NORTH JERSEY DISTRICT WATER SUPPLY COMMISSION PUBLIC COMMISSION MEETING WEDNESDAY, APRIL 22, 2015

Transcription

1 DOC:04/2015 PCM DIR: MINUTES NORTH JERSEY DISTRICT WATER SUPPLY COMMISSION PUBLIC COMMISSION MEETING WEDNESDAY, APRIL 22, 2015 The monthly Public Meeting of the Commission was called to order by Chairman Charles P. Shotmeyer on Wednesday, April 22, 2015 at 9: 05 a.m., One F.A. Orechio Drive, Wanaque, New Jersey. Chairman Charles P. Shotmeyer and Commissioners Howard L. Burrell and Robert C. Garofalo were recorded present. Also present were Todd R. Caliguire, Executive Director; Joseph E. Stroin, Jr., Chief Operating Officer; William Schaffner, Chief Financial Officer; and John P. Wyciskala, Esq., Commission Counsel from the law firm of Inglesino, Wyciskala & Taylor, LLC. Vice Chairman Carmen A. Orechio and Chris Howard, Assistant Counsel of the Governor s Authorities Unit participated via conference call. Commissioners Alan S. Ashkinaze, Donald C. Kuser, and Jerome P. Amedeo were recorded absent. Chairman Shotmeyer asked everyone to stand and recite the Pledge of Allegiance. Pursuant to the requirements of N.J.S.A. 10:4-6, et seq., Commission Secretary Kim Diamond acknowledged compliance with the statute in the affidavit attached to and made a part of these minutes. Commission Secretary Kim Diamond advised that the provisions of the Open Public Meetings Act have been complied with as to the posting of notice in a public place reserved for such announcement and transmittal to the mass media for publication. WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975, permits the exclusion of the public from a meeting in certain circumstances; and WHEREAS, the public body is of the opinion that such circumstances recently exist. NOW, THEREFORE, BE IT RESOLVED, by the Commissioners of the North Jersey District Water Supply Commission of the State of New Jersey as follows: 1. The public shall be excluded from discussions of the hereinafter-specified subject matters; the general natures of the subject matters to be discussed are Personnel, Pending Litigation and Contracts; 2. It is anticipated at this time that the above stated subject matters will be ratified during the Public Meeting to follow or as soon thereafter as the reason for discussing the matters in the Executive Conference no longer exists. 3. This Resolution shall take effect immediately. Commissioner Burrell offered a motion to adopt the resolution regarding Section 8, Chapter 231, P.L of the Open Public Meetings Act; secon ded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and The Public Meeting was recessed at 9:07 a.m. Chairman Shotmeyer reconvened the Public Meeting at 10:38 a.m. PUBLIC COMMISSION BUSINESS ACTION REQUIRED:

2 PUBLIC COMMISSION MEETING -2- APRIL 22, 2015 Commissioner Burrell offered a motion to approve the Public Commission Meeting Minutes of March 25, 201 5; seconded by Vice Chairman Orechio and approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioner Burrell voting in the affirmative. Commissioner Garofalo abstained. Commissioner Burrell offered a motion to approve the Public Work Session Minutes of March 25, 2015 ; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and Garofalo voting in the affirmative. Commissioner Burrell offered a motion to approve the Purchase Requisitions over $5000 Report for April 2015 in the amount of $ 95,200.32; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and UNFINISHED BUSINESS: None NEW BUSINESS: Commission Invoices: a. Invoice # from Arcadis US, Inc. for Contract #1052 Engineering Consulting Services in the amount of $12, Maria Alliegro, Director of Engineering and David Kirkham, Director of Operations approved invoice 3(a) for payment. $12, to Arcadis US, Inc. ; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and Garofalo voting in the affirmative. b. Invoice #52473 from DLB Associates Consulting Engineers PCNJ for Contract #1045 Electrical Infrastructure Reliability Study in the amount of $12, Paul Serillo, Director of Facilities and Edwin Reyes, Engineer approved invoice 3( b) for payment. $12, to DLB Associates Consulting Engineers PCNJ ; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and c. Invoice # from O Brien & Gere Engineers, Inc. for Contract #10 37 Engineering Consulting in the amount of $8, Maria Alliegro, Director of Engineering and James Stachura, Project Engineer approved invoice 3(c) for payment. $8, to O Brien & Gere Engineers, Inc.; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and d. Invoice # from Philadelphia Gear/Timken Gears & Services, Inc. for Contract #10 38 Inspection, Evaluation & Repair/Rebuild Low Lift Gearboxes in the amount of $58, Maria Alliegro, Director of Engineering and Dag Madara, Project Manager approved invoice 3(d) for payment. $58, to Philadelphia Gear /Timken Gears & Services, Inc. ; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and

