City of South Miami Regular City Commission Minutes April 3, The following members of the City Commission were present: Commissioner Harris,

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1 City of South Miami Regular City Commission Minutes April 3, The following members of the City Commission were present: Commissioner Harris, 6 Commissioner Welsh, Commissioner Newman, Mayor Stoddard, Vice Mayor Liebman l~ Also in attendance were: City Attorney Thoma Mirabile, Ph.D, and City Clerk Maria M. Menendez, C Esq., City Manager Hector B. ADD-ON ITEM(S) C. ROLL CALL D. MOMENT OF SILENCE Vice M 22 who had lost her batt ~a E. e sad news of a young friend F. MMISSION TONIGHT MUST HAVE BEEN G. a) This presentation was cancelled. ~a hl South Miami Drug-Free Coalition presentation to the South Miami Police Explorers Director of South Miami Drug-Free Coalition, Margaret Sotham, conducted a 37 presentation recognizing the good work of the Explorers. CITY COMMISSION MINUTES April 3,

2 1 2 3 g 1 Legislative Report by Fausto Gomez City Lobbyist, Fausto Gomez, presented the End-of-Session Legislative Report. H. APPROVAL OF MINUTES a) Minutes of March 20, Moved by Commissioner Welsh, seconded by dard, the motion to defer 10 APPROVAL OF MINUTES passed by a 5 ~ 0 vote: 11 Yea: Nay: !8 1. under the City Manager's ~g K. e-discoveries almost complete; cerning the dismissal of a police officer Former pension issue that a couple ey John de la Gloria addressed the Commission regarding a former police officers that he is representing have. 30 Hector Fernandez referred to the pool item requesting clarification, adding that he 31 is concerned with the fact that there is no design for the project Dick Ward Chairman of the Parks and Recreation Board said that he agrees with the 34 requirement for background checks for anyone who is going to be in contact with children; he CITY COMMISSION MINUTES April 3,

3 1 then referred to the pool as something that the city has to have, urging the Commission to do 2 what is right for the children of this community; he then referred to the former employees 3 present in the audience because of the pension issue. 4 5 South Miami Homeowners' Association Vice President Jim Dundorf also addressed 6 the pool issue. 7 8 Former City of South Miami Police Chief Perry 9 numerous years, addressed the Commission with various 10 bringing up the issue with the pension David Romine, also former City of 13 for 26 years, urged the commission for help same pension issue as previous speakers Chris Cook-Yarborough 19 is the way in which it has been p 20 who worked in the City for nts, and thanked Mr. Ward for r who served the city 21 da relating to the Development proj ms 4, 11 and 13. He added that the ERPB Commission with issues relating to the absence of about the problem with traffic. addressed the Commission against the pool: Javier Banos, rad Cassel, Sharon McCain, Antoinette Fischer, Teresa Burke. 35 The following speakers addressed the Commission in favor of the pool: Fred Truby, 36 Michael Miller, Dick Ward, Mt. Olive Pastor Rodney James, Deltravis Williams, Sally Phillips, 37 Pam Lahiff, Marice Chael, Simon Codrington, Anick Steinberg, Fiona Kelleghan. 3~ L. COMMISSION REPORTS, DISCUSSION & REMARKS 40 CITY COMMISSION MINUTES April 3,

4 1 At this time the consensus of the Commission was to skip this section due to the 2 late hour, and proceeded to extend the meeting beyond 11:00 p.m. 3 4 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to defer 5 COMMISSION REPORTS, DISCUSSION & REMARKS passed by a 5-0 vote: 6 Yea: Commissioner Harris Commissioner Welsh Commissioner N Vice Mayor Lieb Mayor Stodd. Nay: None M. CONSENT AGENDA 1. A Resolution re-ap two-year term end;"ili"f~ )\~R"i 3/ Moved by 13 approve Resolution 14 passed by a the motion to Board for a 2. nting Claudia Hauri to serve on the Planning Board for an ding March 1, (Commissioner Harris) Moved by Commissioner Newman, seconded by Mayor Stoddard, the motion to 20 approve Resolution No appointing Claudia Hauri to serve on the Planning Board 21 passed by a 5-0 vote: 22 Yea: Commissioner Harris Commissioner Welsh CITY COMMISSION MINUTES April 3,

5 Nay: Commissioner Newman Vice Mayor Liebman Mayor Stoddard None 3. A Resolution supporting the repeal of the Florida Statute section , commonly known as the "Stand Your Ground" 3/5 (Commissioner Welsh) 3 4 Moved by Commissioner Newman, seconded 5 approve Resolution No supporting th nly known as the "Stand 6 Your Ground" statute, which was amended by add the word "alleged" 7 on line 22, passed by a 5-0 vote: 8 Yea: 4. ent ded by Commissioner Newman, the motion to City of South Miami Business Improvement Liaison Commissioner Harris Commissioner Welsh Commissioner Newman Vice Mayor Liebman Mayor Stoddard 5. A Resolution relating to the review and acceptance of the Annual Report of the RRC 57 Avenue LLC [Red Road Commons),on their mixed-use development project located at 6700 SW 57 Avenue, pursuant to the Development CITY COMMISSION MINUTES April 3,

