STUDENT SENATE SESSION XXXIX MEETING 8 November 5th, pm Paul College Room 185 AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. COMMUNICATIONS a.

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1 STUDENT SENATE SESSION XXXIX MEETING 8 November 5th, pm Paul College Room 185 AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. COMMUNICATIONS a. Senators and Guests b. Graduate Student Senate c. Liaison to Administration d. President s Cabinet e. Student Senate Officers f. Student Body Vice President g. Student Body President h. USSBR i. USSBR Advisors j. Student Senate Speaker 4. NEW BUSINESS a. XXXIX Removal of Senators b. XXXIX Approval of Senators c. XXXIX 4.08 Approval of Public Relations Committee Members d. XXXIX Approval of SAFC At-Large Member e. XXXIX 6.08 Removal of SAFC Senator f. XXXIX 7.08 Approval of SAFC Senator g. XXXIX 7.07 Approval of SAF SOPs h. XXXIX 8.08 Approval of SAF FY19 Budgets i. XXXIX 9.08 Approving First Year Election j. XXXIX R4 - Requesting Faculty Senate Send a Faculty Representative to Weekly Student Senate Meetings k. XXXIX R5- Changes in the Mandatory Reporting Policy 5. OTHER BUSINESS a. XXXIX Approval of Business Manager 6. ADJOURNMENT

2 MINUTES FOR MEETING OF 11/05/ STUDENT SENATE SESSION XXXIX MEETING 8 November 5th, pm Paul College Room 185 AGENDA 1. CALL TO ORDER a. Called to order at 5:02 2. ROLL CALL a. Done by Interim Business Manager, Camden Tatsapaugh b. Absent were: Lauren Lomberto, Congreve Senator (Tardy); Isaac Colcord, Fairchild Co-1 Senator; Brendan Mooney, Non-Resident 1 Senator (Tardy); Nooran Alhamdan, Non-Resident 2 Senator (Proxy); and Omkar Waghe, Non- Resident 10 Senator. 3. COMMUNICATIONS a. Senators and Guests i. None b. Graduate Student Senate i. Andrea: I do not know what was reported last time, but right now we are working with administrators regarding Graduate Student Housing. Previously, if someone wanted to send their child to Durham schools, it was covered. That is going to change soon, and we are trying to fight that. c. Liaison to Administration i. None d. President s Cabinet i. Academic Affairs: We have a resolution tonight. I updated my council on some specific Faculty Senate matters. We me Thursday at 7:00 in 119A. The Taskforce had its first meeting last week. There is another When2Meet out for those who could not attend. ii. Health & Wellness: Hey everyone, I hope you all had a great weekend. I want to remind everyone that Dining Committee will be this Wednesday (the 8th) at 1:15 in the conference room by Stillings, and if you re not sure where that is, I m not either! I ll be getting directions as to exactly where it is before the meeting, so I ll be sending out an to everyone who s going with those directions. On Monday the 13th, a week from tomorrow, Health and Wellness will be meeting at the Health and Wellness building for a tour and Q&A session. Everyone is welcome, even those who aren t on my council; it s a really great opportunity, and it s interesting I ve been on this tour twice before and it was highly informative. Lunch will be served, most likely pizza, so if you are attending please let me know by Thursday so I can provide them with accurate numbers to buy the right amount of food. We meet at 1:10 on Mondays and my is ec1097.

3 MINUTES FOR MEETING OF 11/05/ iii. Judicial Affairs: Hey guys. This coming Tuesday is a Friday schedule. Our meeting will be at the same time, but if you cannot make it, I understand. iv. Fraternity & Sorority: No communications v. Community Development: I think I had a comprehensive listing of what is going on last week, so check the minutes for that. It has come to my attention that there is no explicit mention of having student representation in the President s Commissions. There will be a resolution about that in the future. We are going to have working groups in the Taskforce I am on various issues in the future as well (e.g., retention). I am on the Outreach Education & Training Group. There is a resolution coming up on Mandatory Reporting. My meetings are Mondays at 5 in the OMSA Office vi. Campus Structure: We have a resolution coming up next week vii. External Affairs: No Communications e. Student Senate Officers i. Business Manager: I am the interim BM, for members who have quarter zips to pay for, please see me. I have had zero people come to me about them. 1. Brennan: The period of payment has been reopened to Wednesday at midnight ii. Executive Officer: Sarah: 119A was a mess. I am not your mom, I do not need to pick up after you. I was going to send pictures to Jesse, I did not have time to do that. Also, Office Hours, everyone is a little bit behind. Next week, remember, four office hours. If you are not going to be at meetings, let me know or send a proxy. 1. Carley: Can a cabinet member proxy for a senator? 2. Sarah: Yes. iii. SAFC Chair: No Communications iv. CFO I: Not Present at the time of communications v. CFO II: Not Present at the time of communications vi. Historian: I don t have much to say, just please speak up and be articulate. If I cannot understand you, I cannot put you in the minutes. vii. DPR: Not a whole lot this week. I did reopen the store for the quarter zips. viii. Parliamentarian: I want to announce that I was not planning to have Judiciary on Tuesday due to the Friday schedule. I will change my mind if items are going to be brought up. 1. Ethan & Audrey: We have resolutions 2. Jesse: Okay, Judiciary will meet at the regular time f. Student Body Vice President: Have a good week g. Student Body President: Nothing new h. USSBR: A lot of things are in the works. Liam and I will be meeting with administrators to discuss their increases [to the various fees]. The USSB is also working on a review of campus climate. If you have questions, please reach out to me. i. Senior Policy Advisor: No Communications j. Senior Policy Advisor for Finance: No Communications