3 PUBLIC COMMISSION MEETING -3- APRIL 22, 2015 e. Invoice #INV0791 from Premier Utility Services for Contract #1013 Underground Locating in the amount of $ Maria Alliegro, Director of Engineering and James Stachura, Project Engineer approved invoice 3(e) for payment. $ to Premier Utility Services; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and f. Invoice #INV0792 from Premier Utility Services for Contract #1013 Underground Locating in the amount of $1, Maria Alliegro, Director of Engineering and James Stachura, Project Engineer approved invoice 3(f) for payment. $1, to Premier Utility Services; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and g. Invoice #INV0793 from Premier Utility Services for Contract #1013 Underground Locating in the amount of $ Maria Alliegro, Director of Engineering and James Stachura, Project Engineer approved invoice 3(g) for payment. $ to Premier Utility Services; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and h. Acacia Financial Group, Inc. for Financial Advisory Services Montclair Project in the amount of $2, Todd Caliguire, Executive Director and William Schaffner, Chief Financial Officer approved invoice 3(h) for payment. $2, to Acacia Financial Group, Inc. ; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and i. Acacia Financial Group, Inc. for Continuing Disclosure & MCDC Review in the amount of $7, Todd Caliguire, Executive Director and William Schaffner, Chief Financial Officer approved invoice 3(i) for payment. $7, to Acacia Financial Group, Inc.; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and Resolution Approving the Reallocation of the Capital Budget Reserve RESOLUTION OF THE NORTH JERSEY DISTRICT WATER SUPPLY COMMISSION APPROVING THE REALLOCATION OF THE CAPITAL BUDGET RESERVE WHEREAS, the North Jersey District Water Supply Commission ( Commission ) is a public body corporate duly organized and existing under and by virtue of the laws of the State of New Jersey, exercising public and essential governmental functions and providing for the public health and welfare, and is engaged

4 PUBLIC COMMISSION MEETING -4- APRIL 22, 2015 in developing raw water sources, storing water and distributing a reliable supply of potable water to its participating municipalities; and WHEREAS, the Commission has recently examined its Capital Budget Reserve in order to address immediate funding concerns, and determined that there are capital projects with excess funds, and capital projects which are currently underfunded; and WHEREAS, the Commission has determined that it is necessary to reallocate funds in the Capital Budget Reserve in order to address the immediate funding concerns; and WHEREAS, the Commission s staff has prepared a Capital Budget Reallocation List which would transfer the balances from capital projects with excess funds to capital projects that are currently underfunded, and the Commission desires to approve said Capital Budget Reallocation List. NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of the North Jersey District Water Supply Commission that the Capital Budget Reallocation List prepared by and on behalf of the Commission, a copy of which is attached hereto as Exhibit A, is hereby approved; and BE IT FURTHER RESOLVED, that the Executive Director is authorized to implement the transfer of funds as indicated on the Capital Budget Reallocation List. BE IT FURTHER RESOLVED, that a copy of this Resolution shall be maintained in the Office of the Executive Director and made available for public inspection. Commissioner Burrell offered a motion to adopt the resolution approving the reallocation of the capital budget reserve ; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and Garofalo voting in the affirmative. Resolution Waiving its R ight of First Refusal to Purchase Certain Property Located in the Township of Mahwah Owned by the Passaic River Coalition RESOLUTION OF THE NORTH JERSEY DISTRICT WATER SUPPLY