MINUTES BOARD OF COMMISSIONERS GRAYS HARBOR COUNTY REGULAR MEETING. July 13, 2009

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1 MINUTES BOARD OF COMMISSIONERS GRAYS HARBOR COUNTY REGULAR MEETING July 13, 2009 The Commissioners met in regular session in the Commissioners Meeting Room, Administration Building, Montesano, Washington, on Monday, July 13, 2009, at 2:00 p.m. Commissioners Al Carter, Terry Willis and Mike Wilson were present. Jim Baker, Senior Deputy Prosecuting Attorney, and Donna Caton, Clerk of the Board, were also present. CALL TO ORDER AND FLAG SALUTE Chairman Wilson called the meeting to order with the pledge of allegiance. BIDS HEARINGS 1. Continued Hearing - Request for Reclassification as Open Space Applicant Ervin and Colleen Brown: There was a public hearing on June 22, 2009 to consider a request by Ervin & Colleen Brown for reclassification as Current Use Open Space and Current Use Farm and Agriculture Conservation Land for real property tax purposes for Parcel Numbers & Notice of this hearing was advertised June 11 th, 2009, in the Montesano Vidette. The hearing was continued to today, July 13, Exhibit A, was presented to the Commissioners from the Planning and Building Department, concerning the information requested at the previous meeting. Exhibit A included positions of acreages and National Resource Conservation Service map, designating correct acreage and proper parcel information as it pertains to the application. Commissioner Willis asked the applicant to comment on Exhibit A. The applicant Mrs. Brown stated they had looked over the paperwork and agreed to its accuracy. Chairman Wilson called for public comment. There was no further public comment and the hearing was closed. ACTION: A motion was made, seconded and passed to grant the tax reclassification request to Open Space Land for Current Use Assessment for that 35.3-acre portion of Grays Harbor County Assessor Tax Parcel located in Section 33, Township 17 North, Range 5 West as illustrated on the National Resource Conservation Service map prepared for the property, and grant the tax reclassification request to Farm and Agriculture Conservation Land for Current Use Assessment for the remaining 21.7-acre portion of Grays Harbor County Assessor Tax Parcel located in Section 33, Township 17 North, Range 5 West. The County will accept a Current Use Application Tax

2 Page 2 of 6 Reclassification request for that portion of Grays Harbor County Assessor Tax Parcel located in Section 34, Township 17 North, Range 5 West upon the resolution of the property ownership issues. PUBLIC COMMENT Chairman Wilson called for public comment. He announced that comments and statements would be accepted and limited to three minutes. Questions should be submitted in writing. There was no public comment. CONSENT AGENDA: Approval was requested for the following items: 1. of Regular Meeting July 6, 2009 removed from consent agenda 2. Forestry: a. Set Date for Timber Sale Auction August 7, a.m. E. Hoquiam Salvage No Management Services: a. Set Hearing Date July 27, 2009 Emergency Budget, District Court 4. ORV Park: Event Contracts - a. Bob Lattimar s Northwest Quad Nationals 5. Public Services: a. Set Bid Date August 10, 2009 Forrest Road Garrard Creek Bridge Replacement ACTION: A motion was made, seconded and passed to approve Consent Agenda items as listed above with the exception of the minutes of July 6, Regular of July 6, 2009: A motion was made, seconded and passed by Commissioners Wilson and Carter to approve the minutes from July 6, Commissioner Willis was excused at the July 6, 2009 meeting. DEPARTMENTS MANAGEMENT SERVICES 1. Request Approval, Budget Transfer Auditor s M&O Fund: A motion was made, seconded and passed to approve Resolution No , Transferring Items in the Grays Harbor County Miscellaneous Fund Auditor s M&O, in the amount of $1,000. Funding is requested from the ending cash to excise preservation for imaging real estate excise tax affidavits which the state archives were supposed to image last year but were unable to complete by the end of the year. This will allow the imaging to be completed this year.

