PUBLIC HEARING. Vice-Mayor Jerry Shattuck opened the public hearing at Clinton City Hall at 5:35 p.m.

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1 June 17, 2008 PUBLIC HEARING Vice-Mayor Jerry Shattuck opened the public hearing at Clinton City Hall at 5:35 p.m. Ordinance # 539 An Ordinance of the City of Clinton, Tennessee appropriating funds for the fiscal year July 1, 2008 thru June 30, Ordinance # Property Tax Rate City Manager Steve Jones informed the public that Council had decided to make some changes to the budget during the budget meeting yesterday. Mr. Jones reported the following changes: an additional $55,000 had been added to the maintenance of effort for the Clinton City School System; the maintenance of effort for the Clinton Library had been raised from 10% to 20%; and revisions were made to revenue line items to cover these expenses. Mr. Jones mentioned that the support from the State for Green McAdoo was cut this year, but these expenses were covered in the budget. Bobby Chastain, 600 Hendrickson Street, President of the Friends of the Clinton Public Library, thanked Council for the increase in funding for the library. Glen Adams, Chairman of Polyone DH Compounding, encouraged Council to consider the college scholarship program. Mr. Adams said this type of program will give people the impression that this area is pro-education and attract the families that put education at the top of their priority list. Mr. Adams said on a long-term basis the City will have a more highly skilled and trained workforce. Councilman Jerry Shattuck informed Mr. Adams that the Initiative also includes upgrading the computer system within the schools and asked if this would be viewed favorably by a perspective industry wishing to locate in an area. Mr. Adams thought that the overall impression of an improved school system is a big factor in a company locating in an area. Councilman Jim McBride asked Mr. Adams if his company would be interested in donating to this foundation and if he thought other businesses would donate as well. Mr. Adams responded by saying he thinks donations from local industries are a viable avenue for revenue for this fund. Bob Gregory, 95 Reservoir Road in Norris, Chairman of the Anderson County Library Board, thanked Council for the generous increase in funding for the Clinton Library. Mr. Gregory said libraries are an extension of our education system because when the school doors are closed the library doors are open for students to continue learning. Mr. Gregory mentioned that he did present the Anderson County Budget Committee with the information regarding the in-kind services received by the cities, such as the buildings, maintenance, and utilities. Mr. Gregory said with the funding from the City and the County the Library should be able to fund two half or one full-time person rather than the

2 two full-time positions that were included in the Library Board s budget. Councilman Jerry Shattuck asked if the funding from the City went directly to fund the Clinton Library. Mr. Gregory stated the funding will go exclusively to the Clinton Library. Councilman Scott Burton asked if the expenses would be split 50/50 between the City and the County and what the allocation would be from the County. Mr. Gregory said the Library Board has the difficult job of allocating the funds, but it would t be a 50/50 split. Since the Clinton Library is the largest library in the system, they should get between 50-60% of all the appropriated funds, and the other 40% would go to the other three libraries. Councilman Burton asked Mr. Jones if having a 50/50 split of shared costs between the City and the County has been standard in the past. Mr. Jones responded by saying if the in-kind contributions are figured in the amount the City is funding, the City is paying more than 2/3 s of the total cost of the Library. Mr. Jones wanted to make sure that the County is also allocating funds by a usage perspective since the Clinton Library encompasses about 90% of all the library usages. Jane Giles corrected Mr. Jones and said the percentage was 70%. Mr. Gregory assured Mr. Jones that this is taken into account. Councilman Burton asked Mr. Gregory to look over the City s contribution once the County has determined its allocation to make sure the City is being fair in regards to the contribution. Mr. Gregory said the Library Board will work with what they have been given. Later in the year, the Library Board may have to come back to ask Council to put some surveillance equipment on the outside of the building due to vandalism and inappropriate activities. Vice-Mayor Jerry Shattuck closed the public hearing at 5:59 p.m. REGULAR CITY COUNCIL - MINUTES Vice-Mayor Jerry Shattuck called the regular Clinton City Council meeting to order on June 17, 2008, at Clinton City Hall at 6:00 p.m. Councilman Scott Burton, Councilman Larry Gann, Councilman Charles Lyons, Councilman Jim McBride, and Councilman Clay Wright were present for the meeting. Mayor Winfred Shoopman was absent. Guest and Staff present: Bobby Chastain Steve Jones Vickie Violette Jennifer Jenks Vickie Fagan Nancy Thrasher Peggy Laxton Johanne Jean-Jacques Lee Wysor Jane Giles Merle Pryse Peggy Shaw Lillie Kay Reed Glen Adams Gary Lukat Dale Isabell Laura Roberts Jim Sanderson Steven Floyd John Floyd Gwen Payne Tim Bible R.C. Hutchins Pat Stonecipher Maxine Holbrook Ed Birdwell Marilyn Birdwell Sandy Stair Robert Gregory Janie Jackson

