SMITHVILLE, MISSOURI. Board of Aldermen - Regular Session. 7:00 p.m.

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1 SMITHVILLE, MISSOURI Board of Aldermen - Regular Session 7:00 p.m. February 6, 2018

2 Smithville Board of Aldermen TABLE OF CONTENTS AGENDA... 3 CONSENT AGENDA... 5 BOARD OF ALDERMEN MINUTES - 1/16/2018 REGULAR SESSION... 6 BOARD OF ALDERMEN MINUTES - 1/16/2018 EXECUTIVE SESSION FINANCIAL REPORT DECEMBER RESOLUTION SETTLEMENT AGREEMENT WITH HARBORVIEW HOA CITY ADMINISTRATOR S REPORT WATER & SEWER ORDINANCE AMENDING CHAPTER 105 CITY ADMINISTRATOR AMENDING THE CODE PERTAINING TO THE EDC CHANGING STREET NAMES RESOLUTION 560 CHANGING 169 SPUR TO N. BRIDGE STREET RESOLUTION 561 CHANGING BRIDGE ST./WOODLAND CT. TO HILLTOP ST RESOLUTION 562 CHANGING FIRST STREET TO E. SECOND STREET RESOLUTION 563 CHANGING F HWY TO E. FIRST STREET RESOLUTION 564 CHANGING F HWY TO SPELMAN DRIVE RESOLUTION 565 CHANGING F HWY TO NE 172 ND STREET AMENDING AUTHORIZATION 80 - SECOND CREEK RD BRIDGE BID AWARD STREET DEPARTMENT TRUCK AMENDING THE SCHEDULE OF FEES Agenda Notes Page 2

3 Regular Session AGENDA 1. Call to Order 2. Pledge of Allegiance City of Smithville, Missouri Board of Aldermen - Regular Session Agenda February 6, :00 pm - Council Chambers 3. Consent Agenda Minutes o January 16, 2018, Board of Aldermen Regular Session Minutes o January 16, 2018 Board of Aldermen Executive Session Minutes Reports o Financial Report for December Resolutions o Resolution 559, Settlement Agreement A Resolution to approve a Settlement Agreement with Harborview Townhomes HOA REPORTS FROM OFFICERS AND STANDING COMMITTEES 4. Mayor s Report 5. Committee Reports 6. Staff Report ORDINANCES and RESOLUTIONS 7. Bill No , Water and Sewers, 2 nd Reading An Ordinance amending Chapter 705 of the Code of Ordinances Water and Waste Water Leak Adjustment. Page 3 February 6, 2018

4 Smithville Board of Aldermen 8. Bill No , Amending Section 105 of the Municipal Code, 1 st Reading An Ordinance amending Chapter 105 of the Code pertaining to the City Administrator Position. 9. Bill No , Amending the Chapter of the Code Pertaining to EDC An Ordinance amending how some EDC members are appointed, clarifies the terms of appointments and specifically delineates duties. 10. Resolutions for New Street Names Resolutions authorizing and approving the change of the names of various streets throughout the City, brought on by the acquisition of state highways. A. Resolution 560, 169 Spur to N. Bridge Street B. Resolution 561, Bridge St./Woodland Ct. to Hilltop St. C. Resolution 562, First St. between 169 and Spur to E. Second St. D. Resolution 563, F Hwy between Spur & Maple to E. First St. E. Resolution 564, F Hwy between Maple and Pope Ln. to Spelman Dr. F. Resolution 565, F Hwy between Pope Ln. and Litton Way to 172 nd St. 11. Resolution 566, Amendment to Authorization 80 with HDR A Resolution to approve an amendment to Authorization 80 with HDR for the additional services to complete the Second Creek Rd. Bridge design. 12. Resolution 567, Awarding Bid for Street Department Truck A Resolution to award the contract for a new truck to Roberts Chevrolet and Buick through the Kansas City Regional Purchasing Cooperative (KCRPC), a local government purchasing cooperative, a partnership of MARC (Mid- America Regional Council), the Mid-America Council of Public Purchasing (MACPP) and local governments. 13. Resolution 568, Amending the Schedule of Fees A Resolution to amend the Schedule of Fees concerning Wholesale Water Rates and Deposits. MATTERS BEFORE THE BOARD 14. Public Comment Pursuant to the public comment policy, a Public Comment Card must be submitted to the City Clerk prior to the meeting. When recognized, please state your name, address and topic before speaking. Each speaker is limited to three (3) minutes. 15. New Business from The Floor Pursuant to the order of business policy, members of the Board of Aldermen may request a new business item appear on a future meeting agenda. 16. Adjourn Agenda Notes Page 4

5 Regular Session CONSENT AGENDA City of Smithville Meeting Date: February 6, 2018 Department: Administration Agenda Item: Consent Agenda Summary: Voting to approve would approve the Board of Aldermen minutes, financial report and a Resolution approving a settlement with Harborview Townhomes HOA. Purpose: The Board of Aldermen can review and approve by a single motion. Any item can be removed from the consent agenda by a motion. The following items are included for approval: Minutes Approve the January 16, 2018 Board of Aldermen Regular Session Minutes Approve the January 16, 2018 Board of aldermen Executive Session Minutes Reports Financial Report for December 2017 Resolutions Resolution 559, Approving a settlement with Harborview Townhomes HOA Impact Comprehensive Plan: Economic Development Plan: Parks Master Plan: Strategic Plan: Capital Improvement Plan: Budget: Legislative History: N/A Suggested Action: N/A N/A N/A N/A N/A N/A A motion to approve the consent agenda Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Financial Report Page 5 February 6, 2018

6 Smithville Board of Aldermen Board of Aldermen Minutes - 1/16/2018 Regular Session SMITHVILLE BOARD OF ALDERMEN REGULAR SESSION January 16, 2018, 7:00 p.m. City Hall Council Chambers 1. Call to Order Mayor Fullmer called the meeting to order at 7:00 p.m. A quorum of the Board was present: Bob Arnold, John Chevalier, Wayne Moore, Cory Booth and Jeff Bloemker. Absent: Melissa Wilson due to illness. 2. Pledge of Allegiance lead by Mayor Fullmer 3. Consent Agenda Minutes Approve the January 2, 2018 Board of Alderman Regular Session Minutes. Approve the January 8, 2018 Board of Alderman Work Session Minutes. Reports Approve the December 2017 Court Report. Resolutions Resolution 557, Crime Stoppers Tips Hotline Program Alderman Bloemker moved to approve the consent agenda. The motion was seconded by Alderman Moore. Ayes - 5, Noes 0, motion carried. The Mayor declared the consent agenda approved. REPORTS FROM OFFICERS AND STANDING COMMITTEES 4. Mayor s Report Mayor Fullmer had Linda Drummond, City Clerk, give a list of the candidates for the April 3 rd election: Ward One - Joshua Hurlbert Ward Two Steve Sarver Ward Three Marvin Atkins Mayor - Brian Fullmer Damien Boley Mayor Fullmer reported he attended: January 4 th Planning and Zoning meeting. January 8 th Board of Alderman Work Session at 7:00 Agenda Notes Page 6

