SMITHVILLE, MISSOURI. Board of Aldermen - Regular Session. 7:00 p.m.

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1 SMITHVILLE, MISSOURI Board of Aldermen - Regular Session 7:00 p.m. November 1, 2016

2 Smithville Board of Aldermen TABLE OF CONTENTS AGENDA... 3 CONSENT AGENDA... 5 CITY ADMINISTRATOR S REPORT CONTRACT ADDUNDUM CITY ADMINISTRATOR COURT RECORDS ACCESS CONTRACT WITH TYLER TECHNOLOGY FIRE HYDRANTS - DISCUSSION APPOINTMENT(S) Agenda Notes Page 2

3 Regular Session AGENDA City of Smithville, Missouri Board of Aldermen - Regular Session Agenda November 1, :00 pm - Council Chambers 1. Call to Order 2. Pledge of Allegiance 3. Consent Agenda Approve the October 18, 2016 Board of Alderman Regular Session Minutes REPORTS FROM OFFICERS AND STANDING COMMITTEES 4. Mayor s Report 5. Committee Reports 6. City Administrator s Report ORDINANCES AND RESOLUTIONS 7. Bill No , Contract Addendum for City Administrator - Emergency Ordinance Sponsored by Alderman Clough, 1 st and 2 nd Readings An ordinance to approve the addendum to the Contract with Steven F. Garrett for services as City Administrator based on the review conducted previously by the Board of Aldermen. 8. Resolution 498, Contract with Tyler Technology for Court Records Access A Resolution to approved the subscription, thru Tyler Technologies, will allow residents to be able to check Smithville Municipal Court, and other municipal courts. This is basically a Casenet for municipal courts. Page 3 November 1, 2016

4 Smithville Board of Aldermen MATTERS BEFORE THE BOARD 9. Discuss Fire Hydrants Alderman Arnold requested a discussion the City Fire Hydrants. 10. Appointments Mayor Fullmer will make two nominations for the Economic Development Committee. 11. Public Comment Pursuant to the public comment policy, a Public Comment Card must be submitted to the City Clerk prior to the meeting. When recognized, please state your name, address and topic before speaking. Each speaker is limited to three (3) minutes. 12. New Business From The Floor Pursuant to the order of business policy, members of the Board of Aldermen may request a new business item appear on a future meeting agenda. 13. Adjourn Agenda Notes Page 4

5 Regular Session CONSENT AGENDA City of Smithville Meeting Date: November 1, 2016 Department: Administration Agenda Item: Summary: Consent Agenda Voting to approve would approve the Board of Aldermen minutes Purpose: The Board of Aldermen can review and approve by a single motion. Any item can be removed from the consent agenda by a motion. The following item is included for approval: Approve the October 18, 2016 Board of Aldermen Regular Session Minutes Impact Comprehensive Plan: Economic Development Plan: Parks Master Plan: Strategic Plan: Capital Improvement Plan: Budget: N/A N/A N/A N/A N/A N/A Legislative History: N/A Suggested Action: A motion to approve the consent agenda Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Page 5 November 1, 2016

