35 36 Officers of the Month: Officers Munoz and Morejon for the month of November and 37 December 2011 respectively.

Transcription

1 1 City of South Miami 2 Regular City Commission Minutes 3 January 17, A. SILENCE OR TURN OFF ALL CELL PHONES 6 7 The City Commission of the City of South Miami, Florida met in regular session on 8 Tuesday, January 17, 2012, beginning at 7: p.m., in the City Commission Chambers, Sunset Drive B. ADD-ON ITEM(S) 12 NONE C. ROLL CALL The following members of the City Commission were present: Mayor Philip K. 17 Stoddard, Vice Mayor Valerie Newman, and, Commissioners Velma Palmer, Brian D. Beasley 18 and Walter A. Harris Also in attendance were: City Attorney Thomas F. Pepe, City Clerk Maria M. Menendez 21 and City Manager Hector Mirabile D. MOMENT OF SILENCE 24 By Mayor Stoddard E. PLEDGE OF ALLEGIANCE 27 The Pledge of Allegiance was recited in unison F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE 30 BEEN REGISTERED WITH THE CITY CLERK G. PRESENTATIONS The Most Courteous Officer of the Month Award was presented to Officer Robinson Officers of the Month: Officers Munoz and Morejon for the month of November and 37 December 2011 respectively. 38 CITY -COMMISSION MINUTES January 17,

2 1 Former ERPB Member, Jason Chandler was presented a plaque in recognition for his 2 many years of dedicated service to the City. 3 4 After the above presentation, Officer Mendez presented individual awards to the 5 Explorers for their individual achievements. 6 7 With no further presentations this session was closed H. APPROVAL OF MINUTES Minutes of January 3, Moved by Mayor Stoddard, seconded by Commissioner Harris, the minutes of January 15 3, 2012 was unanimously approved by the Commission I. CITY MANAGER'S REPORT (See attached report) With some further comments the City Manager's Report ended J. CITY ATTORNEY'S REPORT Mr. Pepe said that he had been preparing for the Health Facilities Authority 28 meeting; 29 Conducted research on questions raised regarding holding dual offices; 30 Had discussions with Jones Davies regarding how the Authority is going to respond 31 to the IRS; 32 On the YMCA he commented on the feasibility study regarding the construction of 33 the building With no further comments the City Attorney's Report ended K. PUBLIC REMARKS (5 minutes) 39 CITY COMMISSION MINUTES January 17,

3 1 Denise Covington addressed the Commission regarding burglary incidents of her home 2 and about the lack of police presence in the CRA. 3 4 AI Agon addressed the Commission about the upcoming Chinese Festival. 5 6 Sharon McCain said that sign age permits should be reviewed by either the Historic 7 Preservation or the ERPB board. 8 9 Mayor of Pinecrest, Cindy Lerner, addressed the Commission regarding a newspaper 10 article relating to a campaign ad for the City's February election With no further speakers the public remarks section was closed L. COMMISSION REPORTS, DISCUSSION & REMARKS Commissioner Harris: 19 Movie Night has been temporarily postponed; 20 The Community Newspaper has published some nice articles about some of the 21 candidates and he hopes that Mr. Miller continues interviewing the rest of the 22 candidates and that he continues writing about them Vice Mayor Newman: 25 Expressed concern about some s she received regarding complaints on an 26 incident that occurred over the weekend between the police and some people 27 while campaigning-she then requested a copy of the police tapes regarding those 28 calls relating to said incident Mayor Stoddard: Asked how many employees had opted out of the pension-the response by staff was that 23 had opted out. With no further comments this section was closed. 37 M. APPEAL(S) HEARING A Resolutioll of the mayor and city commission of the city of south Miami, 41 Florida, relating to af1 appeal of a decision of the Environmental Review and CITY COMMISSION MINUTES January 17,

4 Preservation Board regarding the approval of a signage installation located at 7000 SW 59th Place. 3/5 (City Manager-Planning & Zoning Dept.) Moved by Commissioner Palmer, seconded by Mayor Stoddard to approve this item. 7 Mr. Brimo presented the item going over the background which was also explained in 8 the Inter-Office Memorandum accompanying the resolution One of the concerns expressed by the Commission was about the draft minutes which 11 did not provide the comments of the Board members. Mr. Brimo explained that the Board had 12 deferred the minutes because they requested that they wanted more detail in the minutes As the Commission continued with the discussion, Mr. Pepe interjected to explain that 15 by looking at the sign regulations, he does not believe that the ERPB can regulate content; with 16 regard to an appeal, he explained that the Commission looks at the record, which would be the 17 actual signs that are being proposed; He said that he does not think that seeing the minutes is 18 going to provide the Commission with any further evidence The discussion continued about the signage presented as exhibits A and B; exhibit C, 21 Mr. Brimo explained that it was just the interpretation by the applicant of what the Board 22 would like, and that was the real purpose of including exhibit C in the backup Moved by Vice Mayor Newman, seconded by Commissioner Harris to defer this item 25 until they are provided with the approved minutes from the ERPB Dr. Mirabile cautioned about the timeframe governing an appeal The applicant addressed the Commission explaining that they had complied with the 30 original direction of the board but when they went back the board kept on requesting more 31 and more revisions At the request of the Commission on compliance, Mr. Brimo said that the proposed 34 sign complies with the requirements ofthe Land Development Code Another point of the discussion was the possible requirement for a master sign; 37 however, Mr. Brimo after reviewing the Code informed the Commission that he had not found 38 such a requirement in the Code Commissioner Harris withdrew his second for deferral so that they could continue with 41 the discussion on the item. 42 CITY COMMISSION MINUTES January 17,