7 Regular Session January 8 th City Administrator Search Committee Meeting following the Board of Alderman Work Session. Mayor Fullmer asked Jack Hendrix to give a report on the Chamber of Commerce Luncheon meeting since he was unable to attend. January 10 th The Chamber of Commerce Luncheon Jack stated that he had another meeting to attend and was only able to give the Chamber a report on the closing for the candidacy for the upcoming election. Upcoming Events: January 25 th - Missouri Municipal League West Gate Regional Meeting Smithville is hosting at KoZak s. The registration and social hour begins at 6:00 p.m. Senator Hegeman is the guest speaker. Mayor Fullmer encouraged all the Alderman to attend. He explained that the city with the most in attendance receives a traveling trophy. Alderman Moore asked if the candidates would be able to attend to give them a better idea of what MML is and what they do for the city? Mayor Fullmer said that was a good idea and would have Linda send invitations to the candidates. 5. Committee Reports Alderman Bloemker reported on the January 8 th Search Committee meeting. He stated that the committee went through and made changes and clarification to the Duties and Responsibilities of the City Administrator. The Ordinance will be brought to the February 6 th meeting for approval, first reading. 6. City Administrator s Report Jack Hendrix, Acting City Administrator, stated his report is in the packet. Road District Update Jack stated that we have received the work order from the surveyor Sam Aylett, who performed our last legal description work for the entire city from He said that there were numerous annexations to the city since then (nearly 20), and they will need to be added. He said that the work will begin on the project immediately and he should have something to us in a month or so with a map version so that we can compare the GIS with what they ve included. The next step will be to get on the ballot for the Clay County Commission. Snow and Ice Control Policy Jack explained that the Snow and Ice Control Policy had not been updated since He and Allan Jensen, Street Superintendent, went through it and made the necessary changes. Jack said that we ve had 6 events so far this year Page 7 February 6, 2018

8 Smithville Board of Aldermen and have used a mixture of salt and sand, which does not work to melt the ice, we have 70 tons of salt coming to be able to melt the ice a little better. Jack explained that the roads that we took over from MoDOT were low on their priority but will now be high on our snow removal priority. Priorities Since it is not economically feasible to remove all snow accumulation from every street, a priority system shall be implemented based on public need. The four priorities for road condition improvement activities are: Priority 1: All main roads considered to be the minimum network which must be kept open for emergency vehicles. Priority 2: All remaining arterials, selected collectors, bus routes, and streets around schools. Priority 3: All other selected collectors completing the network covering major traffic volume streets and selected hot spots such as intersections and hills. Priority 4: All remaining streets such as residential and local streets. These priorities apply to each vehicle operating on behalf of the City of Smithville. There may be times when one vehicle in one area of the city may be on a different priority level than other vehicles located elsewhere. The priority levels are intended to be used by each operator for the designated zone assigned to the particular vehicle he or she is operating. Commencing Snowplow Operations The following four storm categories are developed to determine when and how much snow and ice control is warranted. Category 1: Two inches or less of snow resulting in icy conditions. All snow routes rated priority 1-3 are treated with deicing material. Category 2: Two to three inches of snow resulting in sleet and slushy conditions. All snow routes rated 1-4 are plowed and treated with deicing material. Category 3: Three inches or more with wind causing blizzard conditions. All snow routes are plowed, treated with deicing material until the storm subsides. Then routes rated priority 1-4 are treated with deicing material and plowed if necessary. Category 4: A major snow storm amounting to four inches or more. Concentration is given to all snow routes and emergency facilities. Collectors, bus routes, and around schools are plowed and treated with deicing materials. Residential streets are treated and plowed at the discretion of the Superintendent of the Street Department or designated employee. Agenda Notes Page 8

9 Regular Session Jack stated that this information will be posted to the website. Alderman Chevalier said that in his neighborhood the cul-de-sac the roads were not cleared to the curb and were not last year either. Jack said that it must be an oversite and that he will discuss it with the Street Superintendent. He said that the cul-de-sacs are usually done last since they don t have much traffic and it takes longer to get them cleaned off. Jack will bring an update to the February meeting. Alderman Booth asked if the County cannot get to their roads quick enough, can the City clean them? Jack said that we could. Mayor Fullmer stated that the State starts with numbered roadways first. Street Naming Jack explained that there was a contest for the residents that live on Bridge St. and F Hwy for renaming their streets and Hilltop was chosen for Bridge St and Spellman was chosen for F Hwy. Page 9 February 6, 2018

10 Smithville Board of Aldermen He said that he will be bring multiple Resolutions forward to the February 6 th meeting for approval. Alderman Moore asked what we do for the changing of the mailing addresses? Jack stated that we send out letters to everyone, post office, electric company, fire department, etc. Alderman Moore stated that on Liberty Rd. there is an issue of the odd and even numbers being on the wrong side of the street and asked if we would be addressing that problem. Jack said that we will be, over time, addressing all the address issues in the City. Alderman Booth asked if our responsibility ends at 172 nd? Jack stated our responsibility ends at the end of 172 nd. Alderman Chevalier asked why Spelman did not continue why did it change to 172 nd St? Jack explained about the long term comprehensive plan will have another passage way through there. Other questions for staff: Alderman Arnold said that the owner of the Wheeler building contacted him on the issue of drainage. He asked if the Street Department could check it and see if there is a way we could divert the water away from the building? He said that there was probably an infrastructure issue with the alley. Jack said that he found out recently that there is technically not an alley there, the businesses have made it one. He said that they could take some elevation shots. Alderman Arnold said that with the Second Creek Bridge reconstruction, the buses have now taken to going around to 92 Hwy with a full bus load due to the weight load of the bridge. He said that when construction starts the traffic detouring around to 92 Hwy will increase. Alderman Arnold stated that 92 Hwy and Second Creek Rd. is a dangerous intersection and there will be a potential danger of accidents. He would like to see us get together with MoDOT and come up with a solution. Jack said it might be better if we partnered with Platte County Road and Bridge. Agenda Notes Page 10

11 ORDINANCES & RESOLUTIONS Regular Session 7. Bill No , Budget Amendment - Utilities 2 nd Reading Alderman Chevalier moved to approve Bill No , Budget Amendment, amending the FY2018 Budget for Utilities, to allow for the expense of the Water Basin Rehabilitation and Painting, the expense of the Stand-Alone Generator and Automatic Transfer Switch, and the hiring of a Utilities Inspector II to fulfill the RPR for Authorization No. 84. for 2 nd reading by title only. Alderman Moore seconded the motion. No discussion. Alderman Booth Aye, Alderman Bloemker -Aye, Alderman Moore Aye, Alderman Chevalier Aye, Alderman Arnold - Aye Ayes 5, Noes 0, motion carries. Mayor Fullmer declared , Budget Amendment for Utilities, approved. 8. Bill No , Water and Sewers 1 st Reading Alderman Booth moved to approve Bill No , amending Chapter 705 of the Code of Ordinances Water and Waste Water Leak Adjustment. for 1 st reading by title only. Alderman Moore seconded the motion. Alderman Booth asked about Section C paragraph 3, if the leak was outside the home? Also, will this take care of the issue of frozen pipes? Jack said that residents would not pay for the additional waste water. He said that he made several changes and highlighted them. Residential Monthly Average Present for the Board meeting Leak outside the home Make payment to avoid late fees Section Water and Wastewater Leak Adjustment. A. Definition and Conditions. 1. As used in this section, the following terms shall have the meanings indicated: WATER AND WASTEWATER LEAK ADJUSTMENT A financial adjustment to an account categorized as residential in the city utility billing system to a utility bill related to a water leak. MONTHLY AVERAGE The amount of water usage calculated in accordance with Section C.; or, if no such average has been established in accordance with that section, then the average shall be the total number of gallons of water used divided by the total number of months billed. Page 11 February 6, 2018

