THE SOUTHEAST MORRIS COUNTY MUNICIPAL UTILITIES AUTHORITY MEETING MINUTES JANUARY 18, 2018

Transcription

1 THE SOUTHEAST MORRIS COUNTY MUNICIPAL UTILITIES AUTHORITY MEETING MINUTES JANUARY 18, 2018 The Regular Meeting of The Southeast Morris County Municipal Utilities Authority (the "Authority") was held on Thursday, January 18, 2018, at 7:00 PM prevailing time in the Board Room at the offices of the Authority at 19 Saddle Road, Cedar Knolls, New Jersey. The Chairman called the meeting to order at 7:00 PM and read the attached statement of Public Notice (Sunshine Law) and caused same to be entered into the minutes of the meeting. OATH OF OFFICE FOR APPOINTED MEMBER DOHERTY Mr. Weiss administered the oath of office to John "Jack" Doherty who had been appointed to the Authority's Board of Members by the Borough of Morris Plains to fill the unexpired term of William Conradi who recently resigned. ROLL CALL PRESENT: ABSENT: Chairman Kissil; Members Baldassari, Doherty, Dougherty, Johnson, Rotando* and Schimpf* Member Iannaccone * Members participated in the meeting via telephone and acknowledged that they could hear the Chairman and other participants. Also present at the meeting were the following Authority staff: Laura Cummings, Executive Director/Chief Engineer; Paul Kozakiewicz, Superintendent; Charles Maggio, Manager of Finance; Nicholas Buono, Information Technology Manager; Alexis Bozza, Administrative Assistant; and General Counsel to the Authority, Sidney D. Weiss, Esq. MOTION APPROVING MINUTES OF DECEMBER Copies of the minutes of the meeting held on December 21, 2017, were distributed to the members prior to the meeting for review and comment. Member Johnson moved that the minutes be adopted. Member Baldassari seconded the motion which was duly adopted by the following vote: YEAS: NOES: ABSTAINS: Chairman Kissil; Members Baldassari, Johnson, Rotando and Schimpf None Members Doherty and Dougherty Page 1 of 5

2 funds available in the 2018 Budget for these contracts. following resolution: Member Dougherty offered the RESOLUTION NO RESOLUTION AUTHORIZING AWARD OF ADDITIONAL CONTRACTS UNDER THE COOPERATIVE PRICING AGREEMENT WITH THE MORRIS COUNTY COOPERATIVE PRICING COUNCIL "COPY ANNEXED" Member Baldassari seconded the motion which was duly adopted by the following vote: YEAS: NOES: Chairman Kissil; Members Baldassari, Doherty, Dougherty, Johnson, Rotando and Schimpf None B. Resolution Rescinding Award of Contract to Main Pool and Chemical Company for the Contract entitled Water Treatment Chemicals (Sodium Bisulfite) The Authority advertised and received bids, pursuant to a fair and open process, for the contract entitled Water Treatment Chemicals on September 7, By resolution dated September 28, 2017, the Authority awarded a contract to Main Pool and Chemical Company for Sodium Bisulfite, which was then determined to be the lowest qualified bidder in the total amount of $1, covering a one year period with options for renewal after the first year as permitted by the Local Public Contracts Law. Main Pool and Chemical Company has failed to provide the signed contract and other documents required by the award, nor has Main Pool and Chemical Company responded to several requests for any valid reason for the delay. Based on the foregoing, the Authority's Superintendent has deemed Main Pool and Chemical Company unresponsive to the requirements of the contract. Member Baldassari offered the following resolution: RESOLUTION NO RESOLUTION RESCINDING AWARD OF CONTRACT TO MAIN POOL AND CHEMICAL COMPANY FOR THE CONTRACT ENTITLED WATER TREATMENT CHEMICALS (SODIUM BISULFITE) "COPY ANNEXED" Member Johnson seconded the motion which was duly adopted by the following vote: YEAS: NOES: Chairman Kissil; Members Baldassari, Doherty, Dougherty, Johnson, Rotando and Schimpf None Page 3 of 5