4 MINUTES FOR MEETING OF 11/05/ k. Student Senate Speaker: The budgets have been split into two weeks. We will also be moving Senate Business before the Budgets. If it is 6:00 before Senate business is concluded, we will move to the Budgets. l. Elena: Motion to move all Budget items to the end of the agenda i. Seconded ii. Motion Passes 4. NEW BUSINESS a. XXXIX Removal of Senators i. Read by Executive Officer ii. Added to bill include: 1. Audrey Getman (Upper Quad 1) iii. Nick L.: How many senators will there be if this is approved? 1. Historian s Note: There will be 25 filled Senator Positions if passed 2. Passes b. XXXIX Approval of Senators i. Read by Executive Officer ii. Added include: 1. Joe Scheidler (Non-Resident 4) 2. Maxwell Schoenfeld (Williamson 2) iii. Passes c. XXXIX 4.08 Approval of Public Relations Committee Members i. Read by Director of Public Relations ii. No Action Taken d. XXXIX Approval of SAFC At-Large Member i. Read by SAFC Chairperson ii. Added Include: 1. Elliott Greene iii. Jake: We had 2 vacancies for At-Large Members, if he is approved, we will only have 1 vacancy. SAFC really liked him and he d be a great member iv. Passes e. XXXIX 6.08 Removal of SAFC Senator i. Read by SAFC Chairperson ii. Added Include: 1. Peter Sirkovich iii. Jake: Peter ed me earlier in the week because he can no longer handle the time commitments. iv. Passes f. XXXIX 7.08 Approval of SAFC Senator i. Read by SAFC Chairperson ii. Added Include: 1. Caelin McMahon iii. Jake: With Peter having resigned, we opened applications. Caelin applied, we determined that she would be a great addition and she was approved. iv. Passes

5 MINUTES FOR MEETING OF 11/05/ g. XXXIX 7.07 Approval of SAF SOPs i. Historian s Note: The different numbering present here is due to Bill being introduced in the previous meeting ii. Read by SAFC Chairperson iii. Jake: If there are any questions, I am happy to answer them. iv. Passes h. XXXIX 8.08 Approval of SAF FY19 Budgets i. Skipped until 5:58 P.M. ii. SAFC Chair, Jake Adams gave a recap of the changes as discussed last week iii. Historian s Note: Minutes are placed where the item is in the agenda regardless of whether the item is skipped until a later point in the night. As such, budget minutes are included on the next page until their conclusion (pp. 5-13). Senate Minutes for other agenda items resume on page 14

6 MINUTES FOR MEETING OF 11/05/ STUDENT SENATE SESSION XXXIX MEETING 8 November 5th, pm Paul College Room 185 AGENDA MINUTES FOR BUDGETS OF FY19: Meeting I 5. Jake: There are all proposed. They went to SAFC s Budget meetings. They have been thoroughly vetted. Senate has the authority to amend any lines. These have already been vetted however, so keep that in mind. Senate s role is to look them over and check for any issues. 6. Shannon: These were thoroughly vetted. We have pulled people aside to find answers to any issues that we had. I really advise you, to make sure you ask good questions as a lot of things have been covered already. 7. Carley: Is it mandated that we go line-by-line? a. Jake: Lincoln Crutchfield threatened to sue us in the past if we did not go through the budget line-by-line b. Historian s Note: Lincoln Crutchfield was a former Student Trustee as well as a former USSBR during the Academic Years of and DIVERSITY SUPPORT COALITION (DSC) BUDGET a. Auderien: As a reminder DSC is an umbrella organization, which is why our budget is split up the way it is b. DSC: General Revenues i. Line Passes c. DSC: Officer Stipends i. Auderien: The biggest thing is that we added stipends for the 6-member organizations Business Managers. The DSC BMs oversee each group, but the umbrella organization BMs oversee all the paperwork and other items that other non-umbrella SAFO BMs would normally do. We also decreased the stipend for the Marketing Coordinator d. DSC: Programs i. Auderien: We are seeking close to $10,000 increase. That is divided among the six organizations. ii. Jake: A little bit of historical perspective, their budget two years ago was $69,000. This is putting them back up to that amount. Their structure last year was nowhere as close to well-structured as it is now. They are very coordinated now. The proposal is to go back up. DSC, over the past two years, has done so much to make sure they are running like clockwork. Giving them any less than this $2,000 would stifle their ability to grow as i

7 MINUTES FOR MEETING OF 11/05/ e. DSC: Student Travel i. Auderien: This helps supplements travel for any conferences that the organizations may go to if they do not have enough in their own budgets f. DSC: Whole Bill i. Elena: I am super excited about the increase in funding for this organization ii. Budget Passes 9. Jake: EDMC s budget has failed in SAFC, we do not approve a non-existent budget, that is why they are being skipped over 10. MEMORIAL UNION STUDENT ORGANIZATION (MUSO) BUDGET a. Jake: Nothing has changed. It is the same budget as last year. b. MUSO: General Revenues i. Jake: Nothing has changed c. MUSO: Officer Stipends i. Jake: Nothing has changed d. MUSO: Programs i. Jake: Nothing has changed e. MUSO: Whole Bill i. Jake: To recap, literally no line in this budget has changed ii. Budget Passes 11. NEW HAMPSHIRE OUTING CLUB (NHOC) BUDGET a. Sarah F.: There were three changes made largely revolving around safety items, so we could have safer trips in the future. b. NHOC: General Revenues i. Sarah F.: This is the same as last year. c. NHOC: Officer Stipends i. Sarah F.: This has remained the same d. NHOC: Equipment i. Sarah F.: The change here, the Outfitter Line, is a pool of money we use to pay for admission costs, gear rentals, camping fees, etc., so we can keep the trips affordable to students. We want to be able to meet a variety of trips. ii. Sarah F.: I took an average of the outfitter fees we have used in the past, to account for any of the fee that we did not use for various reasons and applied that here. i