6 Agreement between the City of South Miami and RRC 57 Avenue LLC. 3/5 (City Manager-Planning & Zoning) 1 2 Jerry Proctor, attorney representing the owner addressed the Commission, providing 3 further information and answering questions of concern. 4 5 Moved by Mayor Stoddard, seconded by Commissioner Newman, the motion to 6 approve Resolution No relating to the review a nee ofthe Annual 7 Report of the Red Road Commons project located at 6 8 vote: 9 Yea: Nay: 6. Exhibit 1, Moved by dard, the motion to 14 approve Resolution he attached Assignment marked as Exhibit passed by a S N. RESOLUTIONS None A Resolution providing the City Manager with instructions on how the City Commission desires the City Manager to proceed with regard to the proposed Murray Park Community Pool. 3/5 (City Manager) CITY COMMISSION MINUTES April 3,

7 1 The Commission discussed this item, finally deciding on the following motion. 2 Motion by Mayor Stoddard, seconded by Commissioner Welsh: the City Commission 3 commits to $50,000 per year for operating the pool for ten weeks, and that we seek for 4 supplemental funds from the CRA budget to extend the weeks of operation beyond that. The 5 motion passed by a 4-1 vote (Newman Nay). Vice Mayor Liebman approved with the condition 6 that taxes will not be increased. 7 8 Moved by Mayor Stoddard, seconded by Commission 9 as amended Resolution No providing the Cit 10 to proceed with regard to the proposed Murray Park C 11 Yea:,elsh, the motion to approved ger with instructions on how Pool. passed by a 4-1 vote: Nay: O. RESOLUTION(S) PUBLIC HEA ed by Commissioner Welsh, the motion to approve 18 riance feet on property located at 6457 SW 60th 19 Avenue, 20 Commissioner Harris Commissioner Welsh Commissioner Newman Vice Mayor Liebman Mayor Stoddard Nay: None 9. A Resolution relating to the request for requesting a variance from Section of the City's Land Development Code; requesting a variance of six (6) feet CITY COMMISSION MINUTES April 3,

8 from the required sixty (60) foot lot frontage, to construct LEED Certified affordable housing on a nonconforming lot of record in an RS-4 zoning district, 6501 SW 60th Avenue, within the City'S Community Redevelopment Area. 4/5 (City Manager-Planning & Zoning) 1 2 Moved by Commissioner Newman, seconded by Mayor Stoddard, the motion to 3 approve Resolution No requesting a variance on property located at 6501 SW 4 60th Avenue, passed by a 5-0 vote: 5 Yea: Nay: 10. A Resolution relati (4)(b) of the H P. II be brought back before the l Development Code, Section (C)(l)(a) powers and duties of the ew reservation Board. er Harris) unfinished business and will be brought back before the scheduled meeting. An Ordinance amending South Miami Code of Ordinances, Article I, Chapter 2, Sec (K)(1) prohibiting the sending and receiving of electronic communication by a Commission member while the member is sitting on the dais during a Commission meeting. 3/5 (Commissioner Welsh) CITY COMMISSION MINUTES April 3,

9 1 This item remained as unfinished business and will be brought back before the 2 Commission at the next regularly scheduled meeting. a Q. ORDINANCE(S) FIRST READING 13. An Ordinance amending the South Miami Code of Ordinances, Article I, Section 2-2.1(G)(2), to authorize the Mayor to partici e in the discussion and debate of all issues. (Commissioner Welsh) 3/ :1: :I:~ This item remained as unfinished Commission at the next regularly scheduled 14. An Ordinance amending South Miami 6.2 (A) and (B) concerning appeals from the decisions (Commissioner Harris) R. S. Attest Approved review of or Board. 3/5 brought back before the 22 Maria M. Menendez City Clerk Philip K. Stoddard Mayor CITY COMMISSION MINUTES April 3,

10 CITY OF SOUTH MIAMI OFFICE MEMORANDUM To: Honorable Mayor and City Commission Date: April 3, 2012 }'rom: Hector Mirabile, Ph.D., City Manage~ Re: Manager's Report The following are the accomplishments for the period ending March 20,2012: i. Accomplishment. a. New IT IDC successes: i. IT worked on the EOC interface. n. IT worked on multiple GIS issues for OSS1 and Planning and Zoning. Ill. IT assisted in the creation of floor plan for use of exploring the existing commission chambers transfonnation as offices. lv., Working on revised quotations for AV System. Current system required re-wiring due to issues. v. IT assisted with the CRA build out. This project is now 50% complete. vi. Rebuilt 6 desktops for the RMS training. Vll. Vlll. IX. IT coordinated and attended OSSI training. RMS training was 4 days and MCT training was 2 days. Built 2 new laptops and rebuilt 3 laptops for Police and deployed for network. IT built 2 new desktops, configured and deployed on network.

11 City Manager's Report to the Commission for April 3,2012 x. IT installed new Citrix clients on 4 PC's for the Paychex system. xi. IT repaired Dispatch emergency phone system. xu. Reinstallation ofiexplorer and Adobe in Central Services after issues. Xlll. IT issued 6 passwords. XIV. Go Live with One Solution was implemented. Currently handling issues as they arise and working with Sunguard to resolve. Xv. Coordinated creation of new file share on system for Public Works. Setup permissions to share and created mapped drive to users that are authorized to view contents. xvi. No AS-400 issues XVll.. Reported several issues to USA Software however response is slow. xviii. IT continues working with ClIS to ensure the City of South Miami Police Dept is in compliance. A diagram of the planned network was submitted to them for their review. They identified some requirements and we are working with them to ensure compliance. This is ongoing. b. Finance: March 2 nd through March 16 Total Hours: 99 Total Tickets: The Finance Department posted online the 2011 Comprehensive Annual Financial Report (CAFR) and submitted the report to the GFOA for their review. Finance will be sending the report to all external agencies which require such a copy. Furthermore, the City received "No Findings" within the Schedule of Findings section of the CAFR; confirming that the City is in compliance with all GASB pronouncements and is properly conducting internal controls and reporting the City's financial information accurately. This "No findings," is the first-time in the City's documented history that such status was provided. ii. Finance completed the auditor's adjustments and provided a DRAFT to the auditors for their review. Once confirmed, Finance will finalize the adjustments and begin preparing the State of Florida Financial Services required Annual Financial Report online.