5 The Commission continued with the discussion before voting on the item. The second motion to defer failed by a 1-4 vote: Commissioner Palmer: Vice Mayor Newman: Commissioner Beasley: Commissioner Harris: Mayor Stoddard: With no further comments, the motion to approve this item passed by a 4-1 vote: Commissioner Palmer: Vice Mayor Newman: Commissioner Beasley: Commissioner Harris: Mayor Stoddard: A t this time items 9, lob and 10c were pulled from the Consent (now items'l1, 12 and 13). 22 N. CONSENT AGENDA A Resolution appointing Yvonne Beckman to the City of South Miami Health 26 Facilities Authority to serve for a two-year term ending January 16, /5 27 (Vice Mayor Newman) A Resolution re-appointing Pamela B. Lahiffto the Historic Preservation Board to 31 serve for a two-year term ending January 16, /5 32 (Commissioner Beasley) A Resolution directing the City Manager to pay Luis Reiter, with the firm of 36 Squire Sanders and Dempsey LLP the sum of $8, for services rendered for 37 the period December 5,2011 through December 30, /5 38 (City Manager-City Attorney) CITY COMMISSION MINUTES January 17,

6 A Resolution relating to budget; authorizing the City Manager to increase 3 appropriations for expenditure account # (Federal Forfeiture 4 Computer Supplies) in the amount of $35,300; an increase in appropriations for 5 expenditure account # (Federal Forfeiture Operating 6 Supplies) in the amount of $25,500.00; respectively, for GPS hardware for the 7 patrol vehicles, accreditation building improvements and assessment costs. 3/5 8 (City Manager-Police Dept.) A Resolution authorizing the City Manager to execute a professional service 12 work with EAC Consulting, Inc. in the amount of $9,800 for the Manor Lane 13 Traffic Study to be charged to the People's Transportation Tax Fund Account 14 Number /5 15 (City Manager-Public Works Dept.) A Resolution authorizing the City Manager to execute a professional service 19 work order with Palm Engineering Group, Inc. in the amount of $10, for 20 the 5801 Sunset Drive Alleyway Drainage Improvement Project. 3/5 21 (City Manager-Public Works Dept.) A Resolution authorizing the City Manager to permit Perfect Balance Martial 25 Arts and Fitness, to hold its 1 st Annual Chinese New r event on January 28, , in the downtown South Miami area on Dorn Avenue. 3/5 27 (City Manager-Code Enforcement) A Resolution authorizing the City Manager to enter into a contract with 31 Teleswitch Technologies for the purchase infrastructure cabling required for a 32 planned IP telephone network. 3/5 33 (City Manager-Central Services) A Resolution urging Tier I designation for the Miami-Fort Lauderdale Urban Area 37 by the Department of Homeland Security (DHS) with regard to the Urban Area 38 Security Initiative (UASI) Program. 3/5 39 (City Manager-Police Department) Moved by Mayor Stoddard, seconded by Commissioner Palmer, the motion to approve 42 the Consent Agenda passed by a 5-0 vote: CITY COMMISSION MINUTES January 17,

7 Commissioner Palmer: Vice Mayor Newman: Commissioner Beasley: Commissioner Harris: Mayor Stoddard: 8 O. RESOlUTIONS A Resolution consenting to and confirming the appointment of Lorenzo Woodley 12 as the Director of Parks & Recreation for the City of South Miami, Florida. 13 3/5 14 (City Manager) Moved by Commissioner Palmer, seconded by Commissioner Harris to approve this 17 item Vice Mayor Newman expressed concern regarding this appointment; she said that the 20 item was not presented with enough backup relating to Mr. Woodley's background or to the 21 selection procedure showing how the applicants were rated; she said that she would have also 22 liked to have seen the resumes of those that were reviewed and rejected. She then said that 23 she would like to defer this item Commissioner Beasley spoke in support of the appointment, expressing respect and 26 appreciation for the work that Mr. Woodley has done and for the way he has run the 27 department for the past two months Commissioner Palmer said that she is not in favor of taking over the City Manager's 30 responsibility who is the person that should have the power to make these types of decisions. 31 She added that the years of service should count and that he should be given a chance Commissioner Harris asked whether it would be possible that they could have a review 34 in six months. The City Manager said that this is under his privilege according to the Charter With no further comments, the motion to approve this item passed by a 4-1 vote: Commissioner Palmer: 39 Vice Mayor Newman: 40 Commissioner Beasley: 41 Commissioner Harris: 42 Mayor Stoddard: CITY COMMISSION MINUTES January 17,

8 A Resolution directing the City Clerk to post candidate's information on the City's 3 website. 3/5 4 (Commissioner Harris) 5 6 Moved by Commissioner Palmer, seconded by Mayor Stoddard to approve this item. 7 8 The City Manager spoke against the resolution because he felt that it would put a 9 financial burden on the City by adding all of that information on our website which will take 10 too much space on our servers The majority of the Commission also spoke against the resolution With some further comments, the motion to approve this item failed by a 2-3 vote: Commissioner Palmer: Vice Mayor Newman: Commissioner Beasley: Commissioner Harris: Mayor Stoddard: A Resolution appointing Hector C. Fernandez to serve on the Environmental 25 Review and Preservation Board for an unexpired term ending June 6, /5 26 (Mayor Stoddard) Moved by Commissioner Palmer, seconded by Mayor Stoddard to approve this item Vice Mayor Newman said that the appointee's record of attendance demonstrated lack 31 of dedication to the City. Mayor Stoddard said that upon speaking with Mr. Fernandez about 32 the issue he promised to be more consistent with his attendance in the future With no further comments, the motion to approve this item passed by a 4-1 vote: Commissioner Palmer: Vice Mayor Newman: Commissioner Beasley: Commissioner Harris: Mayor Stoddard: 42 P. RESOLUTION(S) PUBLIC HEARING(S) CITY COMMISSION MINU'rES January.17,

