SMITHVILLE, MISSOURI. Board of Aldermen - Regular Session. 7:00 p.m.

Transcription

1 SMITHVILLE, MISSOURI Board of Aldermen - Regular Session 7:00 p.m. May 16, 2017

2 Smithville Board of Aldermen TABLE OF CONTENTS AGENDA... 3 CONSENT AGENDA... 5 CITY ADMINISTRATOR S REPORT FINANCIAL REPORT APRIL REZONING S. COMMERCIAL CLAY COUNTY DRUG TASK FORCE - INTERAGENCY AGREEMENT FINAL PLAT APPROVAL LIBERTY ACRES RECONSIDERATION OF ASPHALT OVERLAY BID # CRIME STOPPERS TIPS HOTLINE PROGRAM MEMORIAL REMEMBERANCE RAIL - PRESENTATION TOBACCO 21 - PRESENTATION ACCOUNTS PAYABLE REPORT APRIL MUNICIPAL COURT REPORT ECONOMIC DEVELOPMENT COMMITTEE REPORT Agenda Notes Page 2

3 Regular Session AGENDA 1. Call to Order 2. Pledge of Allegiance City of Smithville, Missouri Board of Aldermen - Regular Session Agenda May 16, :00 pm - Council Chambers 3. Consent Agenda Approve the May 2, 2017 Board of Alderman Regular Session Minutes Approve the May 8, 2017 Board of Alderman Work Session Minutes REPORTS FROM OFFICERS AND STANDING COMMITTEES 4. Mayor s Report 5. Committee Reports 6. City Administrator s Report ORDINANCES AND RESOLUTIONS 7. Bill No , Rezoning of the Former Catholic Church Property Emergency Ordinance Sponsored by Mayor Fullmer 1 st and 2 nd Reading An Ordinance authorizing the rezoning of the former Catholic Church property from A-1 agricultural to B-2 Non-Retail Business District. Page 3 May 16, 2017

4 Smithville Board of Aldermen 8. Bill No , Clay County Drug Task Force Interagency Agreement, Emergency Ordinance Sponsored by Mayor Fullmer, 1 st & 2 nd Reading An Ordinance to ratify and approve the Clay County Drug Task Force Interagency Agreement to create and continue a multi-jurisdictional drug task force to provide effective law enforcement protection against those who engage in the trafficking of narcotics and dangerous drugs. 9. Resolution 524, Approving the Final Plat for Liberty Acres A Resolution to approve the Single-Phase Subdivision Final Plat entitled Liberty Acres to create two lots. 10. Resolution 525, Reconsidering Resolution 523 and/or the Awarding of a Bid/Contract in response to Bid No , Asphalt Overlay. A Resolution Reconsidering Resolution 523 and the Awarding of Bid No to Little Joe s Asphalt Inc. and deciding whether the Award should go to another bidder and awarding a contract for Asphalt Overlay as a result of Bid No Resolution 526, Crime Stoppers Tips Hotline Program A Resolution authorizing and directing the Mayor to execute a contract with the Kansas City Metropolitan Crime Commission to provide services to the City through participation in the Tips Hotline Program. MATTERS BEFORE THE BOARD 12. Public Comment Pursuant to the public comment policy, a Public Comment Card must be submitted to the City Clerk prior to the meeting. When recognized, please state your name, address and topic before speaking. Each speaker is limited to three (3) minutes Memorial Remembrance Rail - Presentation The American Legion will make a presentation on the placement of the 9-11 Memorial Remembrance Rail. 14. Tobacco 21 Presentation Tri-County Mental Health Services and Community in Action will make a presentation on raising the age for purchasing tobacco products from 18 to New Business From The Floor Pursuant to the order of business policy, members of the Board of Aldermen may request a new business item appear on a future meeting agenda. 16. Adjourn Agenda Notes Page 4

5 Regular Session CONSENT AGENDA City of Smithville Meeting Date: May 16, 2017 Department: Administration Agenda Item: Summary: Consent Agenda Voting to approve would approve the Board of Aldermen minutes Purpose: The Board of Aldermen can review and approve by a single motion. Any item can be removed from the consent agenda by a motion. The following item is included for approval: Approve the May 2, 2017 Board of Aldermen Regular Session Minutes Approve the May 8, 2017 Board of Aldermen Work Session Minutes Impact Comprehensive Plan: Economic Development Plan: Parks Master Plan: Strategic Plan: Capital Improvement Plan: Budget: Legislative History: N/A Suggested Action: N/A N/A N/A N/A N/A N/A A motion to approve the consent agenda Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Page 5 May 16, 2017

6 Smithville Board of Aldermen SMITHVILLE BOARD OF ALDERMEN REGULAR SESSION May 2, :00 p.m. City Hall Council Chambers 1. Call to Order Mayor Brian Fullmer called the meeting to order at 7:02 p.m. A quorum of the Board was present: Melissa Wilson, Wayne Moore, John Chevalier, Cory Booth, Bob Arnold and Jeff Bloemker. 2. Pledge of Allegiance lead by Eagle Scout, Nick Blanton. 3. Consent Agenda Approve the April 18, 2017 Board of Aldermen Regular Session Minutes. Alderman Booth moved to approve the consent agenda. The motion was seconded by Alderman Moore. Alderman Bloemker moved that the minutes be read in their entirety to show that he made a motion and it was seconded to have an item placed on this agenda. The motion was seconded by Alderman Wilson. Upon roll call: Alderman Bloemker Aye, Alderman Booth No, Alderman Wilson -Aye, Alderman Moore No, Alderman Chevalier Aye, Alderman Arnold No. Ayes 3, Noes 3, motion tied. Mayor Fullmer voted No to break the tie. The Mayor declared the motion to read the minutes in their entirety failed. Alderman Bloemker stated that he was frustrated that the item was not on the original agenda. Approval of the consent agenda. Upon roll call: Alderman Arnold Aye, Alderman Chevalier Aye, Alderman Moore Aye, Alderman Wilson Aye, Alderman Booth Aye, Alderman Bloemker Aye. Ayes - 6, Noes 0. Motion carried. The Mayor declared the consent agenda approved. REPORTS FROM OFFICERS AND STANDING COMMITTEES Agenda Notes Page 6

7 Regular Session 4. Mayor s Report Mayor Fullmer attended: April 20 th The Smithville Tornado Debriefing meeting April 20 th The Fire Liaison meeting April 24 th - Met with Lia Jennings about EDC April 24 th Met with Dwayne Knot at the American Legion about the 9-11 Memorial Remembrance Rail. April 24 th The American Legion Quilts for Veterans April 25 th The Fire Board meeting April 28 th - Northland Community Foundation Breakfast at Harrah s April 28 th - The awards assembly at the Primary Elementary School April 29 th The Chamber of Commerce Award Banquet 5. Committee Reports Alderman Arnold reported on the Fire Liaison meeting on April 20 th, they discussed the proposed Streetscape and the Second Creek Road Bridge and the need for good communication between the Fire District and the City during the construction of these two projects. He stated the next meeting will be July 20 th. 6. City Administrator s Report Steve Garrett, City Administrator, stated that his report was in the packet. Steve also reported: The 2016 Audit: The auditors have completed their in-office work and expect to be finished up by the end of the month and we should expect their presentation at the first meeting in June. Alderman Bloekmer asked about the Auditor letter where it stated: Difficulties encountered in performing the audit It was noted that there is a significant difference in the amount of cash reported on the pooled cash bank reconciliation compared to the balance of cash reported in the funds. Should we be concerned about it? Dan Toleikis, Financial Director, stated that he has been working with the Auditors and has worked over 20 hours with our software company to resolve the problem. He said that the issue has been found and he is going back and reconciling everything. MoDOT Road Transfers MoDOT is finishing up surveys for the initial Road Trade of 169 Spur and a portion of F Hwy. It includes the 169 Spur and F Hwy - from the Spur to where it intersects with Litton Way. The transfer is set to take place by the end of this month. The Planning Commission will take up consideration of renaming stretches of the new roads since they will be city streets now. Page 7 May 16, 2017