3 Councilman Clay Wright made a motion to move approval of ordinance # 539 and # 540 up on the agenda after the school board report. Councilman Scott Burton seconded the motion. The motion was moved to carry unanimously. Vice-Mayor Shattuck led the meeting in prayer. Councilman Clay Wright led the pledge of allegiance. Councilman Scott Burton made a motion to approve the May 19, 2008 City Council minutes as received, and Councilman Larry Gann seconded the motion. The motion was moved to carry unanimously. Committee Reports School Board Report Vickie Violette, Superintendent of Schools, thanked Council and City Manager Steve Jones for the budget workshop last night and for the additional $55,000 which will allow for a 2% raise across the board and step-raises for some staff. The School Board met after the budget workshop and has directed Ms. Violette and Jim Sanderson to get quotes for the roofs at South Clinton and North Clinton Schools. One quote would be for a roof replacement and the other quote would be for an energy efficiency roof. Ms. Violette said a meeting has been set up for Friday morning at 9:00 am with an architect and Dixie Roofing in order to get a letter of recommendation and quotes back within the next two weeks. Ms. Violette said she ed the State Department about excess lottery money to find out the status, the criteria, and what forms are needed since part of this money can be used for energy efficiency capital projects by school systems. Ms. Violette has brought the FY Clinton City Schools Budget for approval and included some taskforce items. Councilman Jerry Shattuck asked if the City could participate in the meeting on Friday with the engineer and Dixie Roofing. Ms. Violette said that would be fine. Mr. Jones said he and Curtis Perez, Building Inspector would attend. Councilman Scott Burton asked if the schools were dipping into the fund balance. Mr. Isabell said they had to use about $80,000 for one-time capital outlay charges which included painting South Clinton, awnings, and computers. Councilman Shattuck asked if these computers will be compatible with the new system assuming that the federal grant is received. Ms. Violette stated that these computers were already in the budget and will be stationary desktop computers which will be for younger grades. Ms. Violette said wireless computers to be used with the new system have been appropriated in the grant. Dale Isabell requested approval of budget amendment # 5 which included the following: decreasing the fund balance by $12,900; increasing the appropriation for building improvements for asbestos removal by $12,900; a $500 transfer; and a $21,943 transfer in federal funds for instructional supplies and staff development. Councilman Burton made a

4 motion to approve budget amendment # 5, and Councilman Charles Lyons seconded the motion. A roll call vote was requested with all of Council voting yes. The motion carried unanimously. Ordinance # 539 An Ordinance of the City of Clinton, Tennessee appropriating funds for the fiscal year July 1, 2008 thru June 30, Councilman Jim McBride stated that he believes the board members for the Education Foundation should be Clinton City residents and asked if other Councilmen were concerned with the government funding these scholarships rather than contributions from industries. Councilman McBride stated that he did t want County residents spending City money. Finance Director Vickie Fagan ted that the City makes allocations to other agencies and cant stipulate the make up the board. Councilman McBride asked who comprises the Education Foundation board. Ms. Violette ted that Kelly Lenz is a board member and Ron Bridgeman is the Chairman. Councilman Shattuck stated that education foundations are set up as 501(c)(3) corporations to accept tax deductible contributions, and the contributors can designate specific guidelines and parameters of the expenditures for the money contributed. Councilman Shattuck said education foundations are required by law to be audited annually. Councilman Scott Burton asked why ather foundation couldn t be created. Councilman Shattuck explained that it is very expensive and time consuming to set up a 501(c)(3) corporation. The foundation for Green McAdoo Cultural Organization took approximately 8 months to create. Councilman McBride said if the City Schools are given the money then the residents would be responsible for spending the funds. City Manager Steve Jones said there could be stipulations so that only Clinton residents would be the recipients of that money, and these details would be audited and an annual report would be made to this body to ensure that the money is spent correctly. Councilman McBride asked his fellow council members if they had concerns about a government entity funding an education foundation verses private industries. Councilman Larry Gann said he was concerned and decided to research the situation. Councilman Gann offered the following information: there are 23 different groups that do exactly the same thing in varying degrees; there is a complete mix of public and private funding; and this has been an ecomic development initiative masquerading as a scholarship program which has led to increases in tax dollars, increases in families moving into the city, and improvements in the number of people entering their public school systems. Mr. Jones said the reason he gave Council the Kalamazoo plan is because it is the oldest plan and has the most recent data. Councilman Burton asked if Council was only voting for the $135,000 for the techlogy funding and the $55,000 additional maintenance of effort. Mr. Jones said that was correct. Mr. McBride said Council was t voting for years 2, 3, and 4 because it was just a