8 MINUTES FOR MEETING OF 11/05/ e. NHOC: Programs i. Sarah F.: What changed here, the Leadership Training line is always here. I wanted to take that money and put it toward Defensive Driving. It is required of our leaders. It does not cover the total cost, but it does subsidize it. The WFA Course is required of our leaders so they can give certified first-aid. It must be reupped every two years. f. NHOC: Whole Bill i. Budget Passes 12. ORGANIC GARDEN CLUB (OGC) BUDGET a. Jake: This has a decrease of $50. OGC operates a greenhouse on the edge of campus. They are centered around, you guessed it, gardening. They do Farm Jam and some other smaller events. They maintain the greenhouse over the summer. Other than that, that is pretty much it. b. OGC: General Revenues i. Jake: It was determined, to give some history, in the past few years it has been low. The BM realized they were getting in a lot more money than they had proposed in the past (~$700). It has since been increased to $800 as seen here c. OGC: Officer Stipends i. Jake: OGC wanted to bump up their stipends a small amount. They have had some of the smallest stipends. Their largest stipend is equivalent to the smallest stipend in Student Senate. ii. Christian: Why do the farmers get a stipend and student hourly? 1. Jake: The hourly items are for summer work whereas the work done over the academic year falls under the stipend amount i d. OGC: Student Hourly i. Jake: OGC is one of the few orgs that has student hourly over the summer. The two farm managers oversee the two farmers. They sell items at local farmer s markets. e. OGC: Programming i. Jake: They wanted to put a bit more into programming. They wanted to put the Travel line into Program support, so they could do more on campus. f. OGC: Student Travel i. Jake: They are eliminating this line for next year. They had not been using this line, so they decided to eliminate it entirely g. OGC: Whole Bill i. Budget Passes

9 MINUTES FOR MEETING OF 11/05/ STUDENT COMMITTEE ON POPULAR ENTERTAINMENT (SCOPE) BUDGET a. Jake: SCOPE is not going up by too much. Their Revenues are going up to match their expenses. b. Nick L.: I m not entirely comfortable discussing the changes. Can we bump this? i. Jake: I don t see the need since we ve approved budgets without the BM present. Steve would rather we do it now than later. ii. Brennan: If something comes up that we need an answer to, we could bump it at that time. c. SCOPE: General Revenues i. Jake: This is going up by $5,000. This line is tied to programming. Since they are expecting higher quality artists, they are expecting more revenue. That explains the increase here. d. SCOPE: Officer Stipends i. Jake: This is the same as the last fiscal year e. SCOPE: Programs i. Jake: The increase here is a $5,000 increase for the artist fee, and by proxy, a 10% increase for the artist fee because they pay their agent 10%. SCOPE had a stagnant artist fee until last year. They did not want to make another proposal for another big increase. They want to do it incrementally. With the ever-increasing rates of artist fees, they felt this was acceptable. ii. Alex Brown: Can you explain, why FY18 is so much lower? 1. Jake: That looks like an error in the Excel cell formula 2. Error fixed i f. SCOPE: Student Travel i. Jake: This line is the same as last year. ii. Jake: They usually attend a couple of events per year. One is out in California, which I do not believe they are doing this year, but they usually go out there to meet agents and artists at discounted rates. It helps them bring back information to help put on better concerts i g. SCOPE: Administrative i. Jake: For this one, they moved $50 out of this line and put $50 into Promotions/Advertising. The administrative line was for office supplies not tied to their concerts. That has been moved to the other line mentioned here. h. SCOPE: Whole Bill i. Jake: The Spotify Subscription and the Cell phone are being cut. The former because we can pool the Subscription into one account for all organizations. The cell phone is no longer used, so SCOPE cut that too. ii. Budget Passes

10 MINUTES FOR MEETING OF 11/05/ STUDENT ENVIRONMENTAL ACTION COALITION (SEAC) BUDGET a. Jake: This is going down by about $300. They deal with environmental issues and have campaigns. The campaigns address specific environmental issues. They also put on Earth Fest and Solar Fest b. SEAC: General Revenues i. Jake: This line is the same as last year. ii. Emily: What programs do they normally get revenues from? 1. Jake: They have been higher in the past due to Trash 2 Treasure. They do get some from Solar Fest. They wanted to keep it in there in case they have small revenues. 2. Jake: Trash 2 Treasure used to be a part of SEAC. They moved out of SEAC last year. They migrated out. T2T was a large bulk of their budget and would normally make a chunk of money i c. SEAC: Officer Stipends i. Jake: This is the same as it was last year d. SEAC: Programming i. Jake: They moved around their programming. Notably, they gave $200 to Solar Fest. They are hoping for it to continue to grow. Earth Fest was also given some more money to do it right, due to some of the issues they have had in the past. e. SEAC: Student Travel i. Jake: This went down by $200. They got rid of the local travel line. f. SEAC: Whole Bill i. Budget Passes 15. SLOW FOOD (SLO) BUDGET a. Tori: We are an organization that promotes good, clean, and fair food. We have chapters all over the world. We focus on our organizations mission as it pertains to the University. We work to promote our ideology. b. SLO: Officer Stipends i. Tori: These are the same as they have been for the past two years. c. SLO: Programs i. Tori: There are a few changes. Since we do change around our events, we wanted the budget items to be more generalized, so we don t restrict ourselves. The amount of money around the same as it has been. ii. Parker: This is a smart move by Slow Food. iii. Jake: Can you speak to the possibility of maple-related events? iv. Tori: Since we are in the best state [New Hampshire] to produce maple syrup, we want to make sure we support local products v. Emily: I would like to say that, Vermont is the best state for Maple Syrup, but I respect the other opinions presented vi. Line Passes

11 MINUTES FOR MEETING OF 11/05/ d. SLO: Student Travel i. Tori: This has become important for our organization. Since we are an international movement, it is needed for us to interact with other chapters. It is not only for conferences. Some of these are for local events or overnight field trips. e. SLO: Whole Bill i. Budget Passes 16. THE NEW HAMPSHIRE (TNH) BUDGET a. TNH: Advertising Revenue i. Colleen Irvine: This is the money we get from advertising and other sources b. TNH: Officer Stipends i. Colleen Irvine: The BM line has been increased. They have been doing more work since we absorbed Main Street Magazine (MSM). We wanted to increase this to properly reflect the work they do. This has not changed since Fiscal Year 10. Josh Hollis wanted to make a new rule that only a Sophomore or Junior could hold the position, we plan on having assisting BMs, so they can be properly trained for the next year. ii. Colleen: The different editors are staying the same. The graphic designer has been decreased and the multimedia editor as well. Now that we have once-a-week publications, we are having a harder time filling the paper. We have more sports editors for that reason. We took out the second podcasting position. iii. Colleen: We realized that MSM, though it is fantastic, they do not do as much per week as TNH. That explains the decreases. That is the stipends. iv. Dennis: What is 600 (Photographer) bit? 1. Parker: It is an old position that they are replacing v. Line Passes c. TNH: Hourly Labor i. Colleen: Delivery Drivers we are changing to 4 members because they are delivering both TNH and MSM. d. TNH: Press Cost i. Colleen: We are dropping an issue. The issue after winter break makes no sense. That decreases the cost as seen here. MSM changed the amount of issues they will be printing as well as the number of pages they plan to fill. That is why it is a decrease there.

