MINUTES NORTH DAKOTA ASSOCIATION OF SOIL CONSERVATION DISTRICTS BOARD OF DIRECTORS MEETING LINCOLN-OAKES NURSERY, BISMARCK, ND SEPTEMBER 19, 2016

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1 MINUTES NORTH DAKOTA ASSOCIATION OF SOIL CONSERVATION DISTRICTS BOARD OF DIRECTORS MEETING LINCOLN-OAKES NURSERY, BISMARCK, ND SEPTEMBER 19, 2016 The meeting was called to order by President Roger Christenson at 8:23am ATTENDANCE: Perry Bollum, Keith Bartholomay, Albert Wood, Julius Wangler, Richard Knopp, Jeff Aalund, Cordell Bettenhausen, Rocky Bateman, Roger Christenson OTHERS ATTENDING: Brian Johnston, CEO Mary Podoll, NRCS State Conservationist Scott Hochhalter, NDSU Extension Specialist Lori Frank, NDCDEA President Tom Claeys, ND Forest Service Bill Elhard, Nursery Manager Kathy Henriksen, Association Secretary Introductions of Board members and welcomed new Area IV Board Member, Cordell Bettenhausen from McIntosh County SCD. CONSIDERATION OF June 27, 2016 MINUTES Correction: Page 5, under Staff Salaries, 2 nd motion; the motion should read $2.00 per hour. President Roger Christenson declared the June 27, 2016 Board Meeting minutes approved as corrected. Additions to the agenda: Albert Wood had a policy question and wanted the salary increase effective date added to the agenda for discussion. FINANCIAL REPORT Misty Schafer, Capital Accounting Services reviewed the financial reports. She will be working to complete all year end reports as of September 30 th. Richard Knopp moved approval of the Financial Report as presented. Perry Bollum seconded the motion. All board members present voted aye. AGENCY REPORTS: NRCS Report (report available)

2 Mary Podoll, NRCS State Conservationist updated the board on NRCS programs. She reported CSP has been revamped, ranking easier. NDSSCC (report available) Scott Hochhalter reviewed his report. Scott reported there has been an $80,000 reduction in the Assistance program and another reduction might occur. He reported that Central Stark and Western SCDs are legally consolidated into one soil conservation district under the new name of Stark and Billings Soil Conservation District. We now have 54 SCDs in the state. NACD REPORT (report available) Roger Christenson and Keith Bartholomay reported on the summer NACD Board meeting and Conference in Minneapolis. The 2107 NACD Annual Meeting is January 28- February 1 in Denver, CO. The Northern Plains meeting is scheduled for June 5-7, 2017 in Yankton, SD. NDCDEA REPORT (report available) Lori Frank, President reported on the new Facebook page. The District Employees are working on a brochure for Hiring and Retaining Employees. Conservation Day is scheduled for February 1 st at the Capitol. Lori reported the Conservation Trees for ND brochures will be available to pick up at the Convention. Lori will be assisting with the Achievement Winner program power point along with Nicole Wardner, Sheridan County Extension Agent. ND FOREST SERVICE REPORT (report available) Tom Claeys highlighted activities of the NDFS. He updated the board on the State Wide Windbreak Renovation program. NDFS will have a 10% reduction in staffing. Tom reported Liz Smith is now part time. The Board recessed for a Break at 10:02am. The Board meeting reconvened at 10:19am BUDGET Brian Johnston presented the Budget. Rocky Bateman moved approval of the budget. Jeff Aalund seconded the motion. All board members present vote aye. OLD BUSINESS: CONVENTION PLANS The board chose Partnerships: The Future Is Now as the 2016 annual meeting theme. The board reviewed the draft agenda. Jason Weller, NRCS Chief has been invited to speak at the General Session I. Mary Podoll will check on status of request. Farm Bill Specialists will be invited to the District Operations Meeting and make comments on the program. -2-

