Regular Council Meeting Tuesday, December 15, Main St. - City Hall Frankfort, Michigan (231)

Transcription

1 Regular Council Meeting Tuesday, 412 Main St. - City Hall Frankfort, Michigan (231) Meeting was called to order by Mayor Pro-Tem Holwerda at 5:30 p.m. Pledge of Allegiance Roll Call Present: Condon, Holwerda, Luedtke, Walenta Also Present: Department Heads Kidder, Mills, Lozowski Public - 2 Request to Appear Before Council Matt Biolette Republic Services Biolette came before council to introduce himself as the new municipal services manager for Republic Services. He and Todd Harland had met with Josh Mills to go over the City s contract and discussed extending the current contract for a 3-year term. Harland, Biolette and Mills worked on pricing that would fit our budgetary needs. Biolette would like to go over some pilot projects after the first of the year to consider curbside carted pick-up and curbside recycling. Biolette is available now to answer any questions regarding the contract that is on the agenda. He cannot stay for the whole meeting since he has to be at another municipality this evening. Holwerda stated we could move the agenda item for the Republic Services Contract to now so the council can ask questions while Biolette is present to answer them. Council looked over the contract. Motion by Walenta, seconded by Condon to approve a contract renewal with Republic Services through 2019 based on the service fees presented. Extend Current 3-yr contract Year (1) Hold p/bag Year (2) $2.03 p/bag Year (3) $2.09 p/bag Annual Spring Clean Up $6, Commercial Rates Dumpster Size 1 Pickup Weekly 2 Pickups Weekly 2 Cubic Yards $65.35 $ Cubic Yards $84.02 $ Cubic Yards $99.19 $ Cubic Yards $ $ Cubic Yards $ $246.59

2 Page 2 Questions were raised about recycling and if this included curbside recycling. Biolette stated that it is something that the City could look into as well as having roll out trash containers and maybe introduced in the future but for now the City would continue with the bag/tag system and community recycling. Holwerda asked if there were any further questions, if not then asked the clerk for the roll call. Public Input Correspondence Great Lakes Fisheries Trust Grant Denial Approval of Minutes Motion by Luedtke, seconded by Condon to approve regular meeting minutes of 11/17/2015 as presented. Approval of Bills Motion by Condon, seconded by Walenta to approve prepaid vouchers # in the amount of $27, Payroll vouchers # in the amount of $49, Motion by Holwerda, seconded by Walenta approving monthly Vouchers # in the amount of $66, Committee Reports a) Personnel Nothing to report b) Public Safety Nothing to report.

3 Page 3 c) Finance Budget amendments under new business. d) Water/Sewer & Solid Waste Mills will schedule a meeting in January e) Recreation Board No meeting. f) Fire Advisory No meeting. Will meet in early February. g) Planning Commission Discussed purchase of 6 acres with Venture North in Industrial Park. h) Airport Authority Meeting January 7 th. i) Grants No meeting. j) BLUA Walenta reported everything is going well. k) Marina Authority Will be meeting January 5 th at 10:30 a.m. to discuss marina manager, rates and revise job descriptions. l) Tree Board There will be no meetings until February. m) Downtown Development Authority They are working on an RFP for marketing and a website, also a vending policy. They would like to have a website that included the City/Chamber and DDA and from there you could access different links. n) Commissioner s Report Commissioner Griner was unable to attend. Departmental Reports Clerk/Treasurer The auditor will present the audit at a special meeting on December 22 nd at 1:30. Condon will be unable to attend. Luedtke, Holwerda and Walenta will be available. Superintendent Mills will be using up some of his vacation time over the holidays. Instead of having a recreation gift catalog, Mills is looking into crowd funding through social media.

4 Page 4 Chief of Police Lozowski is scheduling the patrolmen for 10 hours shifts four days a week and will overlap on Saturday. Old Business New Business A) AT&T Amendment to Lease/Agreement/License - Kidder Kidder mentioned that the council addressed the agreement to allow AT&T to rent additional land space to secure their tower antennas. This is the agreement to lease, license and agree to the original lease for 30 years with extensions renewals every three years. Kidder gave all the information over to Scott Howard for review and is waiting to hear back from him. Council could go ahead with a motion pending approval from the City s attorney or wait until after he has taken a look at the documents and given his approval. Council agreed to TABLE this item until after the City attorney has reviewed it. B) Budget Amendments - Holwerda Motion by Luedtke, seconded by Walenta to authorize budget amendments as presented. C) Tribal Grants Mills Mills and Lozowski are looking to submit grants for the following: Market Square Park (Basketball Courts) - $15,000 Frankfort Police Department (Radar Trailer) - $6,800 Frankfort Fire Department (for misc. equipment) $10,000 - $20,000 City of Frankfort/FEAS (Greenhouse Equipment) - $5,000 Motion by Condon, seconded by Walenta to authorize City Superintendent and Police Chief to submit grants to the Grand Traverse Band of Ottawa and Chippewa Indians on behalf of the City of Frankfort, Frankfort Police Department, Frankfort Fire Department and FEAS.

5 Page 5 D) Weather Station Frankfort Lighthouse - Mills Motion by Condon, seconded by Holwerda to deny installation of a weather station on the Frankfort North Breakwater Light by WeatherFlow. If authorized, the approval is conditional upon the installation occurring on the west side of the structure in order to minimize any impact when viewed from the beach. After discussion, the motion was WITHDRAWN until more questions could be answered. This agenda item was TABLED until more information becomes available. PUBLIC INPUT Adjournment Motion by Condon, seconded by Luedtke to adjourn the meeting at 6:20 p.m. Robert J. Johnson, Mayor Kimberly K. Kidder, Clerk/Treasurer