12 MINUTES FOR MEETING OF 11/05/ e. TNH: Production Costs i. Colleen: We overestimated the amount we needed here. MSM will have their own website. ii. Jake A.: They split up the websites. It is a good decision. MSM and TNH are different stylistically. MSM s website was within TNH s website and it did not work well. It is a relatively cheap way to have the best of both worlds. i f. TNH: Student Travel i. This is going to stay the same. We send some of our members to a yearly conference. g. Whole Budget i. Parker: I think Josh and Colleen do a great job. Well done to you guys. 1. Colleen: Thank you so much h. TNH Budget Passes 17. WUNH-FM (WUNH) BUDGET a. Jake: The big increases are in the Maintenance & Repair Section. They project that to be a one-year increase. The reason for this being is that they bought a lot of items in bulk previously. They want to repair items here now, so they do not have faulty equipment later. There were some other small increases as well. b. Jake: WUNH is the radio station on campus. It is student run, they do a variety of music and podcast shows c. Brennan: Do they broadcast over the summer? i. Jake: Yes, but I believe they are reduced functions d. WUNH: Fundraising i. Jake: this is the revenue they get from the fundraiser they put on each year ii. Parker: They did a good job in fundraising in the past, it may seem big, but they normally meet this i e. WUNH: General Revenues i. Jake: This is all other revenues. They get this from advertising. ii. Nick L.: Why is this separate? 1. Jake: I believe it is because donations and revenues are perceived differently by Business Services iii. Jake A.: Other companies also use the tower for cell services (e.g., Verizon) and they pay WUNH for that space iv. Line Passes f. WUNH: Officer Stipends i. Jake: They wanted to add more Music Directors due to the overload on the current Music Directors

13 MINUTES FOR MEETING OF 11/05/ g. WUNH: Maintenance & Repairs i. Jake: This is expected to be a one-year increase. It is to be expected that some of the items they have would need to be repaired. This is standard. If it all breaks, there would be no radio station. This is an important change. h. WUNH: Electricity i. Jake: This is the amount of money they pay for their various electrical needs. It has not changed. i. WUNH: Programs i. Jake: They are giving $500 more dollars to put on the Marathon event. It is their largest event. It is a good chunk of their revenue ii. Dennis: Why is there a discrepancy between the engineers? 1. Jake: They bring in one of them more often than the other for issues that arise i j. WUNH: Broadcast Rights i. Jake: This is how they get royalties for the items they put on. k. WUNH: Memberships & Subscriptions i. Jake: This is more fees for what they do. It is not changing. It is how they get licenses for their content. l. WUNH: Telephone i. Jake: This is also an equipment increase that goes in line with the other equipment increase. They expect the Marathon to be larger and want more phones to accommodate that. If you have never been part of a fundraiser like that, you generally call into a phonebank m. WUNH: Postage i. Jake: WUNH is the only org left that has a unique postage line. Last year we consolidated most postage lines under the SAF Office. Since WUNH mails out gifts for the Marathon [they use the postage line for that]. Most other things are covered by the other line if they do not fall under the Giveaways or the Marathon n. WUNH: Whole Bill i. Budget Passes 18. Jake discussed the rest of the budgets that Senate needs to go over, stating that the ORF and the SAF Office must be examined last. Jake mentioned that budgets and the Student Activity Fee must be approved by the 8 th of December 19. Carley: Could we do the CAB Budget now, since there is a member here? a. Jake: We can, Josh is here for CAB, but I m not sure if they are ready to present. I do not think it will take too much time. 20. Josh V.: I know that I would be more prepared for next week. 21. Jake: I would recommend we wait until next Sunday due to the changes [in their budget].

14 MINUTES FOR MEETING OF 11/05/ Nick L.: Is there a logistical reason we cannot go over the ORF or the SAF Officer? a. Jake: Those two budgets are not attached to any SAFO, and if any major changes to the SAFO budgets are made, it would throw off those items. 23. Carley: Is that a no from CAB? a. Brennan: From what I heard from Josh, I would say it will be moved until next week. 24. Gordon U.: Are we going to stick with the 5:00 start time for next week since we are still discussing budgets? a. Brennan: We will go back to 6: Budget Process for the night concluded around 7:10