5 thought in the back of our mind. Mr. Jones said that was correct because this year all the money will go through the foundation for the techlogy enhancement program. Mr. Jones advised that a year is needed to set the parameters of the scholarship program, but a commitment is needed. Councilman Burton expressed great skepticism with the second half of this program and would like to have more facts before jumping into it too quickly. Councilman McBride asked how well the current foundation does recruiting industries. Ms. Violette anunced that the foundation had been recruiting but had to come to a stand still due to paperwork that had to be filed. The paperwork has been filed and fundraising efforts should begin again soon. Ms. Violette said the foundation provides scholarships, which is funded through private donations, for seniors at Anderson County High School and Clinton High School through the ACES program and mini grants for teachers. Ms. Violette made the remark that sometimes the support for the Clinton City Schools is called techlogy funding and sometimes it is called computer funding but they are two different things. Ms. Violette said she doesn t kw if the Schools will get the grant for techlogy enhancements to go along with the Education Initiative money. Ms. Violette asked if the Schools don t get the grant for infrastructure, if part of the money from the City could be used for infrastructure because a wireless infrastructure is necessary before they get wireless computers. Councilman Shattuck indicated that the proposal is to supplement the City School System s recent federal grant request for techlogy and library upgrades. Ms. Violette informed that she hopes that the City s intent through the educational initiative will be for educational techlogy t just computers. Mr. Jones stated that the intent was for both, to supplement the grant as far as the wireless techlogy and to kick off the lap top program. Ms. Violette again asked in the unlikely event that the Schools don t get the grant if part of the money could be used for the infrastructure. Councilman Shattuck responded by saying that this is t the purpose of this ordinance and budget hearing to answer this question at this time. Mr. Jones mentioned that the dollar amount proposed regarding scholarships was as accurate a figure as possible, but $3,000 a year may be adjusted in the future. Mr. Jones continued saying that Clinton is unique, and we must come up with a plan that is unique to our city. Mr. Jones thought it would be wonderful if the scholarships could be structured so that as long as students go to a state supported school we could pay their tuition and mandatory maintenance costs. Councilman Shattuck said that the Hope Scholarship plus the Educational Initiative will provide a tremendous incentive for families and for children who want to work toward academic excellence sufficient to qualify for the Hope Scholarship. Councilman Shattuck identified the following issues that need to be addressed: the Hope Scholarship pays less for junior college freshman than it does for university freshman; whether the Educational Initiative should only include state supported institutions and t private institutions; and define what is a resident is and how long you must be a resident before you qualify. Councilman Shattuck stated that a commitment is needed to this initiative because it is about children reaching for college and being successful in their attempt