9 1 2 3 Q. ORDINANCE(S) SECOND READING PUBLIC HEARING(S) An Ordinance amending the City of South Miami's existing Fee Schedule, 7 Ordinance No ; amending Section A of the Building Department 8 Schedule of Permit Fees. 3/5 9 (City Manager-Building Dept.) Moved by Mayor Stoddard, seconded by Commissioner Palmer to approve this item The public hearing was opened, and Sharon McCain spoke in favor of the ordinance, 14 thanking staff for the diligence in revising the fee schedule With no further comments, the motion to approve this item passed by a 5-0 vote: R. ORDINANCE(S) FIRST READING Commissioner Palmer: Vice Mayor Newman: Commissioner Beasley: Commissioner Harris: Mayor Stoddard: An Ordinance amending the Land Development Code, Section (C)(l)(a) 29 and (3)(b) concerning membership and powers and duties of the Environmental 30 Review and Preservation Board. (Deferred 1/03/12) 3/5 31 (Commissioner Harris) Moved by Commissioner Harris, seconded by Commissioner Palmer to approve this 34 item The Commission discussed the need for having architects on the board, and 37 Commissioner Beasley recommended an amendment adding a horticulturist in addition to a 38 landscape architect; he said that he did not feel comfortable by removing the requirement for 39 professionals in the board. They also discussed the issue of lack of quorum, and the consistent 40 problem of finding a landscape architect. 41 CITY COMMISSION MINUTES January 17,

10 1 Mr. Pepe referred to certain provisions for other boards providing that a vacancy in the 2 board shall not affect the power and authority of the board to act. He then recommended a 3 similar provision for this board. 4 5 The Commission directed staff to bring back this ordinance with the above provision 6 recommended by the City Attorney; also broadening the language for landscape professionals. 7 8 At this time Commissioner Beasley moved to extend the meeting past 11:00 o'clock. 9 Seconded by Commissioner Palmer the motion passed unanimously Commissioner Harris recommended another provision dealing with time off for the 12 members, recommending that they have the same time off as the Commission Mayor Stoddard recapped the recommended changes: the attorney's language 15 regarding quorum; Commissioner Beasley's recommendation so that an alternate 16 horticulturist can be accepted; and his own recommendation, that the architects not be 17 required to be licensed Mr. Pepe reminded about additional recommendations such as the summer off; and, to 20 allow for some excused absences At this time the City Manager referred to the Planning and Zoning Director's concern 23 regarding the recommendation for the summer off which would negatively impact applicants 24 with a delay of at least six weeks. After discussing this issue, it was decided to modify the 25 seven absences by adding the word "unexcused" by the chair Mr. Pepe also recommended changing the language providing for appointments in 28 order to comply with the new Charter amendment With some further comments, the motion to defer this item passed by a 5-0 vote: Commissioner Palmer: Vice Mayor Newman: Commissioner Beasley: Commissioner Harris: Mayor Stoddard: An Ordinance amending Chapter 2, Article I, Sec (K), titled "Decorum" by 39 providing for the appointment of a Sergeant at Arms and establishing procedure 40 for the enforcement of the rules of decorum. 3/5 41 (Mayor Stoddard) 42 CITY COMMISSION MINUTES January 17,

11 1 Moved by Mayor Stoddard, seconded by Commissioner Beasley to approve this item. 2 3 The Commission discussed the proposed ordinance; the majority spoke against it, and 4 the City Manager proposed alternate language to subparagraph (3): if requested by the 5 chairperson of those meetings, and personnel are available and approved by the Chief of 6 Police. 7 8 Moved by Commissioner Beasley to amend the ordinance as per above language 9 suggested by the City Manager. Seconded by Mayor Stoddard, the motion failed by a 2-3 vote: Commissioner Palmer: Vice Mayor Newman: Commissioner Beasley: Commissioner Harris: Mayor Stoddard: With some further comments, the motion to approve this item failed by a 2-3 vote: Commissioner Palmer: Vice Mayor Newman: Commissioner Beasley: Commissioner Harris: Mayor Stoddard: 25 There being no further business to come before this Body, the meeting adjourned at 26 11:31 p.m Attest Maria M. Menendez City Clerk Approved Philip K. Stoddard Mayor CITY COMMISSION MINUTES January 17,

12 CITY OF SOUTH MIAMI OFFICE MEMORANDUM To: Honorable Mayor and City Commission Date: January 17, 2012 ~ I;:;; From: Hector Mirabile, Ph.D., City Manage/1 Re: Manager's Report The following are the accomplishments for the period ending January 17, 2012: i. Accomplishment. a. New IT IDC successes: i. Built and configured 2 laptops for Police. One laptop was new, one was repurposed. 11. Prepared for OSSI training scheduled for week of Jan 10 th In preparation for the training 8 laptops were rebuilt and configured. iii. Total of 5 viruses cleaned from 1 laptop and 4 desktops. iv. The AS-400 was down for 2.5 hours due to slowness. In troubleshooting the issue, IT found two processes running that were slowing down the system. This issue was resolved. v. The Public Works Department had login issues after new secure password changes but those were resolved. VI. The server at Public Works had a bad drive that needed to be replaced. The system is under warranty and a hard drive was received from Dell. The replacement was successful and there was no down time.