3 Page 3 of 6 2. Request Approval, Budget Transfer Pacific Beach Sewer Bond ULID #8 Fund: A motion was made, seconded and passed to approve Resolution No , PB Sewer Bond ULID #8 Fund # , in the amount of $3,000. The funds are being transferred from ending cash to Special Assessment Bonds, for payment of the bond which was more than what was budgeted for Request Approval, Budget Transfer Pacific Beach Sewer Bond ULID #7: A motion was made, seconded and passed to approve Resolution No , PB Sewer Bond ULID #7 Fund # , in the amount of $20,000. The funds are being transferred from ending cash to Special Assessment Bonds, for payment of the bond which was more than what was budgeted for Request Approval, Budget Transfer Pacific Beach Sewer M&O Fund: A motion was made, seconded and passed to approve Resolution No , PB Sewer M&O Fund # , in the amount of $10,000. The funds are being transferred from ending cash for the purchase of software upgrades for the Sewer Treatment Plant. 5. Request Approval, Budget Transfer Extension Office: A motion was made, seconded and passed to approve Resolution No , Transferring Items in the Grays Harbor County General Fund Extension Office # , in the amount of $17,211. The funds are being transferred from Supplies Day Camp and Supplies into Supplies USFS Play Area. The monies received from the USFS Tiltle III Grant were incorrectly put into Day Camp instead of USFS Play Area Supplies. Since this is grant related money it needs to be coded correctly. PUBLIC HEALTH & SOCIAL SERVICES 1. Request Approval, Program Agreement with DSHS Division of Alcohol and Substance Abuse Treatment & Prevention Service: A motion was made, seconded and passed to approve the Program Agreement with the DSHS Division of Alcohol and Substance Abuse for Treatment and Prevention Services from July 1, 2009 through September 30, The total amount available is $1,365,755. Of this total $246,513 is federal funding and the balance is state funding. 2. Request Approval, Amendment 5 to the Prepaid Inpatient Health Plan Contract: A motion was made, seconded and passed to approve Amendment 5 to the Prepaid Inpatient Health Plan Contract. The amendment adjusts the amount allowed per eligible clients, resulting in a reduction in available funds. 3. Request Approval, Amendment 5 to the State Mental Health Contract: A motion was made, seconded and passed to approve Amendment 5 to the State Mental Health Contract. The amendment provides an additional $358,028 to the contract.

4 Page 4 of 6 PUBLIC SERVICES 1. Request Approval, Resolution to Change Speed Limits on Schouweiler and North River Roads: A motion was made, seconded and passed to approve Resolution No , Changing the Speed Limits on Schouweiler and North River Roads. The resolution establishes a 35 mph speed limit for Schouweiler Road between US 12 and Monte Elma Road, a length of about a quarter mile, and it also extends the 40 mph speed limit on North River Road from milepost to milepost 3.915, at the easterly end of the recently completed horseshoe curve realignment project. This section of road is presently posted at 35 mph. 2. Request Approval, Award Porter Creek Road West Overflow Bridge Replacement Bid & Contract: A motion was made, seconded and passed to award the bid and contract to Rognlins, Inc of Aberdeen, WA. Rognlin, Inc. submitted the low bid of $1,250,858. This bid is 31 % below the Engineer s Estimate. 3. Request Approval, Amendment No. 1 to the Agreement with WSDOT for Right-of-Way Assistance: A motion was made, seconded and passed to authorize the Chairman to sign Amendment No. 1 to the Agreement for Aid with Washington State Department of Transportation. This allows the State to continue to assist the County in Right of Way acquisition. ANNOUNCEMENTS STAFF MEETINGS The Board held staff meetings on Monday, July 13 th, 2009, beginning at 9:00 a.m. These staff meetings are advertised public meetings held in the Commissioners Conference Room. Commissioners Willis, Wilson and Carter and the Clerk of the Board reviewed calendars and pending daily office issues. The Board met with Joan Brewster, PHSS, regarding agenda items and department updates; Gregg Reynvaan & Bob Barton, Juvenile Department, regarding staffing; Dolores Noyes, ORV Park, regarding FEMA Grant and agenda items; Larry Smith, Forestry, regarding agenda item; Russ Esses, regarding agenda items and department updates; Kevin Varness, regarding agenda items, facility & utility updates; Brian Shea, Planning & Building Director, regarding agenda items and department updates; Jeff Nelson, Environmental Health, regarding agenda and department updates. Notes of these meetings are available upon request. The Board approved the following:

5 Page 5 of 6 RESOLUTIONS No No No No No No Miscellaneous Fund Auditor s M&O PB Sewer Bond ULID #8 Fund # PB Sewer Bond ULID #7 Fund # PB Sewer M&O Fund # General Fund Extension Office # Changing the Speed Limits on Schouweiler and North River Roads ORDINANCES INTERGOVERNMENTAL AGREEMENTS

6 Page 6 of 6 The meeting adjourned 2:15 p.m. BOARD OF COMMISSIONERS For Grays Harbor County This day of, 2009 MIKE WILSON, Chairman Commissioner, District 2 TERRY L. WILLIS, Commissioner, District 1 ALBERT A. CARTER, Commissioner, District 3 ATTEST: Donna Caton Clerk of the Board