Fifth Meeting UCT Board of Governors June 27, 2015 Wichita, Kansas

Transcription

1 Fifth Meeting UCT Board of Governors June 27, 2015 Wichita, Kansas Chairman of the Board Robert Kellogg welcomed everyone to Wichita and called the meeting to order at 8:30 a.m. Present, including Chairman Kellogg were: President David Burt, Vice President Tom Hoffman, Directors Gorden Woodworth, Numan Loafman, Chris Phelan, Board members George Bohn and Jerry Giff, Secretary/Treasurer Gerald Thomas and Chaplain Rick Gruszecki. Also in attendance: CEO Joseph Hoffman, Vice Presidents Kevin Hecker and Ron Ives, Sales Director Justin Hamill, Canadian Chief Agent Barry Spencer and Fraternal Director Sandy Shafer. Chaplain Rick Gruszecki offered an opening prayer. Approval of Minutes Gorden Woodworth, with a second by Chris Phelan, made a motion to accept the March 2015 Board minutes. Motion Agenda Review The agenda was reviewed under New Business one item was added: Travel/Accident Insurance. Correspondence None President s Report David Burt highlighted his final President s Report. Jerry Thomas, with a second by Chris Phelan, made a motion to accept the President s Report. Motion Executive Committee Chair Bob Kellogg gave a verbal report of the meeting held with the full Board to discuss their upcoming meeting with the PIPs. Audit Committee George Bohn highlighted the minutes of the June 19, 2015 Audit Committee conference call. The April 2015 Management Statement was reviewed and questions pertaining to the statements were answered. Jerry Thomas with a second by Chris Phelan, made a motion that the Board accept the April 2015 management statement. Motion The BKD Audit correspondence was reviewed and noted that it was a clean audit and accepted by the Audit Committee. Jerry Thomas, with a second by Jerry Giff, made a motion that the Board accept the December 31, 2014 UCT Audit, prepared by BKD. Motion 1

2 The report of the Examining Finance Committee was reviewed. Finance Committee Canadian Investment Review The first quarter 2015 Canadian Investment Report was reviewed. Jerry Thomas, with a second by David Burt, made a motion to accept the first quarter 2015 Canadian Investment Review, prepared by Terry Bodnar of FI Capital. Motion U.S. Investment Review At 10 a.m. Jason Gingerich of Prime Advisors, Inc. joined the meeting to review the U.S. Investments, specifically the May 2015 Portfolio Management document. Mark Tolison, Chief Investment Officer, joined in via conference call, standing in for Victor Harned who was unable to join the meeting. Jason made note that Prime Advisors was now owned by Sun Life of Canada, but will still be called Prime Advisors, Inc. Jason also reviewed the UCT Charities and Heaston Fund portfolios as well. Jerry Thomas, with a second by Numan Loafman, made a motion to accept the U.S. Investment Review including the UCT Charities and Heaston Fund portfolios, as presented by Jason Gingerich of Prime Advisors, Inc. Motion Jason Gingerich and Mark Tolison left the meeting at 10:40 a.m Budget Restatement The June 4, 2015 memo on the Budget Reforecast was reviewed in detail by Joe Hoffman and Kevin Hecker. Reforecasting is something that the ODI requested we do several years ago if there are significant areas of financial change. In this case, with the change in actuaries and the new claims system, reforecasting was the correct thing to do. Jerry Thomas, with a second by David Burt, made a motion to accept the 2015 UCT Budget Restatement. Motion The Board requested that a list of all contracts with the due date and/or expiration date be part of future budgets. Reports UCT Charities The UCT Charities Board meeting will be held on Sunday, June 28, 2015 at 2:00 p.m. in the Burt s suite. Continuing Education The continuing education for this meeting was the U.S. Investment Portfolio presentation by Jason Gingerich and Mark Tolison. 2

3 For future consideration: Interpreting Financial Statements Employee Handbook Cyber Security Constitution Review Discussion ensued regarding the two proposed amendments. BCQC Tom Hoffman read the report of the BCQC which will be presented on the floor during the business session. Gorden Woodworth, with a second by Tom Hoffman, made a motion to accept the BCQC report. Motion Canadian Operations Task Force Chair Jerry Giff highlighted the Canadian Operations Task Force minutes of the June 16, 2015 conference call. Tom Hoffman, with a second by Chris Phelan, made a motion to accept the Canadian Operations Task Force report. Motion Departmental Reports Canadian Operations Barry Spencer highlighted the Canadian Operations report. Chris Phelan, with a second by Jerry Giff, made a motion to accept the Canadian Operations Report. Motion Finance/Compliance Kevin Hecker highlighted the report of the Finance and Compliance Departments. Tom Hoffman, with a second by Gorden Woodworth, made a motion to accept the Finance/Compliance report. Motion Fraternal/Office Services/COM Sandy Shafer highlighted the report of the Fraternal/Office Services/COM Departments. The Board requested that a list of agents, by Region, be sent to the Regional Secretaries. Justin will prepare the list and Sandy will send to each secretary. Numan Loafman, with a second by David Burt, made a motion to accept the Fraternal/Office Services/COM report. Motion Human Resources Kevin Hecker highlighted the report of the Human Resources Department. 3

4 Numan Loafman, with a second by Chris Phelan, made a motion to accept the Human Resources report. Motion Information Technology Ron Ives highlighted the report of the Information Technology Department. Gorden Woodworth, with a second by Tom Hoffman, made a motion to accept the Information Technology report. Motion Insurance Operations Ron Ives highlighted the report of the Insurance Operation Departments. Tom Hoffman, with a second by Numan Loafman, made a motion to accept the Insurance Operations report. Motion Sales/Agent Services Justin Hamill highlighted the report of the Sales/Agent Services Departments, making note that roughly 500 new agents were brought on last year. Chris Phelan, with a second by Jerry Giff, made a motion to accept the Sales/Agent Services report. Motion CEO Joe Hoffman highlighted the report of the CEO. Chris Phelan, with a second by David Burt, made a motion to accept the CEO report. Motion Old Business Regional Council Facilitator Reports Discussion ensued regarding the facilitator reports. No action taken. Proposed Amendments Discussion on the proposed amendments was held during the Constitution Review Committee report. Medicare Part D Members This item was discussed during the CEO Report. Board Liaison Committee Discussion ensued regarding this committee and the consensus was that this was a good way to communicate to all of the Past International Presidents clearly and concisely. New Business Board members to meet with Jurisprudence Committee Bob Kellogg appointed Gorden Woodworth to meet with the Jurisprudence Committee. Bob will also meet with this committee. Travel Accident Insurance 4

5 Kevin Hecker distributed the travel/accident insurance information and forms out to all of the Board members, answering questions. Future UCT Conventions 2016 is set for Louisville, Kentucky 2017 is set for Greenville, South Carolina 2018 Conceptually look at holding the convention again in Columbus and going forward, every other year the convention to be held in Columbus. Also consider having the convention every two years. Closed Session At this time, all staff, with the exception of Joe Hoffman left the Board meeting and the Board went into closed session. Respectfully submitted, Gerald Thomas UCT Secretary/Treasurer Sandra Shafer Recording Secretary 5