12 City Manager's Report to the Commission for April 3, 2012 lll. Finance began preparing the Popular Annual Financial Report (P AFR). The purpose of the PAFR is to extract information from the comprehensive annual financial report to produce high quality report specifically designed to be readily accessible and easily understandable to the general public and other interested parties without a background in public finance. IV. Finance began preparing the budget for FY Department worksheets are required to be submitted to Finance on April 6, 2012 no later than 5 pm. V; Finance, on a daily basis, continues to evaluate the new ONESolution Finance system and reporting to SunGard any issues. Finance is in direct communication with each department and providing contestant support. vi., Finance continues to receive numerous amounts of payments for False Alarms fees after sending the final invoices to all outstanding accounts, with the magistrate set date for Apri119 th, vil Finance exported the existing false alarm data and provided to the Cry Wolf vendor so that they may import the data into the future software. Finance remains on target to go-live on or before Mid-May. viii. Finance continues collecting a large number of excess trash fees, since sending out the final invoices for all outstanding customers. The Magistrate set date is Apri119, 2012 for any customer that would like to appeal the excess trash fee. ix, Finance is currently working to complete and post the financial monthly report for March c. Grants and Sustainable Initiatives: 1. Received reimbursement for $72, from FDOT for the Sunset Drive Improvements Project, Phase IV from invoices dated back to December The project was delayed due to M.Vila not fulfilling contract obligation, and as a result, Public Works had to contract another vendor to complete the work according FDOT quality standards. H. Requested reimbursements for the following project: 1. Miami-Dade County, Senior Meals for February 2012 in the amount of $1, Miami-Dade County, After School Program for January 2012 in the amount of $5, Miami-Dade County, After School Program for February 2012 in the amount of $5, Florida Department of Transportation, Sunset Drive, Phase IV project in the amount of$19,112.61

13 City Manager's Report to the Commission for April 3, 2012 iii. Submitted the following progress reports: 1. FY 2008 General Obligation Bond Program, Building Better Communities monthly repoli for the Water Distribution System Extension project for the month of March Miami-Dade County, After School Program, February Miami-Dade County Senior Meals, February 2012 iv. Grant applications under consideration: 1. Miami-Dade County, General Obligation Bond Program, Building Better Communities for water and sewer connection projects. 2. Bureau of Justice Assistance (BJA) Fiscal Year (FY) 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Program. v. Submitted grant application to the US Department of Justice, Office of Community Oriented Policing Services for the FY 12 COPS Hiring Program (CHP). vi. Finalized Tree Planting Initiative Form, which will be distributed by Public Works in May The form will allow for residents to sign up for tree installation in the right-of-way area of their property. d. Central Services: 1. Staff continues assisting departments as they interface with the OneSolution module for issuing requisitions, purchase orders and entering vendor registration information. 11. Work began by FPL Fibernet on the City's internet infrastructure for installation of a new fiber based system. When completed, the City will realize increased bandwidth capacity and a complete fiber based system that is more reliable than the current system. The new system will be operational by mid April. iii. Coordinated the onsite inspection of City departments between the vendor and IDC for the upcoming work required to install new phone cable for a future VOIP system. The installation of the cable is scheduled for completion by the end of April. iv. A "Related Parties Transaction" form was developed for inclusion to the Vendor Registration process. Vendors registering with the City must affirm their company or principals do not violate the City'S Code of Ethics as defined in Section 8A-I. Completion of the form confirms no employees, directors or officers of the vendor are related to any City personnel. The form is under review by the City attorney.

14 City Manager's Report to the Commission for April 3,2012 v. A Landscaping RFP was posted on Monday, March 19 th and will close on April 6, A mandatory per-bid meeting was held on March 30 th A total of 15 participants attended the pre~bid meeting. vi. Vll. Vlll.,., ix. A draft scope of work was developed for an upcoming Soccer Program RFP. The City will be soliciting for a firm that will operate and manage soccer programs at South Miami Park over a three-year term. The RFP is under review by the City Attorney. A draft RFP was developed for Lobbying Services for a term of three (3) years. The RFP is scheduled to be advertised in April. The current contract was extended through June 30, 2012 to ensure the City was represented through the current legislative session and, to solicit and award a replacement contract. An "Invitation to Quote" form was developed to formalize the solicitation of quotations for small construction and capital projects that do not meet RFP thresholds, ($25K). The Capital Improvements Office is piloting the form and process for a current sidewalk improvement project. A Pre-bid meeting will be held at the project site on April 5 th Quotations for the sidewalk improvement project are due on April 10 th. The Purchasing Ordinance review is continuing with the City Attorney. The review will verify that the necessary procedures for implementing the purchasing ordinance are without conflict of the City'S charter or Florida State Statute. e. Police: l. Total of 11 arrests: 5 felonies,s misdemeanors, 1 traffic arrest it Ill. iv. Of those 11 arrests, 3 were narcotics related. On March 27, 2012, patrol units were dispatched to SunTrust Bank in reference to possible fraud. Upon arrival the officers made contact with the person reporting as well as 2 subjects which were still on the scene. Their investigation revealed that 1 of the subjects had a fictitious passport in his possession and on two separate occasions during the past week had fraudulently withdrawn over $137, Both subjects were arrested and charged with theft as well as organized scheme to defraud. On Wednesday April 16 th, the Patrol Division is conducting a "Wolf~pack" operation scheduled. These operations are conducted using several members of the Patrol Division and addressing problem areas such as blocking intersections, stop signs, red lights, speeding and driving while under the influence.