12 Smithville Board of Aldermen 2. The Board of Aldermen may consider approving a leak adjustment under the following conditions: a. The customer notifies the City staff of a water leak and requests a leak adjustment. b. Water consumption for the month in question is more than two (2) times the monthly average for this property (for each month involved in the leak) c. Leak adjustments may occur only once in any thirty-six-month period and shall cover a single event only (up to a maximum of two (2) monthly utility bills). d. The adjustment request must include a plumber's repair receipt, material and supplies receipts or other proof that the leak has been repaired. e. Upon receipt of the documentation and/or confirmation of billing history as required in sections (a) through (d) above, city staff will prepare a draft adjustment request in accordance with this policy for the Board of Aldermen agenda where the adjustment may be considered. f. The resident shall be sent a copy of the adjustment request and must attend the scheduled Board hearing on the matter. Failure to be present to provide information or answer questions at that hearing is cause for the Board to deny the request. B. No adjustments shall occur when any of the following exist: 1. Excessive use is due to the customer's usage decisions such as seasonal use, sod watering, gardening, filling swimming pools/spas, etc. 2. Excessive use is due to third party from whom customer can recover costs (theft, vandalism, construction damage, etc.) 3. Excessive water volume extends beyond the first two (2) months of a multi-month leak. 4. Leak adjustment has occurred for this property within the past thirty-six (36) months. C. Adjustment Calculations. 1. The adjusted bill(s) shall charge normal water rate on all water volume used up to two (2) times the average monthly water use for this property. 2. Adjusted bill shall also charge the City's wholesale water purchase rate as listed in the Schedule of Fees on all water volumes greater than two (2) times the average monthly water use for this property. 3. If the leak is inside the home, the wastewater bill shall not be adjusted because the water will have drained into the sanitary system of the home. If the leak is outside the home, the wastewater portion of the bill will be adjusted to reflect the average monthly usage for the property. D. Rules upon Resolution of Request by the Board 1. Upon resolution by the Board of Aldermen, the customer shall make payment in full or make payment arrangements with City Hall in accordance with the then current payment policies no later than ten (10) days following the Board hearing. 2. If the customer fails to comply with the payment obligations above within the allotted ten (10) days, then the account shall be treated as past due and be subject to the imposition of late fees and discontinuance of service in accordance with the regular billing procedures of this chapter. Alderman Moore asked if we were going to include commercial accounts? Agenda Notes Page 12

13 Jack said that residential was just given a better definition. Regular Session Alderman Booth said that the reason we decided not to include commercial was because the loss would be too big. Alderman Arnold Aye, Alderman Chevalier Aye, Alderman Moore Aye, Alderman Bloemker Aye, Alderman Booth Aye. Ayes 5, Noes 0, motion carries. The Mayor declared Bill No , Budget Amendment for Utilities, approved for 1 st Reading 9. Resolution 558, Police Patrol Vehicle Purchase Alderman Booth moved to approve Resolution 558 to award the contract for two new police cars to Lou Fusz Ford from the Bid for the MARC Kansas City Regional Purchasing Cooperative (KCRPC). Alderman Moore seconded the motion. No discussion. Ayes 5, Noes 0, motion carries. The Mayor declared Resolution 558 approved OTHER MATTERS BEFORE THE BOARD 10. Public Comment Rachelle Shiflett, 411 Woodland Ave, spoke to the Board about having sewage in their home and asked for help from the City. 11. New Business from the Floor Alderman Chevalier asked that the sewage issue for 411 Woodland Ave be on the next Work Session agenda. 12. Adjournment to Executive Session Pursuant to (1)RSMo Alderman Arnold moved to adjourn. Alderman Moore seconded the motion. Alderman Moore Aye, Alderman Chevalier Aye, Alderman Arnold Aye, Alderman Booth Aye, Alderman Bloemker Aye. Ayes 5, Noes 0, motion carries. The Mayor declared the regular session adjourned 7:48 p.m. Linda Drummond, City Clerk Brian Fullmer, Mayor Page 13 February 6, 2018

14 Smithville Board of Aldermen Board of Aldermen Minutes - 1/16/2018 Executive Session SMITHVILLE BOARD OF ALDERMEN CLOSED EXECUTIVE SESSION January 16, 2018 A Closed Executive Session of the Smithville Board of Aldermen was held on January 16, 2018 at Smithville City Hall in the Meeting Room. Present: Mayor Brian Fullmer; Board members: John Chevalier Jr., Cory Booth, Jeff Bloemker, Wayne Moore and Bob Arnold. Absent: Melissa Wilson due to illness. Staff: Jack Hendrix and Linda Drummond Call to Order Mayor Fullmer called to order the Executive Session, pursuant to RSMo, Section , Subsection (1) at 8:00 p.m. Alderman Booth moved to approve the Executive Session Minutes of the January 8, 2018 meeting. Alderman Arnold seconded the motion. No Discussion. Upon roll call vote: Alderman Moore - Aye; Alderman Chevalier - Aye; Alderman Arnold - Aye; Alderman Booth Aye; Alderman Bloemker Aye; Ayes 5, Noes 0, motion carries. The Mayor declared the Executive Session minutes approved. Resolution Approving Agreement with Harborview Townhomes Association Concerning Arrearage of Water Payments A discussion to approve the Resolution Agreement with Harborview Townhomes HOA and bring it forward to the next Board of Alderman meeting on February 6 th. In May of 2017 the HOA irrigation system sustained a leak which generated a high-water usage bill. Agenda Notes Page 14

15 Regular Session Alderman Booth moved to approve the Resolution Agreement with Harborview Townhomes Association concerning the arrearage of water payments and bring it forward to the February 6 th meeting agenda. Upon roll call vote: Alderman Arnold Aye, Alderman Booth Aye, Alderman Chevalier Aye Alderman Bloemker No, Alderman Moore Aye. Ayes 4, Noes 1, motion carries. The Mayor declared the Resolution agreement approved to be brought forward on the February 6, 2018 meeting agenda. Adjourn Alderman Moore moved to adjourn the executive session. Alderman Booth seconded the motion. Upon roll call vote. Alderman Moore - Aye, Alderman Bloemker Aye, Alderman Booth Aye Alderman Chevalier No, Alderman Arnold Aye. Ayes 4, Noes 1, motion carries. The Mayor declared the executive session adjourned at 8:10 p.m. Linda Drummond, City Clerk Brian Fullmer, Mayor Page 15 February 6, 2018