COMMISSION WAIVING ITS RIGHT OF FIRST REFUSAL TO PURCHASE CERTAIN PROPERTY LOCATED IN THE TOWNSHIP OF MAHWAH OWNED BY THE PASSAIC RIVER COALITION WHEREAS, the North Jersey District Water Supply Commission (the Commission ) is a public body corporate duly organized and existing under and by virtue of the laws of the State of New Jersey, exercising public and essential governmental functions and providing for the public health and welfare, and is engaged in developing raw water sources, storing water and distributing a reliable supply of potable water to its participating municipalities; and WHEREAS, on or about April 8, 2004, the Commission assisted the Passaic River Coalition (the Coalition ) with the purchase of three (3) lots located in the Township of Mahwah, designated on the Tax Map of the Township of Mahwah as Block 40, Lots 3, 4, and 5 (the Property ); and WHEREAS, as consideration for the Commission s assistance, the Coalition granted the Commission the right of first refusal to purchase the Property, in whole or in part, in the event that the Coalition decided to convey all or a portion of the Property; and WHEREAS, the Coalition has informed the Commission that it desires to convey the Property to the Township of Mahwah or a non-profit entity, and has inquired whether the Commission wishes to exercise its right of first refusal with respect to the Property; and WHEREAS, the Property is not located near any Commission-owned infrastructure nor adjacent to any Commission-owned land; and WHEREAS, the Commission has determined that acquisition of the Property is not appropriate nor necessary to the Commission s public trust mission; and WHEREAS, the Commission does not desire to exercise its right of first refusal with respect to the Property that the Coalition desires to convey. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the North Jersey

5 PUBLIC COMMISSION MEETING -5- APRIL 22, 2015 District Water Supply Commission that the Commission will not exercise its right of first refusal to purchase, in whole or in part, the Property owned by the Passaic River Coalition and located in the Township of Mahwah, and will waive its right of first refusal so as to permit the Passaic River Coalition to convey the Property to the entity of its choosing. Commissioner Garofalo offered a motion to adopt the resolution waiving its right of first refusal to purchase certain property located in the Township of Mahwah owned by the Passaic River Coalition ; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and Garofalo voting in the affirmative. Resolution Authorizing a One-Year Extension of Contract #1048 for the Performance of Media Relations Services RESOLUTION OF THE NORTH JERSEY DISTRICT WATER SUPPLY COMMISSION AUTHORIZING A ONE-YEAR EXTENSION OF CONTRACT #1048 FOR THE PERFORMANCE OF MEDIA RELATIONS SERVICES WHEREAS, pursuant to N.J.S.A. 58:5-1 et seq., the North Jersey District Water Supply Commission ("Commission") is a public body corporate duly organized and existing under and by virtue of the laws of the State of New Jersey, exercising public and essential governmental functions and providing for the public health and welfare, and is engaged in developing raw water sources, storing water and distributing a reliable supply of potable water to its participating municipalities, and WHEREAS, the Commission previously determined there was a need to retain the services of a public and media relations consulting firm to provide community and media relations consulting services (the Media Relations Services ), which Media Relations Services include communicating with media contacts, the preparation and issuance of press releases on behalf of the Commission as requested by the Commission, and other related media services; and WHEREAS, on or about Wednesday, June 20, 2013, the Commission publicly advertised and issued a Request for Proposals referenced as RFP # , as amended by Amendment #1 issued on June 28, 2013, for the Provision of Media Relations Services (collectively RFP ) and received proposals from interested parties on or before July 9, 2013; and WHEREAS, the Commission thereafter adopted a Resolution awarding Public Strategies Impact ( Public Strategies ) a one-year contract (Contract #1048) for the provision of Media Relations Services for a flat annual fee of $17,000, with quarterly payments of $4,250.00; and WHEREAS, it is necessary to procure Media Relations