6 Smithville Board of Aldermen SMITHVILLE BOARD OF ALDERMEN REGULAR SESSION October 18, :00 p.m. City Hall Council Chambers 1. Call to Order Mayor Brian Fullmer called the meeting to order at 7:01 p.m. A quorum of the Board was present: Ed Holicky, Judy Clough, Bob Arnold, Cory Booth and Adam Naber. Wayne Moore was absent. 2. Pledge of Allegiance lead by Alderman Clough. 3. Consent Agenda Approve the October 4, 2016 Board of Aldermen Regular Session Minutes. Alderman Clough moved to approve the consent agenda. The motion was seconded by Alderman Booth. Ayes 5, Noes 0 Motion carried and the Mayor declared the consent agenda approved REPORTS FROM OFFICERS AND STANDING COMMITTEES 4. Mayor s Report Mayor Fullmer attended the Housing Authority s 45 th anniversary celebration on 10/6. 10/6 - Mayor Fullmer attended the Planning & Zoning Meeting. 10/13 - Mayor Fullmer and Alderman Arnold attended the MML West Gate Regional Meeting in Richmond. Ed Hassinger, Chief Engineer, with the Missouri Department of Transportation was the evening s speaker. Mr. Hassinger addressed the transportation plans for the Kansas City area, funding MoDOT s future initiatives as well as long range plans for improving I-70. Alderman Arnold said that Mr. Hassinger spoke about Missouri being number 7 in Roadway and number 45 in Funding. He said that Mr. Hassinger also spoke about vehicles getting more miles per gallon so people don t fill up as often so it means less tax dollars. Alderman Arnold said that the next MML West Gate meeting will be held in January and he encourage the other Alderman to attend, he said it was a good opportunity to network. Mayor Fullmer stated that he would like to see Smithville host an MML West Gate meeting. 10/15 Mayor Fullmer attended the Street Fair downtown and there was a good crowd. Mayor Fullmer stated that he was not able to attend the Outdoor Movie Night on 10/15. Steve Garrett, City Administrator, attended and thought that they had double the crowd from the 1 st Outdoor Movie Night. Agenda Notes Page 6

7 Regular Session 5. Committee Reports Alderman Arnold stated that he and Alderman Clough attended the Fire Liaison Board meeting on 10/11. He asked to have for the November 1 st Agenda, a list of all the fire hydrants, ones that the City is responsible for, sorted by ones that are capable of servicing fires and ones that aren t, with an explanation why they are not. He also would like the cost to remedy that situation. He said that with the fire at Chop s they had to get water from the hydrant at Commercial and Church because the one closest wasn t usable. Steve Garrett, City Administrator, stated that the reason it wasn t used is because they opened the one on Main and Commercial too fast and damaged it. Alderman Naber said that it is called Water Hammer when they open the hydrants too fast. He also stated that this topic has been discussed with the Fire Department before. Mayor Fullmer stated that he thought that Water Hammering happened when it was turned off, so he would like clarification on it. He also said that he thought that the City needed to check the hydrants and fix the ones that needed fixed. Alderman Clough said that they talked about color coding the hydrants. 6. City Administrator s Report Steve Garrett, City Administrator, said that his report was in the packet. He said that the Streetscape project toured downtown and talked about sidewalks, lights, curbs, handicap accessibility and connecting 169 to downtown. The Landscape planner is now working on the drawings and should have something ready in December. Friday, October 14 th we hosted a Road Safety Audit with MoDOT to talk about 92 Hwy. Those in attendance also took a bus tour of 92 Hwy to see the safety issues and the need for turn lanes in certain intersections. MoDOT will come by with the Audit Report. Steve Garrett asked Chief Lockridge to speak to the Board about Body Worn Cameras for his department. Chief Lockridge stated that the issue was addressed by the State at the last session. He said that the State fixed some issues about who could get a copy of the video that went into effect on August 28 th. Chief said that in the spring we had our system upgraded so we could upload the videos directly to the server. After the upgrade, we discovered that only 1 of our cameras were compatible. The current vendor was gracious enough to replace our old cameras with ones that he had, with the stipulation that they come out and do the install onsite for us. Chief Lockridge said that it has been a good year for the Budget. With the fuel cost savings he was able to purchase a few cameras and get some training. He explained that they had also applied for a grant with the State to purchase the remainder of the cameras. This grant is a no match grant, so if we receive it the State will pay 100%. ORDIANCES and RESOLUTIONS Page 7 November 1, 2016