16 Smithville Board of Aldermen Financial Report December 2017 Agenda Notes Page 16

17 Regular Session Resolution Settlement Agreement with Harborview HOA RESOLUTION 559 A RESOLUTION APROVING THE AGREEMENT WITH HARBORVIEW TOWNHOMES ASSOCIATION INC. CONCERNING ARREARAGE OF WATER PAYMENTS. WHEREAS, Harborview Townhomes Association Inc. (hereinafter HOA) is a user and a consumer of water purchased from the City. In May of 2017 the HOA irrigation system sustained a leak which generated a high-water usage and resulting bill. The City has withheld imposition of late fees while it investigated this occurrence. WHEREAS, HOA s current arrearage balance is $8, WHEREAS, HOA has offered to satisfy and compromise this arrearage in exchange for HOA making 12 monthly payments commencing on of $ for a total payment of 7, WHEREAS, to avoid litigation costs and to resolve this issue, the City has agreed resolve this arrearage pursuant to the terms of the Agreement attached hereto as Exhibit A. II. RESOLUTION Be it resolved by the City of SMITHVILLE Missouri that the Mayor or the City Administrator is hereby authorized to execute the Agreement with Harborview Townhomes Association Inc. in the Form of Exhibit A attached hereto. III. EXECUTION/ADOPTION SIGNATURE OF Mayor February 6, 2018 DATE WITNESS: City Clerk Page 17 February 6, 2018

18 Smithville Board of Aldermen RESOLUTION EXHIBIT A AGREEMENT This Agreement is made on this day of February 2018 by and between the City of Smithville, Missouri, herein referred to as the City, and Harborview Townhomes Association Inc. hereinafter referred to as the HOA. WHEREAS, HOA is a user and a consumer of water purchased from the City. In May of 2017 the HOA irrigation system sustained a leak which generated a high-water usage and resulting bill. The City has withheld imposition of late fees while it investigated this occurrence. WHEREAS, HOA s current arrearage balance is $8, WHEREAS, HOA has offered to satisfy and compromise this arrearage in exchange for HOA making 12 monthly payments commencing on of $ for a total payment of 7, WHEREAS, to avoid litigation costs and to resolve this issue, the City has agreed subject to the terms of this agreement to not pursue any remedies it may have for or as a result of this arrearage. NOW THEREFORE, in consideration of the mutual covenants and promises contained herein the parties agree as follows: If the HOA timely pays in full all of its current water bills when due, and pays an additional $ per month to the City commencing on for a period of 12 months with the last arrearage payment due on , the City will not pursue any remedies it may have for said arrearage and agrees that upon the receipt of all of said arrearage payments to consider all existing arrearages shall have been compromised, settled, and satisfied. This Agreement shall be null and void and of no effect if the HOA fails to timely pay in full all of its water bills during 2018 when due and the City receives each of the arrearage monthly payments no later than the 5 th of each month. This Agreement shall be null and void and of no effect if a court of competent Jurisdiction declares this agreement to be void or not valid. If this Agreement becomes null and void for any of the above reasons, then the entire arrearage as of the date of this agreement shall be immediately due and payable including late fees (with credit given for arrearage payments received). This Agreement shall be null and void and of no effect unless and until the City has by Resolution passed by the City Board of Alderpersons, obtained the authority to enter into this Agreement. IN WITNESS WHEREOF, the parties agree and accept the terms of this agreement. The Agenda Notes Page 18

19 Regular Session parties represent that the signatories below have full authority and authorization to sign on behalf of the respective parties. THE CITY OF SMITHVILLE Signature: Printed Name: Title: Date: HARBORVIEW TOWNHOMES ASSOCIATION INC. Signature: Printed Name: Title: Date: Page 19 February 6, 2018

20 Smithville Board of Aldermen CITY ADMINISTRATOR S REPORT STAFF REPORT Date: February 1, 2018 Prepared By: Jack Hendrix, City Administrator Subject: End of January/beginning of February 2018 I have identified some additional issues with the Water Leak Adjustment Ordinance that is on this agenda that should be addressed. Specifically, the wastewater adjustment portion of the ordinance is limited to residential customers only. The purpose of this specific provision has been to avoid charging ANY customer who has a leak outside their building for the wastewater treatment of the water that did not enter the sanitary system. The fix to this will be simple enough, but while reviewing all the water billing ordinances in preparation of the leak adjustment ordinance changes, there are a couple of other changes that staff recommends changing to reflect our new metering system, and how it works. These changes will be brought forward at the February 20 th meeting. We have some additional updated information on our continued efforts to assess the water bill payment methods and how those are working out. You may recall, we only had a limited sample of data in our presentation last month, so we are continuing to accumulate data. Here is a tabulation of the data collected in January. Cash: 89 (4 of these were brought in during the lunch hour) Personal Checks: 576 (25 of these were brought in during the lunch hour) Bank Checks: 326 (48 Payments delivered after late fees assessed) Credit Cards: 75 (2 of these were done during the lunch hour) I-Pays: 157 City Website: 501 We will continue through February to collect this data daily to give us a bigger picture of our customer choices prior to the budgeting process, which may also include some overall rate reviews. By the time of the meeting, the Planning Commission will have made its recommendation for the consultant on the Transportation Master Plan. Once staff has completed the contract negotiations, that document will be brought forward to the Board for approval. This element of planning will be critical to our Comprehensive Plan Update. With its completion, we will have a Complete Streets Agenda Notes Page 20

21 Regular Session Policy in place, a Future Land Use Map which anticipates where growth will be, and what types and most importantly, what roads and road types will be needed to support the growth. This master plan, along with the water master plan, is nearly completed, and the existing sewer master plan and Parks Master Plan from just last year will be instrumental in completing the new Comprehensive Plan. Along these lines, I attended a workshop at MARC headquarters on the 31 st that helps identify the process for submitting funding applications for STP and TAP funds for transportation improvements. We will be submitting two or three applications for funding in the funding cycle. The scope and number of applications will depend upon our analysis of the scoring guidelines for each type of project. The hope is to get an award that will allow reimbursement of funds for the streetscape, multiuse trail/sidewalk to Smith s Fork and the Commercial St. sidewalks to connect the schools to the subdivisions to the south. Page 21 February 6, 2018

22 Smithville Board of Aldermen WATER & SEWER ORDINANCE City of Smithville Meeting Date: February 6, 2018 Department: Administration Agenda Item: Bill No , Utility Bill Leak Adjustment Section Summary: The Board recently added this section concerning unusually large water and wastewater bills and how leak adjustments might occur. This new provision clarifies some ambiguities in the previous version and identifies how claims come to the Board for review. Purpose: To update the ordinance concerning water and wastewater leak adjustments. The specific clarifications in this ordinance relate to the definition of residential accounts eligible for a leak adjustment, the specific process for a leak adjustment request to be placed upon the Board s Agenda, clarification of the wholesale rate for water to be as listed in the Schedule of Fees, changing the monthly average calculation to Smithville s instead of Platte City s, and a revised section C.3. concerning when and how wastewater bill are to be adjusted. The wastewater fee adjustment is amended to reduce the wastewater bill if the leak is outside the home, but not reduce it if it is in the home as that is where water enters the sewer. Impact: Comprehensive Plan: Economic Development Plan: Parks Master Plan: Strategic Plan: Capital Improvement Plan: Budget: Legislative History: Created by Ordinance on October 3, 2017 Suggested Action: Unknown scope, will reduce estimated revenues A motion to approve Bill No by title only, for second reading, Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Agenda Notes Page 22