13 City Manager's Report to the Commission for January 17,2012 vii. USA reporting issues of missing and corrupted files in reporting. USA worked on these issues to resolve them. b. Finance: i. Conducting system reviews at each of the respective departments. In late January, SunGard will be providing an updated version of OneSolution which will correct certain issues that have been encountered in the implementation training phase. The go-live date has been postponed to February 12, ii. iii. iv. Continue to work with IDC to implement the OnePoint Point-of-Sale cash register. Finance is looking to accept credit card transactions at the finance window and via online. Continue working with the auditors. The auditor's began their respective field work and is currently onsite testing internal controls and verifying documents. The City is on target to complete the external financial audit before March IS, Continue working with Code Enforcement and Public Works on an official magistrate process for all outstanding excess trash fees. v. Completed the financial monthly report for December 20 I I and is currently posted online. vi. Continue preparing the end-of-year required tax forms which are required to be submitted to the IRS. Finance completed and distributed to all employees and certain contractors all W-2s and 1099s. c. Grants and Sustainable Initiatives: i. Coordinated efforts with Public Works and the Florida Department of Transportation to ensure that the City receives the remaining reimbursement in the amount of $97, for Sunset Drive, Phase IV project. ii. Assisted the Department of Finance in providing grant information for the FY 2011 fiscal audit. iii. Coordinated efforts with BioPlanet USA Corp and Miami-Dade County for the Million Trees Miami, Restaurant Participation and Sponsorship Program. iv. In collaboration with Public Works and Planning, finalized Bike Rack Initiative Permit application.

14 City Manager's Report to the Commission for January 17,2012 v. Time extensions to March 31, 2012 approved by Miami-Dade County for the Murray Park Pool funded by the Safe Neighborhood Park grant. vi. Submitted progress reports for the following projects: I.Community Development Block Grant, SW 64th Street Improvement, Phase I 2.Community Development Block Grant, SW 64th Street Improvement, Phase II 3.Community Development Block Grant, SW 66 th Street Improvement, Phase II 4.Community Development Block Grant, Murray Park Aquatic Center 5.Community Development Block Grant, CRA Street Lighting 6.Community Development Block Grant, Madison Square I South Miami Strip Mall Mix-Use Redevelopment Project 7.Miami-Dade County, Safe Neighborhood Parks grant, FY 2009 Murray Park Aquatic Center Pool 8.Department of Justice, FY 2012 Byrne-JAG grant, Criminal Justice Records Improvement d. Central Services: i. The Performance Based Audit RFP closing date was extended to January 20, The awarded contract will ensure the City is in compliance with the City Charter, Section 4 (F), (as amended in 2000), stating the City of South Miami and certain divisions will conduct a performance based audit of each City department at least once every five years. 11. The Street Light Audit Letter ofinterest, LOI, closed on January 13, Two (2) proposals were received and are currently being analyzed. The LOI is soliciting for a consultant to perform an audit of our street light energy consumption, analyze our existing utility bills to ensure rates and discounts are applied and provide recommendations for capital improvements. iii. With respect to the mold and the remediation and restoration work planned for the Sylva Martin Building and the Central Services Addition, we are moving forward with the following plans for the affected employees in both facilities. First, the CRA department will temporarily re-iocate from Sylva Martin to the Mobley Building. This move is required to accommodate the Central Services employees and equipment who will move into the area vacated by CRA. Representatives from Galloway Office Supply were in both areas to develop an office layout that will effectively accommodate Ce:ntral Services, Planning and Zoning and Grants. We are taking the opportunity to re-design the office space in Sylva Martin to make it a more effective and efficient workspace for the employees and the customers each department serves. The City however is moving forward with engineering and design work for the prevention of further water intrusion and any remediation and restoration work at

15 City Manager's Report to the Commission for January 17,2012 e. Police: both facilities to eliminate the presence of mold. The project will encompass two Phases: Phase 1 of the project is engineering and design work for the prevention of water intrusion, mainly for the Sylva Martin addition (Central Services Offices). A design firm was retained to produce a design and scope. The completion of the design and construction documents, along with a cost estimate, is expected within 3-4 weeks. The cost estimate will determine how the City solicits a contractor to perform the work. It is expected however, that the water intrusion prevention work will be completed on or before the end of the first quarter, Phase 11 will encompass the restoration and remediation work at both the Sylva Martin Building and addition. A general scope of work was developed and a firm will be performing an on-site assessment this week to provide the City with a cost estimate and timeline. Again, the cost estimate will determine how the City solicits a contractor to perform the work. A specific timeline is unavailable at this time, but we do know that the restoration and remediation work cannot begin until the water intrusion work is completed. Another factor is the removal of the asbestos tile in Sylva Martin Addition (Central Services). The tile either has to be sealed and capped or removed. We are presently consulting with experts in this field to determine the most appropriate course of action. IV. A meeting was held with representatives from T-Mobile, the City's new portable phoiie provider, to clarify the City's invoicing requirements. The meeting was. held to provide T-Mobile with the City's invoicing protocols to ensure the billing and invoicing cycle performs efficiently and on-time. v. The Purchasing Ordinance review is continuing with the City Attorney. The review will verify that the necessary procedures for implementing the purchasing ordinance are without conflict of the City's charter or Florida State Statute. Uniform Patrol Division i. Total of 20 arrests: 3 felony, 8 misdemeanors, 4 traffic arrests and served 5 warrants. Of the 20 arrests, 5 were narcotics related: ii. iii. On Wednesday, January 4th, patrol units were dispatched to the area of 6500 SW 59St, regarding a just occurred burglary to a residence. The primary unit arrived on scene and quickly issued a BOLO for the two subjects involved. Within minutes of canvassing the area units located individuals matching the description. These individuals were positively identified and subsequently arrested. On Friday, January 13 th, six members of the Patrol Division participated in a "Wolfpack" operation. This operation addressed vehicles blocking the box at nst & South Dixie Hwy during the evening rush hour as well as speeding on