8 Smithville Board of Aldermen 7. Resolution 492, HHW Contract with MARC for 2017 Alderman Holicky moved to approve Resolution 492. Alderman Clough seconded the motion. Mayor Fullmer explained that this was the annual contract with MARC so that they could travel to different locations in the area to collect the residents Hazardous Household Waste. He said that this was an excellent use of taxpayer s dollars. Ayes - 5, Noes - 0, motion carries. The Mayor declared Resolution 492 approved. 8. Resolution 493, Agreement with the Chamber of Commerce Alderman Booth moved to approve Resolution 493. Alderman Holicky seconded the motion. Alderman Holicky asked Scott Pearson, President of the Chamber, if he had any concerns with the contract? Scott Pearson stated that he was comfortable going forward with the contract, but the only thing they would like to see added was that the point of contact be between Executive Director, Lia Jennings and City Administrator, Steve Garrett. Alderman Holicky moved to amend the main motion to state that the point of communication regarding this contract be between the Executive Director and the City Administrator. Alderman Naber seconded the motion. Ayes - 5, Noes - 0, motion carries. The Mayor declared the amendment to the main motion approved. Mayor Fullmer asked all in favor of adopting the main motion with the amendment. Ayes 5, Noes 0, motion carries. The Mayor declared Resolution 493 approved. 9. Resolution 494, Right of Way Acquisition Alderman Naber moved to approve Resolution 489. Alderman Clough seconded the motion. No Discussion. Ayes 5, Noes - 0, motion carries. The Mayor declared Resolution 494 approved. 10. Resolution 495, 2017 Campground Host Contract Alderman Holicky moved to approve Resolution 495. Alderman Booth seconded the motion. Alderman Naber stated that he would like Betty to come to a meeting in the spring so they could meet her. Ayes 5, Noes - 0, motion carries. The Mayor declared Resolution 495 approved. Agenda Notes Page 8

9 Regular Session 11. Resolution 496, Awarding Bid #16-21 for a Dissolved Oxygen Meter Alderman Booth moved to approve Resolution 496. Alderman Naber seconded the motion. Alderman Booth asked if this DO Meter install is just to have a fan that is turned on and off automatically to save on electrical cost? Jack Hendrix explained that the DO Meter will allow the plant to automatically control how much and when the oxygen blowers come and only when needed, saving electricity costs and making the operation more efficient. The meter will sense when there is enough oxygen to keep the bugs alive instead of someone physically being there to test the oxygen level and turning the fans off and on. Ayes 5 Noes - 0, motion carries. The Mayor declared Resolution 496 approved. 12. Resolution 497, PWSD #8, Water District Agreement Alderman Naber moved to approve Resolution 497, PWSD #8 Water District Agreement. Alderman Arnold seconded the motion. Alderman Naber asked about the maximum and minimum usage if it was gallons or cubic feet? Steve Garrett said that it was gallons. Alderman Naber asked if the $4.00 per 1,000 gallons was our cost? Steve Garrett said that it was very near our cost with a little cushion. Alderman Naber asked if our costs go up, does the contract allow us to raise PWSD #8 rates? Mayor Fullmer stated that it is in the contract that we can raise the rates to cover our cost. He also explained that we have an 8-inch pipe that we put in that connects to our northwest water tower and we did not have easement for that pipe. With this contract have easement for this water line. Ayes 5, Noes 0, motion carries. The Mayor declared Resolution 497 approved. OTHER MATTERS BEFORE THE BOARD 13. Proposed Exchange of MoDOT Routes with the City Alderman Booth moved to approve the proposed exchange of MoDOT Routes with the City. Alderman Holicky seconded the motion. Alderman Booth said that it doesn t look like it includes Church St. to Main St.? Steve Garrett said that he was not sure the history on it but that one block is not part of the Spur. He said that Shelly Daniel with MoDOT found additional agreements that the City had with MoDOT that F Hwy is a City street all the way up to Pope Lane. They wanted the new proposal to go from the Spur to all the way to Pope Lane. He stated that there would be an increase in the dollar amount that they would contribute for us. Page 9 November 1, 2016

