018

Monthly Board Meeting Minutes Callender Lake Property Owners Improvement Association Saturday, December 8, 2018 The CLPOIA Board meeting was called to order by President Rusty Rowe at 1:00PM in the Callender