4. RESIDENT/VISITOR COMMENTS

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1 MINUTES OF THE JANUARY 27, 2015 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON FEBRUARY 10, CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:01 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal Lalmalani, Trustees Donald Adler, Michael Manzo, Mark Moy, Gerald Wolin, and Asif Yusuf. ABSENT: Trustee John Baar IN ATTENDANCE: Village Manager Rick Ginex; Community Development Director Robert Kallien, Jr.; Finance Director Sharon Dangles; Fire Chief Barry Liss; Library Director Susan Madorin; Engineering/Public Works Director Michael Hullihan; Sports Core Director Trey VanDyke; Village Attorney Peter Friedman. 3. PRESIDENT S OPENING COMMENTS President Lalmalani discussed the Economic Development Partnership Council meeting held by the Oak Brook Chamber of Commerce. He discussed that he spoke at this meeting about the shared relationship with retail and commercial partners, which allows Oak Brook homeowners to have a significantly smaller property tax burden, compared to other communities. President Lalmalani remarked that the best year in sales tax revenues was generated in 2014 due to very robust commercial activity in Oak Brook. President Lalmalani stated that Jeff Kennedy, the Chairman of Commercial Revitalization and Streetscape Committee, gave a short presentation on the proposed new signage and infrastructure needs on which the Committee is focusing. He then discussed remarks made by State Representative Patti Bellock regarding the new changes coming in Springfield and the $7 billion budget deficit. President Lalmalani referred to a feature article about the Village of Oak Brook in the January issue of the West Suburban Magazine. He stated that it is an excellent article that focuses on Oak Brook history and how the Village has evolved into a major hub for businesses, retail development and a destination location with hotels and fine dining establishments. 4. RESIDENT/VISITOR COMMENTS VILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF JANUARY 27, 2015

2 There were no resident/visitor comments at this time. 5. APPROVAL OF MINUTES A. REGULAR EXECUTIVE MEETING MINUTES OF DECEMBER 9, 2014 Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the Regular Executive Board of Trustees Meeting of December 9, VOICE VOTE: Motion carried. B. REGULAR BOARD OF TRUSTEES MEETING OF JANUARY 13, 2015 Motion by Trustee Manzo, seconded by Trustee Moy to approve the minutes of the Regular Board of Trustees Meeting of January 13, VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending January 22, $1,169, Significant Items included in Above: 1) Seyfarth, Shaw, LLP Legal Services December, $4, (FY14 YTD - $26,690.53) 2) Ancel, Glink, Diamond, Bush, DiCianni & Krafhefer, P.C., - Legal Services December, $ (FY14 YTD - $52,587.47) 3) Rathje Woodward, LLC - Legal Services - December, $3, (FY14 YTD - $39,999.96) TOTAL LEGAL BILLS PAID FOR YTD - $371, ) DuPage Convention & Visitors Bureau Co-Op Advertising - $49, ) DuPage Water Commission December 31, $314, ) DuPage Convention & Visitors Bureau 20% of 1% Quarterly Dues Oct., Nov., & Dec $19, ) R.W. Dunteman Company 2014 Street Improvement Project Payout #5 & Final - $22, ) Thomas Engineering Group 2015 Water Main Design Services Payout #2 - $24, ) Christopher B. Burke Eng. LTD 2015 Street Improvement Project Design Engineering Services - $43, ) Copenhaver Construction 16 th Street, Spring & Harger Pedestrian Circulation - $193, ) DU-COMM Quarterly Shares - $101, B. Approval of Payroll for Pay Period Ending January 17, $695, VILLAGE OF OAK BROOK MINUTES Page 2 of 6 REGULAR MEETING OF JANUARY 27, 2015

3 C. Community Development Referrals NONE D. Authorization to Seek Bids or Proposals or Negotiate Contracts NONE E. Budget Adjustments NONE F. Ordinances & Resolutions 1) RESOLUTION 2015-PO-AG-R-1431, A Resolution Approving and Authorizing the Award of a Contract to Ravenswood Event Services for the Provision of Event Management Services for the 2015 Polo Season 2) RESOLUTION 2015-LY-AG-EX1-R-1430, A Resolution Approving and Authorizing the Village s 2015 Membership Payments to the Multitype Automation Group in Cooperation (Magic) 3) ORDINANCE 2015-BD-OBHCVC-G-1043, An Ordinance Amending Sections 2-5-2A and 2-5-3B of the Village Code of the Village of Oak Brook Relating to the Hotel, Convention and Visitors Committee 4) RESOLUTION 2015-FD-PG-R-1432, A Resolution Approving the Purchase of Ambulance Stretcher Lifts from Stryker Medical 5) ORDINANCE 2015-ZO- PUD-EX-S-1414, An Ordinance Approving a Planned Development (Theater Building and Redevelopment of the Upper Level of Building G) G. Templeton Reserve Subdivision - Acceptance of Subdivision Improvements and Reduction in Subdivision Security Motion by Trustee Wolin, seconded by Trustee Moy to approve the Consent Agenda and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 5 Trustees Adler, Manzo, Moy, Wolin, Yusuf Nays: 0 None Abstain: 0 None Absent: 1 Trustee Baar Motion carried 7. ITEMS REMOVED FROM THE CONSENT AGENDA 6.E. Budget Adjustments NONE AT THIS TIME VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF JANUARY 27, 2015