15 City Manager's Report to the Commission for April 3, 2012 Criminal Investigations Division CID Report March 19,2012- April 1, 2012 l~ On March 20, 2012, SIU personnel assigned to DEA conducted an investigation into marijuana grow house in Miami-Dade County. The subsequent investigation led to the recovery of 45 marijuana plants and one arrest. 11. On March 23, 2012, SIU personnel detached with DEA participated in an operation focusing on the distribution of ecstasy during the Ultra Music festival. The operation led to the arrest of five subjects for possession of ecstasy with intent to distribute. iii. On March 28, 2012, SMPD was notified that as part of an on-going investigation in which $100,000 in US currency was recovered and held for forfeiture would be shared with SMPD. Due to our participation in this investigation, $40,000 will be awarded in the future to the City of South Miami as part of the asset sharing program. Communications Division i. OSSIIMCT training continued during the 27 th, 28 th & 29 th of March. Next scheduled training will occur in the middle of April where all communications officers will received CAD end-user training. ii. The 2011 Annual report was completed and sent to get printed. It will be distributed as soon as possible. Training Unit 1. All sworn personnel received accreditation class updates and were all able to participate in firearms qualifications. Some of the officers qualified with rifles. Firearms Qualifications took place at the ICE firearms range at no cost to the City. L it lll. IV, Monthly inspections completed; Accreditation at 66% compliant; Expected Compliance at 75% with the completion of Annual Training and Annual Audits; Change of property custodian audits continuing; v. Annual and quarterly audits to be completed / continuing;

16 City Manager's Report to the Commission for April 3,2012 Vi. vii. viii. ix. Uniform and vehicle inspection exercise conducted with day shift; afternoon shift and night shift exercise planned; Transmissions March Completed; Mini mock exercise planned, dates pending; Building and facility work continues; x. Property room & garage work continues. Parking Enforcement Division 1. The Parking Enforcement Division issued a total of 2,319 citations for the time period of March 19 th thru April 1 st. Total fine amount for these citations: $44, it There were 6 citations issued for trucks unlawfully parked or willfully obstructing traffic in the downtown area. Chief Coordinating Office: Code Enforcement Division March 15 - March 29, 2012 Continued to work on the Enterprise Resource Planning (ERP) in collaboration with the IDC Department. Developing departmental processes/outlines for: Code, Building and Planning & Zoning Departments. Began the coordination of the community development module implementation with OneSolution staff. GIS: Continued to work with IDC staff and Miami-Dade County's GIS, Planning & Zoning, and Property Appraisal Departments to identify and address the City'S geographical/mapping needs. Continued the GIS map data project to systematically validate all city addresses; to date, 13 out of 27 maps were completed. During the period of March 15 through March 29,2012, this division collected and/or was instrumental in the collection 0[$70, in revenues as follows: BTR New/Renewals Excess Trash Fines/Liens Payoff Lien Searches TOTAL REVENUE $'1.. 1, $ $$1 AO(). 00 $ 1,8QO.00 $70,588.05

17 City Manager's Report to the Commission for April 3, Reviewed the Farmer's Market contract with Em1h Learning's Manager and Committee Chair, Lydia Mackie, and Annick Sternberg. ii. Coordinating and conducting a research of the South Mimui Hospital parking garage lights to ensure candle light compliance Reviewed, addressed and resolved American Apparel's parking issues. iv. Continued to conduct shopping cm1 removal sweeps through out the city. v. Business License Section: Continued the Annual Business licenses and certificate of use renewals, pertinent inspections and the issuance of late penalties/fines. vi. Vll. During this period, the city was "hit" with 16 new graffiti "tags" which were promptly addressed. CE continues to collaborate with police and property owners to promptly address this issue to continue to deter this criminal activity. Five (5) business accounts were closed and eleven (11) were transferred. Vlll. CE reviewed, processed, and returned 64 building permits in a timely manner; within 1 or 2 days. IX. CE reviewed, verified, and returned seven (7) permits for the ERPB in a timely manner; within 1 or 2 days. x. CE received and responded to 31 citizen complaints within 24 hours. Onehundred twenty-three (123) proactive field inspections were conducted during this period. xi. CE issued 39 courtesy notices; 3 notices of civil infractions with fines; and removed 67 snipe/illegal signs from the City'S right-of-ways, and successfully closed 37 cases: a. Snipe/illegal signs are signs placed/stuck on the city's right of ways advertising a variety of things such as homes for sale, classes, etc. b. The 37 closed cases include courtesy cases complied with and fines were paid. xii. xiii. Continued removal of small graffiti notices from throughout downtown with biodegradable product. Continued to work in collaboration with the Finance and Public Works departments to address the handling of outstanding excess garbage and false alarm cases; 164 cases are on schedule for hearing in April 2012; 1 case was paid and 2 closed.