10 Smithville Board of Aldermen Alderman Booth asked if we would have any issues with paving from Main to Church? And if it was part of the possible Streetscape Project? Steve Garrett stated that there would be no issues with paving and that this would give the City a little more freedom to do what we want to do. Mayor Fullmer stated that he spoke with MoDOT at the West Gate meeting and he was told that this opportunity would give the City more control over our future. Alderman Booth said that he had heard that if they did not turn this area over to us, the chances of getting them paved was slim. The Board was in agreement for the proposal. 14. Clay Creek Subdivision Final Plat Approval Alderman Clough moved to approve the Clay Creek Subdivision Final Plat approval. Alderman Arnold seconded the motion. Alderman Holicky asked Jack Hendrix, Development Director, why we did not request land for trails to comply with the Comprehensive Plan instead of payment? Jack Hendrix stated that they did not have any land that we wanted. There is a trail that already goes behind this property. The property owner immediately south of the property will allow us to use a strip that will connect and have a trail of 7/8 of a mile. Ayes 4, Noes - 1, motion carries. The Mayor declared the Clay Creek Subdivision Final Plat approved. 15.Appointment for the Planning and Zoning Committee Mayor Fullmer recommended the appointment of Greg Vincent to the Planning and Zoning Committee. Upon roll call vote: Alderman Booth Aye, Alderman Holicky Aye, Alderman Clough Aye, Alderman Arnold Aye, Alderman Naber Aye. Ayes 5, Noes - 0, motion carries. The Mayor declared Greg Vincent appointed to the Planning and Zoning Committee. 16.Setting the Trash Rates for the 2017 Contract Alderman Naber moved to approve the trash rates for the 2017 contract. Alderman Clough seconded the motion. Alderman Holicky moved to amend the motion to adjust the price from $17.87 to the contract price of $ Alderman Booth seconded the motion. Alderman Naber asked with the administration fee and the Household Hazardous Waste part, was the Household Hazardous Waste fee a line item or part of the administration fee? Steve Garrett stated that is was part of the administration fee. Agenda Notes Page 10

11 Regular Session Mayor Fullmer said that the 3% administrative cost has been added to all our residential waste contracts for the last 5-years. Steve Garrett said that it was 7% which was about $.50 and that we lowered it to the 3% to keep it at the $.50. He stated that if we remove the 3% that would mean that the taxpayers would be paying the fee, rather than the ones using the services. Mayor Fullmer reminded Alderman Holicky that even though the bid was significantly higher over what our current fee is, the lowest bid we received was $14. Mayor Fullmer explained that even though the cost is significantly higher the Board felt that this was the best service for our residents. Upon roll call vote for the amendment to the main motion to remove the 3% administrative cost: Alderman Clough No, Alderman Arnold No, Alderman Naber No Alderman Holicky Aye, Alderman Booth No. Ayes 1, Noes 4, motion fails. Mayor Fullmer declared the amendment to the motion failed. Main Motion Ayes - 4, Noes 1, motion carries. Mayor Fullmer declared trash rates set for the 2017 contract at $ Presentation by A3G Architects Aimee Gray, Principal Architect for A3G Architects, presented the Board with the drawing and site plans for the renovation of City Hall. She explained to the Board about the inadequacy with security here in City Hall and the issues with the HVAC system. Another issue is the restrooms. Now the only restrooms that City Hall has are for everyone to use. The main problem with this is, if the Police have a prisoner that has to use the restroom they have to bring them into the Council Chambers to use the restroom. It is not safe for the officer nor any other staff working at that time. Aimee went on to explain all the changes they had made in the design. Security HVAC Units Parking Making the office spaces smaller to fit more offices that are needed Public restrooms Much needed storage space and climate controlled storage room for police records Better acoustics in the Council Chambers Public access to the different departments A Police Station entrance A separate prisoners entrance A secure cell and processing area Page 11 November 1, 2016

12 Smithville Board of Aldermen Holding cells with their own restrooms Interrogation rooms Separate holding rooms for juveniles Energy Efficiency Design being versatile enough that when the Police Station is able to move to its own location, Parks Department can be moved into that side of the building Better flow for people on Court night (instead of them having to go through the break room) Existing City Hall Layout City Hall New Design Agenda Notes Page 12