15 MINUTES FOR MEETING OF 11/05/ a. XXXIX 9.08 Approving First Year Election i. Read by the Student Senate Speaker ii. Brennan: Dennis Ruprecht was elected as the First-Year Representative iii. Brennan spoke to the process of approving elections iv. Brennan: We only heard of one issue and we could get that individual to vote. Remember that this is to approve whether the election is valid. v. Nick L.: How many voted? 1. Brennan: 82 vi. Nick L.: How many voted in the last election? 1. Jake: Around 200 vii. Historian s Note: Minutes lax here due to Historian being asked to look up former Election numbers viii. Shannon: Who did you give flyers to? 1. Brennan: We did not specifically target freshman dorms due to the election being open to more than just those individuals. ix. Nick L.: Why was no tabling done in the Dining 1. Chris: We found tabling there to be inefficient x. Nick L.: I do not think that this should be failed because all procedures were followed, but the low numbers here reflect the poor PR that was done. xi. Carley: The point of the First-Year Representative is to represent all students who could not vote last year. I think that most of the people who would be represented by this individual do not know who he is. xii. Tyler: To note, due to poor record keeping in previous years, as well as poor reporting on behalf of TNH of Senate items until recently, I am unable to find the exact number of people who voted in the first-year elections two years ago. The lack of information from last year is due in part by the election being deemed invalid by Student Senate. xiii. Jake: While I agree that 81 people is abysmal. If we must hold another election, we will not fix the systemic issues that we need to fix. If we let Dennis do his job now, we can work on it for next year. If the election does not pan out, there will be voter fatigue. xiv. Alex Brown: What would be the procedure if we fail this? 1. Brennan: The election was not approved last year because transfer students were not eligible to vote. We attempted to do another election, but it did not pan out. xv. Christian: You cannot approve SOPs that are vague and then fail this for not being too precise. I think this should serve as a lesson. I do not think that this de-legitimizes this election.

16 MINUTES FOR MEETING OF 11/05/ xvi. Shannon: As someone who headed this committee for a bit due to the absence of the Speaker. Next year, we should look at campaigning directly, campaigning non-trad students, and tabling at the dining halls. From an operational standpoint, it was followed better than last year. Even if there was a PR problem, people did attempt to get voters. We have a very good candidate up there, I know this is not a reflection of the candidate himself. We have had a lot of criticism on this position due to the issues with the elections. Senate needs a solid year with this position. If not, if this fails and you must go back, this position will probably dissolve. It is getting ridiculous. xvii. Liam: I agree with Shannon. In terms of the PR Campaign, we could do the best PR we could ever do, but it is the students job to vote. Information was put into a Facebook group with over 5,000 people. The PR was done, people just did not vote. xviii. Evan: The reason I was introduced to voting on anything (e.g., SBP elections) was because of tabling outside of dining. I think we should still approve this because if there is anyone who can make up the difference of the lack of voters it will be the person who won. He will represent them. xix. Abigail S.: Going forward, U-Court is not the best for every single day. I did not go there until second semester. The people who were tabling did not seem to understand what they were tabling for. It could go a long way if we prepare people better. xx. Dennis: I m a bit biased, but failing this will make the office more unstable than it already is. xxi. Nick L.: It has been said that, no matter the PR that has been put out, we would have not have had more votes. I refute that argument because our PR was better last year, and we had more turn out. xxii. Historian s Note: Archival data show that, during Federal Presidential Elections, voter turnout for Student Body Elections spike. Lower turnout occurs in all other years of the federal election cycle. xxiii. Elena: Call to Question 1. Seconded 2. Motion Passes xxiv. Bill Passes

17 MINUTES FOR MEETING OF 11/05/ b. XXXIX R4 - Requesting Faculty Senate Send a Faculty Representative to Weekly Student Senate Meetings i. Read by Academic Affairs Chair, Audrey Getman ii. Audrey: I have discussed this with a small handful of Faculty Senators who seem very interested in being more involved with Student Senate. In all of the Faculty Senate-related meetings I have attended, they have always been very open and very receptive to students on Faculty Senate, and they really do value the opinions and concerns that students voice. The purpose of this resolution is to open the conversation with the Chair of Faculty Senate and the rest of Faculty Senate to request that we have a representative, to not only complete the representative triangle of the three Senate bodies across the University, but also to foster building a relationship and more transparent communication. It has been a big goal of mine this year to foster and maintain relationships between the Senates. We already have a Graduate Student Senate Representative and there are both Graduate Student Senate and Student Senate Representatives on Faculty Senate. While there is a seat for Student Senate to sit on Graduate Student Senate, we haven t been able to find someone to attend. But regardless, this is the only seat of the three representative bodies that is missing, and I would encourage you to pass this resolution in order to better encourage and maintain a positive, representative relationship between all three bodies. iii. Elena: Do you know if it stipulates anywhere in Faculty Senate Bylaws that they must have contact with Student Senate? 1. Audrey: Historically, we have sent people to Faculty Senate 2. Carley: It is required of them to accept our representative iv. Elena: To clarify, is it in their Bylaws that they must sent a member of theirs to our [Student Senate] Meetings? 1. Audrey: Oh, no, they are not required [per their bylaws] to send a member of Faculty Senate to our meetings. v. Passes c. XXXIX R5- Changes in the Mandatory Reporting Policy i. Read by Community Development Chair, Elena Ryan ii. Elena: Mandatory reporting is basically when someone divulges information on certain subjects (e.g., sexual violence) to the Title IX Office. There are a lot of students who are involved in this designation. After speaking with others, we feel it would be better to have clearer guidelines on who needs to report. The trainings for student groups vary in how comprehensive they are. We are just trying to make sure that people know whether they are a mandatory reporter iii. Carley: Being a mandatory reporter for various organizations, Jon and I were always trying to figure this out last year [when she was SBVP], so thank you for putting this up. iv. Passes v. Jake: Motion to go into Other Business to discuss approval of the Senate Business Manager

18 MINUTES FOR MEETING OF 11/05/ OTHER BUSINESS a. Student Senate Bill Approval of Student Senate Business Manager i. Read by Student Senate Speaker ii. Added include: 1. Frances Darnall iii. Brennan: A week and a half ago, the former BM resigned. We opened applications. We reached out to those who were eligible. Frances interviewed, we were pleased with how the interview went. She is willing to take insights from former BMs and I am confident with this selection iv. Jake: As a former BM, I can say with certainty that I am pleased with who we have selected. She has what it takes. v. Carley: Does she have the one semester requirement? 1. Brennan: Yes, she was in Senate last Spring. vi. Passes b. Shannon: Motion to move back to New Business i. Seconded ii. Passes; Moved Back to Senate Bill 8.08 at 5:58; Refer to Pages 6-14 c. Historian s Note: The items below occurred following the end of the budget process and are included in Other Business for that reason d. Brennan: Thank you Camden for being the interim BM. Congrats to Dennis for being elected First-Year Representative e. Jake: Thank you to everyone for being so thorough in the budget process in SAFC and here. f. Nick L.: I speak to all people here that I am glad to finally have a First-Year Representative 27. ADJOURNMENT a. Adjourned at 7:16