8 Smithville Board of Aldermen Clean-Up Week The bulky item pick-up is May Each residence can place up to 5 large items at the curb. Steve stated he did not see having any issues with this since WCA has been so good to work with. Hawthorne Street Project A Public Meeting was held where the Engineers and Contractors spoke to about 2 dozen residents of the project area. There were lots of good questions and all left satisfied with their answers. The work begins on Monday, May 8 th. Steve said that this is going to be a long project, at least 210 days but the contractors are going to be good to work with. ORDINANCES & RESOLUTIONS 7. Bill No , Zoning Hills of Shannon Estates 2 nd Reading. Alderman Booth moved to approve Bill No Alderman Moore seconded the motion. No Discussion. Upon roll call: Alderman Bloemker Aye, Alderman Booth Aye, Alderman Wilson Aye, Alderman Moore Aye, Alderman Chevalier Aye, Alderman Arnold Aye. Ayes - 6 to Noes - 0, motion carries. Mayor declared Bill No approved. 8. Resolution No. 523, Awarding Bid No , Asphalt Overlay. Alderman Bloemker moved to approve Resolution 523. Alderman Wilson seconded the motion. Alderman Arnold asked if Superior Bowen would have any Smithville residents working on this project? He stated that we have a policy that if there is less than a 3% differential the Board should consider buying local and Little Joe s Asphalt has a Smithville resident working for them. Steve Garrett stated that we no longer have the 3% differential in our purchasing policy and, just because one resident is employed that doesn t qualify as buying local. Mayor Fullmer said that due to the issues that the City has had in the past staff has been advised to only recommend good reputable contractors to do work for the City. Alderman Arnold moved to change the award Bid No to Little Joe s Asphalt Inc. The motion was seconded by Alderman Booth. Agenda Notes Page 8

9 Regular Session Upon roll call: Alderman Arnold Aye, Alderman Chevalier Aye, Alderman Moore No, Alderman Bloemker Aye, Alderman Booth Aye, Alderman Wilson No. Ayes 4, Noes 2, motion carries. The Mayor declared the motion to change award the bid to Little Joe s Asphalt approved. Mayor Fullmer asked for a roll call vote to amend the main motion to Little Joe s Asphalt, Inc. Upon roll call: Alderman Moore Aye, Alderman Chevalier Aye, Alderman Arnold Aye, Alderman Wilson No, Alderman Booth Aye, Alderman Bloemker Aye. Ayes - 5, Noes - 1, motion carries. Mayor Fullmer declared Resolution 523 approved as amended. OTHER MATTERS BEFORE THE BOARD 9. Public Comment No Public Comment 10. Liquor License Approval for Moore s Creative Cuisine Alderman Moore moved to approve the Liquor License for Moore s Creative Cuisine; dba Soiree New Orleans Bistro. Alderman Chevalier seconded the motion. Alderman Moore requested that it be made known that he was not related to the Moore s seeking the Liquor License. Ayes 6, Noes 0, motion carries. Mayor Fullmer declared the Liquor License for Moore s Creative Cuisine dba; Soiree New Orleans Bistro approved Memorial Remembrance Rail Discussion Alderman Booth moved to discuss the 9-11 Memorial Remembrance Rail. Alderman Moore seconded the motion. Dwayne Knot of the American Legion was to give a presentation but was not present. Alderman Booth asked where the Rail came from? Mayor Fullmer said that it came from the one of the Twin Towers and the New York Transport Authority donated it to the Smithville American Legion. The American Page 9 May 16, 2017

10 Smithville Board of Aldermen Legion had 2 committees, one to pick site locations and one to pick the design. Mayor Fullmer explained that everyone was welcomed to submit a design. The top 3 locations picked were: 1. The City Square Park 2. The Litton Center 3. The Fire Station The top 2 designs were: #1 #2 Alderman Booth asked if it was put in the Courtyard could it be part of the Streetscape? Mayor Fullmer stated that there are 2 different projects and it was proposed to maybe put it in our Purple Heart Memorial. Steve stated that on the bottom of the 9-11 Remembrance Rail sheet it says: THE TOTAL FOOTPRINT OF THE DESIGN IS 10' X 10'. SUGGESTED LOCATION: DOWNTOWN SMITHVILLE NEAR THE VETERANS MEMORIAL OR IN HERATAGE PARK, BOTH OF WHICH OFFER THE PUBLIC A MORE INTIMATE ENCOUNTER WITH THE MEMORIAL. THE PARK ALSO OFFERS A "VILIAGE SQUARE" VENUE FOR FIELD TRIPS BY SCHOOL CHILDREN ON PATRIOT'S DAY (SEPTEMBER 11 TH). AT A PARK LOCATION, THE CITY WOULD BE RESPONSIBLE FOR MAINTANENCE AND COULD LEAD TO FUNDING BY THE CITY AND SMITHVILLE BUSINESSES FOR THE COST OF CONSTRUCTION. Agenda Notes Page 10

11 Regular Session Alderman Arnold said that this is a First Responder Memorial but he agrees with Alderman Booth that the Streetscape and the Memorial would be complimentary of each other. Mayor Fullmer said that the American Legion had taken this to the Fire Station but they would have limited parking. Alderman Wilson said that the No. 1 choice shows it to be 9ft. above the ground, would there be something around it on the ground to protect it from people crawling on it? Mayor Fullmer stated that they had discussed placing a chained barrier around it. Mayor Fullmer also explained that this discussion was only to inform the Board and that no decisions would be made tonight. Steve Garrett suggested that the item be postponed to a later date. Alderman Booth moved to postpone the discussion of the 9-11 Memorial Remembrance Rail. The motion was seconded by Alderman Moore. Ayes 6, Noes 0, motion carries. The Mayor declared discussion of the 9-11 Memorial Remembrance Rail postponed to the 16th. 12. Splash Pad Discussion Alderman Booth moved to discuss a Splash Pad. Alderman Moore seconded the motion. Alderman Booth stated that he requested this because of the attempt to get it placed on the agenda early and it didn t make it. He said that there had been an attempt to get a city pool or community center and seems to be a long way off, so maybe we could try for a Splash Pad and maybe add it to the City Park or closer to downtown, especially with the new bridge and bike trail. He said that he knew that there were some technicalities with it but he just wanted to get the discussion started. Mayor Fullmer stated that we need to identify what it is that we want, we may need to form a committee or sub-committee to do the research and we need to contact our engineers about the best location. He explained that when this was requested by a former Alderman, it would have taken several hundred thousand dollars out of our reserve funds, which are for emergency situations. The Mayor stated that the Board will be having work sessions to go over the Strategic Plan and the CIP and that will be the most appropriate time to discuss this. He said that he was in favor of a Splash Pad but he wants to make sure that we do it right. Page 11 May 16, 2017

12 Smithville Board of Aldermen Steve Garrett stated that we need to discuss the CIP with the Board. We have some important projects coming up such as the Second Creek Road Bridge. He said that staff would put some numbers together for the Board. Steve also reminded the Board that a Splash Pad could not be placed in a flood zone. Alderman Bloemker stated that he agreed with the Mayor about getting the CIP rebooted and he would like to see this included and get significant public input. Mayor Fullmer said that this would be discussed at the work session and the Board will look at the Strategic Plan and the CIP and the possibility of adding the Splash Pad to the CIP. He agreed that we need to get the residents input th Anniversary Celebration Discussion Alderman Chevalier moved to discuss the 150 th Anniversary Celebration. Alderman Arnold seconded the motion. Public Comment: Dennis Brewer, N Main St., said that he was a member of many of the community organizations and a member of the Chamber of Commerce Board. Dennis stated that the discussion with the City about the 150 th Anniversary Celebration started about 2 years ago, but because of the concerns with the liability of events it got put on the back burner. He stated that he brought it back up in January because of the historical reasons. In 1967, there was a celebration called the Progress-A-Rama and that there is a book that shows the events of the 100 th Anniversary. He would like the City to back up the Historical Society. He said that he knew the City tried to incorporate 1867 but didn t get it incorporated in Dennis also stated that in 5-years another big event will be happening because the town was founded in He would like the City to take the lead and not just leave it to the civic organizations with their limited volunteers. Carol Dawkins, P.O. Box 972, said she is a member of the Historical Society, and that she has been visiting with Colonial and Lou Kindred about the 150 th Anniversary. She said that they were unable to come tonight but that they had helped with the 100 th Anniversary Celebration. She stated that the Kindred s really would like to see the City go with the 150 th. Trudy LaForce, P.O. Box 594, said she is a member of the Historical Society. Trudy shared some history about two women, Mrs. Howard Taylor and Mrs. Harold Harris who wrote a book titled Notes From Yesterday. Trudy read an excerpt from the book on page 45. Smithville was incorporated by the county court on August 7, The incorporation was amended April 8, 1868, but the appointed trustees never did qualify to serve, so the following July 6, there was a further re-incorporation as a town. Trustees were J.D. DeBeery, John C. Brasfield, Agenda Notes Page 12