Services for year 2015; and WHEREAS, the Commission finds that Public Strategies has performed the M edia Relations Services in an effective and efficient manner and desires to extend Contract #1048 for an additional one-year period upon the same terms and conditions set forth in Contract #1048; and WHEREAS, said extension is in accordance with the Commission s Purchasing Policies and Procedures governing the extension of service contracts, as it falls below the applicable threshold amount established by N.J.S.A. 58:5-20(b); and WHEREAS, the Chief Financial Officer of the Commission has certified that the funds will be available for this one-year extension of Contract #1048; and WHEREAS, the award of this one-year extension of Contract #1048 is necessary for the efficient operation of the Commission. NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of the North Jersey District Water Supply Commission that Contract #1048 with Public Strategies Impact for the performance of Media Relations Services be and is hereby extended for a second year for calendar year 2015 upon the same terms and conditions set forth in Contract #1048; and BE IT FURTHER RESOLVED that a copy of this resolution shall be maintained in the Office of the Executive Director and made available for public inspection.

6 PUBLIC COMMISSION MEETING -6- APRIL 22, 2015 Commissioner Burrell offered a motion to adopt the resolution authorizing a one-year extension of Contract #1048 for the performance of media relations services; secon ded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Resolution Authorizing a Contract Award to Lerch, Vinci & Higgins, LLP to Audit the Financial Statements for the Wanaque-North Project, the Wanaque-South Project and the Wanaque-South a Joint Venture for the Years Ending December 31, 2014 and December 31, 2015 RESOLUTION OF THE NORTH JERSEY DISTRICT WATER SUPPLY COMMISSION AUTHORIZING A CONTRACT AWARD TO LERCH, VINCI & HIGGINS, LLP TO AUDIT THE FINANCIAL STATEMENTS FOR THE WANAQUE-NORTH PROJECT, THE WANAQUE-SOUTH PROJECT AND THE WANAQUE-SOUTH PROJECT A JOINT VENTURE FOR THE YEARS ENDING DECEMBER 31, 2014 AND DECEMBER 31, 2015 WHEREAS, the North Jersey District Water Supply Commission ( Commission ) is a public body corporate duly organized and existing under and by virtue of the laws of the State of New Jersey, exercising public and essential governmental functions and providing for the public health and welfare, and is engaged in developing raw water sources, storing water and distributing a reliable supply of potable water to its participating municipalities; and WHEREAS, the Commission is in need of an accounting firm to audit the financial statements for the Wanaque-North Project, the Wanaque-South Project and the Wanaque-South Project a Joint Venture, for the years ending December 31, 2014, and December 31, 2015 (the Audit Services ), with the option of renewing the contract for up to two (2) consecutive, one-year terms at the option of the Commission under the same conditions of the original contract; and WHEREAS, the Commission is empowered by law to appoint and employ professionals, technical advisors and experts as the Commission may determine to be necessary for its efficient operation; and WHEREAS, the Commission has been empowered pursuant to its enabling legislation specifically N.J.S.A. 58:5-20 to solicit proposals in writing and award contracts after public advertisement; and WHEREAS, the Commission issued a Request for Proposals for Audit Services, referenced as RFP # , dated March 10, 2015; and WHEREAS, pursuant to an open, competitive bidding process, the Commission received proposals from the following firms to provide the Audit Services: Holman Frenia Allison, P.C. Lerch, Vinci & Higgins, LLP WHEREAS, the Commission s evaluation committee has reviewed and evaluated the proposals based on criteria established under the direction of the Commission s Audit Committee, and determined that Lerch, Vinci & Higgins, LLP is the most qualified and responsive proposer for the Audit Services and presented such recommendation to the Audit Committee; and WHEREAS, Lerch, Vinci & Higgins, LLP proposed a not-to-exceed contract price of $44,000 for calendar year ending December 31, 2014 and $45,000 for calendar year ending December 31, 2015, for the provision of Audit Services, and the Commission, as recommended by the Audit Committee, has determined that the price is reasonable; and WHEREAS, the Commission, as recommended by the Audit Committee, has determined that Lerch, Vinci & Higgins, LLP possesses the specialized knowledge, ability and experience required to render the Audit Services to the Commission in a quality manner, and at a favorable price; and WHEREAS, the Commission, as recommended by the Audit Committee, desires to retain the services of Lerch, Vinci & Higgins, LLP to perform the Audit Services in accordance with RFP # ; and