3 C. Resolution Authorizing Closed Session Discussion Mr. Weiss stated that the following Agenda item may be held in closed session pursuant to subsection 8 of Section 12b of the Open Public Meetings Act (N.J.S.A. 10:4-6 et seq.): 1. Compensation of management/staff employees Member Dougherty then moved the following resolution: RESOLUTION NO RESOLUTION AUTHORIZING CLOSED SESSION DISCUSSIONS "COPY ANNEXED" Member Doherty seconded the motion which was duly adopted by the following vote: YEAS: NOES: Chairman Kissil; Members Baldassari, Doherty, Dougherty, Johnson, Rotando and Schimpf None [CLOSED SESSION MEETING FOLLOWED] [RESUMPTION OF PUBLIC MEETING] D. Resolution Approving Salary Compensation for Management Personnel for 2018 Following discussions held in Closed Session, the Board reviewed a draft resolution authorizing salary increases for specific management employees for The effective date of the increases is January 1, Member Dougherty offered the following resolution: RESOLUTION NO RESOLUTION APPROVING SALARY COMPENSATION FOR MANAGEMENT PERSONNEL FOR 2018 "COPY ANNEXED" Member Baldassari seconded the motion which was duly adopted by the following vote: YEAS: NOES: Chairman Kissi!; Members Baldassari, Doherty, Dougherty, Johnson, Rotando and Schimpf None Page 4 of 5

4 SUCH OTHER MATTER TO LEGALLY COME BEFORE THE BOARD 1. Member Schimpf proposed extending the Board's appreciation to and recognizing the efforts of the staff during the recent extreme weather conditions and multiple main breaks. Member Baldassari asked about crew availability and suggested a letter from the Board or Chairman recognizing their efforts. 2. Member Dougherty commended Chairman Kissil for his service as Chairman for Chairman Kissil expressed his appreciation to the Board for their cooperation over the year. REPORTS Copies of the following reports were distributed to the Members for review and comment and a discussion ensued as to each item: A. Executive Director/Chief Engineer- December 2017 B. Superintendent- December 2017 C. Health, Safety and Security - December 2017 D. Information Technology- December 2017 E. Finance - December 2017 PUBLIC DISCUSSION Chairman Kissil stated the next portion of the meeting was set aside for public discussion. No one from the public was present. The Chairman then closed the public portion of the meeting. ADJOURNMENT There being no further business, Member Dougherty moved that the meeting be adjourned. Member Baldassari seconded the motion. The meeting adjourned at 8:17 PM. THE SOUTHEAST MORRIS COUNTY MUNICIPAL UTILITIES AUTHORITY Page 5 of 5

5 SUNSHINE LAW STATEMENT Adequate notice of this meeting has been provided in accordance with the provisions of the Open Public Meetings Act, in the following manner: 1. By posting a copy of the Annual Notice of the Authority s regular meetings (upon which this meeting is listed) on the Bulletin Board at the Authority s offices at 19 Saddle Road, Cedar Knolls, New Jersey, and by delivering copies of such notice for posting at similar public places in the municipal buildings of the Town of Morristown, the Townships of Hanover and Morris and the Borough of Morris Plains on February 2, By delivering to, for filing, copies of the Annual Notice with the Daily Record, the Newark Star Ledger, the Morris News Bee, the clerks of the Townships of Chatham, Harding, Mendham, Randolph and Parsippany- Troy Hills, the Borough of Florham Park and the County of Morris on February 2, 2017.

6 Resolution No RESOLUTION APPROVING CLOSED SESSION MINUTES RESOLVED that the attached minutes of the Closed Session Meeting held on December 21, 2017, be and the same are hereby approved but withheld from public inspection and insertion in the regular Minute Book pending release for public disclosure pursuant to the provisions of the Open Public Meetings Act; and BE IT FURTHER RESOLVED that the minutes be inserted in the Closed of the Authority pending such disclosure. ATTEST: COUNTY THOR ITV SIDNEY D. WEISS, Assistant Secretary NA D KISSIL, Chairman Dated: January 18, 2018 Board Members Morristown: Mary Dougherty Donald Kissi! Morris Township: Dennis Baldassari Alan Johnson Morris Plains: Jack Doherty Ralph R. Rotando Hanover Township: Saverio C. Iannaccone Adolf Schimpf Executive Director/ Chief Engineer: Laura Cummings. P.E. Superintendent: Paul A. Kozakiewicz

7 CERTIFICATION I hereby certify the foregoing to be a true copy of the resolution adopted by The Southeast Morris County Municipal Utilities Authority on Thursday, January 18, 2018, at a meeting duly convened of said Authority. Dated: January 18, 2018