13 Regular Session William Clardy, William H. Rhodes and John Swartz. This incorporation remained in effect until sometime in 1900, then Smithville was divided into three wards and was incorporated as a city of the fourth class. She also talked about the Progress-A-Rama in Trudy stated that this year is the 50 th anniversary of that event. Ann Darr, 107 Wright Valley Road, thanked the Board for allowing the Historical Society come and speak. She stated that she is very passionate about this and the City s rich history. Charlene Bruce, 302 Maple Ave, stated that she is a native of Smithville and her family goes back 6-generations. Charlene named other familiar Smithville family names: Parks, Kindred, Hoffman, Major, Hanks, Taylor, and Justus, who have or have had businesses in Smithville. She then went on to name some of Smithville s historical farm families, volunteer firemen, milkmen, blacksmiths, postmen, etc. Charlene spoke about how in 1938, Dr. Art Spelman raised $11,000 to build a hospital. She then named some of the local doctors from that era. In 1965 was the flood that nearly destroyed the town, but the residents came together to rebuild and then grow. She stated that there was a lot of controversy about the date of incorporation but in 1967 there was a 2-week long celebration for the 100-years of Smithville and that organizations like the Historical Society, the School District celebrating 150-years this year (High School celebrating 100-years this year), the Chamber of Commerce, and many individual residents are in agreement to celebrate this year. She said that they look forward to working with the City in mutual corporation to celebrate the history of Smithville. Candi Sutton, 400 Fletcher Dr., stated that she has been employed by the Smithville High School for over 22-years. Candi said that 2017 is the 150 th Anniversary of the Smithville School District and the 100 th Anniversary of the Smithville High School and she is chairing activities for the school. She stated that as a young girl she participated in the 1967 Progress-A-Rama. There is a parade planned for October 7 th by a committee of the School District, the Historical Society, and members of the community, but they desperately need the City s help. She stated that we needed to educate the residents of Smithville about its history, especially the children. She said that in August of 1867 Smithville was incorporated and in 1967 we celebrated a Centennial, she asked that we keep the time-line correct by celebrating this year. Earl Soetaert, 111 Raintree Lane, spoke to the Board about the upcoming Sesquicentennial Celebration being planned by the school and the possibility of combining it with the City. He said that he understood the City says the actual 150 th anniversary date is 1868, but if they go by the Progress-A-Rama that was held in 1967 and on the cover of the book it states that the City was incorporated in He said that there were several incorporation dates. He also stated that the City has never been dis-incorporated. He said that he would like to see the City go along with the Page 13 May 16, 2017

14 Smithville Board of Aldermen school district and plan a big celebration, especially since we no longer have a Fall Festival. Cheryl Taylor, 6345 Little Platte Rd., explained to the Board what the group was asking for. She said they were seeking support, funding, logistics, help with road closures, help with permits, putting out trash receptacles, help from City staff and marketing such as; advertising on City website and social media and putting information on the bottom of the water bills. She asked the Board to love your community, your heritage and give them support. Peter VanderHorn, 2219 NE 92 Hwy, stated that he felt very awkward that this whole group of people had to come before the Board to ask them to help when they should be working together to celebrate the City. He said that he hoped after all that was said here tonight that will change. Alderman Booth said that this had been on the agenda before but there had not been anything since. He asked if there were meetings? Mayor Fullmer stated that there were no formal committees or meetings. Steve Garrett said that he had meetings with Frank Justus and Charlene Bruce. He said that Charlene has already reserved a date for an event. He said that he was still not sure what they wanted but it sounded like they wanted support. He suggested that they get together and see what action needs to be taken then staff can bring that back to the Board. He also stated that he heard that there had already been meetings but the City had not been invited. Mayor Fullmer said that it makes sense that the City be a part of this. Alderman Arnold moved to designate August 2017 as the 150 th Anniversary of Smithville. The motion was seconded by Alderman Bloemker. Alderman Moore asked how the Historical Society felt about that? Frank Justus, of the Historical Society, stated that they had an event planned for August but had other events planned at different times. Alderman Arnold stated that the Progress-A-Rama stated the anniversary date was August so he was suggesting that we stay with that for the 150 th anniversary date. Mayor Fullmer asked for all in favor of Alderman Arnold s motion. Ayes 6, Noes 0, motion carries. Mayor Fullmer declared August 2017 the 150 th Anniversary date of Smithville. Agenda Notes Page 14

15 Regular Session Alderman Booth suggested that the City take the lead for the meetings, that way we are not left out. Mayor Fullmer stated that we could, it would be a lot of work and it would take staff away from their other responsibilities. Alderman Chevalier asked to see some logistics of what exactly that the group wants from the City. Steve Garrett stated that we could set up a meeting with them. He said that he doesn t agree with Alderman Booth that the City should take the lead. He stated that Charlene Bruce was very good at organizing events. He said that he did agree with Alderman Chevalier, we do need the logistics so we know what we need to do. Candi Sutton stated could send the Mayor the dates of the events that they have planned. She said that they have a meeting Tuesday evening, May 9 th at the Library at 6:15 p.m. Alderman Wilson suggested that the different organizations each have a representative, have a representative from the Board and a representative from staff to make up a committee. Mayor Fullmer stated he would like to be a member of the committee. Alderman Arnold suggested an umbrella committee, one from the Historical Society, one from the school, one from the Heritage District. He said it doesn t have to be a very big committee just one that will help the communication between the groups. Alderman Bloemker moved that a member of the Board, the Mayor and a member of staff of the City Administrator s choosing to help with the coordination of the 150 th Anniversary Celebration. The motion was seconded by Alderman Wilson. Ayes 6, Noes 0, motion carries. The Mayor declared that a member of the Board, the Mayor and a member of staff, of the City Administrator s choosing, to help with the coordination of the 150 th Anniversary Celebration. Mayor Fullmer asked for a nomination of a Board member. Alderman Wilson moved to nominated Alderman Arnold. The motion was seconded by Alderman Chevalier. Page 15 May 16, 2017

16 Smithville Board of Aldermen Ayes 5, Noes 0, Abstained 1, motion carries. Mayor declared that Alderman Arnold will be the member of the Board to attend the 150 th Anniversary Celebration meetings. 14. Discussion of the Old Spelman Hospital Building Alderman Arnold moved to discuss the Old Spelman Hospital Building. Alderman Moore seconded the motion. Alderman Arnold stated that with the with the upgrades that are going being done to the streets downtown, Main St. from 169 Hwy to Commercial and to Bridge St. from Meadow to the Church, something needs to be done about that building. He said that he had issues with the aesthetic of the building with the busted-up windows and doors but also with the safety and health issues of it. Alderman Arnold said that the building attracts vagrants and rodents. He said that he also knew that the building had asbestos issues. Steve Garrett stated that an Order to Secure has been sent to the owner of the building to which he has 30-days to comply. Alderman Arnold asked if the City had done periodic inspections? Steve Garrett said it was done from time to time. Alderman Wilson said that she had heard that the owner was planning to level the building. Alderman Booth asked since it is a historical building if it were torn down, would there be a way to save the bricks? Mayor Fullmer stated that they would belong to the owner. Jeff Becker, 1406 Second Creek Rd, stated that the building has the most historical significant to Smithville. He said that there is a Brownfield grant that could be written for the repairs needed for the building. Alderman Arnold stated that he was not against that, he just would like something to be done. Mayor Fullmer said that when he first become an Alderman the City had the opportunity to purchase the building for $8,000. Alderman Chevalier asked Jeff Becker to get the Board the information on the grant. Agenda Notes Page 16