13 Regular Session Council Chambers New Design Page 13 November 1, 2016

14 Smithville Board of Aldermen New Back of City Hall and New Parking Lot Mayor Fullmer explained that the reason for wanting to look into renovating City Hall was because we are totally out of room, we have no more offices to put anyone. Alderman Booth asked about using the back door as an entrance? Mayor Fullmer explained that the back door is locked during the day. Alderman Booth asked if the plan is to build a new Police Station in the next 5-10 years. Alderman Naber stated that he did not like that there was no visible reception area. He also said that hallways were wasted space. He said that the Chamber area could turn and it would give more area for a sitting area. Alderman Naber said that maybe we should look at not using the front as an entrance but as an emergency exit. Mayor Fullmer explained that the reason for the design is so the building can still be accessed by the public even when no one is here. He said that if there is a public event going on downtown, the public will be able to use the restrooms at City Hall. Chief Lockridge said that he had spent hours looking at this design and the front on Court night will be used as the area for Attorneys to meet with the Prosecutor. He said that all the doors to the offices will be commercial grade solid core doors they will always be locked and the only way to get in them will be with a ID Badge, employees won t be allowed to even prop them open. Alderman Naber said that he still thought that the space around the Council Chamber seemed to be wasted space. He also asked if Chief Lockridge had looked into using the caves for storage? Alderman Holicky stated that if we were going to build a Police Station in 5 years why not take it to the people now for a vote. Agenda Notes Page 14

15 Regular Session Chief Lockridge stated that it is probably going to be more like 8-10 years before we will be ready to have a Police Station at another location. He also stated that relocating the Police Station won t solve the problems with City Hall. He said that we will still have security issues, work flow issues, egress issues and we will still have an old HVAC unit that leaks. Alderman Booth asked if Council Chamber was to scale? He also asked if it was a significant cost for reinforcing the walls on the Police side? Aimee Gray stated that it was probably roughly a $10,000 cost to reinforce the walls. Alderman Naber stated that we would be looking at about $2,000,000 to build a Police Station plus land and around $550,00-$600,00 to renovate City Hall. Mayor Fullmer stated that we can t fix the security issues that we have now with the building the way it is now. We still have the HVAC problems; we have an office and a bathroom that have water dripping in them from the ceiling and the light fixtures. Mayor Fullmer also stated that this City Hall renovation would be a long-term fix years. 18. Public Comment Trinda Wolfe, 300 W. Meadow St., spoke to the Board about this last year with the Community and Economic Development. She stated that being a volunteer and being involved with the Community she sees the importance of Economic Development and hopes that the Board will make Economic Development a Priority. 19. New Business From the Floor Alderman Holicky stated that it had been 6 months and there had still been no Fees Committee meeting. He said that he felt that this was a disservice to the community. Mayor Fullmer said that he was trying to get a date set for a meeting in the next 10 days. He said that it would be a public meeting and that Bill Hillix has agreed to Chair the meetings. Alderman Booth stated that he would like to bring back the subject of Water Billings the time frame of the due dates. 20. Adjournment to Executive Session Pursuant of Section (3) RSMo. Alderman Naber moved to adjourn to Executive Session Pursuant of Section (3) RSMo. Alderman Clough seconded the motion. Ayes 5, Noes 0, motion carries. The Mayor declared the regular session adjourned at 8:31 p.m. Linda Drummond, City Clerk Brian Fullmer, Mayor Page 15 November 1, 2016

16 Smithville Board of Aldermen CITY ADMINISTRATOR S REPORT Board Report Steven F. Garrett - City Administrator November 1, 2016 Work is quickly wrapping up on the West Summit Street project. The project is starting to take the look of a more familiar street project at this point. There will be additional work on the drainage on the south side of the street before the work is complete. Dan Toleikis, Finance Director, reported for work on Monday, October 24. In addition to in house training, we will find the appropriate local GFOA trainings for Dan. A meeting with our attorneys and the Financial Advisor have also been set up for next week. He has hit the ground running and I believe will prove to be a great asset for the staff. Staff continues to work with WCA on the new trash service roll-out. Residents are checking out the website created by WCA specifically for Smithville customers. WCA is currently working on new routes, which will improve overall services. They are attempting to keep as many households on the same current service day, but some will change. We are addressing questions and concerns from residents ranging from the usual negative comments to specific questions about services. So far, I am satisfied with the roll out and it has progressed as I expected. Regular work is progressing in the street, water and parks departments. Agenda Notes Page 16