8 Resolution No RESOLUTION AUTHORIZING PAYMENT OF JANUARY 2018 LIST OF BILLS of bills: BE IT RESOLVED that authorization is hereby granted to make payment of the following list OPERATING FUND Total Salary and Wages Total Operating Fund Checks and Wire Transfers CAPITAL FUND Total Capital Fund Expenditures $ $ $ 325, , , TOTAL OF JANUARY 2018 LIST OF BILLS 1,239, ATTEST: SIDNEY D. WEISS, Assistant Secretary Dated: January 18, 2018 Board Members Morristown: Mory Dougherty Donald Kissil Morris Township: Dennis Boldossori Alon Johnson Morris Plains: Jock Doherty Ralph R. Rotando Hanover Township: Soverio C. Iannaccone Adolf Schimpf Executive Director/ Chief Engineer: Loura Cummings, P.E. Superintendent: Paul A. Kozakiewicz

9 TREASURER'S CERTIFICATION I hereby certify that there are sufficient funds available ($1,239,382.20) for payment of the resolution entitled Resolution Authorizing Payment of January 2018 List of Bills in the Authority's 2018 Operating Budget. Dated: January 18, 2018

10 CERTIFICATION I hereby certify the foregoing to be a true copy of the resolution adopted by The Southeast Morris County Municipal Utilities Authority on Thursday, January 18, 2018, at a meeting duly convened of said Authority. Dated: January 18, 2018 Sl: ~ Y D. WEISS, Assistant Secretary -

11 = c 111 ul 19 SADDLE ROAD. CEDAR KNOLLS, NEW JERSEY T EL FAX Southeast Morris County Municipal Utilities Authority SITIC A SlllCll!U Sl'llCllBUA Resolution No RESOLUTION AUTHORIZING AWARD OF ADDITIONAL CONTRACT UNDER COOPERATIVE PRICING AGREEMENT WITH THE MORRIS COUNTY COOPERATIVE PRICING COUNCIL WHEREAS, the Authority is a participant in a Cooperative Pricing Agreement with the Morris County Cooperative Pricing Council {"MCCPC"); and WHEREAS, the purchase of work, materials and supplies through Cooperative Pricing Councils, such as the MCCPC, is authorized without additional advertising by the participants under Section 11 (5) of the Local Public Contracts Law, N.J.S.A. 40A:11-11{5); and WHEREAS, by Resolution duly adopted on December 21, 2017, the Authority authorized the award of contracts for certain goods and services to certain authorized vendors approved by the MCCPC; and WHEREAS, the additional vendors listed below have been awarded a contract by the MCCPC for and including the budget year 2018; and WHEREAS, the Authority wishes to purchase the items listed below from such additional vendors approved by the MCCPC; and WHEREAS, the contract costs for such purchases from the additional vendors are estimated not to exceed the amounts stated below; and WHEREAS, the Treasurer of the Authority has certified the availability of funds for these contracts in the 2018 Budget; Board Members Morristown: Mory Dougherty Donald Kissi! Morris Township: Dennis Boldossori Alo n Johnson Morris Plains: Jock Doherty Rolph R. Rotondo Hanover Township: Soverio C. Iannaccone Adolf Schimpf Executive Director/ Chief Engineer: Louro Cummings. P.E. Superintendent: Poul A. Kozakiewicz

12 NOW THEREFORE BE IT RESOLVED by The Southeast Morris County Municipal Utilities Authority that the vendors listed below be awarded the contracts set forth below for the budget year 2018: CONTRACT VENDOR ITEMS AMOUNT #5 and 9 Tilcon New York Paving Materials/Crushed Stone, Gravel and Sand $35,000 #22 Keyport Army & Navy Uniforms/Work Shoes/Boots $8,000 #31 Levitt's, LLC Calcium Chloride,000 ATIEST: ~ ~ SIDNEY D. WEISS, Assistant Secretary ALD KISSIL, Chairman DATED: January 18, 2018

13 TREASURER'S CERTIFICATION I hereby certify that there are sufficient funds available in the 2018 Budget to purchase work, materials and supplies from the vendors listed below through the Morris County Cooperative Pricing Council in The contract costs are estimated not to exceed the amounts stated: CONTRACT VENDOR ITEMS AMOUNT #5 and 9 Tilcon New York Paving Materials/Crushed Stone, Gravel and Sand $35,000 #22 Keyport Army & Navy Uniforms/Work Shoes/Boots $8,000 #31 Levitt's, LLC Calcium Chloride $4,000 DATED: January 18, )/, ') I "' CHARLES t l:jgio, Treasurer '