16 City Manager's Report to the Commission for January 17,2012 South Dixie Hwy. The operation resulted in a total of 51 citations being issued; 10 blocking the box, 16 speeders and 25 miscellaneous. Criminal Investigations Division 1. On January 12 SIU personnel served a search warrant at 6600 SW 64 Ct. Subject WIM Saleel S. Mohannned was taken into custody for 2 (two) counts of sale of marijuana and possession of marijuana. During the search warrant 4 grams of marijuana was recovered and a.22 caliber rifle. ii. lll. On Jannary 12 GIU persormel acting on information from Big Hom County, Montana Sheriffs Office regarding a WiF 16 YOA runaway from their jurisdiction. The 16 YOA female was discovered working at BT's Gentlemen's club utilizing a fictitious ID. The investigation revealed the W if was forced into prostitution and brought in from another state. Federal authorities are currently investigating case along with SMPD GIU persormel. On January 14 GIU persormel located subject BIM Antwann Stagger who was wanted from Operation- Early Deep Fried Turkey. Stagger was charged with sales of cocaine, possession of marijuana and resisting without violence. Parking Enforcement 1. The Parking Enforcement Unit issued a total of 2,600 citations from the time period of Jannary 1 st thru January 15 th. Total fine amount for these citations: $50, There were 4 citations issued for trucks unlawfully parked (doing deliveries) or willfully obstructing traffic. TraininglProfessional Compliance Unit i. 160 hrs of training were completed including Financial Fraud Investigation and OSSI Computer Progrannning. 11. Processing 5 pre-employment applications who already passed the oral interviews process. lll. Continue to receive and review Reserve Officer Applications. Interviews will be scheduled in the next few weeks. OSSI software status:

17 City Manager's Report to the Commission for January 17,2012 I. OSSI Quality Assurance Manger Training completed. 11. Commenced OSS1 Code Tables construction; go live date May 01, Accreditation Unit 1. Accreditation at 60% complete. ii. Expected Compliance at 75% with the completion of Ammal Training and Ammal Audits by the end of this month. iii. Ammal and Quarterly Audits to be completed by the end of this month. Code Enforcement The following is CE's report for commission meeting of January 17,2012. Code Enforcement Division: For the period of Jan 2, 2012 to Jan 14, 2012: i. During this period, this division collected and/or was instrumental in the collection of $ in revenues as follows: TOTAL REVENUE BTR NewlRenewals False Alarms Fines Lien Mitigation Lien Searches $16, $ $ $ $ $17, Continued to stipulate Special Magistrate Massey (Intent to Lien) cases scheduled for the upcoming hearing on January 19, Five (5) out of the 18 cases were stipulated, resolved and closed during this period. iii. iv. Continued to work with IDC and Miami-Dade County's GIS department to identify the City's geographical/mapping needs. Continuing with the Ammal Business licenses and certificate of use renewals, pertinent inspections and the issuarlce of late penalties/fines.

18 City Manager's Report to the Commission for January 17, 2012 v. Dnring this period, the city was "hit" with thirteen (13) new graffiti "tags" which were promptly addressed. CE continues to collaborate with police aild property owners to promptly address this issue to try and deter this criminal activity. vi. vii. Twelve (12) business accounts were closed and ten (10) transferred. CE reviewed, processed, and retnrned 42 building permits in a timely manner; within 1 or 2 days. viii. CE reviewed, verified, and retnrned 3 ERPB permits in a timely manner; within 1 or 2 days. IX. CE received and responded to 6 citizen complaints within 24 honrs. One hundred thirtythree (133) proactive field inspections were conducted during this period. x. CE issued 10 courtesy notices; 10 notices of civil infractions with fines; and removed 78 snipe/illegal signs from the City's right-of-ways, and successfully closed 4 cases. xi. xii. Continued removal of small graffiti notices from throughout downtown with biodegradable product. CE continues intervention for placement of small flyers and ads on parked cars throughout downtown. xiii. Continued to work in collaboration with the Public Works department to address the handling of cases of outstanding excess garbage fees. These cases will be scheduled for hearing in February XIV. CE received, processed, and issued 50 new Business Tax Receipts (licenses). The new Licenses are a direct result of proactive field inspections. Seventy-seven (77) field inspections were conducted dnring this period. xv. Conducted 6 new lien searches. XVI. Continued working in collaboration with the IDC Department on the development of departmental outlines for: Code, Building and Planning & Zoning Departments. xvii. Special Events Coordination A Resolution for the South Miami Rotary Arts Festival was approved.on December 20, A final logistics meeting is scheduled for January 31, Coordinated and conducted a meeting with Miss Carole Williams from the American Diabetes Association in reference to the Tour de Cure to be held on February 12, Payment for police and insnrance was received. A follow-up meeting will be held on February 2, 2012.