19 Student Senate Bill XXXIX 2.08 Removal of Senators Introduced by: Executive Officer, Sarah Scheinman Date: November 5th, 2017 Be it enacted by the Student Senate of the University of New Hampshire to remove the following individuals as Student Senators for the remainder of session XXXIX: Audrey Getman Senate Action: Passed unanimously. Speaker Verification: Student Senate Bill XXXIX 3.08 Approval of Senators Introduced by: Executive Officer, Sarah Scheinman Date: November 5th, 2017 Be it enacted by the Student Senate of the University of New Hampshire to approve the following individuals as Student Senators for the remainder of session XXXIX: Joe Scheidler (Non-Resident 4) Maxwell Schoenfeld (Williamson 2) Senate Action: Passed Unanimously. Speaker Verification: Student Senate Bill XXXIX 4.08 Approval of Public Relations Committee Members Introduced by: Director of Public Relations, Chris Percy Date: November 5th, 2017 Be it enacted by the Student Senate of the University of New Hampshire to approve the following individuals as members of Public Relations Committee for the remainder of session XXXIX: Senate Action: No action. Speaker Verification:

20 Student Senate Bill XXXIX 5.08 Approval of the Student Activity Fee Committee Member At-Large Introduced by: Student Activity Fee Committee Chairperson, Jake Adams Date: November 5th, 2017 Be it enacted by the Student Senate of the University of New Hampshire to approve the following individual as a Student Activity Fee Committee Member At-Large for the remainder of Session XXXIX: Elliott Greene Senate Action: Passed unanimously Speaker Verification: Student Senate Bill XXXIX 6.08 Removal of the Student Activity Fee Committee Senator Introduced by: Student Activity Fee Committee Chairperson, Jake Adams Date: November 5th, 2017 Be it enacted by the Student Senate of the University of New Hampshire to remove the following individual as Student Activity Fee Committee Senator for the remainder of Session XXXIX: Peter Sirkovich Senate Action: Passes unanimously. Speaker Verification: Student Senate Bill XXXIX 7.08 Approval of the Student Activity Fee Committee Senator Introduced by: Student Activity Fee Committee Chairperson, Jake Adams Date: November 5th, 2017 Be it enacted by the Student Senate of the University of New Hampshire to approve the following individual as Student Activity Fee Committee Senator for the remainder of Session XXXIX: Caelin McMahon Senate Action: Passed unanimously. Speaker Verification:

21 Student Senate Bill 7.07 XXXIX Approval of SAFC SOPs Introduced by: Student Activity Fee Committee Chairperson, Jake Adams Date: November 5th, 2017 Be it enacted by the Student Senate of the University of New Hampshire to approve the following SAFC SOPs for the remainder of Session XXXIX: Senate Action: passed unanimously. Speaker Verification: Student Senate Bill 8.08 XXXIX Approval of SAFO FY19 Budgets Introduced by: Student Activity Fee Committee Chairperson, Jake Adams Date: November 5th, 2017 Be it enacted by the Student Senate of the University of New Hampshire to approve the following SAFC FY19 Budgets for Fiscal Year 2019: Senate Action: Continue discussion. Speaker Verification: Student Senate Bill 9.08 XXXIX Approval of First Year Election Introduced by: Speaker, Brennan Pouliot Date: November 5 th, 2017 Be it enacted by the Student Senate of the University of New Hampshire to approve the First Year Election: Senate Action: Passes unanimously. Speaker Verification:

22 Student Senate XXXIX R4 Requesting Faculty Senate Send a Faculty Representative to Weekly Student Senate Meetings Introduced By: Academic Affairs Council Chairperson Audrey C. Getman Date: November 5th, 2017 Whereas, the Student Senate of the University of New Hampshire allots space for outside communications at the weekly Student Senate meetings, and Whereas, the University of New Hampshire s Faculty Senate allots a space for the Student Senate to send a representative to their bi-weekly Senate meetings, and Whereas, the Student Senate has historically sent their representative, the Academic Affairs Council Chairperson, to attend Faculty Senate meetings, and Whereas, there was not a regular presence of a faculty representative from the Faculty Senate at any of the weekly Student Senate meetings of Session XXXVIII, and Whereas, the presence of a student at Faculty Senate and subsequent committee meetings has been mentioned as being beneficial and important on the topic of advocating for the voices of students, and Whereas, the presence of a Faculty Senate Representative at Student Senate meetings could also be seen as beneficial to providing a faculty voice within the Student Senate and help to further strengthen relationships between the Student Body, the Faculty, and Administration, and Be it resolved by the Student Senate of the University of New Hampshire to request that Faculty Senate appoint a representative to attend meetings of the Student Senate, and Be it further resolved to encourage the Chair of the Faculty Senate to give regular reports to the Academic Affairs Council Chairperson on the progress of this initiative until such a representative is appointed. Senate Action: passed unanimously. Speaker Verification:

23 Student Senate XXXIX R5 Changes in the Mandatory Reporting Policy Introduced by: Community Development Chair, Elena Ryan, Community Development Council Date: November 5th, 2017 Whereas, the University of New Hampshire (UNH) states that mandatory reporters are all UNH faculty and staff members, coaches, teaching assistants (TAs), research assistants, hall directors, resident assistants (RAs), community assistants (CAs), and student workers who have University jobs having leadership, and/or supervisor responsibilities, and/or who mentor other students (e.g., Center for Academic Resources (C-FAR) academic mentors and tutors, Student Senate leaders, UNH Police safety escorts, youth camp counselors, and recreation department team captains)[1], and Whereas, the classification of these groups is vague and leaves room for ambiguity, and Whereas, there is some information provided about mandatory reporting on the reporting requirements section of the Affirmative Action and Equity Office website and within the Title IX handout on reporting, and Whereas, UNH currently has no definitive definition of what being a mandatory reporter entails explicitly stated in its mandatory reporting policy, and Whereas, there are no clear guidelines as to when a mandatory reporter needs to report, and Whereas, simply stating a mandatory reporter needs to report immediately is not enough information, and Whereas, there is not enough training provided to students who are mandatory reporters, and Whereas, the settings and students to which a mandatory reporter is responsible to report is not clearly defined, and Whereas, it is important to preserve the agency of survivors and victims of sexual violence, therefore Be it resolved by the Student Senate of the University of New Hampshire to request clearer distinctions as to who is a mandatory reporter within all of the student groups listed, with the exception of RAs and CAs, and Be it further resolved to encourage that fewer student groups be classified as mandatory reporters, and Be it further resolved to request clearer guidelines be provided about what it means to be a mandatory reporter and when exactly one needs to report, and Be it further resolved to make information about mandatory reporting more accessible and available, and ensure that all mandatory reporters receive it, and Be it further resolved to establish immediate trainings for the students that are currently mandatory reporters. [1] Affirmative Action and Equity Office Reporting for Students Page: Senate Action: Passed unanimously. Speaker Verification:

24 OTHER BUSINSS Student Senate Bill XXXIX Approval of Student Senate Business Manager Introduced by: Student Senate Speaker, Brennan Pouliot Date: November 5th, 2017 Be it enacted by the Student Senate of the University of New Hampshire to approve the following individual as Student Senate Business Manager for the remainder of session XXXIX: Frances Darnall Senate Action: Passed unanimously. Speaker Verification:

25 Student Activity Fee Committee Budgets FY19 FY 18 FY 19 Diffference % Change % of SAF Campus Activities Board $ 183, $178,570 $ (5,236.50) -2.85% 16.19% Diversity Support Coalition $ 59, $ 69, $ 10, % 6.30% Electronic Dance Music Community $ 18, $ - $ (18,275.00) % 0.00% Mask and Dagger $ 19, $22,250 $ 2, % 2.02% Memorial Union Student Organization $ 51, $ 51, $ % 4.70% New Hampshire Outing Club $ 51, $54,825 $ 3, % 4.97% Organic Garden Club $ 20, $20, $ (50.00) -0.24% 1.87% Organization Resource Fund $ 142, $ 142, $ % 12.88% Student Activity Fee Office $ 217, $ 208, $ (8, ) -4.07% 18.92% Student Committee on Popular Entertain $ 204, $ 204, $ % 18.53% Student Environmental Action Coalition $ 27, $26,850 $ (300.00) -1.10% 2.43% Student Senate $ 41, $ 39, $ (2,275.00) -5.51% 3.54% Slow Food $ 12, $13,100 $ % 1.19% The New Hampshire $ 47, $ 44, $ (2,666.68) -5.67% 4.03% WUNH-FM $ 20, $ 26, $ 6, % 2.43% Total SAF $ 1,116, $ 1,102, $ (13,315.20) -1.19% % Student FTE 12, ,400 Student Actity Fee Per Student $ $ Fee Recomendation $ /12/2017

26 Line Items as a Percentage of SAFO Expenditures Name Stipends Programming Travel Hourly Other Totals CAB 2.02% 95.62% 2.36% 0.00% 0.00% 100.0% DSC 9.93% 88.65% 1.42% 0.00% 0.00% 100.0% MASK 9.36% 88.44% 0.00% 0.00% 2.20% 100.0% MUSO 5.38% 94.62% 0.00% 0.00% 0.00% 100.0% NHOC 2.19% 62.02% 0.00% 0.00% 35.79% 100.0% OGC 6.76% 22.38% 0.00% 70.86% 0.00% 100.0% SCOPE 0.99% 98.33% 0.68% 0.00% 0.00% 100.0% SEAC 5.51% 91.91% 2.57% 0.00% 0.00% 100.0% SENA 52.27% 47.73% 0.00% 0.00% 0.00% 100.0% SLOW 12.60% 69.85% 17.56% 0.00% 0.00% 100.0% TNH 24.95% 60.06% 4.47% 10.52% 0.00% 100.0% WUNH 21.60% 47.99% 0.00% 0.00% 30.41% 100.0% Average 13% 72% 2% 7% 6% 100% Line Item Total Expenditures Name Stipends Programming Travel Hourly Other Pre-Revenue Budget Revenue Final Budget CAB $ 3, $ 177, $ 4, $ - $ - $ 186, $7,500 $ 178, DSC $ 7, $ 62, $ 1, $ - $ - $ 70, $ 1, $ 69, MASK $ 2, $ 24, $ - $ - $ $ 27, $5,000 $ 22, MUSO $ 3, $ 52, $ - $ - $ - $ 55, $ 4, $ 51, NHOC $ 1, $ 39, $ - $ - $22,890 $ 63, $9,125 $ 54, OGC $ 1, $ 4, $ - $ 15, $ - $ 21, $ $ 20, SCOPE $ 4, $ 437, $ 3, $ - $ - $ 444, $ 240, $ 204, SEAC $ 1, $ 25, $ $ - $ - $ 27, $ $ 26, SENA $ 20, $ 18, $ - $ - $ - $ 39, $ - $ 39, SLOW $ 1, $ 9, $ 2, $ - $ - $ 13, $ - $ 13, TNH $ 22, $ 53, $ 4, $ 9, $ - $ 89, $ 45, $ 44, WUNH $ 12, $ 28, $ - $ - $ 17, $ 58, $ 31, $ 26, Total $ 82, $ 933, ######### $ 24, $ 41, $ 1,096, $ 344, $ 752,204.32