23 Regular Session BILL NO ORDINANCE NO. AN ORDINANCE AMENDING SECTION OF THE CODE OF ORDINANCES OF THE CITY OF SMITHVILLE. WHEREAS, the City of Smithville recently revised the water billing provisions in the Code of Ordinances on October 3, 2017; and WHEREAS, Section Leak Adjustments was a newly added provision using another City s methods; and WHEREAS, it is necessary to clarify and revise the specific provisions of that section to meet the true intent of the Board of Aldermen. NOW THEREFORE BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI AS FOLLOWS: Section 1. Section of the Code of Ordinances is amended by deleting its text in its entirety and replacing it as follows: Section Water and Wastewater Leak Adjustment. A. Definition and Conditions. 1. As used in this section, the following terms shall have the meanings indicated: WATER AND WASTEWATER LEAK ADJUSTMENT A financial adjustment to an account categorized as residential in the city utility billing system to a utility bill related to a water leak. MONTHLY AVERAGE The amount of water usage calculated in accordance with Section C.; or, if no such average has been established in accordance with that section, then the average shall be the total number of gallons of water used divided by the total number of months billed. 2. The Board of Aldermen may consider approving a leak adjustment under the following conditions: a. The customer notifies the City staff of a water leak and requests a leak adjustment. b. Water consumption for the month in question is more than two (2) times the monthly average for this property (for each month involved in the leak) c. Leak adjustments may occur only once in any thirty-six-month period and shall cover a single event only (up to a maximum of two (2) monthly utility bills). Page 23 February 6, 2018

24 Smithville Board of Aldermen d. The adjustment request must include a plumber's repair receipt, material and supplies receipts or other proof that the leak has been repaired. e. Upon receipt of the documentation and/or confirmation of billing history as required in sections (a) through (d) above, city staff will prepare a draft adjustment request in accordance with this policy for the Board of Aldermen agenda where the adjustment may be considered. f. The resident shall be sent a copy of the adjustment request, and must attend the scheduled Board hearing on the matter. Failure to be present to provide information or answer questions at that hearing is cause for the Board to deny the request. B. No adjustments shall occur when any of the following exist: 1. Excessive use is due to the customer's usage decisions such as seasonal use, sod watering, gardening, filling swimming pools/spas, etc. 2. Excessive use is due to third party from whom customer can recover costs (theft, vandalism, construction damage, etc.) 3. Excessive water volume extends beyond the first two (2) months of a multi-month leak. 4. Leak adjustment has occurred for this property within the past thirty-six (36) months. C. Adjustment Calculations. 1. The adjusted bill(s) shall charge normal water rate on all water volume used up to two (2) times the average monthly water use for this property. 2. Adjusted bill shall also charge the City's wholesale water purchase rate as listed in the Schedule of Fees on all water volumes greater than two (2) times the average monthly water use for this property. 3. If the leak is inside the home, the wastewater bill shall not be adjusted because the water will have drained into the sanitary system of the home. If the leak is outside the home, the wastewater portion of the bill will be adjusted to reflect the average monthly usage for the property. D. Rules upon Resolution of Request by the Board 1. Upon resolution by the Board of Aldermen, the customer shall make payment in full or make payment arrangements with City Hall in accordance with the then current payment policies no later than ten (10) days following the Board hearing. 2. If the customer fails to comply with the payment obligations above within the allotted ten (10) days, then the account shall be treated as past due and be subject to the imposition of late fees and discontinuance of service in accordance with the regular billing procedures of this chapter. Section 2. This ordinance shall take effect and be in full force from and after its passage according to law. Agenda Notes Page 24

25 Regular Session PASSED THIS DAY OF, Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk First Reading: / / Second Reading: / / Page 25 February 6, 2018

26 Smithville Board of Aldermen AMENDING CHAPTER 105 CITY ADMINISTRATOR City of Smithville Meeting Date: February 6, 2018 Department: Administration Agenda Item: Summary: Chapter 105 City Administrator Position This Ordinance would amend various provisions of the City Administrator position ordinances. Purpose: To update the ordinances pertaining to the City Administrator position, including increasing the bond requirements, and various other provisions to make sure the ordinances met the Board s stated goals. The Search Committee worked with our consultant, our attorneys, staff and conducted their own independent research into best practices and voted to recommend the attached ordinance. Impact: Comprehensive Plan: Economic Development Plan: Parks Master Plan: Strategic Plan: Capital Improvement Plan: Budget: Legislative History: The ordinance was last amended in 2006 Suggested Action: A motion to approve Bill No , by Title Only for First Reading. Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Agenda Notes Page 26

27 Regular Session BILL NO ORDINANCE NO. AN ORDINANCE AMENDING SECTION 105 OF THE CODE OF ORDINANCES OF THE CITY OF SMITHVILLE. WHEREAS, the City of Smithville is preparing to hire a new City Administrator so reviewing the ordinances concerning the position became imperative; and, WHEREAS, the City Administrator Search Committee met and discussed the ordinances that cover the Administrator position; and WHEREAS, it is necessary to clarify and revise the specific provisions of that section to meet the true intent of the Board of Aldermen; and, WHEREAS, the Search Committee voted to recommend approval to various changes to Chapter 105 pertaining to the City Administrator position, as set out herein. NOW THEREFORE BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI AS FOLLOWS: Section 105 of the Code of Ordinances is amended by deleting its text in its entirety and replacing it as follows: Section Establishment of Position. The position of City Administrator shall be and is hereby created for the City of Smithville. Section Appointment. The City Administrator, shall be appointed by the Board and approved by the Mayor in accordance with the provisions of Section R.S.MO. The City Administrator shall be appointed for an indefinite term and may be removed by the Mayor with the consent of a majority of all the members elected to the Board of Aldermen and may be removed by a three-fourths (¾) vote of all members elected to the Board of Aldermen independent of the Mayor's approval or recommendation. The Administrator shall be at least twenty-five (25) years of age and shall be appointed solely on the basis of executive and administrative qualifications with special reference to actual experience in, or knowledge of accepted practice in respect to the duties of the office as set out in this Chapter. Section Powers and Duties. Page 27 February 6, 2018

28 Smithville Board of Aldermen A. The City Administrator shall be the Chief Administrative Assistant to the Mayor, and as such shall, subject to the supervision and direction of the Mayor, be Chief Administrative Officer of the City Government. The Administrator may, if so directed by the Mayor and a majority of those elected to the Board of Aldermen, head one or more departments. She/he shall be responsible to the Mayor and Board of Aldermen for the proper administration of all affairs of the City. Under the direction and supervision of the Mayor and pursuant to all rules, regulations and policy as promulgated by the Board of Aldermen, the City Administrator shall have the power and shall be required to: 1. Except as otherwise specified by ordinance by the Statutes of Missouri and under the general direction and supervision of the Mayor, the Administrative Officer shall coordinate the operation of all departments and employees of the City. In an emergency, the Administrator under the direction of the Mayor shall have the authority to assign the employees of the City to any department of the City where they are needed most for the effective discharge of the functions of the City Government. 2. The Administrator shall act as a liaison between the City and the public and in that capacity, shall process and investigate all complaints directed toward the City and its agents and employees and shall furnish and release information, in accordance with applicable law, to the public and news media so as to keep the public informed of the conduct of City affairs. 3. The Administrator shall coordinate all activities of the Mayor and Board of Aldermen and shall whenever necessary confer with the City Attorney regarding legal matters and services for the City; and shall expedite and coordinate policies established by the Board of Aldermen. 4. The Administrator shall prepare and process all applications for Federal and State funds and shall, under the supervision and direction of the Mayor and Board of Aldermen administer all Federal or State fund programs. 5. Budget. Administrator shall in conjunction with the City Treasurer be the Budget Officer of the City of Smithville and shall assemble estimates of the financial needs and resources of the City for each ensuing year and shall prepare a program of activities within the financial power of the City, embodying in it a budget document with proper supporting schedules and analyses to be proposed to the Board of Aldermen for their final approval. Agenda Notes Page 28