18 City Manager's Report to the Commission for April 3,2012 XIV. XV,. XVI. Received 144 storm water cases with outstanding fines/fees; began intent to lien hearing process. CE received 26 BTR applicationsllicenses; 46 were processed and issued. The new licenses are a direct result of proactive field inspections. Seventy-five (75) field inspections were conducted during this period. Conducted 18 new lien searches. Special Events Coordination MRP Garage Roof Event-Application in process for Regroup l80/moonlight Delights, for a Dress for Success event to be held on April 26, 2012, at 5829 SW 73 Street. Team Footwork's Twilight 5K Run/Walk Event-Application in process, event to be held on Sunday, June 3, The resolution to be placed on the next City Commission Agenda for approval. Processed four (4) Garage Sale Permits for the end of March, Re-edited and finalized a donation letter for the 2012 Fourth of July event to be distributed to local businesses. Developed a "Garage Sale" pamphlet for information to be distributed to the community; waiting for approval. Developed a "Volunteering" and a "Volunteer Survey" pamphlet for infolmation to be distributed to the community; waiting for approval. Professional Development Reviewed the Special Events Coordinator, Maria Stout-Tate, job specifications with the CRA Director, Stephen David and Ms. Stout-Tate to ensure that perfonnance expectations are clear. The City of South Miami Corporate Run Team is 25 members strong; the team is training Mondays and Thursdays in preparation for the 2012 Mercedes-Benz Corporate Run scheduled for April 26, The Drug Free Coalition's King Pin Challenge IV was held on Sunday, March 25, 2012 at Splitsville-a city team representing all departments was formed and participated accordingly. The city team was sponsored by the City's Vice Mayor, Josh Liebman and Larkin Hospital. Resolutions to accept the donations are in process and will be placed on the next City Commission Agenda for approval.

19 City Manager's Repo11 to the Commission for April 3,2012 f. Human Resources: i. We started cross training for the integration of services for the Reception desk workers and the City's Building, Planning & Zoning & Code Enforcement Departments. 11, We are interviewing candidates for Automated Equipment Operator and Maintenance Worker I in the Public Works Department. lll. iv. We are actively recmiting for the South Miami Police Department's Reserve Police Officer Program. Only certified officers are eligible for this position. Applicants must submit the City Application with copies of all certifications to the Human Resources Office. Recmitment will continue until further notice. As part of the City'S initiative to go paperless, Human Resources continued the implementation process for the City's new payroll/time and attendance software. v. The City's Annual Employee Wellness Fair is on April 25, 2012, from 11 a.m. - 4 p.m. in the Commission Chambers. All employees are requested to come out and support this effort. Valuable health screenings and information will be provided free of charge. vi. vii. viii. The Human Resources Department is pleased to present "Weight Watcher's at Work" as part of the South Miami Wellness Program. The meetings are held on Tuesdays at 12:00 p.m. in the Commission Chambers. The program is open to all employees, residents, and friends. Please join us! Contact Human Resources ( ) for more information. The Human Resources Department encourages all employees to join us for our new fitness initiative as part of the South Miami Wellness Program. The group meets every Tuesday and Thursday evening after work. Come prepared to work out and have fun!!! The group is presently training to participate in the upcoming Mercedes Benz Corporate Run. Contact Human Resources ( ) for more information. The Human Resources Department is seeking pal1icipants for the Smoking Cessation Program. This is a free program open to all employees, residents, and friends. Now is the perfect time to quit smoking. Please contact Human Resources to sign up!!! g. Public Works: See Attachment A. h. Parks and Recreation: See Attachment B. i. Planning and Zoning Department:

20 City Manager~ s Report to the Commission for April 3, 2012 a. The Department continues its review of the Future Land Use Map and Land Development Code, working in conjunction with the Planning Board and the City Attorney to provide recommended updates. The following amendments are currently being evaluated by the Planning Department and will be submitted to the Planning Board for review and recommendation, prior to being sent to the City Commission for review. 1. An amendment addressing a three-story transitional zoning district that could be applied to a transitional zone between Mixed Use/Multi-Family and Single-Family zoning districts (Ongoing). n. An amendment to the comprehensive plan to consider a three-story land use category to act as a buffer between single family residential and four story districts (Ongoing) iii. An amendment to create a new category called Neighborhood Mixed-Use. iv. A land use amendment to change the two remaining parcels for the Madison Square project (Ongoing). v. A Future Land Use Map amendment to change the existing land use designation of the following parcels from Multiple Family Residential 4- story to 2-story: South Miami Gardens Apartments; Red Road Apartments; and Lee Park Condominium. This item was scheduled to be heard by the Planning Board at their March 27, 2012 regular meeting, however due to a lack of a quorum, the item will be reheard at the April 10, 2012 meeting. Property owners will be re-notified of the proposed changes. It is now anticipated that this item will be before the City Commission in May vi. A Future Land Use Map amendment to change the existing land use designation for Fellowship Baptist Church and University Christian Church, from Public/Institutional 4-story, to Religious Institution 2-story. This item is tentatively scheduled to be heard by the Planning Board at their April 24, 2012 regular meeting. Vll. An ordinance amending the TODD district regulations that recently failed to be adopted is being sent back to the Planning Board at the request of the City Commission. The revised version of this proposed amendment is tentatively scheduled to be reviewed by the Board at their April 24, 2012 meeting. b. The first three of six new single family homes being developed by the Miami Dade Affordable Housing Foundation are scheduled to be reviewed by the ERPB at their April 3, 2012 meeting. c. At the March 6, 2012 City Commission meeting, it was requested that staff begin preparing a report on the following items. A housing absorption rate study; a housing vacancy rate study; levels of service report and concunency study on transportation and public schools. The Planning Depmtment is cunently developing a Request for Proposal (RFP) that will be submitted for review. d. The Planning Department will be bringing an amendment to the City Commission at April 17, 2012 meeting that addresses changing the quorum of the Historic Review