6 Councilman Burton said he didn t believe we were comparing apples to apples based on what we are offering to places like Kalamazoo because the size of the carrot is vastly different. Councilman Shattuck said when you add the size of our carrot to the Hope Scholarship, that s eugh to get you through college which ends up being a pretty big carrot. Mr. Jones described that with the average median income in Clinton, $9,000 does mean a lot for many families and particularly those families who don t think it would be possible for their children to go to college. Councilman Burton explained that he didn t kw why a commitment needed to be made tonight for this budget if dollars were being allocated and would feel more comfortable taking a year, putting together a taskforce, getting questions answered, and then approving it. Councilman McBride wanted to wait and see what local industries would do regarding the foundation. Councilman Burton told Council he would like to wait to commit to the initiative until all the facts were available. Councilman Charles Lyons reminded that a seed must be planted to get it to grow. Mr. Jones ted that his proposal was a ten year commitment. Councilman Scott Burton suggested increasing the maintenance of effort to the Schools by 3% for the next three years and commit to the School Board that the City will pay 50% of the costs for the roofs. Vice-Mayor Jerry Shattuck stated he did t think during the approval of the budget was the time to make a motion on these items and suggested making a motion at a later time in the meeting. Councilman Jim McBride reiterated that Council was only voting for the $135,000 commitment for this year and the rest of it is just a thought in the back of our head. Councilman Charles Lyons made a motion to approve Ordinance # 539 as amended on second and final reading, and Councilman Larry Gann seconded the motion. The amendment includes an additional $55,000 for the maintenance of effort for the schools, ad additional 10% increase in maintenance of effort for the library and adjustments to revenues and the elimination of state funding for the Green McAdoo. A roll call vote was requested with all present Council members voting yes. The motion was moved to carry unanimously. Ordinance # Property Tax Rate Councilman Scott Burton made the motion to approve Ordinance # 540 on second and final reading with Councilman Charles Lyons seconding the motion. Councilman Jerry Shattuck ted that the City of Clinton has one of the lowest property tax rates in the state of Tennessee, and this is the 14 th year we ve been able to maintain the same tax rate. Councilman Shattuck invited the public to look at the following: our schools; the quality of our police, fire, and public works department; the quality of our cultural availability; recreation department activities; and the mayor s commission initiatives that have resulted in the Green McAdoo Museum, the Walking Trail, and the Football Field & Town Spring Enhancements

7 All these things have been done without raising taxes because we have raised the tax base through new industry, new residential development, and commercial development. A roll call vote was requested with all present Council members voting yes. The motion was moved to carry unanimously. Clinton Regional Planning Commission Report Councilman Clay Wright reported the Board of Zoning and Appeals and Clinton Regional Planning Commission met on June 9, The Board of Zoning and Appeals approved a request for a left and front set back variance to construct a carport for Joanne Kardys. Adam McCreary was denied a variance for the left side setback of 2 feet because it is a rental property and the owner was t present. A temporary hold harmless permit was granted for Fox Chevrolet for a sign until the variance could be approved at the next meeting. The Clinton Regional Planning Commission interpreted the use of the R-2 zone for John T. Farmer, with the American Legion. Final plat approval was given to Joe and Laura Roberts for property located at Marlin Lane. The Board approved a bond reduction to $12,298 for Kim Mowery with KMC Construction. The Planning Commission is still waiting on a letter from the county regarding the portion the road at the Fox property that is located in the county. Mr. Wright said this is null w, and it will be discussed more in the City Manager s Report. Clinton Utilities Board Report Councilman Charles Lyons reported that Clinton Utilities Board met on June 12, The cash vouchers were approved for $6,681,328 leaving a net income of $184,418. The lighting for the walking trail has been completed, and the final bill will be available at the next meeting. Councilman Jerry Shattuck commended Clinton Utilities Board for the Clinton Wastewater Plant stating that it is very complex and the most expensive infrastructure in the entire City system. The utility service costs for sewer is more than any other utility service provided by CUB. Councilman Lyons reported that CUB s property and casualty insurance premium is $4,000 less than the prior year. Mr. Jones added that he and Greg Faye have had extended conversations about replacing aging sewer lines. Grant money for recreational type projects and transportation enhancement projects are going to be scarce for a couple of years, but there should be quite a bit of money available for infrastructure improvements. Mayor s Commission Councilman Jerry Shattuck reported that the Green McAdoo Cultural Center has a steady but relatively low attendance. The New Harmonies traveling exhibit sponsored by the Smithsonian Institution has completed its run in Clinton and brought in about 1,200 visitors. Councilman Shattuck thanked the following individuals for their help: Joann