29 Regular Session 6. Financial reports. The Administrator shall keep the Mayor and Board of Aldermen fully advised of the financial and future needs of the City. The Administrator shall from time to time make such recommendations as he may deem desirable. 7. The Administrator shall, under the supervision of the Mayor act as the Personnel Officer of the City. She/he shall advise and recommend to the Mayor and Board of Aldermen concerning the appointment or dismissal of department heads and other appointive officers; and further, shall recommend advancements and appropriate pay increases for City employees within the pay plans and position classification recommended by him/her. She/he may, in conjunction with the approval of the Mayor, have the power to appoint and remove, subject to personnel system regulations for personnel, all subordinate employees and servants of the City. 8. The Administrator shall attend all meetings of the Board of Aldermen unless excused therefrom and take part in the discussion of all matters coming before the Board of Aldermen. In this capacity, she/he shall recommend from time to time the adoption of such measures as he may deem necessary or expedient for the health, safety, welfare of the community or for the improvement of administrative services. 9. Meet with standing or special committees appointed by the Mayor on matters concerning general and special administrative problems, who shall consult with and render advice to the City Administrator on such matters. 10. Investigate and report. Have the power to investigate and to examine or inquire into the affairs or operation of any department of the City under his jurisdiction, and shall report on any condition or fact concerning the City Government requested by Mayor or Board of Aldermen. Investigate all complaints in relation to matters concerning the administration of the government of the City, and in regard to service maintained by the public utilities of the City, and see that all franchises, permits, and privileges granted by the City are faithfully observed. 11. The Administrator shall confer and consult with all Boards and Committees of the City in order to assist in the coordination of the activities of each. The Administrator shall supervise and coordinate with the City Inspector the enforcement of City codes. 12. Use of public facilities. The Board of Aldermen of the City of Smithville does hereby authorize the City Administrator or his or her designee to promulgate rules and policy regarding the rental and/or use of public facilities. Such authorization shall include but not be limited to rental policy, rate, damage deposit, scheduling, priority, and/or Page 29 February 6, 2018

30 Smithville Board of Aldermen exclusion of specific uses or functions. In conformity with the policy established by the Board of Alderman. 13. The Administrator shall, under the direction of the Mayor and in accordance with all rules, regulations and policy as promulgated by the Board of Aldermen, supervise the purchase of materials, supplies and equipment; let contracts necessary for operation or maintenance of City services, receive sealed bids for purchases or contracts and present them to the Board of Aldermen for approval, and advise the Board on the advantage or disadvantages of contract and bid proposals. No purchase shall be made, contract let or obligation incurred for any item or service which exceeds the current budget appropriation without a supplemental appropriation by the Board. The Administrator may issue such rules governing purchasing procedures within the administrative organization in accordance with the Purchasing Policy, Chapter 150 Article The Administrator shall perform such other duties or functions as from time to time shall be prescribed by the Mayor or Board of Aldermen. Section Bond. The City Administrator shall, before entering upon the duties of his office, give a good and sufficient surety company bond to the City of Smithville, duly approved by the City Attorney, and conditioned upon the faithful performance and discharge of his duties, and for proper application and payment of all money or property coming into his hands by virtue of his office. Such surety bond shall be in the amount of fifty thousand dollars ($50,000.00) and the premium for such bond shall be paid by the City of Smithville within fifteen (15) days of his appointment. Section Duties or Powers Not to Supersede Action by Mayor or Board of Aldermen. At no time shall the duties or powers of the City Administrator supersede the action by the Mayor and Board of Aldermen. Section Direction by Mayor and Members of the Board of Aldermen. No member of the Board of Aldermen shall directly interfere with the conduct of any department or duties of employees subordinate to the City Administrator except at the express direction of the Board of Aldermen, or with the approval of the City Administrator. Agenda Notes Page 30

31 Regular Session Section 2. This ordinance shall take effect and be in full force from and after its passage according to law. PASSED THIS DAY OF, Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk First Reading: / / Second Reading: / / Page 31 February 6, 2018

32 Smithville Board of Aldermen AMENDING THE CODE PERTAINING TO THE EDC City of Smithville Meeting Date: February 6, 2018 Department: Development Agenda Item: Summary: Amendment to the EDC ordinances The proposed ordinance changes how some of the EDC members are appointed, clarifies the terms of appointments and specifically delineates duties. Purpose: The EDC tried to implement certain by-laws for the appointment of the Chair and other members, but the current ordinance is not clear on how or when a new chair should be appointed. In order to streamline the appointment process and allow regular annual elections by the EDC membership for Chair and other officers, it was suggested that the three positions in the code that are representatives of other entities School Board, Chamber of Commerce and Board of Aldermen each be selected slightly different than currently identified. First, the Board of Aldermen representative would be elected by the Board of Aldermen the same as the Planning and Zoning Commission appointment, by a vote of the Board. The Chamber and School representatives would continue to be made by the Mayor but following a recommendation by the respective entity. The changes would allow these Boards to remove their representatives, for example if the person is an employee who leaves the employment of that entity. Replacements for ANY member who leaves, resigns or is removed would be the same. Lastly, the duties of the committee were focused towards making and regularly reviewing and updating an EDC Strategic Plan, as well as recommending actions by the Board in furtherance of the Plan. The committee recommended the Board adopt the attached ordinance. Impact: Comprehensive Plan: Economic Development Plan: Parks Master Plan: Strategic Plan: Focuses work on the Plan Agenda Notes Page 32

33 Regular Session Capital Improvement Plan: Budget: Legislative History: The current version of the ordinance was adopted on March 7, Suggested Action: A motion to approve Bill No , by title only, for First Reading. Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Page 33 February 6, 2018