21 City Manager's Report to the Commission for April 3,2012 Board from five (5) members to three (3) members. This amendment is proposed at the request of the Board. c, The Planning Department is currently researching the issue of "pop-up" restaurants and what regulations govern their operation. f. The Planning Department is researching regulations for commercial properties that go out of business or businesses that are scheduled to open, and the regulations governing storefront/window displays on these properties. j. Commission directives or issues: 1. Pension: The City is setting up dates for negotiations with the PBA upper body commencing this month. This would be the last of the union CBAs needed change to align our pension. ii. Parking reform: No changes in status since last report. iii. Master Park Plan: No changes in status since last report.. iv. Welcome to South Miami signs: No change in status v. South Miami Hospital permits. See Attachment C. vi. Annexation: Fiscal analysis is ongoing and we will try to expedite the information for the Commission to review. vii. Murray Park Pool Project: The city administration requested direction from the Commission at the March 27'h meeting regarding how to proceed with the project. After a lengthy discussion certain members of the commission wished to conduct their own straw poll of constituents to determine the interest of building the pool. No definitive direction was provided. It was identified that April 10 th would be the date when the outcome of the straw poll would be communicated and direction to staff provided thereafter. The administration reminded the Commission that time was of the essence since the CDBG consolidated grant is scheduled for expiration. An analysis of the theoretical costs associated with the building of one or two pools was conducted and provided to the Commission on April 2, Staff is still waiting for a direction. END OF MEMORANDUM

22 City Manager's Report to the Commission for April 3, 2012 Public Works Attachment A Engineering and Construction Division The following is a status report of on-going projects. SW 66th Street Improvements Phase II: A final inspection of the project with Miami-Dade County is tentatively scheduled for April 18, The inspection is to ensure that the project was constructed in accordance with the scope of work. Manor Lane Traffic Calming Project: On March 9, 2012, the Traffic Study report was submitted to City's Public Works. From the County's criteria and traffic information collected from the area, two (2) locations met the evaluation: SW 63 rd Avenue from SW 72 Street to SW 14th Street Manor Lane from SW 64 th Court to SW 78 th Terrace. On March 29, 2012, the document was submitted to Miami-Dade County's Traffic Engineering Division for review and approval. Commerce Lane Road Resurfacing and Streetscape Project & Progress Lane Drainage Improvements: The post-design report was presented to the CRA Board for review and discussion. CRA submitted a request to Public Works to commence with the preparation of the Construction Bid Documents. The advertisement date is tentatively scheduled for April 27, Pinecrest Villas Traffic Calming Project: Resident survey ballots and design plans for the speed tables were submitted to Miami Dade Public Works for review. An Intergovernmental Agreement is being prepared for upcoming commission approval. Stormwater Master Plan Update: A Notice to Proceed was issued to the designer on 3114/2012. The first project assignment involves collection of available data from the City and DERM to establish existing drainage infrastructure and historical flooding conditions. The first Technical Memorandum submission is scheduled for April City Hall Septic Tank Sewer Connection: Receipt of the DERM permit is expected to be completed by the end of the week. Mango Terrace Traffic Calming Project: A draft report of the traffic study was submitted to Public Works on March 29, Upon review of the document, Public Works will schedule an information meeting with residents to discuss various traffic calming options. Sunset Drive Median - Downtown: 100% engineering plan drawings were submitted to the WASD and County's Public Works Department for review and comment.

23 City Manager's Rcport to the Commission for April 3, 2012 South Miami Bike Rack Initiative (Citywide): The anticipated delivery date is scheduled for April Alleyway Drainage Improvements in the vicinity of Sunset Drive and SW 58th Avenue: Final plans were submitted to DERM for review and approval. Citywide Storm Drain Inlet Cleaning: In preparation for the upcoming storm season, Public Work began assessing the extent of storm drains that are in need of cleaning and clearing. A storm drain cleaning service vendor was contracted to clean out inlets with the most severe blockage. Public Works 1.. Coordinated with FPL to address light outage on SW 64 th Street between 5i h A venue and 59 th Place. After two weeks of inquiries, it was determined that Miami-Dade County is responsible for the lighting system in the area. Upon further investigations, it was determined that vandals were responsible for turning off the Point of Service that supply power to the lights in the area. Public Works is in discussions with the Police ii. iii. IV. Department to develop a police watch for the area. Filled in areas along SW 64 th Street (between 5i h Ave to 59 th Place) and SW 65 Avenue Gust north of Sunset Drive) to ensure a level transition between edges of sidewalk to grassy swale. Candidates from the "Weed & Seed" program assisted Street and Landscape Division crew with day-to-day maintenance activities. Swept the streets, cleaned up downtown, dump the litter cans through out the city for the Solid Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks downtown, and cleaned up downtown. v. Mowed right of ways. vi. Delivered (9) new garbage containers to resident. vii. Performed pick up of garbage and trash routes. Vlll. Performed daily power street sweeping, please note that two sweepers were used most of this time in order to keep up with the fallen leaves. ix. Performed daily clean up & watered pots downtown. x. Pressure cleaned sidewalks downtown on Wednesday's. xi. Dumped litter cans throughout the City three times a week. xu. Filled eighteen (18) crane holes. XUl. Replaced damaged 25 MPH sign at 65 th Street SW 69 th Avenue. XIV. Cut out sign post from the ground in front of 6474 Manor Lane. xv. Filled edge of street with lime rock and soil at the Public Works complex entrance. XVl. Performed inigation repairs at 5730 SW 75 th Street. xvii. Adjusted irrigation timer at City Hall. xviii. Pruned back tree limbs and repaired fence in front of the canal at the 6500 block on nnd Street. XIX. Put fertilizer around six palm trees at City Hall. xx. Pruned fourteen (14) palm trees at City Hall.