14 \ CERTIFICATION I hereby certify the foregoing to be a true copy of the resolution adopted by The Southeast Morris County Municipal Utilities Authority on Thursday, January 18, 2018, at a meeting duly convened of said Authority. SIDNEY D. WEISS, Assistant Secretary Dated: January 18, 2018

15 Resolution No RESOLUTION RESCINDING AWARD OF CONTRACT TO MAIN POOL AND CHEMICAL COMPANY FOR THE CONTRACT ENTITLED WATER TREATMENT CHEMICALS (SODIUM BISULFITE) WHEREAS, the Authority advertised and received bids, pursuant to a fair and open process, for the contract entitled Water Treatment Chemicals on September 7, 2017; and WHEREAS, by resolution dated September 28, 2017, the Authority awarded a contract to Main Pool and Chemical Company for Sodium Bisulfite, which was then determined to be the lowest qualified bidder in the total amount of $1, covering a one year period with options for renewal after the first year as permitted by the Local Public Contracts Law; and WHEREAS, Main Pool and Chemical Company has failed to provide the signed contract and other documents required by the award, nor has Main Pool and Chemical Company responded to several requests for any valid reason for the delay; and WHEREAS, based on the foregoing, the Authority's Superintendent has deemed Main Pool and Chemical Company unresponsive to the requirements of the contract; and NOW THEREFORE BE IT RESOLVED by The Southeast Morris County Municipal Utilities Authority as follows: ATTEST: 1. That the award, on September 28, 2017, of the contract entitled "Water Treatment Chemicals" to Main Pool and Chemical Company for Sodium Bisulfite in accordance with its bid submitted on Septe er 7, 2017, be and the same is hereby rescinded. ' J ~ORRI ~E1 $S, Assistant Secretary an DATED: January 18, 2018 Board Members Morristown: Mary Dougherty Donald Kissil Morris Township: Dennis Baldassari Alan Johnson Morris Plains: Jack Doherty Ralph R. Rotando Hanover Township: Saverio C. Iannaccone Adolf Schimpf Executive Director/Chief Engineer: Laura Cummings, P.E. Superintendent: Paul A. Kozakiewicz

16 CERTIFICATION I hereby certify the foregoing to be a true copy of the resolution adopted by The Southeast Morris County Municipal Utilities Authority on Thursday, January 18, 2018, at a meeting duly convened of said Authority. ~~'--- SIDNEY D. WEISS, Assistant Secretary Dated: January 18, 2018

17 s a:111ua Southeast Morris County Municipal Utilities Authority I == 19 S111C A SlllClllU S111C UA SADDLE ROAD. CEDAR KNOLLS, NEW JERSEY TEL FAX Resolution No RESOLUTION AUTHORIZING CLOSED SESSION DISCUSSIONS RESOLVED that discussion of: 1. Compensation of management/st aff employees be held in closed session pursuant to subsection 8 of Section 12b of the Open Public Meetings Act (N.J.S.A. 10:4-6 et seq.); and BE IT FURTHER RESOLVED that since the discussions are to be conduct ed in closed session as permitted by the Act, and may involve questions of attorney/client privilege, it is not k this time when, or if, the contents of the discussions may be isclosed. ATIEST: DATED: January 18, 2018 Board Members Morristown: Mary Dougherty Donald Kissil Morris Township: Dennis Baldassari Alan Johnson Morris Plains: Jac k Doherty Ralph Rotando Hanover Township: Saverio C. Iannaccone Adolf Sc himpf Executive Director/Chief Engineer: Laura Cummings, P.E. Superintendent: Paul A. Kozakiewicz

18 CERTIFICATION I hereby certify the foregoing to be a true copy of the resolution adopted by The Southeast Morris County Municipal Utilities Authority on Thursday, January 18, 2018, at a meeting duly convened of said Authority. SIDNEY D. WEISS, Assistant Secretary., Dated: January 18, 2018