8 Allen Boyce and Doug Davis for performing with all the proceeds going to Green McAdoo; Mr. & Mrs. Dean Brock for providing the Ritz Theater; Dean Brock, Jr. for setting up at the Ritz; and Eddie Speaks of Stellar Vision for donating the sound equipment at cost. The Lakefront Walking Trail had a ribbon-cutting on Monday, June 16, The Football Field & Town Springs Project is on schedule. CITY MANAGER S REPORT GENERAL INFORMATION 1. Clinton City Hall will be closed Friday, July 4, 2008 in observance of the Fourth of July (Independence Day) holiday. 2. There will be an extended First Fridays event on Market Street in conjunction with the Fourth of July holiday. The first Friday s event will take place from 4:00 p.m. to 9:30 p.m., with the Clinton fireworks show starting on the City s property across from Lakefront Park at 9:30 p.m. CURRENT PROJECTS AND ACTIVITIES 1. CLINCH RIVER WALKING TRAIL PHASE 1 The official opening of this project was held yesterday morning, although it has been getting extensive use since construction started. There has been some concern regarding the waste left by ducks and geese on the walking trail. The Recreation Department is searching for the best solution to address this problem and will be implementing some type of regularly scheduled maintenance to take care of this situation within the month. 2. HOME ENHANCEMENT PROGRAM No changes to report. We are getting ready to start the CDBG program. 3. CLINTON STADIUM / TOWN SPRINGS RENOVATION PROJECT Construction on this project is 70% complete and continues to be on schedule and within budget. 4. CLINTON I-75 FIRE HALL City staff is currently reviewing schematics on the new Clinton Fire Hall prior to the bidding process which should be in two weeks. We anticipate a ground

9 breaking soon after the July City Council meeting. Mr. Jones will tify Council when a schedule is available. 5. CHANNEL 95 TIME ISSUE The new channel 95 will start broadcasting local educational and governmental activities including our City Council meetings very soon. Anderson County Commission has stated that they are t interested in moving their regularly scheduled meeting times to accommodate other meetings, including the Clinton City Council meeting. We are mandated by ordinance to meet the third Monday of every month for our regular City Council meeting. Mr. Jones asked Council if there was any interest in changing the ordinance so that the meeting could be broadcast in its entirety on ather day. Councilman Jim McBride stated we need to make some sort of change since we are funding this channel otherwise our funding is in vain. Councilman Larry Gann asked if it was imperative for the meeting to be live. Mr. Jones said this is for Council to decide. Councilman Clay Wright said Monday night seems to be the best night to have the meeting. Councilman Jerry Shattuck suggested having the meeting on the 4 th Monday. Councilman McBride suggested looking at taping or moving the meeting to the 4 th Monday. Mr. Jones said he would check to see if there is any conflict in moving to the 4 th Monday and if the techlogy is available to record the meeting and then rebroadcast it at ather time. Councilman Wright advised checking with the Planning Commission to see how it would affect variances and zoning issues. Mr. Jones stated he would meet with the Codes Officer. 6. GROWTH COORDINATING COMMITTEE A few months ago, the Fox family purchased 11 acres adjoining their property at the newly annexed area of I-75. This property is t included in the urban growth boundary (UGB) of the Anderson County Growth Plan. In accordance with an agreement made with the Norris City Council, the annexation of the property has been approved by the Norris City Council per our request. It is w time to move forward with the process of annexation which requires a formal request made by the appropriate governmental body. Mr. Jones requested approval from the Clinton City Council for authorization to make a formal request of the County Mayor to start the Growth Plan process for annexation of this eleven acre parcel. Councilman Clay Wright made a motion to authorize a formal request by the County Mayor to start the Growth Plan process for annexation of this eleven acre parcel, and Councilman Charles Lyons seconded the motion. Councilman Charles Lyons inquired if there were other parcels of property that could be included. Mr. Jones said there is a portion of properties at the interchange with the Fox Property that are t in the City of Clinton but can be annexed without a vote from Norris City Council. An agreement was made with Norris that we would get their permission to move forward with the growth process on anything outside of our urban growth boundary before we annex the properties. These properties were specifically listed in this agreement. Mr. Jones mentioned if a specific property adjoins

