MINUTES OF THE DALLAS-FORT WORTH INTERNATIONAL AIRPORT BOARD July 2, :30 a.m.

Transcription

1 MINUTES OF THE DALLAS-FORT WORTH INTERNATIONAL AIRPORT BOARD July 2, :30 a.m. Convening of the Meeting The Regular Meeting of the Dallas-Fort Worth International Airport Board was duly convened and held in the Board Room of the DFW Airport Headquarters building of the Dallas-Fort Worth International Airport Board at 8:30 a.m., on Thursday, July 2, 2015, pursuant to earlier notification thereof to the members of the Board and public. The following quorum was present: Lillie Biggins, Chair William Meadows Sam Coats, Vice Chair Regina Montoya Mayor Pro Tem Monica Alonzo 1 Curtis E. Ransom Mayor Betsy Price William Tsao Francisco Hernandez Bernice J. Washington Bridget M. Lopez Darlene Freed 2 Board staff in attendance: Sean Donohue, John Ackerman, Ken Buchanan, Jim Crites, Khaled Naja, Chris Poinsatte, Linda Valdez Thompson, Rob Darby, Elaine Rodriguez, Alan Black, Zenola Campbell, Armin Cruz, Thomas Dallam, Rusty Hodapp, Robert Horton, Karen Kavanagh, Tamela Lee, Paul Martinez, Sharon McCloskey, Mike Phemister, Mary Jo Polidore, Steve Shaffer, Nate Smith, Greg Spoon, John Terrell, Max Underwood and Francisco Rodriguez AGENDA A. The invocation was given by Chaplain DD Hayes. B. The Pledge of Allegiance was recited. C. Announcements by Lillie Biggins, Chair: Mayor Price and Mayor Rawlings were congratulated on their re-elections. Mayor Pro Tem Monica Alonzo was welcomed in Mayor Rawlings absence and was recognized as the first Hispanic Woman to represent District 6 on the Dallas City Council. Announcements by Sean Donohue, CEO: The official selection of DFW as one of only two airports to take part in the FBI s pilot RapBack Service Program was announced and Jim Crites, EVP Operations, and Alan Black, Director Public Safety, were recognized for their contribution. DFW was honored at the Airport Minority Advisory Council (AMAC) Annual Conference for receiving the AMAC 2015 Airport Top Flight Award and Ken Buchanan, EVP Revenue Management, and Tamela Lee, VP Business Diversity and Development, and the Business Diversity and Development 1 Designated voting representative appointed by the City of Dallas 2 Non-voting Board Member from the City of Grapevine July 2, Board Meeting Minutes Page 1 of 7

2 team were recognized for representing DFW. Linda Valdez Thompson and her team were thanked for their ongoing work providing opportunities for minority business. It was announced that last week 60 regional business leaders from the Dallas Regional Chamber and Fort Worth Chamber of Commerce, as well as the American Airlines Financial Planning Team were hosted at Airport Headquarters and were provided with an Airport update and an opportunity to engage with senior staff. An update was provided on the Air Service Development Mission to Europe, led by Mayor Rawlings, Mayor Price, Board Chair Lillie Biggins, Board Member Bernice Washington, and CEO Sean Donohue, supporting nonstop passenger and cargo service to Europe, developing business relationships and thanking long-standing partners, and celebrating American Airlines 30th year of service to Frankfurt. John Ackerman, EVP Global Strategy and Development, the Global Strategy and Development team, and the business partners who joined the mission leaders from the Dallas and Fort Worth Convention and Visitors Bureaus, Dallas Regional Chamber and Fort Worth Chamber of Commerce, were recognized for a great trip. DFW Media Highlights were presented. D. The Minutes of the Regular Board Meeting of June 4, 2015, were approved. E. Air Service Highlights were presented by John Ackerman, EVP Global Strategy and Development. F. The Financial Report was presented by Chris Poinsatte, CFO/EVP Finance and Information Technology Services. RETIREMENT/INVESTMENT COMMITTEE Committee Chair William Meadows reported that the Committee met on Tuesday, June 30, 2015, at 12:30 p.m., in the Board Room of the DFW Airport Headquarters Building and recommended approval of the following: 1. The Minutes of the Retirement/Investment Committee Meeting of June 2, 2015, were approved. Discussion Item 2. External Audit of the Pension Plans was presented by Phyllis Dunn of Deloitte. OPERATIONS COMMITTEE Operations Committee Chair Sam Coats reported that the Committee met on Tuesday, June 30, 2015, at 12:45 p.m., in the Board Room of the DFW Airport Headquarters Building and recommended approval of the following: 3. The Minutes of the Operations Committee Meeting of June 2, 2015, were approved. July 2, Board Meeting Minutes Page 2 of 7

3 Consent Items for Consideration 4. The Airport Board unanimously adopted Resolution No to approve execution of a Supplemental Agreement to Contract No , Rehabilitate East Side Chiller Plant, with HKS, Inc., of Dallas, Texas, in an amount not to exceed $175, The Airport Board unanimously adopted Resolution No to approve execution of a Supplemental Agreement to Contract No , Terminal D Fire Strategy Update, with HKS, Inc., of Dallas, Texas, in an amount not to exceed $230, The Airport Board unanimously adopted Resolution No to approve execution of a Joint Development Agreement with SSI, Inc., an Arizona Corporation, to develop an Aircraft Rescue and Fire Fighting Training (ARFF) portal. 7. The Airport Board unanimously adopted Resolution No to approve an increase to Contract No , for Skylink Operations and Maintenance, with Bombardier Transportation (Holdings) USA, Inc., of Pittsburgh, Pennsylvania, in an amount not to exceed $165,917.00, for a revised Contract amount not to exceed $166,618, The Airport Board unanimously adopted Resolution No to approve execution of a Change Order to Contract No , Rehabilitate Landside Erosion Control with Gilbert May Inc., dba Phillips/May Corporation, of Dallas, Texas, in an amount not to exceed $248, , for a revised Contract amount not to exceed $1,094, The Airport Board unanimously adopted Resolution No to approve execution of a deductive Contract Modification to Supplemental Agreement No. 15, Contract No , Terminal Renewal and Improvement Program - Terminal E Phase 2 Construction, with Manhattan/Byrne/JRT/3i, a Joint Venture, of Dallas, Texas, in a deductive amount not less than ($50,619.00)., for a revised Contract amount not to exceed $129,470, Action Items for Consideration 10. The Airport Board unanimously adopted Resolution No to approve execution of a Supplemental Agreement to Contract No , Terminal D5 Bus Station, with HKS, Inc., of Dallas, Texas, in an amount not to exceed $280, The Airport Board unanimously adopted Resolution No to approve execution of Contract No , for an Access Control Management System, with Quantum Secure, Inc., of San Jose, California, in an amount not to exceed $2,277,217.98, for the initial twoyear term of the Contract, with options to renew annually. 12. The Airport Board unanimously adopted Resolution No to approve execution of Contract No , for Annual Conveyance Inspection Services, with TUV SUD America Chemical Oil and Gas, of Houston, Texas, in an amount not to exceed $642,255.00, for the five-year term of the Contract. July 2, Board Meeting Minutes Page 3 of 7

4 13. The Airport Board unanimously adopted Resolution No to approve execution of Contract No , for Non-Public Facilities Mechanical, Electrical, Plumbing and Structural (MEPS) Maintenance Service, with ERMC IV, LP, of Haltom City, Texas, in an amount not to exceed $4,453,550.51, for the initial three-year term of the Contract, with options to renew for two additional one-year periods. 14. The Airport Board unanimously adopted Resolution No to approve execution of Contract No , for Conveyance Systems Maintenance Services for Terminal D, with EMR Elevator Inc., of Arlington, Texas, in an amount not to exceed $5,790,240.82, for the initial three-year term of the Contract, with options to renew for two additional one-year periods. 15. The Airport Board unanimously adopted Resolution No to approve execution of Contract No , for Driving Simulation Training Center Equipment, Hardware and Software System, with Adacel Systems, Inc., of Orlando, Florida, in an amount not to exceed $310,000.00, for the initial two-year term of the Contract, with options to renew for three additional one-year periods. 16. The Airport Board unanimously adopted Resolution No to approve execution of Contract No , for Sign/Banner Fabrication and Installation Services, with Centerline Supply, Ltd., of Grand Prairie, Texas, in an amount not to exceed $1,000,000.00, for the initial one-year term of the Contract, with options to renew for four additional one-year periods. Terminal Renewal and Improvement Program Action Items for Consideration 17. The Airport Board unanimously adopted Resolution No to approve execution of a Contract Modification to Supplemental Agreement No. 11, Contract No , Terminal Renewal and Improvement Program - Terminal E Design and Design Management, with DMJM/EJES Joint Venture, of Fort Worth, Texas, in an amount not to exceed $500, , for a revised Contract amount not to exceed $50,853, The Airport Board unanimously adopted Resolution No to approve execution of Contract No , Terminal Renewal and Improvement Program - Terminal B Vault B, in an amount not to exceed $334,453.00, and Contract No , Terminal Renewal and Improvement Program - Terminal E Vault A, in an amount not to exceed $334,453.00, with ONCOR Electric Delivery Company, LLC, of Carrollton, Texas. Total amount of action is $668, The Airport Board unanimously adopted Resolution No to approve execution of a Supplemental Agreement to Contract No , Terminal Renewal and Improvement Program - Terminal E Phase 4 Construction, with Manhattan/Byrne/JRT/3i, a Joint Venture, of Dallas, Texas, in an amount not to exceed $48,836, Discussion Items 20. Construction and Professional Services Contract Increase(s) approved by Authorized Staff were distributed to the Board. July 2, Board Meeting Minutes Page 4 of 7

5 21. Decrease(s)/increase(s) in Scope of Work approved by Authorized Staff were distributed to the Board. FINANCE/AUDIT COMMITTEE Finance/Audit Committee Chair Francisco Hernandez reported that the Committee met on Tuesday, June 30, 2015, at 1:15 p.m., in the Board Room of the DFW Airport Headquarters Building and recommended approval of the following: 22. The Minutes of the Finance/Audit Committee Meeting of June 2, 2015, were approved. 23. The Financial Report was presented by Max Underwood, VP Finance. Consent Items for Consideration 24. The Airport Board unanimously adopted Resolution No to approve execution of Contract No , for Depository Services, with JPMorgan Chase Bank, N.A., of Fort Worth, Texas, in an amount not to exceed $310,977.00, for the initial three-year term of the Contract, with options to renew for two additional one-year periods. 25. The Airport Board unanimously adopted Resolution No to approve execution of Contract No , for Auctioneering Services, with Rene Bates Auctioneers, Inc., of McKinney, Texas, in an amount not to exceed $100,000.00, for the initial one-year term of the Contract, with options to renew for four additional one-year periods. Action Items for Consideration 26. The Airport Board unanimously adopted Resolution No to approve execution of three Contracts: Contract No , for Employee Medical and Pharmacy Health Plan Services, with Blue Cross and Blue Shield of Texas, of Richardson, Texas, in an amount not to exceed $2,418,360.00; Contract No , for Employee Dental Health Plan Services, with Cigna Dental Health of Texas, Inc., of Plano, Texas, in an amount not to exceed $1,978,778.00; and Contract No , for Employee Group Life Insurance Services, with Voya Financial, of Minneapolis, Minnesota, in an amount not to exceed $3,173, The initial term of each Contract is three years, with options to renew for two additional oneyear periods. Total amount of action is $7,570, The Airport Board unanimously adopted Resolution No to approve the FY 2016 Operation Revenue and Expense Fund Budget (Fund 102). 28. The Airport Board unanimously adopted Resolution No to approve the Schedule of Charges as amended for Fiscal Year The Airport Board unanimously adopted Resolution No to approve execution of Contract No , for Lease of Production Grade Digital Presses and Maintenance, with Canon Solutions America, Inc., of Dallas, Texas, in the amount of $917,542.00, for the fiveyear term of the Contract. July 2, Board Meeting Minutes Page 5 of 7

6 Discussion Items 30. The Monthly D/S/M/WBE Expenditure Report was distributed to the Board. 31. Purchase Orders/Contracts and Professional Services Contracts approved by Authorized Staff were distributed to the Board. CONCESSIONS/COMMERCIAL DEVELOPMENT COMMITTEE Concessions/Commercial Development Committee Chair Curtis E. Ransom reported that the Committee met on Tuesday, June 30, 2015, at 2:00 p.m., in the Board Room of the DFW Airport Headquarters Building and recommended approval of the following: 32. The Minutes of the Concessions/Commercial Development Committee Meeting of June 2, 2015, were approved. Action Items for Consideration 33. The Airport Board unanimously adopted Resolution No to approve execution of leases with retail and food and beverage providers for Terminals B, D and E as recommended by the DFW Selection Committee. 34. The Airport Board unanimously adopted Resolution No to approve a Lease Agreement between D&B Mitchell Group, LLC and the Dallas/Fort Worth International Airport Board. 35. The Airport Board unanimously adopted Resolution No to approve a Lease Agreement between McDonald s USA, LLC and the Dallas/Fort Worth International Airport Board. 36. The Airport Board unanimously adopted Resolution No to approve a Lease Agreement between OdehMickens DFW Concessions II and the Dallas / Fort Worth International Airport Board. 37. The Airport Board unanimously adopted Resolution No to approve month-tomonth lease extensions for specified concession locations, with rent increases. 38. The Airport Board unanimously adopted Resolution No to approve execution of a ground lease agreement with Logistics Center IV, LLC, ("TENANT") for approximately 8.84 acres of land. 39. The Airport Board unanimously adopted Resolution No to approve execution of a ground lease agreement with Logistics Center V, LLC, ("TENANT") for approximately 8.0 acres of land. 40. The Airport Board unanimously adopted Resolution No to approve execution of a ground lease agreement with Logistics Center III, LLC, ("TENANT") for approximately 9.23 acres of land. July 2, Board Meeting Minutes Page 6 of 7

7 41. The Airport Board unanimously adopted Resolution No to approve execution of a Reimbursement Agreement with Logistics Center III, LLC, for an amount not to exceed $2,068,266. Discussion Item 42. Permits issued by Concessions were distributed to the Board. FULL BOARD Discussion Items 43. Registered Speakers (item unrelated to agenda items). 44. Next Committee meetings August 4, 2015 Next Regular Board meeting August 6, 2015 July 2, Board Meeting Minutes Page 7 of 7