4 Trustee Adler requested that this Agenda Item be removed and discussed that the personnel adjustments made by the Village Manager should have been itemized as budget adjustments and discussed that new positions had been created which should have been approved by the Board. Village Manager Ginex responded that these personnel adjustments were under his managerial authority and had been discussed in Executive Session. He added that as the Village would be saving money, it was not necessary to make budget adjustments. Dialogue ensued between Trustee Adler and Village Manager Ginex regarding his authority to make personnel decisions. Trustee Yusuf affirmed that this was discussed in Executive Session and consensus was given to the Village Manager. Village Attorney Friedman stated that it is his opinion that in this instance a budget amendment is not necessary and Board approval in open session is not required. Lengthy discussion ensued among the Board. Village Manager Ginex summarized the personnel changes and explained that the staff was lacking in the area of Finance, stating his reasons for the Finance Director role being combined with the Assistant Village Manager role and subsequently hiring an Assistant Finance Director at a much lower cost. He discussed the other two personnel changes which include promoting the Assistant IT Director to IT Director, and giving the duties of an administrative staff members the duties of Deputy Village Clerk, which she has already been performing. Village Manager Ginex stated that these changes could result in a $70,000 savings to the Village. President Lalmalani asked that the meeting proceed with the remainder of the agenda as the majority of the Board is in agreement with the Village Manager s actions and that this is not an agenda item which requires action. 8. BOARD & COMMISSION RECOMMENDATIONS A. Costco nd Street Variation Motion by Trustee Moy, seconded by Trustee Yusuf, to concur with the recommendation from the Zoning Board of Appeals to approve the requested variation for the rear yard setback for the property located at nd Street, subject to the following conditions: 1. Front Yard - Reduce the existing 38 foot front yard setback to 32 feet as measured to the eave, for an approximate length of 36'4". This will allow the new vestibule structure to be accommodated within the encroachment area. 2. The proposed development shall be constructed in substantial conformance to the approved plans as revised; 3. All other provisions of Ordinance 98-ZO-V-S-900 will remain in effect; 4. Add the condition "Notwithstanding the attached exhibits, the applicant shall meet all Village Ordinance requirements at the time of building permit application except as specifically varied or waived." And, 5. Adoption of an ordinance necessary to grant the requested variation, which ordinance the Village Attorney shall by this motion be directed to prepare for consideration at the February 10, 2015 Board of Trustees meeting. Trustee Moy explained that this basically is a request by Costco to put in an entrance vestibule to an entrance that already exists. Community Development Director Kallien VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF JANUARY 27, 2015

5 explained the vestibule plan and variation requested which will be a small encroachment and non-noticeable to the public. Trustee Moy stated that the Zoning Board voted unanimously for this request and that he stands for it also. Jeri Krieg, of Lake Villa, Illinois, was present to answer any questions on the Costco variation, but did not speak. ROLL CALL VOTE: Ayes: 5 Trustees Adler, Manzo, Moy, Wolin, Yusuf Nays: 0 None Abstain: 0 None Absent: 1 Trustee Baar President Lalmalani took a moment to thank Chuck Fleming for his strong support of the Chamber activities and his dynamic work at the Oakbrook Center. Mr. Fleming came up to the podium and expressed his gratitude for the Village s vote of confidence regarding the improvements at the Oakbrook Center. 9. UNFINISHED BUSINESS -- NONE AT THIS TIME 10. ACTIVE BUSINESS A. Confirmation of Appointments 1) Oak Brook Hotel, Convention & Visitors Committee (Appointment of Tracy Mulqueen, Simon Fricker, Dr. Iftikharul Abbasy, and Mort Kouklan) President Lalmalani explained the makeup of the Committee and that the terms of the Committee members expire at the end of February every year. He stated that he is submitting for approval the names of Tracy Mulqueen and Simon Fricker (General Manager of Le Meridien) as new appointments, and the names of the two residents, Dr. Abbasy and Mort Kouklan, as reappointments. Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the appointments of Tracy Mulqueen and Simon Fricker, and the reappointments of Dr. Abbasy and Mort Kouklan. VOICE VOTE: Motion carried. 11. INFORMATION & UPDATES A. VILLAGE MANAGER Village Manager Ginex congratulated Sharon Dangles and Jim Fox on their new positions. He also thanked Cathy Doczekalski for all her time and professional work in her role as Interim Assistant Village Manager this past year and stated that her contract would be ending on Friday. President Lalmalani echoed that sentiment. VILLAGE OF OAK BROOK MINUTES Page 5 of 6 REGULAR MEETING OF JANUARY 27, 2015

6 B. VILLAGE CLERK Village Clerk Pruss reminded those present that voter registration is available at the Village Hall and the Library and that it ends on March 10 th. She stated that after that date, those wishing to register will have to do so at the County. She referred to the Winter Newsletter which residents have received and which includes an Absentee Ballot application to be sent to the County. Village Clerk Pruss informed those present that live streaming is now available to view the Board meetings. C. TRUSTEES There were no comments from Trustees. D. VILLAGE ATTORNEY Village Attorney Friedman had nothing to report. E. VILLAGE PRESIDENT President Lalmalani asked staff members for anything to report. Library Director Madorin thanked Trustee Moy in advance for his talk on medical marijuana on February 8 th. Finance Director Dangles remarked that she is looking forward to her new position and thanked the Village Manager and Board for their support and trust in her. Engineering/Public Works Director Hullihan urged caution in walking and driving on possibly icy surfaces and stated that his department is applying deicing agents to keep everything as safe as possible, as well as working in forestry and other street maintenance. Community Development Director Kallien discussed that the Duchossois Group will be requesting approval for the consolidation of two subdivision lots. He stated that they will be bringing a presentation to show what the building will look like and how it will impact the neighbors. He added that it will be a 225,000 square foot five-story building. 12. ADJOURNMENT Motion by Trustee Wolin seconded by Trustee Adler to adjourn the Regular Meeting of the Board of Trustees at 7:40 pm. VOICE VOTE: Motion carried. ATTEST: /s/charlotte K. Pruss Charlotte K. Pruss Village Clerk VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF JANUARY 27, 2015