10 with the Fox Property, a request for annexation can be made, and annexation can be granted. There is a list of these properties within our urban growth boundary, but anything outside of this area must be discussed with Norris because of our agreement. The motion carried unanimously. 7. NEW STREET NAMES The Clinton E-911 Emergency Communications District recently approved new street names for Clinch Crossing subdivision in the Carden Farm area. At completion the subdivision will have five streets: Clinch Crossing Drive, Blackberry Ridge Drive, Mandolin Drive, Buttonwillow Lane, and Barrister Lane. The streets will be accepted into the city system at such time that they meet regulations. Mr. Jones recommended reaffirmation of the street names approved by E-911 by City Council. Councilman Scott Burton made a motion to reaffirm the street names approved by E-911 Communications Board, and Councilman Jim McBride seconded the motion. The motion was moved to carry unanimously. DEPARTMENTAL ACTIVITIES ADMINISTRATION Finance Report: Finance Director Vickie Fagan reported the following: total available funds are 91%; total appropriations and expenditures are 78%. In Section II of the financial report, property taxes are $1,720,000 with a $22,000 variance; sales taxes are in good shape; business taxes are $296,000 with $161,000 of this going to the state; license and permits are 135%; state funds are 80%; recreation charges are 93%; court revenues are 80%; and other revenues are 91% which includes interest earnings and Wal-Mart donations. In Section III, general government expenditures are 91%; public safety is 95%; public works is 90%; and recreation is 94%. There will be about $35,000 excess interest expense from debt service that will t be spent this year. Councilman Jerry Shattuck asked if the bond and interest payments were made. Ms. Fagan said these were made in May and ted that the final audit report should be available by the end of the month. POLICE DEPARTMENT For the past couple of months, issues have arisen regarding the City s wrecker policy and created complaints from local wrecker service providers. As a result of these complaints, Mr. Jones has mandated, effective May 29, 2008, that wrecker service providers have 45 days to be in full compliance of the new wrecker policy that was implemented in March. There will be exceptions and leniency

11 There will be complete and thorough inspections by both the Police Department and the Codes Department of both the facilities and equipment the week after July 13, Mr. Jones informed Council that one wrecker service that had been put on suspension has gone out of business. PUBLIC WORKS DEPARTMENT 1. In the Public Works Department, employees began a summer work schedule on June 1 st that begins at 6:30 a.m. and ends at 3:00 p.m. These hours will remain through August 15 th. Maintenance crews are busy collecting litter and mowing, while construction crews continue their broken sidewalk repair and pothole patching projects. 2. Annual Materials Contract Renewals: In accordance with Article V, Section 8 of the City of Clinton Charter, Mr. Jones requested authorization to renew the annual contracts for materials and services for the period July 1, 2008 through June 30, 2009 with the following companies: a) Rogers Group, Inc. b) Duracap Asphalt, Inc. c) APAC Tennessee / Harrison Division d) Superior Drainage Products, Inc. Councilman Scott Burton made a motion to renew the annual contracts for materials and services for the period July 1, 2008 through June 30, 2009 with Rogers Group, Inc., Duracap Asphalt, Inc., APAC Tennessee / Harrison Division, and Superior Drainage Products, Inc. Councilman Clay Wright seconded the motion. The motion was moved to carry unanimously. ORDINANCES AND RESOLUTIONS A. FIRST READING OF NEW ORDINANCE B. SECOND & FINAL READING C. RESOLUTIONS Resolution # A Resolution authorizing appropriations of $10,000 financial aid to the Junior Achievement

12 Resolution # 617 A Resolution authorizing appropriations of $2,000 financial aid to the Anderson County Office of Aging Resolution # 618 A Resolution authorizing appropriations of $2,000 financial aid to the Aid to Distressed Families of Appalachian Counties Resolution # 620 A Resolution authorizing appropriations of $17,500 financial aid to the Anderson County Ecomic Development Association Resolution # 621 A Resolution authorizing appropriations of $1,050 financial aid to the Anderson County Chamber of Commerce Councilman Clay Wright made a motion to approve Resolution # 616, # 617, # 618, # 620, and # 621 and was seconded by Councilman Charles Lyons. The motion was moved to carry unanimously. Resolution # 613 A Resolution of the Clinton City Council of the City of Clinton determining its intent to reimburse itself for certain capital expenditures Councilman Jerry Shattuck explained that the Clinton Treasury has advanced monies for some of these projects that we are ultimately transferring to the lease purchase program. Councilman Shattuck said the following expenditures were included: a full matching requirement for the Walking Trail, $66,524.20; part of the match on the Football Town Springs Improvement, $124,956.48; and the equipment purchased for the recreation department, public works department, fire department, and police department, $385, Councilman Shattuck went on to explain that Resolution # 613 would authorize the transfer and reimbursement of $577, Councilman Larry Gann made a motion to approve Resolution # 613, and Councilman Scott Burton seconded the motion. The motion was moved to carry unanimously. Resolution # 614 A Resolution authorizing appropriations of $135,000 financial aid to the Educational Initiative of Anderson County Councilman Scott Burton asked why this needed to be in a form of a resolution when it is in the budget. Finance Director Vickie Fagan explained that this is done the same way as any kind of appropriation to ather entity and is required by law. Councilman Clay Wright made a motion to approve Resolution # 614, and Councilman Jim McBride seconded the motion. The motion was moved to carry unanimously. Resolution # A Resolution authorizing appropriations of $10,000 financial aid to the Anderson County School Department, Office of Techlogy Councilman Scott Burton made a motion to approve Resolution # 615 and was seconded by Councilman Charles Lyons. The motion was move to carry with Councilman Clay Wright voting. Resolution # 619 A Resolution authorizing appropriations of $73,700 financial aid to the Anderson County Library Board Councilman Scott