27 BUDGET LINE-ITEM CAMPUS ACTIVITIES BOARD FY19 * Budget line items marked with a star require specific SAF Committee approval prior to commitment of funds. See SAFC Standard Operating Procedures. TOTAL LINE ITEM REQUEST PROPOSED Budget FY Z70 GENERAL REVENUES $7,500 $7,500 Big Weekend Cooperative Events $2,500 MUB Movies $ 5,000 *61C OFFICER STIPENDS $3,750 $3,750 Director $1,000 Business Manager $800 Advertising Director $600 Public Relations $500 May Day Chair $300 Homecoming Chair $300 MUB Movies Chair $250 Any increases in individual or total stipend payments require SAFC approval. *71XXXX*PROGRAM EXPENSES $ 177,920 $ 183,157 Bingo $750) $ 4,500 Comedy $4,000) $ 20,000 Funniest Person on Campus $ 3,500 Outdoor movies $2,300) $ 4,600 Homecoming $ 20,000 Stress Relief $3,950) $ 7,900 Jukebox 2 $ 5,500 Freshman Juke Box $ 400 Homegrown $ 750 The Grind 125) $ 1,000 Winter Carnival / Glow Skate $ 3,800 Casino Night $ 5,300 Game Show Dinner $ 5,700 May Day $ 36,400 MUB Movies: Films $1000) $ 37,000 Shipping $150) $ 5,550 Press Kits $0) $ - 3D Movies $315) $ 2,520 Productions $ 13,500 *710400* STUDENT TRAVEL $4,400 $4,400 Retreat $4,400 FY19 SAF Subsidy $178,570 $183,807

28 DIVERSITY SUPPORT COALITION FY19 TOTAL BUDGET LINE ITEM LINE-ITEM REQUEST * Budget line items marked with a star require specific SAFC approval prior to commitment of funds. See SAFC Standard Operating Procedures. PROPOSED FY 18 FY 17 FY Z06 GENERAL REVENUES $ 1, $ 1, $ 1, ok *61C OFFICER STIPENDS $ 7, $ 5, $ 5, $ 5, ok Executive Director $ Business Manager $ Program Coordinator $ Marketing Coordinator $ Member Org Chairs ($400 each) $ 2, Member Org BMs ($350 each) $ 2, Any increases in individual or total stipend payments require SAFC approval. *71XXXX PROGRAMS $ 62, $ 53, $ 50, $ 62, ok DIVERSITY SUPPORT COALITION (DSC) $ 8, $ 5, $ 4, $ 3, Group Programming $ 6, Program Support $ 2, THE ALLIANCE $ 10, $ 9, $ 9, $ 12, Large Events (Drag Ball, Coming Out Week, GIA $ 8, Small Events $ 1, Program Support $ THE BLACK STUDENT UNION (BSU) $ 10, $ 9, $ 9, $ 12, Large Events (Black Family Weekend, Kwanza, H $ 8, Small Events $ 1, Program Support $ HILLEL $ 6, $ 4, $ 4, $ 8, Large Events (Kosher Sushi, Sukkot, Hanukkah) $ 3, Small Events $ 2, Program Support $ MOSAICO $ 10, $ 10, $ 9, $ 10, Large Events (Latino Hertiage Dinner, Carnaval, $ 8, Small Events $ 2, Program Support $ UNITED ASIAN COALITION (UAC) $ 10, $ 10, $ 9, $ 8, Large Events (Kosher Sushi, Ramen Night, Lunar $ 7, Small Events $ 2, Program Support $ NATIVE AMERICAN CULTURAL ASSOCIATION (NACA) $ 7, $ 5, $ 4, $ 6, Large Events (PowWow, Wolf Sanctuary) $ 5, Small Events $ 1, Program Support $ * STUDENT TRAVEL $ 1, $ 1, $ 1, $ ok MEMBERSHIPS & SUBSCRIPTIONS $ SAF Subsidy $ 69, $ 59, $ 55, $ 69, Passed Unanimously

29 BUDGET LINE ITEM Mask and Dagger FY19 Budget *Budget line itmes marked with a start require specific SAF Council approval prior to commitment of funds. See SAF Standard TOTAL LINE INTEM REQUEST Proposed FY18 560Z70 GENERAL REVENUES $5,000 $5,000 ok Large Show $2,000 $2,000 2 Meduim Shows 1,000) $2,000 $2,000 Prom $500 $500 Program Ads $500 $500 *61C OFFICER STIPENDS $2,550 $2,550 ok President $600 $600 Vice President $450 $450 Business Manager $600 $600 Public Relations $450 $450 Secretary $450 $450 * PROGRAM PRODUCTION $21,700 $18,800 ok Large Show $7,000 $6,500 2 (Medium Shows 4,000) $8,000 $8,000 Side Projects $300 $300 Storage Unit $3,000 $3,000 Produciton Equipment $2,000 $200 Prom/Banquet $1,400 $800 * PROGRAMMING $1,000 $1,000 ok Music Directors $600 $600 Pit $400 $400 71C100 ADVERTISING $1, ok Large Show $ Medium Show $400) $ Side Projects $ MEMBERSHIPS AND SUBSCRIPTIONS $ ok ACTF Registration $ SAF SUBSIDY $22,250 $19,350 Pass Unanimously

30 STUDENT ACTIVITY FEE ORGANIZATIONS BUDGET FOR FY16 MEMORIAL UNION STUDENT ORGANIZATION FY19 TOTAL BUDGET LINE ITEM LINE-ITEM REQUEST * Budget line items marked with a star require specific SAFC approval prior to commitment of funds. See SAFC Standard Operating Procedures. PROPOSED FY18 560Z06 GENERAL REVENUES $ 4, $ 4, ok Programming $ 4, $ 4, *61C OFFICER STIPENDS $ 3, $ 3, ok Director $ $ Business Manager $ $ Arts and Lectures Director $ $ Music Director $ $ Publicity Directors 500) $ 1, $ 1, Any increases in individual or total stipend payments require SAFC approval. *71XXX PROGRAMS $ 52, $ 52, ok ARTS AND LECTURES SERIES ######## $ 24, Large $6000) Medium $4000) Poetry Nights $50) Productions $ 2, MUSIC SERIES ######## $ 26, Large $10,000) Medium $3000) Small $400) Productions $ 2, Promotions $ 2, $ 2, SAF Subsidy $ 51, $ 51, Pass Unanimously