19 City Manager's Report to the Commission for January 17, 2012 Coordinated and conducted meeting with the MLK and CRB Board members to review all aspects of the upcoming MLK events and Parade. Following are the dates and events leading up to the parade: 1. Saturday, January 21, 2012, 9-1l:00a.m., Prayer Breakfast, Bethel-Gibson Community Center (Murray Park), 5800 SW 66 Street; 2. Sunday, January 22, 2012, 4:00p.m., Gospel Explosion, Mt. Olive Missionary Baptist Church, 6319 SW 59 TH Place; 3. Friday, January 27, 2012, 6 p.m. to 9:30 p.m., Kick-Off Celebration, Bethel-Gibson Community Center (Murray Park), 5800 SW 66 Street; and 4. Saturday, January 28, 2012, MLK Jr. Parade, 10 a.m.-5 p.m., beginning on SW 59 TH Place and 71st Street and ending at Murray Park, 5800 SW 66 TH Street. Actively coordinating the 2012 State a/the City Address to be held on January 26, 2012, at the South Miami Elks Lodge, 6403 SW 78 Street, from 6:00 p.m. to 9:00 p.m. Prepared a Resolution for Perfect Balance Martial Arts event to be held on January 28, The Resolution will be presented to the Board of City Commissioners on January 17,2012. Actively working on streamlining the Garage Sale permitting process. END OF MEMORANDUM f. Humau Resources: i. Mr. Lorenzo Woodley was selected by the City Manager, after going through a paneled interview process, as the future Director of Parks and Recreation subject to Commission approval. ii. iii. IV. Mr. Frederick Williams was provided a conditional employment offer for the Maintenance Worker I position in the Landscape Division of the Parks and Recreation Department. The South Miami Personnel Manual, adopted December 20,2011, is available in the Human Resources section of the City's website. Human Resources staff is distributing hard copies beginning this week. We are actively recruiting for the South Miami Police Department's Reserve Police Officer Program. Only certified officers are eligible for this position..

20 City Manager's Report to the Commission for January 17,2012 Applicants must submit the City Application with copies of all certifications to the Human Resources Office. Recruitment will continue until further notice. g. Public Works: See Attachment A. h. Parks and Recreation: See Attachment B. i. Planning and Zoning Department: 1. The Department continues reviewing the Land Development Code, working in conjunction with the Planning Board and the City Attorney to provide recommended updates. a. An ordinance amending the land development code to provide additional definitions of what constitutes a large scale development, and providing additional site plan review criteria for these developments. This item was reviewed by the Commission at the January 3, 2012 meeting; however, due to additional recommended changes proposed by the Commission, the item will be going back to the Planning Board on January 31st, then to the City Commission for first reading on February 21st. b. An additional amendment to the Hometown District will be proposed to the Planning Board, addressing the time limit for development with a proposed reduction from 5-years for substantial completion, to 3-years. This is being proposed to be consistent with the TOD District amendment. ii. Ill. The Miami Dade Affordable Housing Foundation submitted applications for the development of several properties in the CRA. The properties, donated by the CRA to the Foundation for the construction of Silver LEED affordable homes, are all nonconfonning lots of record and will require variances prior to construction. These properties were scheduled for hearing by the Planning Board on January 10, 2012; however, the meeting was cancelled due to lack of a quorum. These items will be heard on January 31, 2012, prior to coming before the City Commission and then the ERPB. The following adopted amendments to the City's Comprehensive Plan were reviewed and approved without comments, by the South Florida Regional Planning Council. The State Department of Economic Opportunity (fonnerly the DCA) will be providing their response this week. a. A new future land use map category entitled "Low Density Multiple-Family Residential (Two-Story)," which in the future could be applied to development projects and properties providing multiple-family units or townhouse units in transitional residential areas. b. A new future land use map category entitled "Religious (Two-Story)," which could be applied to development projects and properties providing religious

21 City Manager's Report to the Commission for January 17,2012 facilities and could also permit other ancillary uses implemented by the category, with building heights and intensities compatible with surrounding districts. c. An amendment to the current future land use map category titled "Public / Institutional Uses (Four-Story)". d. A new future land use map category titled "Mixed Use-Commercial / Residential (Two Story)". e. A new future land use map category titled "Hospital". iv. The Department continues to work with the Building Department, Code Enforcement Department and the IT Department to develop a standard operating procedures manual, and a submittal process manual to streamline the submittal, review and approval process. j. Commission directives or issues: i. Pension: No change in status from last report. ii. Parking reform: No changes in status since last report. iii. Master Park Plan: No changes in status since last report. IV. Welcome to South Miami signs: No change in status v. South Miami Hospital permits. See Attachment C. vi. Annexation: No changes since last report. vii. Murray Park Pool Project: Operator contract will be coming before the Commission at a special meeting this January 19,2012. END OF MEMORANDUM