17 Regular Session Peter VanderHorn, 2219 NE 92 Hwy, stated that he had been inside the building and had pictures of how dangerous it is. He asked if the City could at least make the front look better, or ask the owner to put shutters on the front? Mayor Fullmer explained that the City could not do that with tax payers dollars. Jack Hendrix, Development Director, stated that the City has no authority, the only thing we can do is make the owner secure the building. 15. Appointments Mayor Fullmer nominated Lia Jennings as Economic Development Committee Chamber of Commerce Representative. Upon roll call: Alderman Bloemker Aye, Alderman Booth Aye, Alderman Wilson Aye, Alderman Moore Aye, Alderman Chevalier Aye, Alderman Arnold Aye. Ayes - 6, Noes 0. The nomination carried and the Mayor declared Lia Jennings as Economic Development Committee member Chamber of Commerce Representative. Mayor Fullmer nominated Dan Ulledahl as Economic Development Committee Business Owner Representative. Upon roll call: Alderman Arnold Aye, Alderman Chevalier Aye, Alderman Moore Aye, Alderman Wilson Aye, Alderman Booth Aye, Alderman Bloemker Aye. Ayes -6, Noes 0. The nomination carried and the Mayor declared Dan Ulledahl as Economic Development Committee member Business Owner Representative. Mayor Fullmer nominated Alderman Bloemker to the Economic Development Committee. Upon roll call: Alderman Moore Aye, Alderman Chevalier Aye, Alderman Arnold Aye Alderman Bloemker Abstained, Alderman Booth Aye, Alderman Wilson Aye Ayes - 5, Noes 0, Abstained - 1. The nomination carried and the Mayor declared Alderman Bloemker as Economic Development Committee member. Mayor Fullmer nominated Alderman Chevalier as Fire District Liaison representative. Page 17 May 16, 2017

18 Smithville Board of Aldermen Upon roll call: Alderman Wilson Aye, Alderman Booth Aye, Alderman Bloemker Aye, Alderman Moore Aye, Alderman Chevalier Abstained, Alderman Bloemker Aye. Ayes - 5, Noes 0, Abstained - 1. The nomination carried and the Mayor declared Alderman Chevalier as Fire District Liaison Representative. Mayor Fullmer nominated Alderman Arnold as Fire District Representative. Upon roll call: Alderman Bloemker Aye, Alderman Booth Aye, Alderman Wilson Aye, Alderman Arnold Abstained, Alderman Chevalier Aye, Alderman Moore Aye. Ayes - 5, Noes None, Abstained - 1. The nomination carried and the Mayor declared Alderman Arnold as Fire District Liaison Representative. Mayor Fullmer nominated Alderman Booth as School District Liaison Representative. Upon roll call: Alderman Wilson Aye, Alderman Booth Abstained, Alderman Bloemker Aye, Alderman Moore Aye, Alderman Chevalier Aye, Alderman Bloemker Aye. Ayes - 5, Noes 0, Abstained - 1. The nomination carried and the Mayor declared Alderman Booth as School District Liaison Representative. Mayor Fullmer nominated Alderman Moore as School District Liaison Representative. Upon roll call: Alderman Moore Abstained, Alderman Chevalier Aye, Alderman Arnold Aye Alderman Bloemker Abstained, Alderman Booth Aye, Alderman Wilson Aye Ayes - 5, Noes 0, Abstained - 1. The nomination carried and the Mayor declared Alderman Moore as School District Liaison Representative. Mayor Fullmer announced there will be a Work Session, Monday, May 8 th at 7:00 p.m. 16. New Business from the Floor Alderman Chevalier asked to have the Work Session meeting set so the Board could plan for them. Agenda Notes Page 18

19 Regular Session Steve Garrett said that would be done at the Work Session on Monday, May 8 th. 17.Adjourn Alderman Booth moved to adjourn. Alderman Moore seconded the motion. Ayes 6, Noes 0, motion carries. The Mayor declared the regular session adjourned at 8:46 p.m. Linda Drummond, City Clerk Brian Fullmer, Mayor Page 19 May 16, 2017

20 Smithville Board of Aldermen SMITHVILLE BOARD OF ALDERMEN WORK SESSION May 8, :00 p.m. City Hall Council Chambers 1. Call to Order Mayor Brian Fullmer called the meeting to order at 7:00 p.m. A quorum of the Board was present: Bob Arnold, John Chevalier, Melissa Wilson, Wayne Moore, Cory Booth, and Jeff Bloemker. Staff present: Jack Hendrix, Chief Jason Lockridge, Dan Toleikis, Linda Drummond and City Attorney John Reddoch 2. Adjournment to Executive Session Pursuant of Section (1) RsMO. Alderman Bloemker moved to adjourn to Executive Session Pursuant of Section (1) RsMO. Alderman Arnold seconded the motion. Upon roll call: Alderman Arnold Aye, Alderman Chevalier Aye, Alderman Moore Aye, Alderman Wilson Aye, Alderman Booth - Aye, Alderman Bloemker Aye. Ayes 6, Noes 0, motion carries. Mayor Fullmer declared adjournment to Executive Session Pursuant of Section (1) RsMO at 7:02 p.m. Agenda Notes Page 20 Regular Session Meeting reconvened at 7:47 3. Mission, Value and Vision Statement Mayor Fullmer stated that the Mission, Value and Vision Statement should reflect what we see for the future of Smithville years down the road. It should be done with future Boards in mind. Mayor Fullmer said that once it is set then the Strategic Plan will follow. Alderman Bloemker said that in visiting with staff found that there has been some frustration with the prior Boards on giving them direction on where we want to go. He said that he has worked a lot with the Strategic Plan in his career and it is a way to evaluate how staff and the Board are doing. Alderman Bloemker stated that there are two worse case scenarios we could do, one being we do nothing the other do what I want to do, instead of what we want to do. He said that he used the Bryson System (who is the expert in public Strategic Plan) to put together something to start with. Alderman Bloemker

21 Regular Session stated that first we have to be in agreement that we need it, then start with a Mission, Vision, Values Statement. He said that most Mission, Vision, Value Statement form a foundation to where we start. The Pillars are what s important to us, what we want to see done and the goals go underneath the pillars. Pillars of Excellence The City of Smithville has adopted six pillars of excellence as the foundation for its vision to be a safe, friendly, vibrant, attractive and diverse community, where people and families live, learn, work and play, and where recreation and quality of life is valued. The six pillars Service, Economy, Public Safety, Community, People, and Growth are a visible testament to our commitment to providing exemplary municipal services to our community and fostering prosperity while embracing our unique heritage and character. Alderman Bloemker said that this is just an example but easy to understand. Alderman Chevalier stated that he agreed and this is something that the Board needs to start working on. He said that the Board needs to be more involved. Alderman Booth stated that since coming on to the Board there have been some agenda s that he has wondered where the items have come from and why they are on the agenda. He said that he knew that was partly his fault by not getting more involved. Alderman Booth said that the Board should probably be more forceful about what is on the agenda. Alderman Wilson stated that it took 15-years to get Hawthorne Street started and that is just not acceptable. Mayor Fullmer said that this was a problem with the prior Boards and the reason why we need to have a vision something that gives us a direction. Mayor Fullmer said that with this Statement we need to decide what is important to us as a Board and what is important to our residents. Page 21 May 16, 2017