34 Smithville Board of Aldermen BILL NO ORDINANCE NO. AN ORDINANCE AMENDING THE CODE OF ORDINANCES PERTAINING TO THE ECONOMIC DEVELOPMENT COMMITTEE WHEREAS, the Board of Aldermen enacted Section to establish a committee to assist with furthering the City of Smithville s economic base; and WHEREAS, the Economic Development Committee has recommended to the Board of Aldermen changes in the provisions of the Code; and WHEREAS, Section 250 of the Code in is the provisions of Public Safety and Section 155 pertains to Boards, Commissions and Committees, moving this Committee s provisions to Section 155 will make it easier to find; NOW THEREFORE BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI AS FOLLOWS: Section 1. That Section of the Code of Ordinances of the City of Smithville, Missouri is hereby deleted in its entirety and replaced with a new Section on the same subject to be read and numbered as follows: Economic Development Committee. A. Creation, Composition, Qualification and Terms Of Office. There is hereby created an Economic Development Committee for the City of Smithville, Missouri. The Economic Development Committee shall have nine (9) members, which shall consist of one (1) member from the Board of Aldermen, one (1) representative of the Smithville Chamber of Commerce, one (1) representative of the Smithville School District and the remainder shall be citizen members. All citizen members shall be or have been: residents of, business owners or managers in, or real estate developers, brokers or agents within the City for at least one (1) year immediately prior to their appointment and shall hold office for a period of three (3) years or until their successors are appointed. The Board of Alderman representative shall hold office for one (1) year or until the annual vote by the Board; and the School and Chamber representatives, once approved shall sit until a new representative is nominated and approved in accordance with this section. B. Appointment, Compensation, Organization and Vacancies. 1. All citizen appointments to the Economic Development Committee shall be appointed by the Mayor and approved by the Board of Aldermen subject to the numeric limit and elections provided above; The Alderman representative shall be elected by the Board of Aldermen at the second Board meeting in April or as soon thereafter as practicable; The School and Chamber Representatives Agenda Notes Page 34

35 Regular Session shall be recommended in consultation with the Mayor by the Board of each respective entity, and approved by the Board of Aldermen at the same meeting the Alderman representative is elected. Each member shall serve until his/her successor is duly appointed and qualified and shall receive no compensation. 2. Vacancies shall be filled in the same manner as regular appointments, and any person so appointed shall serve the remainder of the unexpired term. 3. Any member may be removed upon receipt of a resignation in written form or missing three (3) consecutive meetings. School and Chamber representatives may be removed directly by the entity they represent at any time by that entity. 4. At the first meeting of the Committee following the election of the Alderman representative, the members shall elect from among their number a President and such other officers as may be necessary to serve for the ensuing year and until the election and qualification of their respective successors. 5. The Committee shall make and adopt such bylaws, rules and regulations for its guidance and for its governance as may be expedient, not inconsistent with the Revised Statutes of the State of Missouri or City ordinance. C. Duties Of The Committee. Subject to approval of the Board of Aldermen, the Economic Development Committee shall consider and recommend policies and amendments to an Economic Development Strategic Plan, as well as specific actions to implement such plan. Section 2. This ordinance shall take effect and be in full force from and after its passage according to law. PASSED THIS DAY OF, Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk First Reading: / / Second Reading: / / Page 35 February 6, 2018

36 Smithville Board of Aldermen CHANGING STREET NAMES City of Smithville Meeting Date: 02/06/2018 Department: Development Agenda Item: Street Name Changes Summary: Approval of these items will Change the names of various streets throughout the City, brought on by the acquisition of various state highways. Resolution Spur to N. Bridge St. Resolution 561 Bridge St./Woodland Ct. to Hilltop St. Resolution 562 First St. between 169 and Spur to E. Second St. Resolution 563 F Hwy between Spur and Maple to E. First Street Resolution 564 F Hwy between Maple and Pope Ln. to Spelman Dr. Resolution 565 F Hwy between Pope Ln. and Litton Way to NE 172 nd St. Purpose: To clarify several street names that were previously state highways, and better align street names with the 911 Addressing Guide. Several of our street names were changed by either the State Highway Department when they acquired control of an existing city street, or apparently by the post office many years ago through discussions with the property owners. Since the adoption of the 911 system in Missouri, and in Smithville, we have had the continued duty to update our addressing system that MARC administers. It is the primary guide for all addressing solutions, primarily to improve public safety response. It is also used by the Assessor s office to set parcel addresses. These proposed changes were submitted to the Planning Commission several months ago, and the recommendation was to make several changes to restore the original names or place the names in accordance with the exact locations. That original recommendation included holding citizen engagement contests for the Bridge St./Woodland Ct. location, and F Hwy between Maple and Pope Ln. Those contests ended in December, and the voting and submissions were provided to the Planning Commission to make a recommendation. Based upon the voting and submissions, Hilltop St. (by the owners of the properties in the limited area) and Spelman Dr. (by all interested parties) were the Planning Commission recommendations. Agenda Notes Page 36

37 Regular Session The attached Resolutions will change the names of the streets, subject to a 60- day notification period of all property owners on the various streets, as well as notifying all regular utility companies, public safety entities, Clay and Platte County dispatch centers, and the Post Office. Additionally, a few properties will have the address numbers changed as well so that they line up with adjacent properties and/or comply with 911 addressing standards. Impact: Comprehensive Plan: Economic Development Plan: Parks Master Plan: Strategic Plan: Capital Improvement Plan: Budget: Legislative History: Suggested Action: N/A N/A N/A N/A N/A New signs are budgeted A motion to approve resolutions 560, 561, 562, 563, 564 and 565. Each resolution will require a motion and vote by the Board. Attachment: Plans Contract Staff Report Ordinance Resolutions Minutes Other: Map Page 37 February 6, 2018

38 Smithville Board of Aldermen Resolution 560 changing 169 Spur to N. Bridge Street RESOLUTION 560 A RESOLUTION CHANGING THE NAME OF STATE HWY 169 SPUR, FROM F HWY TO OWENS AVE TO BRIDGE ST. WHEREAS, The City of Smithville completed a Road Relinquishment Agreement with MODOT in 2017 to acquire control and responsibility for 169 Spur, part of F Hwy, and part of DD Hwy; and, WHEREAS, the Spur is the northerly extension of Bridge St of the City of Smithville; and, WHEREAS, with the acquisition of the Spur and several other former state highways in the general vicinity, renaming and clarifying those names to improve the 911 maps for first responders becomes important; and, WHEREAS, the Planning & Zoning Commission recommended approval of renaming certain streets and holding a contest to name other streets at its November 2, 2017 meeting; and, WHEREAS, the Commission then voted to recommend approval of the contest winner names and the original names from November to the Board of Aldermen. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI, AS FOLLOWS: THAT 169 SPUR, FROM F HWY TO OWENS AVE BE NAMED N. BRIDGE ST. ON THE SIXTIETH (60) DAY FOLLOWING ADOPTION OF THIS RESOLUTION. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Smithville, Missouri, the day of, Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk Agenda Notes Page 38