19 s G:lllUA Southeast Morris County Municipal Utilities Authority I : 19 SADDLE ROAD. CEDAR KNOLLS, N EW JERSEY T EL FAX SlllC A S ClllU S111U:lllU Resolution No RESOLUTION APPROVING SALARY COMPENSATION FOR MANAGEMENT PERSONNEL FOR 2018 WHEREAS, the Board has reviewed the recommendations of the Executive Director, and the Policy of the Authority regarding salary increases for management personnel and General Counsel; and WHEREAS, the Executive Director has recommended to the Board of Members that the current salary ranges within the Policy are adequate; and WHEREAS, the Executive Director has recommended salary increases for specific management employees for 2018 as set forth in the Schedule annexed hereto as Exhibit "A"; and WHEREAS, the Board of The Southeast Morris County Municipal Utilities Authority has reviewed the recommendations of the Executive Director with respect to the attached compensation plan for 2018; NOW THEREFORE BE IT RESOLVED by The Southeast Morris County Municipal Utilities Authority that the following Compensation Plan annexed hereto as Exhi adopted and approved. ATTEST: NTY t SIDNEY D. WEISS, Assistant Secretary D KISSIL, Chairman DATED: January 18, 2018 Board Members Morristown: Ma ry Dougherty Donald Ki ssi! Morris Township: Dennis Baldassari Alan Johnson M.orrls Plains: Jack Doherty Ralph Rota ndo Hanover Township: Saverio C. Iannaccone Adolf Schimpf Executive Director/ Chief Engineer: Laura Cummings, P.E. Superintendent: Paul A. Kozakiewicz

20 Exhibit "A" COMPENSATION PLAN FOR MANAGEMENT EMPLOYEES 1. The following exempt and management positions are established: Position Finance Assistant Office Manager IT Infrastructure Assistant Supervisor IT Systems Assistant Administrator Operations Assistant Supervisor Payroll/Benefits Administrator Water Quality Assistant Supervisor Administrative Assistant Program Coordinator Supervisor Supervisor of Finance Manager of Finance Senior Engineer Water Quality/Regulatory Specialist Information Technology Manager Operations Superintendent Principal Engineer Water Quality Superintendent Superintendent Executive Director/Chief Engineer Position Classification E-1 E-1 E-1 E-1 E-1 E-1 E-2 M-1 M-1 M-2 M-2 M-2 M-3 M-3 M-3 M-3 M-4 M-S 2. The approved base salary ranges for the above-cited positions are as follows: Salar'l Guide Minimum Maximum E-1 $43,857 $64,258 E-2 $50,122 $73,883 M-1 $50,122 $75,184 M-2 $75,184 $106,511 M-3 $87,715 $121,442 M-4 $106,511 $140,675 M-5 $125,307 $172, The Executive Director shall maintain and periodically update job descriptions for each of the positions authorized above. Recommendations for changes in job titles and salary levels shall be reviewed and endorsed by the Personnel Committee subject to final approval of the Board.

21 4. The Executive Director shall prepare an annual performance evaluation for each management position. The Executive Director shall submit recommendations for management salary adjustments to the Personnel Committee before the end of each year. The Personnel Committee shall review the Executive Director's report and recommend a compensation package to the Board of Members for consideration not later than the Board's first meeting in December. The Board may, but shall not be obligated to, act on such recommendation. 5. The Personnel Committee shall review the minimum and maximum salary levels for each position at least every two years and may recommend changes based on market conditions, Consumer Price Index or other recognized index which accurately measures the cost of living or upon any other relevant economic and performance factors. The Board of Members shall consider changes in the minimum and maximum levels along with the compensation recommendations of the Personnel Committee.

22 2018 APPROVED SALARY CHANGES 2017 Increase 2018 Bonus Employee Salary Amount Salary Amount Bozza, Alexis $ 72, $ 1,456 $ 73, $ - Buono, Nicholas $ 121, $ - $121, $3, Crawford, Kenneth $ 106, $ 1,463 $107, $ - Cummings, Laura $ 169, $ 3,386 $172, $3, Jonach, Jerremy $ 56, $ 1,394 $ 57, $ - Kozakiewicz, Paul $ 140, $ - $140, $1, Luciano, Richard $ 60, $ 1,248 $ 61, $ - Maggio, Charles $ 88, $ 3,003 $ 91, $ - Mercado, Celenia $ 69, $ 1,463 $ 71, $1, Norkute, Laura $ 80, $ 1,950 $ 81, $ - Short, Rose 1 $ $ 1.00 $ $ - Zimmermann, Geri $ 57, $ 1,183 $ 58, $ - 1 Part-Time employee; Paid hourly rate.

23 TREASURER'S CERTIFICATION I hereby certify funds are available in the 2018 Budget in the amount of $26,587 for payment of compensation for management employees retroactive to January 1, This item will be charged to Account No , General Administration: Salary & Wages. DATED: January 18, 2018

24 CERTIFICATION I hereby certify the foregoing to be a true copy of the resolution adopted by The Southeast Morris County Municipal Utilities Authority on January 18, 2018, at a meeting duly convened of said Authority. DATED: January 18, 2018