22 Smithville Board of Aldermen Alderman Bloemker said that he felt this Statement should be data driven and public input driven. He said we need to pull data from MARC on what the population projections look like and then look at what is the associated revenue will be that comes with it. Then decide what projects our residents are wanting done, what big road projects need to be done, and then projecting out how far it will take to get them done. Then figuring out how do we make these things happen. Alderman Booth stated that we got a lot of the public input on what they would like to see happen here in the Branding Survey. He said that he just hasn t seen much of anything happen with it. Alderman Bloemker stated that he has met with an Alderman from Kearney and Commissioner Ridgeway and they visited about connecting the trails from Smithville to Kearney, and attracting businesses to our areas. Jack Hendrix, Development Director, asked the Board to take a look at the Scope Document. Scope Document Goal: Develop a long term strategic plan which: 1. Defines the Mission, Vision, and Values for Smithville. 2. Utilizes John Bryson s Strategic Change Cycle. 3. Is inclusive of both internal and external resources. 4. Builds upon our community assets. 5. Creates a 30-year plan which will drive allocation of resources. 6. Is data driven and includes broad community input. 7. Provides staff clear direction from the Board. 8. Utilizes Priority Based Budgeting to implement the plan. 9. Utilizes Balanced Scorecards to assess the success of implementing the plan. 10. Publicizes the scorecard to provide transparent results. He stated that number 8, Priority Based Budgeting was important. Jack said that when the Board is doing the budget there will be items such as equipment, vehicles, etc. built into the budget that are to be purchased during that budget year. He said that the Board is part of that process so when it comes before the Board for approval they should know that it is in the budget. Jack stated that the Mayor, Board and Staff need to be engaged in the budget process. Jack asked the Board about having a mediator (3 rd party) to help with the budget process. Bob Martin with IWorks did a presentation at Platte Valley Agenda Notes Page 22

23 Regular Session Bank and was very good. Jack said that he is going to be at the Chamber Luncheon meeting on Wednesday, May 10 th and if the Board wanted to direct staff to proceed he would visit with Mr. Martin at the meeting. May Fullmer asked if there would be a cost? Jack stated that if the Board wanted to proceed with this, depending on the cost staff may have to do a RFP or maybe even an RFQ. Mayor Fullmer stated that we need to proceed immediately. Alderman Booth agreed to proceed in contacting the mediator. Jack stated that he would possibly have something for the Board for the Tuesday meeting or maybe in the staff report. 4. Updated Strategic Plan Jack Hendrix explained to the Board the history of the Strategic Plan. The plan was started in 2007 and then nothing was done with it. Steve Garrett, City Administrator, found it and brought it to the Board in He then updated it in 2014, and again for Jack said that when the Board put together a Mission, Visions and Values Statement this Strategic Plan becomes obsolete and the Board will create a new Strategic Plan. Alderman Booth said that when he came on the Board and was new, we didn t have any Work Sessions to help explain all of this. Mayor Fullmer explained that the prior Alderman preferred not to attend Work Sessions. Jack stated that all this is a process that needs to be updated every year. He said that it sets a standard so the public can evaluate the Board and also the Board can evaluate Staff. Alderman Bloemker asked how the Board can evaluate Steve Garrett, City Administrator, if the Board has not given him any direction. 5. CIP Page 23 May 16, 2017

24 Smithville Board of Aldermen Jack Hendrix explained that the CIP Committee put the CIP list by a ranking system. The list started out with about 27 projects on the list and then had to be cut down to the most important projects that need to be done. Then when the list was cut down to 20, the Board had to decided what we had money for. Jack said that the Water and Sewer Department projects are funded off revenue from the water and sewer rates. He told that there is a RFP out for a generator for the Water Department but since the Sewer Plant already has generators they are trying to see if the same generators can be used at both plants to save us some money. Jack explained the CIP projects. Water Projects Ranked by CIP Committee Water Projects: Hawthorne Street (water only) under way 215,000 Generators 250,000 (415,000) Waterline (N. Main to Wildflower) done 226, (691,709.75) (added connection to Rock Creek) Sewer Projects Ranked by CIP Committee Main Lift Station under way 2,100,000 Hawthorne Street (sewer only) under way 200,000 (2,300,000) Highland/Quincy after Hawthorne 225,000 (2,525,000) North & South Sewer Interceptor* under way 1,500,000 (4,025,000) Reline Liberty Road Line ,000 (4,250,000) Reline Commercial St. Line 200,000 (4,450,000) *Based on engineering info, the south sewer interceptor has been elevated in priority. The north interceptor is still a priority, but that project is a bit more manageable in phases than the south interceptor. The funding amount stays the same, but the new delineation allows staff to make recommendations to the Board based upon updated information on how to allocate the funding. Jack stated that the sewer projects are going to cost, but we can do them with COP funding. Alderman Wilson asked about the North and South Sewer Interceptors being more manageable in phases? Agenda Notes Page 24

25 Regular Session Jack stated that approximately 800 acres that were possibly going to be developed is now not going to be developed which will make the North more manageable. Alderman Moore said that on Quincy there was a problem with low spots holding water and asked when we might be able to fix the issue? Jack said that he thought would be , it will be an expensive project but it will take care of the storm water. Mayor Fullmer ask if the storm water comes out of the general fund? Jack stated, yes, but with projects like that we will have to do water lines, sewers, curbs, etc. like what is happening with Hawthorne. Alderman Moore asked where we were at with the Road District and wouldn t it give us money for the road repair? Jack said that they were still working on it. General Budget Projects Ranked by the CIP Committee 1. Amory Road has to be completely re-done 350, Hawthorne St under way 445,000 ( 795,000) 3. West Brasfield some developer fund/some city 180,000 ( 975,000) 4. In Car/Personal Video (complete) 100,000 Chief Lockridge was able to do within his budget. Had equipment not compatible with our camera. The company made it right with the city, plus the cost of technology has come down. Chief stated that it took about 3- years saving money to get them purchased. 5. Campground Improvements not started 175,000 (1,150,000) This is to add more 50 amp sites. 6. Replace Playground Equipment not started 150,000 (1,300,000) 7. Widen 180 th Street to the Lake coming soon 350,000 (1,650,000) 8. Second Creek Road * 350,000 (2,000,000) Page 25 May 16, 2017

26 Smithville Board of Aldermen The original plan was to put in a sidewalk from the edge of city limits to Lowman Rd. then when the area is developed the remaining sidewalk would be put in by the developers. The Second Creek Bridge will not pass the next inspection. Which means that the weight limit will be dropped to 3-ton, so only cars and light duty trucks will be able to cross. The bridge will need to be replaced and talking with engineers it will be cheaper to build a separate walking bridge on the south side of the new Second Creek Bridge then to add a walk way to the bridge itself, to come the rest of the way to 169 hwy. 9. South Commercial Sidewalk 220,000 (2,220,000) The sidewalk will go on the west side of Commercial. Engineering will start when 180 th St. is done. Alderman Moore asked about sidewalk crossings by the school? Jack stated that we will have to have our engineers look at it. Alderman Booth asked if this ties in to the sidewalks put in by MoDOT? Jack said that it will connect to it. Alderman Wilson asked about a sidewalk on the north side of Commercial across 92 hwy? Jack said that in phase 2 it will be, the apartments will have to put in the sidewalks. 10.Downtown Sidewalk & Lights 250,000 (2,470,000) Streetscape Alderman Booth asked if the Streetscape was rated No. 10 why were we working on it before the projects listed before it? Jack stated that the CIP list is just a list and not rank by number in importance. The financial advisor advised the City to do the projects in order that is financially feasible. 11.Parking at Heritage Park 125,000 (2,595,000) It is in the Parks Master Plan. All of the grading for it was done in house. Due to the Flood Plain change, it allowed us to do a grade crossing which was handled operational and saved us money. We are now able to do the Heritage Park parking, the new entrance at Smith s Fork Park and the Smith s Fork parking lot all for about the same amount of money. Agenda Notes Page 26