39 Regular Session Page 39 February 6, 2018

40 Smithville Board of Aldermen Resolution 561 Changing Bridge St./Woodland Ct. to Hilltop St. RESOLUTION 561 A RESOLUTION CHANGING THE NAME OF A PORTION OF BRIDGE ST. AND WOODLAND CT. TO HILLTOP ST. WHEREAS, The City of Smithville completed a Road Relinquishment Agreement with MODOT in 2017 to acquire control and responsibility for 169 Spur, part of F Hwy, and part of DD Hwy; and, WHEREAS, renaming the Spur to Bridge St. causes the need to clarify and rename a portion of Bridge St. and Woodland Ct; and, WHEREAS, with the acquisition of these former state highways in the general vicinity, renaming and clarifying those names to improve the 911 maps for first responders becomes important; and, WHEREAS, the Planning & Zoning Commission recommended approval of renaming certain streets and holding a contest to name other streets at its November 2, 2017 meeting; and, WHEREAS, the residents along Bridge St. and Woodland Ct. lying north of Second St. provided the names for the contest, with Hilltop St. being the clear winner; and, WHEREAS, the Commission then voted to recommend approval of the contest winner names and the original names from November to the Board of Aldermen. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI, AS FOLLOWS: THAT THE PORTION OF BRIDGE ST. LYING NORTH OF F HWY TO THE POINT THAT STREET BECOMES WOODLAND CT., AND WOODLAND CT. BE NAMED HILLTOP ST. ON THE SIXTIETH (60) DAY FOLLOWING ADOPTION OF THIS RESOLUTION. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Smithville, Missouri, the day of, Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk Agenda Notes Page 40

41 Regular Session Page 41 February 6, 2018

42 Smithville Board of Aldermen Resolution 562 Changing First Street to E. Second Street RESOLUTION 562 A RESOLUTION CHANGING THE NAME OF A PORTION OF FIRST ST. TO SECOND ST. WHEREAS, The City of Smithville completed a Road Relinquishment Agreement with MODOT in 2017 to acquire control and responsibility for 169 Spur, part of F Hwy, and part of DD Hwy; and, WHEREAS, renaming the Spur and the other state highways causes the need to clarify and rename other streets; and, WHEREAS, with the acquisition of these former state highways in the general vicinity, renaming and clarifying those names to improve the 911 maps for first responders becomes important; and, WHEREAS, the Planning & Zoning Commission recommended approval of renaming certain streets and holding a contest to name other streets at its November 2, 2017 meeting; and, WHEREAS, this portion of First St. aligns directly with the existing right of way of Second St. throughout the remainder of the city, so renaming clarifies the street names to be consistent; and, WHEREAS, the Commission then voted to recommend approval of the contest winner names and the original names from November to the Board of Aldermen. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI, AS FOLLOWS: THAT THE PORTION OF FIRST ST. LYING EAST OF 169 HWY AND WEST OF 169 SPUR BE NAMED E. SECOND ST. ON THE SIXTIETH (60) DAY FOLLOWING ADOPTION OF THIS RESOLUTION. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Smithville, Missouri, the day of, Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk Agenda Notes Page 42

43 Regular Session Page 43 February 6, 2018

44 Smithville Board of Aldermen Resolution 563 Changing F Hwy to E. First Street RESOLUTION 563 A RESOLUTION CHANGING THE NAME OF A PORTION OF F HWY TO FIRST ST. WHEREAS, The City of Smithville completed a Road Relinquishment Agreement with MODOT in 2017 to acquire control and responsibility for 169 Spur, part of F Hwy, and part of DD Hwy; and, WHEREAS, renaming the Spur and the other state highways causes the need to clarify and rename other streets; and, WHEREAS, with the acquisition of these former state highways in the general vicinity, renaming and clarifying those names to improve the 911 maps for first responders becomes important; and, WHEREAS, the Planning & Zoning Commission recommended approval of renaming certain streets and holding a contest to name other streets at its November 2, 2017 meeting; and, WHEREAS, this portion of F Hwy was originally called First St. and was renamed to create a state highway many years ago, and is now often called County Rd. F, which continues to cause confusion among travelers, so renaming clarifies the street names to be consistent; and, WHEREAS, the Commission then voted to recommend approval of the contest winner names and the original names from November to the Board of Aldermen. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI, AS FOLLOWS: THAT THE PORTION OF F HWY LYING EAST OF 169 SPUR AND WEST OF THE CENTER OF ITS INTERSECTION WITH MAPLE AVE BE NAMED E. FIRST ST. ON THE SIXTIETH (60) DAY FOLLOWING ADOPTION OF THIS RESOLUTION. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Smithville, Missouri, the day of, Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk Agenda Notes Page 44

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46 Smithville Board of Aldermen Resolution 564 Changing F Hwy to Spelman Drive RESOLUTION 564 A RESOLUTION CHANGING THE NAME OF A PORTION OF F HWY TO SPELMAN DR. WHEREAS, The City of Smithville completed a Road Relinquishment Agreement with MODOT in 2017 to acquire control and responsibility for 169 Spur, part of F Hwy, and part of DD Hwy; and, WHEREAS, renaming the Spur and the other state highways causes the need to clarify and rename other streets; and, WHEREAS, with the acquisition of these former state highways in the general vicinity, renaming and clarifying those names to improve the 911 maps for first responders becomes important; and, WHEREAS, the Planning & Zoning Commission recommended approval of renaming certain streets and holding a contest to name other streets at its November 2, 2017 meeting; and, WHEREAS, this portion of F Hwy generally runs north and south from Maple Ave north to Pope Ln., and is now often called County Rd. F, which continues to cause confusion among travelers, so renaming clarifies the street names to be consistent; and, WHEREAS, the contest for the renaming of this street was open to all people, and resulted in Spelman Dr. being the Planning Commission recommendation; and, WHEREAS, the Commission then voted to recommend approval of the contest winner names and the original names from November to the Board of Aldermen. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI, AS FOLLOWS: THAT THE PORTION OF F HWY LYING EAST OF THE CENTER OF ITS INTERSECTION WITH MAPLE AVE, NORTH TO THE INTERSECTONS WITH POPE LN. BE NAMED SPELMAN DR. ON THE SIXTIETH (60) DAY FOLLOWING ADOPTION OF THIS RESOLUTION. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Smithville, Missouri, the day of, Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk Agenda Notes Page 46

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48 Smithville Board of Aldermen Resolution 565 Changing F Hwy to NE 172 nd Street RESOLUTION 565 A RESOLUTION CHANGING THE NAME OF A PORTION OF F HWY TO 172 ND ST. WHEREAS, The City of Smithville completed a Road Relinquishment Agreement with MODOT in 2017 to acquire control and responsibility for 169 Spur, part of F Hwy, and part of DD Hwy; and, WHEREAS, renaming the Spur and the other state highways causes the need to clarify and rename other streets; and, WHEREAS, with the acquisition of these former state highways in the general vicinity, renaming and clarifying those names to improve the 911 maps for first responders becomes important; and, WHEREAS, the Planning & Zoning Commission recommended approval of renaming certain streets and holding a contest to name other streets at its November 2, 2017 meeting; and, WHEREAS, this portion of F Hwy generally runs east and west from Pope Ln., east to the intersection with Litton Way in unincorporated Clay County, and is now often called County Rd. F, which continues to cause confusion among travelers, so renaming clarifies the street names to be consistent; and, WHEREAS, the Commission then voted to recommend approval of the contest winner names and the original names from November to the Board of Aldermen. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI, AS FOLLOWS: THAT THE PORTION OF F HWY LYING EAST OF THE CENTER OF ITS INTERSECTION WITH POPE LN., EAST TO THE INTERSECTON WITH LITTON WAY. BE NAMED N.E. 172 ND ST. ON THE SIXTIETH (60) DAY FOLLOWING ADOPTION OF THIS RESOLUTION. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Smithville, Missouri, the day of, Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk Agenda Notes Page 48

49 Regular Session Page 49 February 6, 2018