7 PUBLIC COMMISSION MEETING -7- APRIL 22, 2015 WHEREAS, the award of this contract is necessary for the Commission s efficient water treatment operations, the protection of the Commission s water supply facilities, and the health, safety and welfare of the public; and WHEREAS, the Chief Financial Officer of the Commission has certified that the funds will be available for this contract; and NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of the North Jersey District Water Supply Commission, that a contract be awarded to Lerch, Vinci & Higgins, LLP, as the most qualified and responsible proposer, as recommended by the Audit Committee, in accordance with the Commission s enabling legislation and applicable State law, for a lump sum amount not to exceed $44,000 for calendar year ending December 31, 2014, and a lump sum amount not to exceed $45,000 for calendar year ending December 31, 2015, for the provision of Audit Services; and BE IT FURTHER RESOLVED that the Commission, in consultation with the Audit Committee and General Counsel, is directed to prepare a formal contract incorporating the terms and conditions of this resolution; and BE IT FURTHER RESOLVED that the Commission, in consultation with the Audit Committee, reserves the right to renew the contract for up to two (2) consecutive, one-year terms, in accordance with RFP # , at the option of the Commission under the same conditions of the original contract; and BE IT FURTHER RESOLVED that the Chairman or Vice Chairman of the Commission is hereby authorized to execute such agreement and the Secretary of the Commission is authorized to attest to the signature of either the Chairman or Vice Chairman; and BE IT FURTHER RESOLVED that a copy of this resolution shall be maintained in the Office of the Executive Director and made available for public inspection. Commissioner Burrell offered a motion to adopt the resolution authorizing a contract award to Lerch, Vinci & Higgins, LLP to audit the financial statements for the Wanaque-North Project, the Wanaque-South Project and the Wanaque-South Project a Joint Venture for the years ending December 31, 2014 and December 31, 2015 ; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and Resolution Authorizing an Amendment to Contract #1040 by and Between the North Jersey District Water Supply Commission and Joseph M. Sanzari, Inc. & Suburban Consulting Engineers RESOLUTION OF THE NORTH JERSEY DISTRICT WATER SUPPLY COMMISSION AUTHORIZING AN AMENDMENT TO CONTRACT #1040 BY AND BETWEEN THE NORTH JERSEY DISTRICT WATER SUPPLY COMMISSION AND JOSEPH M. SANZARI, INC. & SUBURBAN CONSULTING ENGINEERS, INC. WHEREAS, pursuant to N.J.S.A. 58:5-1 et seq., the North Jersey District Water Supply Commission ("Commission") is a public body corporate duly organized and existing under and by virtue of the laws of the State of New Jersey, exercising public and essential governmental functions and providing for the public health and welfare, and is engaged in developing raw water sources, storing water and distributing a reliable supply of potable water to its participating municipalities, and WHEREAS, the Commission previously determined there was a need to retain the services of a firm to provide for the plan, design and construction of perimeter retaining structure in the Commission s water treatment residual lagoon ( Project Services ); and WHEREAS, on or about July 10, 2013, the Commission publicly advertised and issued a Request for Qualifications and Proposals ( RFQ/RFP # ) for the provision of the Project Services; and WHEREAS, on or about August 21, 2013, Joseph M. Sanzari, Inc., with Suburban Consulting Engineers, Inc. (collectively, Sanzari ) submitted a proposal setting forth its design approach, project components, scope of services, and not-to-exceed cost of $1,590, ( Sanzari Proposal ); and

8 PUBLIC COMMISSION MEETING -8- APRIL 22, 2015 WHEREAS, on or about September 25, 2013, the Commission adopted a Resolution awarding Sanzari a contract for the performance of Project Services as set forth in RFQ/RFP # and the Sanzari Proposal (Contract #1040); and WHEREAS, on or about February 18, 2014, the Commission and Sanzari (collectively, the Parties ) executed Contract #1040; and WHEREAS, during the course of performance of the services called for in Contract #1040, a dispute arose between the Parties concerning the scope of work and the time frames associated therewith (the Dispute ); and WHEREAS, in the interests of amicably settling the Dispute between the Parties and facilitating the performance of the services called for in Contract #1040, and without acknowledging the legitimacy of any Parties claim regarding the Dispute, the Commission has determined that it is necessary and appropriate to authorize an Amendment to Contract #1040 setting forth a revised project schedule and scope of work and incorporating an additional payment of $125, contingent upon timely completion of the Project Services; and WHEREAS, the Chief Financial Officer of the Commission has certified that the funds will be available for this Amendment to Contract #1040 in an amount not to exceed $125,000.00; and WHEREAS, the execution of an Amendment to Contract #1040 is necessary for the Commission s efficient water treatment operations, the protection of the Commission s water supply facilities, and the health, safety and welfare of the public. NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of the North Jersey District Water Supply Commission that an Amendment to Contract #1040 setting forth a revised project schedule and scope of work and incorporating an additional payment of $125, contingent upon timely completion of the Project Services, in addition to the original not-to-exceed contract price of $1,590,000.00, is hereby authorized; and BE IT FURTHER RESOLVED that the Executive Director and General Counsel are hereby authorized to prepare an Amendment to Contract #1040 setting forth a revised project schedule and scope of work and incorporating an additional payment of $125, contingent upon timely completion of the Project Services; and BE IT FURTHER RESOLVED that the Chairman or Vice Chairman of the Commission is hereby authorized to execute the Amendment to Contract #1040 and the Secretary of the Commission is authorized to attest to the signature of either the Chairman or the Vice Chairman. BE IT FURTHER RESOLVED that a copy of this resolution shall be maintained in the Office of the Executive Director and made available for public inspection. Commissioner Garofalo offered a motion to adopt the resolution authorizing an amendment to Contract #1040 by and b etween the North Jersey District Water Supply Commission and Joseph M. Sanzari, Inc. & Suburban Consulting Engineers ; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and Resolution Approving and Authorizing the Establishment of a Financial Pool for Merit Wage Increases for Non-Union Employees RESOLUTION OF THE NORTH JERSEY DISTRICT WATER SUPPLY COMMISSION APPROVING AND AUTHORIZING THE ESTABLISHMENT OF A FINANCIAL POOL FOR MERIT WAGE INCREASES FOR NON-UNION EMPLOYEES WHEREAS, the North Jersey District Water Supply Commission ( Commission ) is a public body corporate duly organized and existing under and by virtue of the laws of the State of New Jersey, exercising public and essential governmental functions and providing for the public health and welfare, and is engaged in developing raw water sources, storing water and distributing a reliable supply of potable water to its participating municipalities; and

9 PUBLIC COMMISSION MEETING -9- APRIL 22, 2015 WHEREAS, the Commission intends to undertake a comprehensive performance evaluation of all non-union employees in 2015; and WHEREAS, the Commission desires to establish a pool of funds of up to two (2%) percent of total annual salaries for all non-union employees to be utilized to grant wage increases to such employees based on the results of the performance evaluations; and WHEREAS, the Commission believes that such merit wage increases based on the results of the performance evaluations of the Commission s non-union employees is necessary and warranted; and NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the North Jersey District Water Supply Commission that the Commission approves and authorizes the establishment of a pool of funds of up to two (2%) percent of total annual salaries for all non-union employees to be utilized to grant wage increases to such employees based on the results of the Commission s performance evaluations; and BE IT FURTHER RESOLVED, that the Executive Director of the Commission, in consultation with staff, is hereby authorized to recommend wage increases from the established pool for all non-union employees based on the results of the performance evaluations. Commissioner Garofalo offered a motion to adopt the resolution approving and authorizing the establishment of a financial pool for merit wage increases for non-union employees; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Personnel: Heads, Commissioner Burrell offered a motion to hire Michael Dox, Plant Electrical Engineer, subject to all Com mission policies and procedures; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and Heads, Commissioner Burrell offered a motion to hire Ryan Furrey, Acting Water Quality Technician, subject to all Com mission policies and procedures; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and Heads, Commissioner Burrell offered a motion to hire Henry McAuliffe, Acting Union Distribution Mechanical Maintenance Worker, subject to all Com mission policies and procedures; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Heads, Commissioner Burrell offered a motion to hire Liri Miftari, Acting Union Distribution Mechanical Maintenance Worker, subject to all Com mission policies and procedures; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Heads, Commissioner Burrell offered a motion to hire Ronald Williamson, Acting Union Distribution Mechanical Maintenance Worker, subject to all Com mission policies and procedures; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Heads, Commissioner Burrell offered a motion to approve the promotion of David Ervolino, Union Construction Worker to Acting Union Distribution Mechanical Maintenance Worker, subject to all Commission policies and procedures; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and

10 PUBLIC COMMISSION MEETING -10- APRIL 22, 2015 Heads, Commissioner Burrell offered a motion to approve the promotion of John VanDyk, Lead Maintenance Construction Worker, subject to all Com mission policies and procedures; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Heads, Commissioner Burrell offered a motion to approve the promotion of Joseph Giacchi, Union Chemical Treatment Operator, subject to all Com mission policies and procedures; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Heads, Commissioner Burrell offered a motion to approve the promotion of Michael Lawrence, Union Chemical Treatment Operator, subject to all Com mission policies and procedures; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Heads, Commissioner Burrell offered a motion to approve the retirement of Thomas Eardley, Sr. Manager EIM, subject to all Com mission policies and procedures; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and Wanaque-North Operating Account: Upon Chief Financial Officer Schaffner s certification of the attached bills and payroll transfers as being proper and accurate, Commissioner Garofalo offered a motion to approve the Wanaque-North Oper ating Account in the amount of $ 6,020,111.07; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Chairman Shotmeyer abstained from check # Wanaque-South Operating Account: Upon Chief Financial Officer Schaffner s certification of the attached bills and payroll transfers as being proper and accurate, Commissioner Burrell offered a motion to approve the Wanaque-South Oper ating Account in the amount of $1,009, ; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman Wanaque-South Joint Venture Operating Account: Upon Chief Financial Officer Schaffner s certification of the attached bills and payroll transfers as being proper and accurate, Commissioner Burrell offered a motion to approve the Wanaque-South Joint Venture Operating Account in the amount of $ 771,327.01; seconded by Commissioner Garofalo and unanimously approved with Chairman Shotmeyer, Vice Chairman There being no further business, Vice Chairman Orechio offered a motion to adjourn the meeting at 10:45 a.m.; seconded by Commissioner Burrell and unanimously approved with Chairman Shotmeyer, Vice Chairman Orechio and Commissioners Burrell and Garofalo voting in the affirmative. Respectfully submitted, Kim Diamond Commission Secretary