24 City Manager's Rep0l1 to the Commission for April 3, 2012 XXI. XXII. XXlll. XXIV. XXV, XXVI. XXVll. xxviii. xxix. xxx. XXXI. xxxii. xxxiii. xxxiv. xxxv. XXXVI. xxxvii. XXXVlll. XXXIX. xl. xli. xlii. xliii. xliv. xlv. xlvi. xlvii. xlviii. Removed one (1) Royal Poinciana tree and grinded stump at City Hall. Cut broken tree branch in front of Police Department. Pruned one tree at 42 nd Street SW 62 nd Court and one at 6843 SW 62 nd Court. Re~aired nine (9) signs in the area ofsw 641h Street to nnd Street from 62 nd Avenue to 67 1 I Avenue. Repaired one (1) street crossing sing on n lld Street SW 59 1h Place. Removed shopping carts from SW 61 sl Avenue blw 69 1h and 70lh Street. Pruned eight (8) palm trees in the median on SW 72 nd Street from 61 st Avenue to 59 th Place. Fertilized plants at City Hall. Installed twelve (12) parking meter signs through out city. Pruned three (3) trees at 6266 SW 42 nd Street. Cleaned fifteen (15) storm drains. Performed thorough cleanup of the fish pond and fed the fish at City Hall. Serviced Irepaired (22) vehicles and heavy equipment at the Motor Pool. Commenced wiring project at the Mobley Building. Met with AIC contractor for the Headstart AIC compressor installation. Check and replace light bulb at bus bench in front of City Hall. Installed blinds at the City Clerk's and Human Resources office. Met with Miami Dade Water and Sewer at PW complex reference water leak completion. Replace light bulbs at the lunch room in City Hall. Removed and replace landscaping light fixture at City Hall. Repaired water heater at the Community Center. Relocated electrical box for Police Department sign. Repaired water leak undemeath sink at Police Department second floor men's bathroom. Grease fence track at Public Works complex. Change AlC filters to all city facilities. Installed 6 magazine racks at City Hall reception area. Installed one time clock at City Hall. Pressure cleaned garage floor at Police department.

25 City Manager's Report to the Commission for April 3,2012 Parks and Recreation Attachment B The following are the accomplishments: 1. South Miami Adult Basketball League, the team representing the City of South Miami, plays from 8:00pm to 10:00pm on Tuesday and Thursday nights at the South Miami Community Center. Their record is 7 and O. ii. The South Miami Youth Basketball travelling teams U9, lost in the semi final, and U10 came out second place on the championship games. iii. New carpet was installed on Tuesday, Wednesday, and Thursday oflast week. IV. The fitness Center has 150 members. v. Population in the Afterschool House is 113. VI. 16 participants registered for our one Day Camp, on March 30. vii. 70 seniors are being served hot meals daily. Vlll. 20 participants continue to receive meals from the Meals on Wheels. IX. 30 seniors were taken to Dadeland Walkers, an exercise course, located at Dadeland Mall. x. 12 seniors were taken to the movies, on March 30. xi. 20 seniors went to Coconut Grove, on March 28. Xll. A seminar on depression was held at the Senior Center, on March 29, for the seniors. xiii. Every Thursdays and Fridays, 23 seniors are taken to Wallmart and Sedano's grocery stores. XIV. 34 children from the track team participated on the Hallandale Beach meet, on March 17. xv. 14 children from the Community were taken to a Youth Summit Convention held at Carol City High school last Tuesday, sponsored by Kanard Cox and the City of South Miami. Dog Park: No change

26 City Manager's Report to the Commission for April 3,2012 Building Department, Attachment C: South Miami Hospital Active Permits South Miami as of March 30, Hospital 2012 Permit Date Date Number Permit Description Issued Closed Phone & PC System Low Voltage for Motor for /15/ Suppression system for / Main Electrical for Phone & Data system 1 st 3/5/ Phone & Data Education Bldg 3/5/ Phone & Data 6th pavillion 3/5/ Phone & Data 5th pavillion 3/ Phone & Data 4th f1 Main Bldg 3/5/ Low slope for for /8/ Phone & PC system 7th Fl 3/1/ Phone & PC System 3rd-5th Fl ' 3/1/ Windows and doors for CCTV System 2116/2012 2/22/ Fire Alarm for /14/ Voice & Data cables 2/ Main Plumbing for / Main Mechanical for /7/ Motorized Fence 2/7/ Main Plumbing for /8/ Main Electrical for / Main Electrical for /2012 3/ Phone & PC System for Garage Security 1119/ Main Mechanical for /2/ Main Plumbing for /2012 2/29/ Main Mechanical for /2/ Main Plumbing for /2/2012 2/ Main Electrical for / New Adminstrative Offices 2/ Fire sprinklers for /2012 3/7/ Fire sprinklers for Drainage for / Paving for /1/ Phone & PC system at Health center 12/23/ / Phone System 12/13/ Fire Alarm 3rd & 5th FI 12/8/2011