3 Monday Morning: Presentation of Colors Brian will contact a Veterans Group in Bismarck National Anthem ask Wayne Markegard, NRCS to sing with guitar Two Minute Conservation Comments for part of the first session Lori Frank reported she has a power point to assist with the presentation of the Two Minutes Conservation Comments. Business Meeting: 2 parts Reviewed the Committee Structure: Albert Wood agreed to chair the Education committee. Education: Albert Wood, Chair Speakers: Tom Gibson Project Trees Dane Buysse Envirothon Lori Frank EcoEd written report The board recessed for lunch at 11:58am. The board meeting reconvened at 1:04pm. Convention Planning continued: District Operations: Perry Bollum, Chr and Julius Wangler Contact person to speak on Social Media: Katie Pinke or Kay Muggerud from Kat communications. Legislativc Committee: Keith Bartholomay, Chr. Cordell Bettenhausen, Vice Speakers: Jeremy Peters, NACD CEO Farm Bill Abby Wick Salinity Natural Resources: Roger Christenson, Chr, and Rocky Bateman, Vice Chr. Speakers: Wetland Mitigation Mary Podoll will check with someone NRCS ND Game and Fish Dept. conservation Programs Brian will contact. Resolutions and Policy Committee: Richard Knopp, Chr and Jeff Aalund, Vice-chair Resolution Committee has scheduled meetings on Sunday evening and Monday afternoon. Business meeting on Tuesday morning will hear the Committee reports and vote on the resolutions. Banquet: Roger Christenson will chair the banquet. The office will contact Pastor Randy Kimpland for the invocation. Resolutions: The Board submitted and discussed the following resolutions. Rocky Bateman asked if the Board would reconsider on submitting the Member in Good Standing interim policy resolution. The Board consensus was to submit the resolution. -3-

4 1. Farm Bill Roger Christenson moved to submit the resolution. Jeff Aalund seconded the motion. All board members present voted aye. The motion 2. CRP Keith Bartholomay moved to submit the resolution. Albert Wood seconded the motion. All board members present voted aye. The motion 3. EQIP Keith moved to submit the resolution. Rocky Bateman seconded the motion. Roll Call Vote: YES: Keith Bartholomay, Rocky Bateman, Jeff Aalund, Albert Wood, Cordell Bettenhausen, Richard Knopp and Roger Christenson NO: Julius Wangler and Perry Bollum 4. Conservation Education: Richard Knopp moved to submit the resolution. Jeff Aalund seconded the motion. Amend the motion: to read: to create a committee to review curriculum for conservation of natural resources. Rocky Bateman moved to amend the motion. Julius seconded the motion. All board members present voted aye for the amendment. The amendment passed. Vote on the amended resolution: All board members present vote aye. The amended resolution passed. 5. Outdoor Heritage Albert Wood moved to submit resolution. Rocky Bateman seconded the motion. All board members present voted aye. 6. Member in Good Standing Rocky Bateman moved to submit resolution. Richard Knopp seconded the motion. All board members present voted aye. The motion David Tunge at Dakota Aerials in working on the new Achievement Winner display. Brian Johnston reported on the Sponsorships for the Convention. Four sponsors: ND Fame and Fish Dept., ND Natural Resources Trust, ND Soybeans Association and ND Corn Council. Discussed the increase of NDASCD dues further research and discussion at the next meeting 3:02pm break 3:26pm meeting reconvened PRESIDENT S RPEORT (report available) Roger Christenson highlighted his report. NURSERY MANAGER S REPORT (report available) Bill Elhard discussed his written report. The board reviewed the report on districts purchased trees from other nurseries. -4-

5 CEO Report (report available) Brian Johnston, CEO reviewed his report. NEW BUSINESS JUDGE NDASCD AWARDS The board reviewed the nominations for professional, layperson, communication and district employee awards. The Board selected the following for the 2016 service awards: Bruce Baska as the Professional Award winner; Dara Abernathey as the District Employee Award winner; Joe Breker as the Layperson Award winner, and Annette Tait as the Communication Award winner. The Board reviewed the 2017 Meeting dates. Depreciation schedule: Brian distributed a copy of the deprecation schedule for information for the Board. CEO Contract Albert Wood moved to proceed with the CEO contract. Julius Wangler seconded the motion. All board members present voted aye. Discussion on the effective date of the CEO salary increase; In March 2016 the Board changed the NDASCD fiscal year to September 30. The policy for salary increases for CEO was changed to take effect on October 1 st to follow the fiscal year. Prior years the effective date was July 1. The board at the June 27, 2016 approved the salary increase to take effect July 1 inadvertently forgetting that the policy was changed because of the FY change. Rocky Bateman moved to suspend temporarily the current policy of October 1 to be effective for July 1, 2016 for the CEO salary increase. Cordell Bettenhausen seconded the motion. All board members voted aye. Perry Bollum moved to adjourn the meeting. Richard Knopp seconded the motion. All board member present voted aye. The meeting adjourned at 5:48pm. Perry Bollum, Secretary Recorded by Kathy Henriksen NDASCD Secretary -5-