13 Burton made a motion to amend Resolution # 619 from $73,700 to $80,400. Councilman Clay Wright seconded the amended motion. The motion was moved to carry unanimously. Resolution # 622 A Resolution to allow City Recorder to round property taxes, interest, and penalties Councilman Charles Lyons made a motion to approve Resolution # 622, and was seconded by Councilman Jim McBride. The motion was moved to carry unanimously. Resolution # Tax Anticipation Notes Councilman Clay Wright made a motion to approve Resolution # 623, and was seconded by Councilman Scott Burton. The motion was moved to carry unanimously. Resolution # 624 Acceptance of Public Streets and Street Names located within the City of Clinton Meridian Drive. Councilman Clay Wright made a motion to approve Resolution # 624, and was seconded by Councilman Charles Lyons. Councilman Jerry Shattuck asked about a memo from the Public Works Director that stated formal acceptance of City streets by City Council must done by passing an ordinance and asked if this ordinance had been passed yet. Finance Director Vickie Fagan reported that she discussed this with MTAS and it can be done by resolution. Councilman Scott Burton asked if this had been approved by the Planning Commission. Councilman Wright said the bond reduction for two years was approved. The motion was moved to carry unanimously. OLD BUSINESS VISITORS John Floyd, of Westbury Drive, complained about a neighbor at 503 Scenic Drive who does t take care of his property. The owner is Bill Brown. Mr. Floyd stated the front yard hasn t been mowed this year, the back yard hasn t been mowed in two years, and the overgrown property has caused a problem with snakes. Mr. Floyd ted that Oak Ridge and Kxville will send a crew out and clean the property and then bill the owner. Mr. Floyd has spoken with Mr. Perez and said Mr. Perez is going through the procedures, but without any penalty on a statute that it is t worth a dime. Councilman Jerry Shattuck stated that the police department does have a warrant at this time to be served on the owner. Mr. Jones explained that he did receive a call a few weeks ago from Mr. Floyd and asked the zoning officer about the situation. The zoning officer informed Mr. Jones that the problem was going through the proper procedures. Mr. Jones ted that a lien could be put on the deed, that when the property was sold they would have to reimburse the cost back to the City, but the legal expenses involved with a lien is so expensive that we generally just mow it and continue to pursue the property owner. Councilman Shattuck asked Mr. Floyd if he had told the police the best time to catch the neighbor at home so the warrant could be served. Mr. Floyd said he is there at different times. Councilman Scott