27 City Manager's Report to the Commission for April 3, Pre Cast Panel 12/ Data 12/5/ / Low Voltage 12/ Outlets 12/2/ Phone & PC system Power and data 3/ Pneumatic Tube System 12/ Shower pan 11128/ Outlets 1 st f1 CEP 11/7/ / Outlets Radiology 11/4/ / Outlets Education Bldg 1114/ / Outlets CCU 11/4/ Repair raceways 11/4/ Outlets in waiting room 1114/ Low Voltage for / / Kitchen Flooring 1130/ Main Electrical for /26/ Automatic door 1124/ Roof for Energy Plant 2/ Phone & PC system 10/11/2011 3/28/ Phone & PC system 1016/ / Outlets for IT 1016/ Pour 7 10/ Main Electrical for /4/ / Outlets & Intercom 10/4/ Beam repair 11/23/ / Pour 6 9/26/ / Special outlet 9/26/ / Pour / / Pour 4 9/19/ / Fire Alarm 8/30/2011 9/ File Room Remodel 10/27/ Tem kitchen trailer 3119/ Shoring 8/26/ Fire Sprinklers 9/7/ Main electrical /2011 8/23/ Main mechanical / Med gas for /27/ Interior remodel for Admin. Offices 9/27/ / Main plumbing /19/ Duct work / / Fire alann /12/ Relocate outlets /9/2011 8/30/ Main plumbing /1/ Main electrical for /25/ Plumbing for

28 City Manager's Report to the Commission for April 3, Phone and pc system 7/5/ Mcchancial for /20/ Main Plumbing for / Phone and pc system 7112/2011 3/6/ New Neumatic Tube Station / Plumbing for /1/ / Fire Alarm 6123/ Outlets and light fixtures /22/ Sewer and water connection 6/23/ Phone and pc system 6/16/ Interior wall and doors 7/12/2011 9/ Fire sprinklers 6/27/ NICU 3rd Fl 12/28/ Fix set & rough for / Crane foundation Low Voltage /17/ Low Voltage 6th 6/ Temp wash station / Relocate raceways 2nd FI 6/ /1/ Outlet for NICU 3 Rm 13 6/2/2011 7/ Outlets for east tower 1 st fl / Cat 5 cables 5/ /18/ North tower re-roof 1113/ AlC Diffuser 6117/ Fire Sprinklers for Master mechanical for / Bathroom Remodel 6/ / Data outlets 4/29/2011 6/23/ ERAntenna 4129/ / Portable X-ray connection 4/29/2011 6/ TV Monitor 4/29/2011 6/ Data/Comm 5th FI Main Pharmacy 4/ Data/Comm 1 st FI Main 4/ Data/Comm Medical Arts Surgery 4128/ Data/Comm Labor & Delivery 4/ Low Volt. 6th Fl Pavilion 4/ Irrigation system 611/ Steel stairs & land 5/5/ Electrical main for /26/ New nursery 7112/ Special outlets for / /25/ Change sprinkler heads 4/20/2011 4/21/ Med gas for /21/ Data/Comm 7th Main /29/ Data/Comm Out patient Dept /29/20] Data/Comm Main /29/2011

29 City Manager's Report to the Commission for April 3, Data/Comm Pavillion 4/7/ /29/ Mechanical main for /5/ / Remodel 1 st fl restroom 6/3/2011 9/2/ Data/Comm 3/15/ nd fl Fire Sprinklers 3115/ Kitchen Hood 12114/ Data/Comm 2/28/ Electric door for Radiology 2/ Receptacle and data outlet 2/ /3/ Data/Comm 2nd fl 2/24/ CommlTV 2/24/2011 6/ Repairs to slab in Equipment penthouse 5/10/ Rebuild sidewalk to comply with ADA 5/25/ / rd & 4th fl bridge replacement 3/22/ High hats & dimmers 1112/ Data/Comm 12/28/ / Data/Comm 12/ / Fire sprinklers for /12/ Intcrcom 12/3/ Temporary canopy 12/16/ Shower pan 11110/ ER expansion Master 7/ Storefront 1112/2010 6/16/ Fan Fire sprinklers for / / Fire Alarm for / /9/ Electrical main for / Elevator & equipment room upgrade 4/4/ Electrical main for /20/ Duct Bank 8/6/ / Empty raceway for microwave antenna 7/27/ Data/Comm 7/22/2010 8/26/ Double wide construction trailers 5/5/ Parking lot for /2010 6/20/ Plumbing main for /7/ / Temporary water closet for /6/ /2011 East tower Cafe phone & computer system 7/2/ Water connection & piping for /8/ / Med gas for /8/ /9/ Impact doors 10/8/ Low voltage for /21/ Mechanical main for /20/ /14/ Plumbing main for /10/ / Spec-outlets for /3/ Electrical main for /20/ /2011