27 Regular Session 12.Walking Trail 250,000 (2,845,000) Due to the contract with MoDOT for the Highway swap on Wilkerson Creek we will be getting a new bridge and a walking trail built with the bridge. We will have the right of way to DD Hwy and we will be able to have a walking trail all the to the Lake. 13.New Street Barn ** on hold 100, Security Upgrade of City Hall/Police*** 85, Heating & Cooling at City Hall *** 60,000 a. Streetscape Engineers are finalizing the plans to bring to the Board with cost estimates. They will have some al-a-cart plans for the Board to choose from. Alderman Wilson asked if there would be any consideration with the drawings done by optional streetscape that were presented? Jack said yes, they all went to the engineers. Alderman Wilson stated that with all the meeting held she was surprised how many citizens still say they don t know about it. Mayor Fullmer said that was part of the communication issue that we would be looking in to later. Alderman Booth asked if HDR was going with the 5ft. sidewalks? He stated that a lot of people he has talked to do not want to see the sidewalks shrink. Jack stated that the Board will have all the plans and it will be their decision. Alderman Wilson made the comment that there weren t very many citizens at one of the Public Meetings that she went to. Alderman Chevalier stated that the Board needed to take some responsibility for getting the word out about what is going on in the City. Alderman Bloemker stated he would like to see it expanded to Heritage Park. Mayor Fullmer stated that it has been suggested to expand it to the bridge Alderman Bloemker said that it should all be tied together. Mayor Fullmer said that if we can tie it together and do it right it will give us a better finished product. Page 27 May 16, 2017

28 Smithville Board of Aldermen Alderman Wilson said that she would like to have a work session when the plans and estimates are ready for the Board to revue. Alderman Chevalier asked how close the engineers were to being ready to present to the Board? Jack said that they could have been there this evening but we asked them to wait because of all the items on the agenda. b. City Hall Reconfiguration Jack stated that this came about because of the security and the heating and cooling issues with the building. He said that if we secure the building we will not have public restrooms. The Board decided to hire an architect to come look at the building and see what we would need to do to make the building secure and to create additional office and storage space. The financing for it could then come out of the CIP and we could do a COP (mortgage) and have an annual payment come out of the operational funds. Chief Lockridge spoke about the lack of security in the building and the future needs of his department. Our doors are hallow-core doors, our windows are at street level. How on court night people have to walk through our kitchen to get to the courtroom. We are not incompliance with the Missouri Supreme Court rulings because of our storage issues. Alderman Bloemker stated that this is one of the reasons with we need a strategic plan which will lay out the budget priorities going forward. Alderman Booth said this topic was troublesome for him because it is a 20-year expense for the City and also calls for a Police Station within 5-7 years. Chief Lockridge stated that even if you built him a new building it would not fix the security issues in this building. Mayor Fullmer explained that this building is a Morton Building and was designed by a former Mayor and former Police Chief. He said that the building has many issues. He also that the $1,000,000 was just an estimate made by staff, it would need to go out for bid to get an actual cost. Jack suggested that we have the architect come to help answer the Boards questions. Alderman Wilson said that she would need to see the plan and the numbers. Jack stated that we will just have to bring it to the Board for approval or not. Agenda Notes Page 28

29 Regular Session c. Second Creek Bridge Road Going to have to bring it forward on the CIP due to the issue already talked about. d. Proposed Splash Pad Jack explained that this was brought up by the prior Board before, it was not brought up during the budget process or the CIP. Then it was just recently brought up again. Alderman Booth stated that with all the things that they are wanting to do downtown maybe we could combine the Streetscape, the 9-11 Memorial and the Splash Pad as a draw to bring people downtown. Jack stated that the Splash Pad would have to be built out of the flood plain or would have to have an internal cycling system it could get the cryptosporidium which is deadly and very expensive to get rid of. Alderman Arnold said that you would also need parking. He said that a Splash Pad requires a restroom, shade and a telephone, he said that you don t need to man them but you will have to maintain it. Alderman Booth asked if there was anywhere we could build it out of the flood plain near Heritage Park. Alderman Wilson asked about if the old hospital building if it was gone could it be placed there? Jack stated it is in the flood plain. Alderman Bloemker asked for staff to come forward with a plan. Jack stated that it could be put at Helvey Park but you would have to build restrooms and a shade structure. Alderman Bloemker said that it would be better to put it at Heritage and build up the ground to get it out of the flood plain. Mayor asked the Board what they want staff to do? Alderman Wilson asked for a proposed plan and cost. 6. Discussion of Future Work Session Dates Mayor Fullmer stated that Alderman Chevalier requested that we set the dates for future meeting. The Mayor suggested that the Work Session meetings be held the Monday evenings after the Tuesday Board meetings. All the Board agreed. Alderman Chevalier asked if a 6:30 meeting time would work for everyone. Alderman Booth and Alderman Bloemker both stated that they would not be able to make it at the 6:30 p.m. time. Mayor Fullmer set the Work Session meetings to the Monday evenings at 7:00 p.m. after the Tuesday Board of Alderman meetings. Page 29 May 16, 2017

30 Smithville Board of Aldermen 7. Discussion for a Board and Staff Retreat Mayor Fullmer stated that it was brought up at a EDC meeting to have a Board and Staff Retreat and invite all the stake holders in the City come. He said that he felt it would be beneficial to the Board and Staff. Jack Hendrix stated that it would be a way for us to learn to work together. For the Board to learn to ask questions of Staff before the meetings so Staff can get the best answers earlier other than at the meetings. It would be a way to clearly identify what Staffs job and roll is and what the Boards job is, so we can better work together. He suggested getting someone from MARC or from MML to put on the retreat. Alderman Booth stated that he would have a hard time spending taxpayer s dollars on a location. Chief Lockridge stated that we could find someone to donate the space. Mayor Fullmer said that some of the Board had requested the agenda packets be sent out early. He asked if all the Board would rather receive it earlier then Friday afternoons? Alderman Wilson and Bloemker both said they would like to receive it on Thursday. Alderman Moore said he didn t get a chance to look at it until the weekend. All other Board members agreed they would like to receive it on Thursday prior to the meeting. Jack Hendrix suggested it not start for the May 16 th meeting with Steve Garrett, City Administrator away but to start it for the first meeting in June. 8. Adjourn Alderman Bloemker moved to adjourn the meeting. Alderman Wilson seconded the motion. Ayes 6, Noes 0, motion carries. The Mayor declared the work session adjourned at 9:42 p.m. Linda Drummond, City Clerk Brian Fullmer, Mayor Agenda Notes Page 30

31 Regular Session CITY ADMINISTRATOR S REPORT Board Report Steven F. Garrett - City Administrator May 16, 2017 No written report a report will be provided at the meeting on May 16, Page 31 May 16, 2017

32 Smithville Board of Aldermen FINANCIAL REPORT APRIL 2017 Agenda Notes Page 32

33 Regular Session Page 33 May 16, 2017

34 Smithville Board of Aldermen REZONING S. COMMERCIAL City of Smithville Meeting Date: May 16, 2017 Department: Development Agenda Item: Summary: 1103 S. Commercial - Rezoning Applicant requests rezoning of the former Catholic Church property from A-1 agricultural to B-2 Non-Retail Business District. Purpose: The applicant seeks to rezone land that has been used as a church and school since the 1970 s to a more apt district classification considering the Comprehensive Plan, the location and the traffic volumes on the adjacent streets of 92 Hwy and Commercial. The matter was noticed and heard by the Planning & Zoning Commission on May 4, Following a public hearing, the commission voted unanimously to recommend approval and forward the request to the Board with their attached findings. Given certain timing issues with the applicant s certification reviews for the school, they have requested, and Mayor Fullmer agreed to sponsor the item as an Emergency Ordinance to have both readings at one meeting. Impact: Comprehensive Plan: Complies Economic Development Plan: n/a Parks Master Plan: n/a Strategic Plan: n/a Capital Improvement Plan: n/a Budget: n/a Legislative History: The parcel was originally zoned A-1 in the 1970 s. Suggested Action: A motion to approve Bill No , for First and Second readings, title only. Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Findings of Fact Agenda Notes Page 34

35 Regular Session FINDING OF FACTS AND CONCLUSIONS OF LAW Applicant: Our Savior Evangelical Lutheran School Land Uses Proposed: B-2 Zoning: Property Location: A-1 with Conditional Uses 1103 S. Commercial Pursuant to the provisions of Section (C) of the Smithville Code, the Planning Commission does hereby make the following findings of fact based upon the testimony and evidence presented in a public hearing of the Planning and Zoning Commission of the City of Smithville, held on May 4, 2017, and presents these findings to the Board of Aldermen, with its recommendations on the application. Finding of Facts 1. Character of the neighborhood. The surrounding area is a combination of multifamily residential in the Stonebridge subdivision, B-1 on the adjacent road frontages on both 92 Hwy and Commercial, and B-3 on the corner properties to the west and Southwest; the property on the south of 92 is currently undeveloped A-1 vacant farm ground. 2. Consistency with the City's Comprehensive Plan and ordinances. The Future Land use map in the current Comprehensive Plan calls for the area to be heavy commercial B-3 or heavy residential multifamily. The property use has been consistently as a church or church school, which is a relatively high traffic use at a major intersection with high traffic counts. The proposal does not change the use, but changes the zoning to match the use, which is consistent with the intent of the Comprehensive Plan and ordinances. 3. Adequacy of public utilities and other needed public services. The property is developed and utilities are on site. 4. Suitability of the uses to which the property has been restricted under its existing zoning. The current limitations are based upon the previous zoning scheme from the 1960 s, which is significantly different than current zoning schemes. Page 35 May 16, 2017

36 Smithville Board of Aldermen 5. Length of time the property has remained vacant as zoned. The property was zoned to its existing district classification in the 1970 s, including the Conditional Use Permit, but the zoning code scheme was updated in Compatibility of the proposed district classification with nearby properties The proposed classification, B-2 Non-Retail Business District, is less than the other corners of the intersection, but places the long existing use into a district that fits the traffic patterns of the area, and keeps the available uses as a buffer for the multifamily residential uses to the north and east from the future B-3 uses that will surround the intersection. 7. The extent to which the zoning amendment may detrimentally affect nearby property. No detriment is anticipated in that the use of the property will not likely change, and the proposed district matches the existing use. 8. Whether the proposed amendment provides a disproportionately great loss to the individual landowners nearby relative to the public gain. No loss to landowners is expected as the use is staying the same, the district is changing to match the use. 9. That in rendering this Finding of Fact, testimony at the public hearing on May 4, 2017, has been taken into consideration as well as the documents provided. Recommendation of the Planning Commission Based on the foregoing findings of fact, we conclude that: A. This application and the initial zoning and rezoning of this property from A-1 to B-2 is governed by Section of the zoning ordinance of Smithville, Missouri. B. The proposed zoning is compatible with the factors set out in Section (C) of the zoning ordinance. C. The Planning and Zoning Commission of the City of Smithville, Missouri recommends approval of the zoning changes on the subject property from A-1 to B-2 as described in the Ordinance. Agenda Notes Page 36

37 Regular Session BILL NO ORDINANCE NO. AN ORDINANCE CHANGING THE ZONING CLASSIFICATIONS OR DISTRICTS OF CERTAIN LANDS LOCATED IN THE CITY OF SMITHVILLE, MISSOURI. WHEREAS, The City of Smithville received an application for rezoning the formerly approved Hills of Shannon subdivision property in March 2017; and WHEREAS, a Public Notice was provided on April 13, 20 and 27, 2017 in the Courier-Tribune, and April 12, 2017 for the property owners within 185 ; and, WHEREAS, a public hearing was conducted before the Planning Commission on May 4, 2017; and WHEREAS, the Planning Commission presented its findings to the Board of Aldermen and recommended approval of the rezoning request; and, NOW THEREFORE BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI, THAT; Section 1. Having received a recommendation from the Planning Commission, and proper notice having been given and public hearing held as provided by law, and under the authority of and subject to the provisions of the zoning ordinances of the City of Smithville, Missouri, by a majority council vote, the zoning classification(s) or district(s) of the lands legally described hereby are changed as follows: From A-1 to B-2: The property legally described as: All that part of the Southwest Quarter of Section 26, Township 53, Range 33, in Clay County, Missouri, described as follows: Beginning at the intersection of the center line of old U.S. Highway No. 169 with the center line of Missouri State Highway No. 92, said intersection being 1337 feet, more or less, West of Southeast corner of said Quarter Section; thence East along center line of said Highway No. 92, a distance of 1200 feet; thence North 395 feet; thence West, parallel with the center line of said Highway No. 92 to the center line of old U.S. Highway No. 169; thence Southerly and Southwesterly along said center line, feet to the point of beginning, EXCEPT parts thereof in said highways. Page 37 May 16, 2017

38 Smithville Board of Aldermen Section 2. Upon the taking effect of this ordinance, the above zoning changes shall be entered and shown upon the Official Zoning Map previously adopted and said Official Zoning Map is hereby reincorporated as a part of the zoning ordinance as amended. Section 3. approval. This ordinance shall take effect and be in full force from and after the PASSED THIS DAY OF, 2017 Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk First Reading: / / Second Reading / / Agenda Notes Page 38

39 Regular Session CLAY COUNTY DRUG TASK FORCE - INTERAGENCY AGREEMENT City of Smithville Meeting Date: 05/16/2017 Department: Police Agenda Item: Bill No , Clay County Investigative Squad Agreement Summary: An ordinance ratifying and approving the interagency agreement between the City of Smithville, Missouri and other political subdivisions of Clay County, Missouri for the purpose of the interlocal agreement for mutual police aid and cooperation. Mayor Fullmer is sponsoring this as an emergency ordinance. Purpose: This ordinance ratifies and approves the interagency agreement that was signed in 2011, regarding the Clay County Drug Task Force. The Interagency agreement was approved prior to John Reddoch being our attorney. Attorney Reddoch prefers these types of agreements to be approved by ordinance. He would like us to make this particular correction at this time. This will allow us to continue to support and cooperate with the Clay County Investigative Squad. Impact: Comprehensive Plan: n/a Economic Development Plan: n/a Parks Master Plan: n/a Strategic Plan: Strategic Goal #5 Capital Improvement Plan: n/a Budget: None Legislative History: None Suggested Action: A motion to approve Bill No for first and second reading, by title only. Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Page 39 May 16, 2017

40 Smithville Board of Aldermen BILL NO ORDINANCE NO. AN ORDINANCE RATIFYING AND APPROVING THE INTERAGENCY AGREEMENT BETWEEN THE CITY OF SMITHVILLE, MISSOURI AND OTHER POLITICAL SUBDIVISIONS OF CLAY COUNTY, MISSOURI FOR THE PURPOSES OF THE INTERLOCAL AGREEMENT FOR MUTUAL POLICE AID AND COOPERATION NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI AS FOLLOWS: That on this day of, 2017, the matter of the Ratification and Approval of the Clay County Drug Task Force Interagency Agreement to create and continue a multi-jurisdictional drug task force to provide effective law enforcement protection against those who engage in the trafficking of narcotics and dangerous drugs. Said Agreement attached (hereto is attached as Exhibit 1) is for Mutual Police Aid and Cooperation between the City of Smithville, Missouri, and each other mentioned member to this agreement which is a political Subdivision of Clay County, State of Missouri. It is shown to the Board of Alderpersons that : (1) Pursuant to R.S.Mo the executive officer of any political subdivision may enter into mutual-aid arrangements or agreements with other public and private agencies within and without the state for reciprocal emergency aid. Such arrangements or agreements shall be consistent with the state disaster plan and program and the provisions of section , RSMo, and section , RSMo. In time of emergency it shall be the duty of each local organization for emergency management to render assistance in accordance with the provisions of such mutual-aid arrangements or agreements. (2) Pursuant to R.S.Mo. the governing body of any political subdivision may provide for police services by one political subdivision to another on request, with Officers providing police services in another jurisdiction having the same powers of arrest as officers of the requesting political subdivision, and the same immunity as if acting within their own jurisdiction. (3) Pursuant to , the governing body of any political subdivision may allow a law enforcement officer to have the authority to respond to an Agenda Notes Page 40

41 Regular Session emergency situation outside the boundaries of the political subdivision from which such peace officer's authority is derived. (4) This Agreement is entered into by the parties pursuant to the authority granted to governmental entities under Chapter 70 R.S.Mo. et seq; (5) That the City of Smithville Police Chief is asking the City to Ratify and Approve the Cooperative Agreement in the Form of Exhibit 1 attached hereto. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI AS FOLLOWS: The Clay County Drug Task Force Interagency Agreement in the form of Exhibit 1 attached hereto is hereby ratified and approved. The Chief of Police, and Mayor are authorized and directed to execute any additional copies as needed of said Memorandum of Understanding on behalf of the City. PASSED THIS 16 th DAY OF May Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk Page 41 May 16, 2017

42 Smithville Board of Aldermen STAFF REPORT Date: 05/16/2017 Prepared By: Subject: Jason Lockridge, Chief of Police Clay County Investigative Squad Memo of Understanding Staff Report: The attached RFA will approve Bill # ratifying and approving the interagency agreement between the City of Smithville, Missouri and other political subdivisions of Clay County, Missouri for the purpose of the interlocal agreement for mutual police aid and cooperation. This will allow the Smithville Police Department to continue supporting and participating with the Clay County Investigative Squad. The Clay County Investigative Squad was founded on June 15, 1971, and is a part of the Missouri Western Interdiction and Narcotics Taskforce. This taskforce includes members from the Kansas City Police Department, the Jackson County Sheriff s Department, the Clay County Sheriff s Department, the Platte County Sheriff s Department, the Caldwell County Sheriff s Department, and the governing body of the Clay County Investigative Squad. The Clay County Investigative Squad has three standing elements. The Investigative Support Element provides manpower and support to member Agencies for the purpose of assisting during emergency criminal investigations. The Smithville Police Department utilized this element after the last shooting that took place this past September. The Drug Taskforce makes up the second element of this squad. This element shall investigate criminal wrong doing involving illegal drug activity. This includes investigations, undercover operation and interdiction efforts. The Legal Advisory Element makes up the third element, headed by the Clay County Prosecutor. Legal Advisory shall be in charge of all legal operations of the squad, and shall provide guidance on legal matters. Agenda Notes Page 42

43 Regular Session Since the inception of the CCIS, the Smithville Police Department has supported the concept and functions of the squad. We supply matching funds, to help defray costs not covered by the grant. The Smithville Police Department regularly refers cases to the Investigative Squad. We ve been working closer with them since we have a full-time detective, and our SRO is regularly in contact with them as well. The Smithville Police Department wishes to continue its support of the Clay County Investigative Squad in the future. Passing this ordinance allows this to continue without necessitating a new signed agreement from every agency in Clay County. Page 43 May 16, 2017

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51 Regular Session Page 51 May 16, 2017

52 Smithville Board of Aldermen FINAL PLAT APPROVAL LIBERTY ACRES City of Smithville Meeting Date: May 16, 2017 Department: Development Agenda Item: Resolution 524 Liberty Acres Final Plat Summary: This approves the Final Plat for Liberty Acres Subdivision. Purpose: This matter was reviewed by the Planning Commission at its May 4, 2017 meeting. The commission voted to recommend approval of the Final Plat of Liberty Acres, a two-lot subdivision. There are no public infrastructure construction requirements, as both lots are served at this time. Impact: Comprehensive Plan: Economic Development Plan: Parks Master Plan: Strategic Plan: Capital Improvement Plan: Budget: Legislative History: n/a Suggested Action: Complies n/a Will include parks dedication fees n/a n/a n/a A motion to Approve Resolution 524 for Liberty Acres Final Plat. Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Agenda Notes Page 52

53 Regular Session RESOLUTION 524 A RESOLUTION APPROVING THE FINAL PLAT FOR LIBERTY ACRES SUBDIVISION WHEREAS, The Planning Commission, at its properly noticed regular session on May 4, 2017, recommended approval of the Single-Phase Subdivision Final Plat entitled Liberty Acres to create two lots; and, WHEREAS, the proposed final plat complies with of the Code of Ordinances; and WHEREAS, no utilities, infrastructure or other public construction is required. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI, AS FOLLOWS: THAT the Final Plat of Liberty Acres is HEREBY APPROVED. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Smithville, Missouri, the 16 th day of May Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk Page 53 May 16, 2017

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55 Regular Session RECONSIDERATION OF ASPHALT OVERLAY BID # City of Smithville Meeting Date: May 16, 2017 Department: Street, Parks, Water Agenda Item: Resolution 525, Reconsideration of Resolution 523 Summary: In accordance with the City s Purchasing Policy and Fiscal Year 2017 budget, a Request for Proposals (RFP) was issued 3/22/2017 with a closing date of 4/12/2017, and four responses were received (tabulation attached). On or about May 2, 2017 the Board of Alderman voted by a majority to award the bid for RFP pursuant to Resolution 523 to Little Joe's Asphalt, Inc., who was not the low bidder in response to this RFP. Purpose: To award Bid #17-10 for the Asphalt Overlays. Bid 1 Little Joe s Asphalt, Inc. - $567, Bid 2 Metro Asphalt, Inc. - $665, Bid 2 Superior Bowen Asphalt Co., LLC - $554, Bid 2 Tandem Paving Co., Inc. - $585, Impact Comprehensive Plan: Economic Development Plan: Parks Master Plan: Strategic Plan: Capital Improvement Plan: Budget: Legislative History: N/A Suggested Action: Motion to approve Resolution 525 N/A N/A N/A N/A N/A This item was budgeted in FY2017. Attachments: Plans Contract Staff Report Ordinance Resolution Minutes Other: Bid Tabs Page 55 May 16, 2017

56 Smithville Board of Aldermen RESOLUTION 525 A RESOLUTION RECONSIDERING RESOLUTION 523 AND/OR THE AWARDING OF A BID/CONTRACT IN RESPONSE TO BID NO FOR THE ASPHALT OVERLAY. WHEREAS, the fiscal year budget allocated funds for the purpose of Asphalt Overlays for the Street, Parks, and Water Departments. WHEREAS, City Staff conducted a bid process as outlined in the City Purchasing Policy, and WHEREAS, after a bid process, Staff has made the recommendation for accepting the lowest and best bid received as being the most advantageous to the City. WHEREAS, on or about May 2, 2017 the Board of Alderman voted by a majority to award the bid for RFP pursuant to Resolution 523 to Little Joe's Asphalt, Inc., who was not the low bidder in response to this RFP. Upon further consideration, the Board of Alderman has decided: To Affirm the Award to Little Joe's Asphalt, Inc., and to state as its reasons for doing so as follows: OR, To withdraw the previous award to Little Joe's Asphalt, Inc., and to cancel and repeal Resolution 523 and to award the contract pursuant to RFP to:, and to state as its reasons for doing so as follows: Agenda Notes Page 56

57 Regular Session NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF SMITHVILLE, MISSOURI THAT: FOR THE REASONS SET FORTH ABOVE, RESOLUTION 523 AND THE AWARDING OF THE CONTRACT PURSUANT TO RFP TO LITTLE JOE'S ASPHALT, INC., IS AFFIRMED. OR, FOR THE REASONS SET FORTH ABOVE, RESOLUTION 523 IS HEREBY CANCELED AND REPEALED AND THE PREVIOUS AWARD OF THE CONTRACT TO LITTLE JOE'S ASPHALT, INC., PURSUANT TO SAID RESOLUTION AND RFP IS WITHDRAWN AND THE NEW CONTRACT AND AWARD PURSUANT TO RFP IS AWARDED TO:. PASSED AND ADOPTED by the Board of Aldermen and APPROVED by the Mayor of the City of Smithville, Missouri, the 16th day of May, Brian Fullmer, Mayor ATTEST: Linda Drummond, City Clerk Page 57 May 16, 2017

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