14 Burton asked if we could get this property mowed this week. Mr. Jones said it probably wouldn t get mowed this week because he doesn t kw what stage the process is in and all complainants must be treated fairly across the board. Councilman Larry Gann asked if there was anything legislatively that could be done. Councilman Shattuck said only a lien could be put on the property. Finance Director Vickie Fagan stated that if a lien was filed it could be added to the property tax bill. Mr. Jones ted this had to be done at the county. Steve Floyd, also of on Westbury, also complained about the overgrown property at 503 Scenic. NEW BUSINESS Clinton Emergency Communications District FY 2008/2009 Budget & Appropriations Vickie Fagan, Secretary / Treasurer of the Communications District presented the E-911 FY 2008/2009 Budget with estimated revenues at $165,814 and estimated expenditures being less than revenues leaving $37,438 in retained earnings. Councilman Charles Lyons made a motion to approve the E-911 FY 2008/2009 Budget, and was seconded by Councilman Clay Wright. A roll call vote was requested with all of Council voting yes. The motion was moved to carry unanimously. Councilman Scott Burton made a motion to increase the maintenance of effort for the schools by 3% each year for the next 3 years and was seconded by Councilman Jim McBride. Councilman Charles Lyons did t want to commit to the unkwn and stated that this would t likely be eugh money. Councilman McBride felt like by voting to increase the maintenance of effort, that he was listening to his constituents, the 73.4% of the people who voted in December to maintain the City Schools. Councilman Lyons said he was very pleased with the results of the election in December, but he still believed this is something that needs to be determined and approved each year. Councilman Larry Gann asked if this was an earmark for the next three years. Councilman McBride said this wasn t an earmark, and this amount wouldn t be eugh but it would be a start. Councilman Jerry Shattuck stated that this was ludicrous because the amount for the three years would be less than what we increased maintenance of effort this year. Councilman Shattuck said the years the maintenance of effort was stagnate and the City was helping the Schools pay their debt service. Councilman McBride asked what harm it was in voting for 3% even though the Schools will most likely need more. Councilman Shattuck said there was harm but there was purpose either, and a budget has to be adopted on a year by year basis with specific expenditures outlined. Councilman Gann explained that he is philosophically opposed to allocating ahead of time because every year needs and services have to be evaluated and funds allocated accordingly. Councilman Burton stated his purpose for this motion was to address the cost of yearly increases including cost of living adjustments for the next three years. Councilman Gann asked if this was done for other departments. Councilman Shattuck responded. The results of a roll call vote to

15 increase the maintenance of effort by 3% each year for the next 3 years for the City Schools were as follows: Councilman Scott Burton Councilman Larry Gann Councilman Charles Lyons Councilman Jim McBride Councilman Jerry Shattuck Councilman Clay Wright yes yes The motion failed to pass. Councilman Scott Burton made a motion for the City of Clinton to pay 50% of the total cost of the roofs for South and North Clinton Elementary Schools outside of grants and was seconded by Councilman Jim McBride. Councilman Larry Gann asked the range of money for this commitment. Councilman Jerry Shattuck answered that it s t kwn yet. Mr. Jones said the financial requirements of the roof will require an amendment, and the details can be discussed then. Councilman Shattuck stated that he would like to help the schools, but he needed more information. Councilman Shattuck said that counting the Initiative and the maintenance of effort increase, we have increased our contribution to the School Board by $190,000. Councilman McBride said technically only by $55,000 because the Initiative is t their money. Councilman Shattuck said all the money that goes to the School Board and the Initiative is for the children. Councilman Gann mentioned that he is t opposed to helping out on the roof, but he would like to kw what he is getting into. The results of a roll call vote for the City of Clinton to pay 50% of the total cost of the roofs for South and North Clinton outside of grants were as follows: Councilman Scott Burton Councilman Larry Gann Councilman Charles Lyons Councilman Jim McBride Councilman Jerry Shattuck Councilman Clay Wright yes yes The motion failed to pass. Councilman Jerry Shattuck asked Council what the commitment consensus was for the City to move ahead with the Educational Initiative as outlined in the report. Mr. Jones requested a committee be put together to study the parameters. Councilman Larry Gann made a motion to determine the consensus of the majority of City Council to move ahead with the Educational Initiative as outlined in the memorandum of April 17, 2008 and was seconded by Councilman Charles Lyons. A roll call vote was requested, and the results were as follows:

16 Councilman Scott Burton Councilman Larry Gann Councilman Charles Lyons Councilman Jim McBride Councilman Jerry Shattuck Councilman Clay Wright yes yes yes yes The motion was moved to carry with a 4 to 2 vote. Vice-Mayor Jerry Shattuck appointed the following three people to serve on the committee: Larry Gann; Steve Clapp; and Monnie Champion. Councilman Larry Gann ted the committee will be charged with establishing qualification parameters. COMMUNICATIONS FROM MAYOR Councilman Charles Lyons made a motion to adjourn the meeting, and Councilman Scott Burton seconded the motion. Vice-Mayor Jerry Shattuck adjourned the Council meeting at 8:09 p.m. Vice-Mayor Jerry Shattuck Vickie L. Fagan, City Recorder Attest: