The Pledge of Allegiance to the Flag of the United States of America was led by Chairman Bunek, followed by a moment of silence.

Transcription

1 LEELANAU COUNTY BOARD OF COMMISSIONERS EXECUTIVE BOARD MEETING Tuesday, January 8, 2019 Approved 01/15/19 Proceedings of the meeting are being recorded and are not the official record of the meeting; the formally approved/accepted written copy of the minutes will be the official record of the meeting. Meeting called to order by Chairman William J. Bunek at 9:01 a.m. Today s meeting is being held at the Government Center, 8527 Government Center Drive, Suttons Bay, Michigan. The Pledge of Allegiance to the Flag of the United States of America was led by Chairman Bunek, followed by a moment of silence. Roll Call: District #1 Anthony Ansorge PRESENT #2 Debra L. Rushton PRESENT #3 William J. Bunek PRESENT #4 Ty Wessell PRESENT #5 Patricia Soutas-Little PRESENT #6 Carolyn Rentenbach PRESENT #7 Melinda C. Lautner PRESENT Guests present. Communications, Proclamations, Presentations Administrator Update: County Administrator Chet Janik updated Commissioners on several topics, highlighting the following: Janik spoke briefly about the swearing in ceremony for the Commissioners the prior week and their tour of the County the same day. He commented on how well the Commissioners work together and he is looking forward to these next few years of working with them. Janik spoke about the recent computer virus that hit County offices in December. He then stated that the virus was aimed at government units and that others were also affected. An outside consulting company, Terrapin Network, was hired and assisted in the cleaning of the virus from all County computers. Janik said it is believed no data was lost and no breech of information is believed to have occurred. He went on to explain several proactive steps being taken to prevent any future issues. Janik was joined by County IT Director Ron Plamondon, who further addressed the Emotet and Artemis viruses and how they had been able to get past the current Barracuda spam filter. Plamondon gave more details on the process of how the virus spread and steps taken to clean the servers and each computer. Plamondon stated that currently certain document types are not being allowed through the County s

2 firewall as a precaution. Additional personnel training and system upgrades to Microsoft and workstations for this year are being reviewed. Plamondon said the current spam firewall is good, but there are upgrades that can still be done. Further discussion ensued between Commissioners and Plamondon about the Internet, WiFi usage, and certain needs for different departments. Janik asked for clarification from Commissioners on future meeting videotaping so options can be researched and presented next month. Update of LEC roof: The contract has been signed and several options and estimates will be presented within the next few weeks. Cherry Capital Airport Director Advisory Committee Update: Kevin Klein, Director of Cherry Capital Airport, was present before Commissioners regarding an update on the Airport and the Advisory Committee. Klein stated 2018 will be a record year for passengers at Cherry Capital Airport. This summer they will be serving 10 cities which is a record in itself. Last year he spoke about the airport going through a strategic plan and business development. Approximately every 25 years they evaluate governance and how things are working at the airport. This cycle is based on operating agreements and leasing policy at the airport that expire in The Airport Commission has now decided to hire management consultant Steve Baldwin, President and CED of Steven Baldwin Associates, to help determine the best way to move forward or maintain the governance process. Baldwin introduced himself to Commissioners and gave a brief background on himself. (Handout on file in Clerk s office click here for link to presentation He stated that his company has been hired to develop a Strategic Planning Process and Business Plan for Cherry Capital Airport and has been working on that for about a year. Baldin continued that an important part of the process is to review the governance model and he spoke about the history of Cherry Capital, which has not been modified for approximately 25 years. The national trend shows local governments opting out of direct ownership and operations of airports. Baldwin gave statistics that there are 5,500 airports in the United States and about 100 hubs. The lofty goal is to move Cherry Capital into that 100. Baldwin answered questions from Commissioners and then discussed benefits of an authority model and brought up Act 95 (PA 95 of 2015) and its mandate of having regional representation. Commissioner Ansorge addressed Klein and asked what he felt were any problems he has seen with the government structure today. Klein stated it has worked; however, they are starting to see legal confusion of properties and leases due to two counties owning the airport. Klein is requesting to put an advisory committee together to look at any next steps and address issues that come up. In the end maybe it stays the same, 2

3 maybe they modify the current agreement, maybe they go with PA 95 of 2015 Authority, or maybe legislation is created. Brief discussion ensued between Klein and Commissioners where Klein then explained the makeup of Advisory Committee. They are suggesting that two Commissioners be appointed, plus the County Administrator. Discussion ensued with Klein and Baldwin responding to questions from Commissioners. Conservation District Update: Buzz Long, Director of the Leelanau County Conservation District, was present regarding an update to Commissioners and the new things that are happening. Long spoke on the following: Scott Collins was elected as the first new Director for the Conservation District in 23 years for the five-member board. Dr. Jerry White was voted off, but will still act as an Associate Board member; the purchase of the police interceptor from last spring is working out well and is the first car owned by the Conservation District; staff turnover included the passing of Chris Garthe, who is missed; the District has six employees at this time, one full-time and five part-time. Long continued that the plantings on the back slope at the Government Center, which was thought of by Chris Garthe, will continue in his honor; they are working with the Parks and Recreation Commission on Veronica Valley Park for plantings and also working with the Grand Traverse Band of Ottawa and Chippewa Indians to do additional plantings the National Park Service has been helping to identify antique apple varieties on the Manitou Islands, and they are bringing back cuttings to propagate. The hunting access program currently has only one participant and they are looking for more. Long referenced their ongoing programs: Plant sales, no-till seeder rental, 5 th grade field day, the Forestry Assistance Program (with statistics). He reviewed Partnership Activities with NWMISN, NRCS, MAEAP, AISP, Soil Erosion and Sedimentation Control Program. A record number of 484 permits were issued in Long stated that sites have become more difficult each year and many need an engineered plan for a permit. Long noted that the Leelanau County Conservation District received the Conservation District of the Year Award from the Michigan Association of Conservation Districts, who represent about 70 districts throughout Michigan. Long responded to questions from Commissioners. Chairman Bunek called for a five minute recess at 10:32 a.m. Chairman Bunek called the meeting back to order at 10:41 a.m. 3

4 Drain Commissioner Department Update: Drain Commissioner Steve Christensen was present regarding his update to Commissioners. He began by saying he was proud to work with Long and the Conservation District. Christensen stated his many responsibilities as Drain Commissioner, both residential and commercial. He talked about the continued work to maintain the court-ordered level of Lake Leelanau and that he serves on the Leland Dam Authority. Christensen updated Commissioners regarding the installation of sensors and their placement for maintenance of Dam operations and controlling the lake levels. He also spoke about updated technology to reduce cost of sensors for the North end of Lake Leelanau and mentioned a survey to check above and below the dam to look for areas that may need addressing. Christensen said he communicates with the DEQ and reports to DEQ for the dam operation, along with many other boards, committees, and authorities within the County to help make all developments fit into a sustainable and comprehensive plan that aligns with watershed plans and law. Christensen commented on the Parks and Recreation Commission, and noted upcoming work at Old Settlers, Veronica Valley, and Myles Kimmerly county parks. He stated that they will be moving forward in reapplying for a Michigan Department of Natural Resources Trust Fund Grant for Veronica Valley. Christensen reviewed the drainage districts. Some extreme rainfall has recently caused unprecedented flooding and now there are possible drainage districts that may be needed to help certain areas, such as Schomberg Road, Timberlee Drive, Lake Bluffs, and Stony Point, and gave the reasons for each. The Village of Empire has been in touch and questioned the establishment of possible district there, since out-fall of South Bar Lake needs to be replaced. Discussion ensued between Commissioners and Christensen about responsibilities of landowners and the County, and other location questions of problem areas. Sheriff / Jail Update: Sheriff Mike Borkovich, Undersheriff Steve Morgan, and Lieutenant Todd Roush were all present. Sheriff Borkovich stated that the 2% Allocation Grant from the Grand Traverse Band was awarded. With these funds all schools within Leelanau County will be supplied with colored placard hallway markers. These markers will mark school hallways by color and number making it easier for a given location to be found in each school. Borkovich stated that school security remains a top priority in the County. Borkovich commented that there is a possibility of a private donor to donate towards patrol boat that may cover $100, to $150, There is still ¾ federal match grant opportunity. The Sheriff explained that they are looking to set up a simulation ammunitions training room (high speed paint ball guns) in the jail basement, with a training center by the end of the year. 4

5 Undersheriff Morgan commented on December 27, 2018, deer accident which totaled a deputy s car. The department is now running short in fleet numbers and will be that way until Spring. Ford has discontinued the current model so patrol vehicles available will be different next year. He continued that the change of cost or emergency equipment that can be used will possibly change in 2020 and more updates to come for replacement costs as information is available. The department currently is at one reserve vehicle for the fleet. Lieutenant Roush stated that they had been approved for $60, to upgrade video surveillance and recording equipment in jail. The seven DVR devices will be replaced with one NVR. The cameras in each of the courtrooms will be upgraded to one 360 degree camera in each. This camera will allow the view of entire courtroom to be continuously videotaped while allowing specific areas to also be zoomed in on to watch. The same camera type will be placed in the booking area. The plan is to continue replacing most of the cameras throughout the jail in the next few years. There are currently 96 cameras on the entire campus. ASC Security out of Livonia, Michigan, is working on the project and hopes to finish up within the week. Discussion continued between Commissioners and the officers about fleet cars and models. Borkovich stated that law enforcement is very committed to continue working to support and help individuals dealing with the opioid crisis in the County. He also commented on the placards that will be placed inside and outside of the schools. Brief discussion ensued. Commissioner Ansorge asked for a County crime overview update in a few months and Borkovich responded that their annual report will be provided to the board as well. Approval of Agenda/Late Additions or Deletions: Chairman Bunek requested the following changes to the agenda: Add Late Addition #1 of 2% Funding to 9h; Move Action Item #9c to Action Item #2a; and Add Late Addition #9i, Airport Advisory Committee. MOTION BY WESSELL TO APPROVE THE AGENDA AS AMENDED. SECONDED BY RUSHTON. AYES 7 (WESSELL, ANSORGE, BUNEK, LAUTNER, RENTENBACH, RUSHTON, SOUTAS-LITTLE) MOTION CARRIED. Public Comment: Lois Bahle of Suttons Bay Village. Bahle spoke in support of Clean Renewable Energy and read from a draft mission statement, which is on file in the County Clerk s office. She requested the Board of Commissioners create a Leelanau Clean Energy Committee, and that it be added to the list of the goals. 5

6 Doug McInnes of Northport Energy. McInnes stated that success in promoting renewable energy and energy efficiency requires community participation, and accurate up-to-date information. He spoke in favor of creating a proposed Leelanau Clean Energy Committee and the benefits to the County. Peter Wolcott, Officer of Northport Energy, read a letter from Tom VanPelt, supporting the creation of the proposed Leelanau Clean Energy Committee (on file in Clerk s office). Joe DeFors of Northport Energy. DeFors indicated that he is on the Board of Directors for Northport Energy and read from a prepared statement, which is on file in the County Clerk s office. He spoke in support of the creation of a Leelanau Clean Energy Committee. He stated that this committee would be a formal body and a way to open a discussion about how renewable energy could potentially help with affordable jobs and housing in our community. Jay Johnson of Empire Township. Johnson stated that he was also in favor of all the comments regarding clean energy that have been stated. He went on to say the Commissioners should also focus on the following five issues this year: Point-of-sale septic inspection ordinance; readdress the County cell phone services in Leelanau County; adopt a goal that no preschooler in this County would be unable to attend preschool reasonably close to their home if adopted the outcome would be provided; support the Grand Traverse Band request for proposed legislation through the Federal Court to recover 1800 s treaty funds; continue working on affordable housing and adopt a goal that every County employee and Township employee, at a minimum should be able to find affordable housing to live in this County. Dennis Bushey of Elmwood Twp. Bushey asked why the agenda was written to have the Sheriff s Office and Emergency Management Department waiting so long to give a department update? Bushey suggested that the presentation be moved ahead in the Administrator s spot so that work hours are not lost. Ronald Schobel of Northport. Schobel addressed Commissioners regarding his opposition to recreational marijuana and asked for their support to make all laws and ordinances that prohibit recreational use and distribution of marijuana in Leelanau County. (Handouts on file in the Clerk s office.) Action Items 2019 Blue Cross/Blue Shield Insurance Renewal Lew Wolters: C & M Insurance Agency Life & Health Specialist Agent Lew Wolters was present regarding the annual insurance renewal. He distributed the Leelanau County 2018 Cost Analysis with Commissioners and responded to their questions regarding projected costs, actual costs, differential costs, stop-loss fees and costs, large claim payments, and net costs. 6

7 The administrative fee increase that was approved last year was never sought or forwarded by the Health Insurance agency. They are asking for an increase of monthly compensation of $ per month to $3, Brief discussion ensued. MOTION BY LAUTNER TO RECOMMEND TO THE BOARD OF COMMISSIONERS TO APPROVE THE ADMINISTRATIVE FEE INCREASE, UP $ PER MONTH, TO $3, SECONDED BY ANSORGE. AYES 7 (LAUTNER, RENTENBACH, RUSHTON, SOUTAS-LITTLE, WESSELL, BUNEK, ANSORGE) MOTION BY LAUTNER TO RECOMMEND TO THE BOARD OF COMMISSIONERS TO APPROVE THE RENEWAL OF THE 2019 BLUE CROSS BLUE SHIELD INSURANCE PLAN AS PRESENTED. SECONDED BY WESSELL. AYE 7 (LAUTNER, RENTENBACH, RUSHTON, SOUTAS-LITTLE, WESSELL, BUNEK, ANSORGE) Michigan Municipal Risk Management Authority (MMRMA) Insurance Policy Renewal: Robert Hauch, Regional Risk Manager for MMRMA, was present. Hauch said that this is time for the insurance renewal. Hauch reviewed the coverage with Commissioners and the benefits of MMRMA, which insures 64 of 83 counties in Michigan. Hauch said they are a governmental entity, and explained the structure as well as the Net Asset Distribution that started in 2006 that is allocated for the County and he explained the reason for the returns. He reviewed all of the things that they cover for the County and the money that has been paid to the County. Hauch responded to questions from Commissioners and noted that since 2015, the County has had 19 car/deer accidents reported to them. Hauch also addressed representing the County in litigation, and discussed the RAP Grant program and the up-to-50% matching funds that are available through this program. The RAP Grant can reduce liability and currently Leelanau County does take advantage of the program. Brief discussion ensued with questions and answers. MOTION BY WESSELL TO RECOMMEND TO THE BOARD OF COMMISSIONERS APPROVAL OF THE 2019 RENEWAL FOR PROPERTY AND CASUALTY INSURANCE BETWEEN LEELANAU COUNTY AND MICHIGAN MUNICIPAL RISK MANAGEMENT AUTHORITY (MMRMA), IN AN AMOUNT NOT TO EXCEED $217,119.00; FUNDS TO COME FROM SECONDED BY RENTENBACH. Discussion County Clerk asked if the recommendation included the waiving of the Board Policy on bid requirements. 7

8 MOTION BY WESSELL AMENDED TO RECOMMEND TO THE BOARD OF COMMISSIONERS THAT BOARD POLICY ON BID REQUIREMENTS BE WAIVED AND APPROVE OF THE 2019 RENEWAL FOR PROPERTY AND CASUALTY INSURANCE BETWEEN LEELANAU COUNTY AND MICHIGAN MUNICIPAL RISK MANAGEMENT AUTHORITY (MMRMA), IN AN AMOUNT NOT TO EXCEED $217,119.00; FUNDS TO COME FROM SECONDED BY RENTENBACH. AYES 7 (WESSELL, ANSORGE, BUNEK, LAUTNER, RENTENBACH, RUSHTON, SOUTAS-LITTLE) Administration HVAC Design Contract E3, Inc.: Kirstin Policastro, Project Manager for E3, Inc., and John Richards, PE, LEED, Cofounder and Principal, were present before Commissioners regarding the HVAC Design contract. Administrator Janik indicated that he was authorized to negotiate a contract with the assistance of Legal Counsel. This is to strictly design the HVAC Contract with E3, Inc. MOTION BY LAUTNER TO RECOMMEND TO THE BOARD OF COMMISSIONERS APPROVAL OF THE CONTRACT BETWEEN E3, INC., FOR THE DESIGN OF THE GOVERNMENT CENTER HVAC SYSTEM, IN AN AMOUNT NOT TO EXCEED $86,750.00; FUNDS TO COME FROM CAPITAL IMPROVEMENT FUND #470. SECONDED BY SOUTAS-LITTLE. Discussion Janik responded to questions from Commissioners. AYES 7 (LAUTNER, RENTENBACH, RUSHTON, SOUTAS-LITTLE, WESSELL, BUNEK, ANSORGE) Chairman Bunek called for a recess at 12:38 p.m. until 1:00 p.m. Chairman Bunek called the meeting back to order at 1:10 p.m. Emergency Management Verizon Wireless LEC Tower Project Discussion: Emergency Management Director Matt Ansorge was present before Commissioners regarding the Verizon Wireless LEC Tower discussion. Ansorge updated Commissioners and responded to their questions. At this time Director Ansorge would like to continue dialog with Verizon about a potential fenced in area and tower specs. Emergency Management State DTMB Integrated GIS Data Repository Agreement: Director Ansorge commented on the Mapping Software for and explained the request before Commissioners and how the Repository is used. He explained that Leelanau County originally agreed to participate in the statewide GIS repository in November 2011, and reviewed information that was contained on the Executive Document Summary and did answer questions. 8

9 MOTION BY RUSHTON TO RECOMMEND TO THE LEELANAU COUNTY BOARD OF COMMISSIONERS TO ALLOW CHAIRMAN BUNEK TO SIGN THE AGREEMENT WITH THE DTMB CENTER FOR SHARED SOLUTIONS TO CONTINUE PARTICIPATION FROM LEELANAU COUNTY IN THE STATEWIDE GIS REPOSITORY, PENDING APPROVAL FROM THE COUNTY ATTORNEY. SECONDED BY WESSELL. AYES 7 (RUSHTON, SOUTAS-LITTLE, WESSELL, ANSORGE, BUNEK, LAUTNER, RENTENBACH) Prosecuting Attorney STOP Grant Administration: Administrator Janik stated that he met with Prosecuting Attorney Joseph T. Hubbell and he is still exploring potential partnerships with other agencies. Janik would recommend no action at this time and remove it from the agenda until the Prosecutor requests action. Conservation District, Approval of 2019 Work Orders: Conservation District Manager Buzz Long was present and requesting approval of three 2019 work orders, which are consistent with what has been presented the prior three to five years: #1, Conservation Education and Technical Assistance; #2, Soil Erosion and Sedimentation Control; and #3, Water Quality Monitoring. Long, County Administrator Janik and County Clerk Michelle L. Crocker responded to questions on the budget and the work orders. MOTION BY SOUTAS-LITTLE TO RECOMMEND TO THE BOARD OF COMMISSIONERS THAT THE WORK ORDERS: #1 Conservation Education and Technical Assistance $40, #2 Soil Erosion and Sedimentation Control #3 Water Quality Monitoring $5, FOR THE LEELANAU CONSERVATION DISTRICT BE APPROVED. SECONDED BY LAUTNER. AYES 7 (SOUTAS-LITTLE, WESSELL, ANSORGE, BUNEK, LAUTNER, RENTENBACH, RUSHTON) Historical Marker Application for the Poor Farm Barn: Administrator Janik updated Commissioners the Historical Marker Application for the Poor Farm Barn is not yet completed. It is a very lengthy and complex application and they are hoping they will be ready for next month s meeting. There is no action required today. Brief comments ensued. 9

10 Leland Dam Authority Approval of Bid for Underwater Dam Inspection: Drain Commissioner and Dam Authority member Steve Christensen was present regarding the Underwater Dam inspection. MOTION BY LAUTNER TO RECOMMEND TO THE BOARD OF COMMISSIONERS TO ACCEPT THE BID AND CONTRACT WITH GREAT LAKES ENGINEERING GROUP, LLC, FOR AN UNDERWATER INSPECTION OF THE LELAND DAM IN AN AMOUNT NOT TO EXCEED $7,700.00; FUNDS TO COME FROM THE DAM FUND, # , PENDING CORPORATE COUNSEL REVIEW. SECONDED BY RUSHTON. Discussion. Christensen responded to questions from Commissioners regarding the number of divers that will be on site. Commissioner Rentenbach quoted from the contract regarding divers and safety. Commissioner Rushton stated that perhaps they could use the local fire department for standby or physical presence if there is a concern about safety. Commissioner Ansorge questioned if money was put into the budget for this, and Christensen stated no. Discussion ensued on funding. Crocker responded to funding and the transfer of funds that was discussed through the budget process and approval to keep any potential funding in Contingency in the General Fund. MOTION BY LAUTNER AMENDED TO RECOMMEND TO THE BOARD OF COMMISSIONERS TO ACCEPT THE BID AND CONTRACT WITH GREAT LAKES ENGINEERING GROUP, LLC, FOR AN UNDERWATER INSPECTION OF THE LELAND DAM IN AN AMOUNT NOT TO EXCEED $7,700.00; FUNDS TO COME FROM THE DAM FUND, # , WITH THE APPROPRIATE TRANSFERS BEING MADE FROM GENERAL FUND. THE CONTRACT IS PENDING CORPORATE COUNSEL REVIEW. SECONDED BY RUSHTON. AYES 7 (LAUTNER, RENTENBACH, RUSHTON, SOUTAS-LITTLE, WESSELL, BUNEK, ANSORGE) Parks and Recreation MDNRTF Grant Application Update: Parks and Recreation Vice-Chairman Dave Barrons was present before Commissioners regarding an update on the Michigan Department of Natural Resources Trust Fund Grant. Barrons gave a verbal update, as there were no handouts for reference. He responded to questions from Commissioners. Drain Commissioner Christensen joined Barrons and distributed a map of the park and he answered questions on funding and noted that the project has been downsized. Discussion that a public hearing will need to be held on the grant application prior to any Board of Commissioner action. Parks and Recreation Gosling Czubak Contract Amendment Update: Barron was present regarding an update on the Gosling Czubak Contract. A proposed contract is currently being reviewed by Corporate Counsel and no documents were provided for review by Commissioners. Discussion ensued. 10

11 MOTION BY RUSHTON TO RECOMMEND TO THE BOARD OF COMMISSIONERS THAT GOSLING CZUBAK CONTRACT AMENDMENT UPDATE BE MOVED FORWARD TO NEXT TUESDAY S MEETING. SECONDED BY ANSORGE. AYES 7 (RUSHTON, SOUTAS-LITTLE, WESSELL, ANSORGE, BUNEK, LAUTNER, RENTENBACH) Parks and Recreation MOU with Grand Traverse Band Update: Barrons gave a verbal update on a Memorandum of Understanding with the Grand Traverse Band. No handouts were available for reference. Administration Board Policy Revision Updates: Janik indicated that he is working on several policies that he hopes to bring forward to Commissioners. He explained that one is on grant money and no extra compensation for employees. Another one he is exploring is termination of employees with just cause and the handling of any unused vacation and personal days, which is different than a retiring employee. Another one is regarding attendance at conferences there was an incident where an employee claimed 14 hours and included their breakfast and social hours. He is looking to have this limited to the normal workday unless there is proof of work. Janik spoke briefly and responded to questions, saying he hopes to report back in February. Administration Revised Drug-Free Work Environment Policy: Janik commented that this policy is in regards to the passage of the November ballot issue and he had Corporate Counsel review our policy for compliance and/or noncompliance. He responded to questions from Commissioners. MOTION BY WESSELL TO RECOMMEND TO THE BOARD OF COMMISSIONERS TO APPROVE THE REVISIONS TO COUNTY BOARD POLICY #7, DRUG-FREE WORK ENVIRONMENT POLICY, AS PRESENTED. SECONDED BY RUSHTON. Discussion Janik responded to Chairman Bunek s question about the ramifications if this Policy is violated by an employee of an Elected Official. Employees that are in an Elected Officials office are terminated by the Elected Official, but they are still expected to abide by the County Policy. AYES 7 (WESSELL, ANSORGE, BUNEK, LAUTNER, RENTENBACH, RUSHTON, SOUTAS-LITTLE) Administration Out-of-State Travel Request: Janik commented that this request is to seek approval for himself and the Chairman of the Board to travel to the National Association of Counties (NACo) Legislative Conference in Washington, D.C., March 1-5, Janik continued with brief comments. 11

12 MOTION BY RUSHTON TO RECOMMEND TO THE BOARD OF COMMISSIONERS TO APPROVE THE OUT OF STATE TRAVEL REQUEST TO THE NATIONAL ASSOCIATION OF COUNTIES (NACo) LEGISLATIVE CONFERENCE IN WASHINGTON, D.C., FOR THE COUNTY ADMINISTRATOR AND CHAIRMAN OF THE BOARD OF COMMISSIONERS. SECONDED BY LAUTNER. Discussion Commissioners discussed the costs that were outlined. Further discussion regarding the wealth of information that can be gained at these conferences. Commissioner Ansorge noted he would appreciate a budget sheet of allowable funds for the expenditure. Commissioner Rentenbach questioned if fellow Commissioners would pay for the registration fee for another Commissioner, if transportation and lodging were not requested. Chairman Bunek indicated that he cannot imagine why that wouldn t be approved. Brief discussion ensued. AYES 7 (RUSHTON, SOUTAS-LITTLE, WESSELL, ANSORGE, BUNEK, LAUTNER, RENTENBACH) Administration Zettel Lawsuit Update: Janik updated Commissioners on the Zettel Lawsuit which named numerous counties and county treasurers in the State of Michigan. It is spread over several jurisdictions in the State. Janik explained that the lawsuits are over foreclosure laws as to when properties are foreclosed on and who receives the funds from the sale of the foreclosed property. Janik gave examples. He continued with comments on the lawsuit and Leelanau County was listed in the suit filed in Charlevoix County and is being represented by MMRMA, as are the other counties and county treasurers listed in the suit. There is no action required at this time. Administration 2019 Proposed Board Goals: Janik distributed a handout regarding proposed goals wherein he took the comments from last week and created one line overviews to start the discussion. He said last year Commissioners rated them and experts say if you have more than six goals, you won t get them done. If Commissioners rank them and get them back to him he will compile the information. Commissioner Wessell said that some of these things are not goals, but are responsibilities of the Commissioners. Chairman Bunek asked if Commissioners want to rank them and Commissioner Wessell asked if it would be helpful to determine what a potential goal is and what is not. Commissioner Ansorge requested that it be ed so everyone can respond to one person. Discussion ensued on the information provided, what is and isn t a goal, and what is part of the function of being a Commissioner. Further discussion ensued on what is a priority and what is a goal. Everyone will rank the items on the document and there will be the ability to add and take away from the list. 12

13 Administration Commissioner Meeting Videotaping Options: Commissioner Ansorge said his understanding is that the Commissioners will be presented with options so that an intelligent discussion can take place. Janik responded that he and IT Director Plamondon are working on options. Administration 2% Allocation Awards: Administrator Janik stated that Commissioners should have received a handout today as the County just received the award notifications. The ceremony will be held on Thursday, January 17, 2019, in Acme. MOTION BY ANSORGE TO RECOMMEND TO THE BOARD OF COMMISSIONERS TO ACCEPT THE 2% ALLOCATION AWARDS FROM THE GRAND TRAVERSE BAND OF OTTAWA AND CHIPPEWA INDIANS, AS PRESENTED: Planning/Community Development Scrap Tire Recycling, $4, Planning/Community Development New Recycling Site, $10, Planning/Community Development Housing Rehab, $10, Sheriff s Office Signage System for Schools, $18, Land Bank Fast Track Authority Habitat for Humanity, $5, SECONDED BY RENTENBACH. Discussion brief discussion regarding the awards. AYES 7 (ANSORGE, BUNEK, LAUTNER, RENTENBACH, RUSHTON, SOUTAS-LITTLE, WESSELL) Airport Advisory Committee Appointment: Commissioner Lautner questioned the structure of the appointments under consideration. Commissioner Rushton responded the Advisory Committee does not necessarily mean that the existing Commissioner will be placed on the Committee. Leelanau County is being asked for two Commissioners plus the Administrator. Chairman Bunek stated that he would appoint Commissioner Rushton and himself to the Airport Committee, as well as County Administrator Janik. Commissioner Rushton suggested that Commissioners that do have questions about this, put the question in writing and forward it to them to seek answers. Review of Financials: County Clerk Crocker responded to questions on financials. Special Reports by Staff, Commissioners, and Affiliated Agencies: None. Public Comment: None. 13

14 Commissioner Comments: Chairman Bunek commented about a call he received regarding well inspections and the lack of proper inspections being done. There is no one approving the sealing around the casing around the new well. It was relayed to him that the individual was told by the Health Department that they don t have enough time to do the inspections. Bunek believes that the Health Department needs to look into this. If we are going to discuss Septic Inspections and they don t have time to do this. Commissioner Lautner said that if the Health Department is receiving a fee, they need to be doing the inspections. Discussion ensued. Commissioner Wessell commented that five presentations on the agenda should be controlled. If a special meeting needs to be held, it needs to be held. Commissioner Ansorge agreed with Commissioner Wessell. The Sheriff was here a very long time, just waiting. Commissioner Soutas-Little also commented on the length of time individuals needed to wait in order to make public comment. She thought that this may have been an exception due to all of the presentations. Administrator Janik clarified that Department Heads and Elected Officials do not need to sit in the audience, they can be texted or notified when it is their time to present. Commissioner Rushton suggested discretion on the scheduling of departmental updates when the agenda is full. Claims and Accounts: MOTION BY LAUTNER TO RECOMMEND TO THE LEELANAU COUNTY BOARD OF COMMISSIONERS APPROVAL OF CLAIMS AND ACCOUNTS IN THE AMOUNT OF $38, SECONDED BY RUSHTON. Discussion - none AYES 7 (LAUTNER, RENTENBACH, RUSHTON, SOUTAS-LITTLE, WESSELL, BUNEK, ANSORGE) Post Audit Claims and Accounts: MOTION BY LAUTNER TO RECOMMEND TO THE LEELANAU COUNTY BOARD OF COMMISSIONERS APPROVAL OF POST AUDIT IN THE AMOUNT OF $1,606, SECONDED BY RUSHTON. Discussion none AYES 7 (LAUTNER, RENTENBACH, RUSHTON, SOUTAS-LITTLE, WESSELL, BUNEK, ANSORGE) Adjournment: Meeting adjourned by Committee Chairman Bunek at 2:52 p.m. William J. Bunek, Chairman Alison Middleton, Deputy Clerk for Michelle L. Crocker, Leelanau County Clerk 14