17 Regular Session CAPITAL IMPROVEMENT PLAN I will have an update on several individual CIP items at the next meeting. DEVELOPMENT DEPARTMENT: Development Director Jack Hendrix reports that residential building permits are still currently at 104. He continues to meet with developers and potential developers weekly. Due to this expansion in the number of building permits, a second building inspector was included in this year s budget. The hire has been made. Sam Cowan was hired and will report to work soon. The Development Department will be purchasing GPS locating devices to continue the work of transferring information onto GIS mapping systems. OTHER: I may have a few other items for my report at the meeting next Tuesday. As always, if you have any questions, please let me know. Page 17 November 1, 2016

18 Smithville Board of Aldermen CONTRACT ADDUNDUM CITY ADMINISTRATOR City of Smithville Meeting Date: November 1, 2016 Department: Administration Agenda Item: Summary: Bill No , City Administrator Contract Addendum - Emergency Ordinance This ordinance is to approve the addendum to the Contract with Steven F. Garrett for services as City Administrator based on the review conducted previously by the Board of Aldermen. The emergency ordinance is sponsored by Alderman Clough. Purpose: Impact Comprehensive Plan: Economic Development Plan: Parks Master Plan: Strategic Plan: Capital Improvement Plan: Budget: None None None None None Item Budgeted Legislative History: Suggested Action: Motion to approve Bill No for first and second reading, by title only. Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Addendum Agenda Notes Page 18

19 Regular Session BILL NO ORDINANCE NO. AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN ADDENDUM TO THE CONTRACT WITH STEVEN GARRETT FOR THE CITY ADMINISTRATOR POSITION. WHEREAS, Steven Garrett and the City of Smithville, Missouri desire to addend the agreement between the two parties; and NOW, THREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI: Section 1. The Mayor is hereby authorized and directed to execute the attached Addenum to the Employment Agreement with Steven Garrett for the position of City Administrator as described and further detailed in the attached addendum. Section 2. This ordinance shall take effect and be in full force from and after its passage according to law. Passed this 1 st day of November, Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk First Reading: / / Second Reading: / / Page 19 November 1, 2016

20 Smithville Board of Aldermen ADDENDUM This addendum to the Employment Agreement between the City of Smithville (CITY) and Steven F. Garrett (EMPLOYEE) is made this 1 st day of November, WHEREAS: The City of Smithville (CITY) and Steven F. Garrett (EMPLOYEE) previously entered into an employment agreement on September 25, 2010, and; WHEREAS: EMPLOYEE has completed six years of service to the CITY as of October 1, 2016, and; WHEREAS: The CITY and EMPLOYEE wish to alter certain parts of the Employment Agreement, and; WHEREAS: CITY and EMPLOYEE wish to memorialize the amendment to the Employment Agreement. NOW THEREFORE, the parties do agree to amend the Employment Agreement as follows: 1. Compensation: CITY agrees to pay EMPLOYEE as compensation for the duties to be performed under this agreement the base salary of Ninety-Nine Thousand Four Hundred Fifty Dollars ($99,450) per year, commencing on November 2, 2016, to be payable in 26 equal payments at the time, and as a part of the regular payroll of the CITY, and subject to all such lawful deductions for payment to employees of the CITY. 2. Fringe Benefits/Additional Compensation (fourth paragraph only): In addition to the moneys paid as a salary, the CITY agrees to pay EMPLOYEE an additional sum for a car allowance in the amount of $5,700 per year in equal payment of $ in accordance with the current payroll procedures for these payments to all other employees. 3. Suspension and Termination The City may terminate this agreement with or without cause. A violation of any of the actions described in Section (c) of the Code of Ordinances could result in a termination with cause. In the event EMPLOYEE is Agenda Notes Page 20

21 Regular Session terminated without cause then the CITY agrees to compensate EMPLOYEE with five (5) months severance pay which shall commence with the last EMPLOYEES last day of work and continue thereafter until an amount equal to Forty Thousand Five Hundred Dollars ($41,310) has been paid. Such severance payments shall be made as part of the regular City payroll, unless at the time of termination City and EMPLOYEE agree to alternate terms of payment. EMPLOYEE may terminate this agreement by giving sixty (60) days written notice to CITY, but no severance shall be due or paid as a result. 4. There are no additional amendments to the contract. The remainder of the original agreement is in full force and effect. IN WITNESS WHEREOF, the Board of Aldermen of the City of Smithville has caused this addendum of the Employment Agreement between the City of Smithville and Steven F. Garrett to be signed and executed in its behalf by its Mayor and duly attested by its City Clerk, and the Employee has signed and executed the addendum the day and year above written. City of Smithville, Mo. Brian K. Fullmer, Mayor ATTEST: Employee Steven F. Garrett Linda Drummond, City Clerk Page 21 November 1, 2016

22 Smithville Board of Aldermen COURT RECORDS ACCESS CONTRACT WITH TYLER TECHNOLOGY City of Smithville Meeting Date: November 1, 2016 Department: Administration Agenda Item: Summary: Resolution 498, Contract for Online Records Search for Smithville Municipal Court This subscription, thru Tyler Technologies, will allow residents to be able to check Smithville Municipal Court, and other municipal courts. This is basically a Casenet for municipal courts. Purpose: By approving this service our court will comply with Missouri Supreme Court rule #37, public access to records. Impact: Comprehensive Plan: Economic Development Plan: Parks Master Plan: Strategic Plan: Capital Improvement Plan: Budget: Legislative History: n/a n/a n/a n/a n/a n/a Suggested Action: A motion to approve Resolution 498, directing the Mayor to execute a contract with Tyler Technologies for court records access. Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Agenda Notes Page 22

23 Regular Session RESOLUTION 498 A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A SERVICE AGREEMENT WITH TYLER TECHNOLOGY TO PROVIDE ONLINE COURT RECORDS ACCESS WHEREAS, the Smithville Municipal Court must comply with the rules of the Missouri Supreme Court; and WHEREAS, Tyler Technology provides services so individuals can access Municipal Court records using an internet based online transaction system and WHEREAS, the Board of Aldermen have determined that entering into a services agreement with Tyler Technology is consistent with the best interests of the citizens of Smithville; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI, AS FOLLOWS: THAT the Mayor is hereby authorized to execute all necessary documents, marked as Attachment A and attached hereto, to enter into an agreement with Tyler Technology to provide online access to municipal court records and the City Clerk is authorized to attest thereto. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Smithville, Missouri, the 1 st day of November, Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk Page 23 November 1, 2016

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31 Regular Session FIRE HYDRANTS - DISCUSSION City of Smithville Meeting Date: November 1, 2016 Department: Administration Agenda Item: Summary: Fire Hydrant Presentation Since the start of the City/Fire Board Liaison Committee discussion about hydrants has been common. Staff will present an update to their efforts to address certain issues regarding hydrants. The full presentation may not be prepared until next week. Purpose: Impact Comprehensive Plan: Economic Development Plan: Parks Master Plan: No Impact No Impact No Impact Strategic Plan: Strategic Goal 5 Capital Improvement Plan: Budget: No Impact None Legislative History: Suggested Action: Motion to have staff make the presentation. Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Page 31 November 1, 2016

32 Smithville Board of Aldermen APPOINTMENT(S) City of Smithville Meeting Date: November 1, 2016 Department: Administration Agenda Item: Summary: Appointments Appointments to committees and boards are needed regularly. The Mayor will make nominations and the Board will vote. Purpose: The Mayor will nominate someone to serve on the Economic Development Committee. Impact Comprehensive Plan: Economic Development Plan: Parks Master Plan: Strategic Plan: Capital Improvement Plan: Budget: None None None None None None Legislative History: Suggested Action: A vote for each nomination Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Agenda Notes Page 32