22 City Manager's Report to the Commission for January 17, 2012 Public Works Attachment A Engineering and Construction Division SW 66th Street Improvements Phase II: Construction is complete. Drainage structnres, ADA ramps, brick pavers, sidewalks and road resurfacing activities are complete. Thermo plastic Striping is to be completed this week. Public Works is performing a comprehensive punch list to ensure all the components of the project are installed and in service. Manor Lane Traffic Calming Project: A resolution is presented to the Commission to approve EAC Consulting, Inc. to perform a study to evaluate current traffic flow conditions and characteristics to validate the installation of 5 speed tables. This requirement was mandated by Miami-Dade County's Public Works Department's Traffic and Signalization Division, and has authorization the permit and installation of these devices. Commerce Lane Road Resurfacing and Streetscape Project: SMCRA presented the schematic plan to the CRA Board on Monday, January 9, 2012, to perform drainage and roadway improvements to the area. Upon conclusion of the meeting, the CRA instructed the selected firm to commence with the improvement design. Progress Lane Drainage Improvements: Public Works reviewed and offered comments to the 50% drawings submitted by EAC Consulting, Inc. on January 6, The design calls for additional drainage structnres to be installed in drainage problem areas throughout the street. Pinecrest Villas: Miami-Dade County approved the installation of 2 speed tables along SW 59th Place and on SW 79th Street. Concurrence letters were hand delivered to residents residing on SW 79th Street between SW 59th Place and SW 62nd Avenue. Approximately 113 of the residences in the impacted area responded. Later this week, concurrence letters will be mailed out to residences on SW 58th Avenue between SW 74th Street and SW 80th Street. SW 62nd Avenue Drainage Improvements: After numerous inquiries, the City was informed that Miami-Dade closed out the project and transferred the responsibilities to the County's right-of-way Maintenance Division. As a result, the medians were mowed and edged in a presentable mauner. SW 64th Street Corridor Sidewalk Repair Project: Sidewalk repair work commenced along SW 64th Street and is expected to be completed by the end of the month. Work along the feeder streets is expected to begin in the first week of February with an anticipated completion date of March 15,2012.

23 City Manager's Report to the Commission for January 17,2012 Citywide Roadway Resurfacing Proj ect (Phase I): In accordance with resolution , Public Works is coordinating with the contractor to resurface three additional locations. Mobilization is expected to begin on January 26, Citywide Road Resurfacing Project (Phase II): Pursuant to an evaluative process, a vendor is selected and a resolution is prepared for the next Commission meeting. Stormwater Master Plan Update: Nine Proposals were received by the Clerk's office on December 2, The Selection Committee set the proposal review date for January 26,2012. City Hall Septic Tank Sewer Connection: No changes since the last report. Mango Terrace Traffic Calming Project: Field data collection activities were conducted in the area. Traffic sensor devices were installed throughout the area to collect volume, velocity and traffic flow. The results will be tallied in a report to be reviewed by the traffic designer. Cocoplum Terrace Traffic Calming Project: No changes since the last report. Sunset Drive Median - Downtown: 75% design drawings were submitted to Public Works for review. A comment response letter will be delivered to the designer by the end of the week. Citywide Sidewalk Repair Project Phase II (Downtown): Sidewalk repair work commenced and is expected to be completed by the end of February South Miami Bike Rack Initiative (Citywide): Public Works is currently soliciting unit price quotes from various manufacturers to fabricate and deliver bike bollards (with square arms). The majority of the bollards will be installed along Sunset Drive, Dom Avenue, SW 73rd /74th Streets, and other locations as they become available. SW 62 Avenue ADA Handicap Ramp Upgrades: No changes since the last report. Alleyway Drainage Improvements in the vicinity of Sunset Drive and SW 58th Avenue: A resolution is presented to the Commission to approve Palm Engineering Group, Inc. to conduct design and permitting activities of installing a drainage system to alleviate flooding in the area. Drainage Improvements for the Sylvia Martin Building: The Engineering firm began to design., permit, and install a perimeter drainage system that will remove stagnant water from the building. This work is being performed in conjunction with the mold remediation activities.

24 City Manager's Report to the Commission for January 17, ii. iii. IV. v. vi. vii. viii. ix. x. xi. xii. xiii. xiv. xv. xvi. xvii.. xviii. xix. xx. xxi. xxii. xxiii. XXIV. xxv. xxvi. xxvii. xxviii. Candidates from the "Weed & Seed" program assisted Street and Landscape Division crew with day-to-day maintenance activities. Swept the streets, cleaned up downtown, dump the litter cans through out the city for the Solid Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks downtown, and cleaned up downtown. Removed holiday lights at downtown. Mowed right of ways. Delivered (5) new garbage containers to resident. Performed pick up of garbage and trash routes. Performed daily power street sweeping, please note that two sweepers were used most of this time in order to keep up with the fallen leaves. Performed daily clean up & watered pots downtown. Pressure cleaned sidewalks downtown on Wednesday's. Dumped litter cans throughout the City three times a week. Lifted nineteen trees at SW 58 th Place b/w 64th Street and 66 th Street. Lifted three (3) trees on 58 th Terrace SW 58 th Avenue. Lifted tree at 58 th Avenue between SW 77 th and 78 Street. Stripped parking spaces one SW 58 th Avenue and SW 41 st Street, 74th Street SW 62 0d Place and nod Street SW 62 0d Place. Cleaned Bay #1 at the PW yard. Filled one (1) crane hole at 59 th Avenue SW 78 th Street. Cleaned oil spill at 7710 SW 68 th Court. Put up two (2) bamlers and removed one (1) banrier. Performed thorough cleanup of the fish pond and fed the fish at City Hall. Serviced Irepaired (33) vehicles and heavy equipment at the Motor Pool. Completed boy's bathroom sink repair at Headstart. Troubleshoot and reset AlC problem at City Hall computer room. Painted and drilled holes on poles for sign installation for Parking downtown. Troubleshoot AlC problem on Police Department second floor. Commenced parking numbering installation at the downtown area. Changed lights and transformers in Police Department holding cell. Changed valve in men's bathroom at Fuch's park. Troubleshoot problem ofpd door handle of holding cell to kitchen.

25 City Manager's Report to the Commission for January 17,2012 Parks and Recreation Attachment B The following are the accomplishments: i. Registration for the Afterschool House Program is increasing weekly. ii. Four (4) new members signed up under the Fitness component. iii. Continuous support of the football and cheerleading program by attending various meetings throughout the month. iv. Open registration for new dance class started on January 11, 2012 for kids from 5-18 years old. Space is still available. v. First floor at Community Center was cleaned and waxed. vi. Opening little league baseball at Palmer Park on Saturday, January 14,2012 for kids from 5 to 14 years old. Space is still available. Park Maintenance Division i. Athletic lights completed on all lights at Murray Park. ii. Clayed all athletic fields at Palmer Park. iii. Mulched all ADA trails and playgrounds in all City parks. iv. Tree work at Murray Park, Dante Fascell and South Miami v. Windscreens repaired at Brewer Park. vi. Newsigns ordered for Brewer ParkandSouth Miami Park. vii. All parks maintained on schedule..,,',., Dog Park: No change

26 City Manager's Report to the Commission for January 17,2012 Building Department, Attachment C: South Miami Hospital Active Permits South Miami as of January Hospital 17,2012 Permit Date Date Number Permit Description Issued Closed Fire sprinklers /9/ Fire sprinklers /9/ Phone & PC system at Health center 12/23/ ~1289 Phone System 12/13/ Fire Alarm 3rd & 5th FI 12/8/ Pre Cast Panel 12/15/ Data 12/ Low Voltage 12/5/ Outlets 12/2/ Phone & PC system 12/1/ Pneumatic Tube System 12/28/ Shower pan 11/28/ Outlets 1 st fi CEP 11/7/ /14/ Outlets Radiology 11/4/ /14/ Outlets Education Bldg 11/4/ /14/ Outlets CCU 11/4/ /14/ Repair raceways 11/4/ /14/ Outlets in waiting room 11/4/ Low Voltage for /3/ /8/ Main Electrical for /26/ / Phone & PC system 10/11/ cl028 Phone & PC system 10/6/ Outlets for IT 10/6/ Pour 7 10/4/ /14/ Main Electrical for /4/ /19/ Outlets & Intercom 10/4/ Beam repair 11/23/2011 1/10/ Pour 6 9/26/ /14/ Special outlet 9/26/ /6/ Pour 5 9/19/ /14/ Pour 4 9/19/ /142011

27 City Manager's Report to the Commission for January 17, Fire Alarm 8/30/2011 9/ Shoring 8/26/ Fire Sprinklers 9/7/ Main electrical /18/2011 8/23/ Main mechanical /27/ Med gas for /27/ Interior remodel for Admin. Offices 9/27/ /31/ Main plumbing /19/ /20/ Duct work /19/ /14/ Fire alarm /12/ Relocate outlets /9/2011 8/30/ c0754 Main plumbing /1/2011 9/12/ Main electrical for /25/ Plumbing for /11/ Phone and pc system 7/5/ Mechancial for /19/2011 7/20/ Main Plumbing for /21/ Phone and pc system 7/12/ New Neumatic Tube Station 9/7/ / Plumbing for /1/2011 7/27/ Fire Alarm 6/23/2011 9/ Outlets and light fixtures 6/23/2011 7/22/ Sewer and water connection 6/23/2011 6/29/ Phone and pc system 6/16/ Interior wall and doors 7/12/2011 9/ Fire sprinklers 6/27/ NICU 3rd FI 12/28/ Fix set & rough for /10/2011 8/18/ Crane foundation 6/10/ Low Voltage /15/2011 6/17/ Low Voltage 6 th 6/1/ Temp wash station 6/23/2011 6/29/ Relocate raceways 2 nd FI 6/2/2011 7/1/ Outlet for NICU 3 Rm 13 6/2/2011 7/1/ Outlets for east tower 1 st fl 6/2/2011 7/5/ Cat 5 cables 5/31/2011 7/18/ North tower re-roof 1/13/ AlC Diffuser 6/17/ Fire Sprinklers for /11/2011

28 City Manager's Report to the Commission for January 17, Master mechanical for /10/ Bathroom Remodel 6/14/2011 8/29/ Data outlets 4/29/2011 6/23/ ERAnterma 4/29/2011 6/23/ Portable X-ray cormection 4/29/2011 6/23/ TV Monitor 4/29/2011 6/23/ DataiComm 5 th Fl Main Pharmacy 4/28/ DataiComm 1 st Fl Main 4/28/ DataiComm Medical Arts Surgery 4/28/ DataiComm Labor & Delivery 4/28/ Low Volt. 6 th Fl Pavilion 4/28/2011 l1 c 0398 Irrigation system 6/1/ Steel stairs & land 5/5/ Electrical main for /26/ New nursery 7/12/ DataiComm 7 th Main 4/7/ / DataiComm Out patient Dept. 4/7/ / DataiComm Main 4/7/ / DataiComm Pavillion 4/7/ / Mechanical main for /5/2011 7/11/ Remodel 1 st fl restroom 6/3/2011 9/2/ DataiComm 3/15/2011 8/23/ nd fl Fire Sprinklers 3/15/ Kitchen Hood 12/14/ DataiComm 2/28/2011 8/23/ Electric door for Radiology 2/24/ Receptacle and data outlet 2/24/2011 8/ DataiComm 2 nd fl 2/24/2011 8/23/ Comm/TV 2/24/2011 6/ Repairs to slab in Equipment penthouse 5/10/ Rebuild sidewalk to comply with ADA 5/25/ /9/ rd & 4th fl bridge replacement 3/22/ High hats & dimmers 1/12/ T DataiComm 12/28/ / DataiComm 12/21/ / Fire sprinklers for /12/ Intercom 12/3/ Temporary canopy 12/16/ Shower pan 11/10/ /10/2010