X. Reports A. Shadow a Student Dr. McDowell B. Bridge to Excellence Annual Review Ms. Keister

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1 Independent School District 834 Stillwater City Hall North Fourth Street, Stillwater, MN School Board Business Meeting Agenda April 12, 2018 at 6:00 p.m. I. Call to Order II. Roll Call III. Pledge of Allegiance IV. District Mission Statement and School Board Goals V. Approval of the Agenda VI. Superintendent s Report VII. Introductory Items A. Student Report B. District Recognition 1. High School Speech and Debate Teams VIII. Open Forum IX. Consent Agenda A. Minutes of March 29, 2018 School Board Meeting B. Disbursement Register March 21 through April 5, 2018 C. Human Resources Personnel Report D Insurance Renewal Rates X. Reports A. Shadow a Student Dr. McDowell B. Bridge to Excellence Annual Review Ms. Keister XI. Action Items There are no action items for this meeting. XII. Board Member Reports A. Board Chair Report B. Board Member Reports C. Working Group Reports XIII. Adjournment

2 Agenda Item I. Date Prepared: April 5, 2018 ISD 834 Board Meeting Agenda Item: Call to Orderr Meeting Date: April 12, 2018 Background: The School Board Chair will call the meeting to order. Recommendation: Board action is not required.

3 Agenda Item II. Date Prepared: April 6, 2018 ISD 834 Board Meeting Agenda Item: Roll Call Meeting Date: April 12, 2018 Background: The School Board Chair will ask the secretary to take the roll. A quorum must be established in order for the meeting to proceed. Board Members Tom Lehmann, Board Chair Jennifer Pelletier, Vice Chair Shelley Pearson, Treasurerr Paula O Loughlin, Clerk George Hoeppner, Directorr Mike Ptacek, Director Sarah Stivland, Director Denise Pontrelli, Superintendent of Schools (ex-officio) Annabel Gregg, Student Board Member Ava Yokanovich, Student Board Member Recommendation: Board action is not required.

4 Agenda Item III. Date Prepared: April 6, 2018 ISD 834 Board Meeting Agenda Item: Pledge of Allegiance Meeting Date: April 12, 2018 Background: The Pledge of Allegiance will be recited prior to the approval of thee meeting agenda. I pledge Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. Recommendation: Board action is not required.

5 Agenda Item IV. Date Prepared: April 6, 2018 ISD 834 Board Meeting Agenda Item: District Mission and School Board Goals Meeting Date: April 12, 2018 A School Board member will read the District Mission statement. The mission of Stillwater Area Public Schools, in partnership with students, family and community, is to develop curious individuals who are active and engaged leaders in an ever-changing world by challenging all students as they travel along their personalized learning pathways. A School Board member will read the School Board Goals The Stillwater Area Public Schools Board of Education ensures outstanding learning opportunities for the social, emotional and academic growth of every student in our school district through authentic partnerships and meaningful communication with our community, parents and students. Every decision is made with a commitment to equity for all students and for future generations impacted by our actions. We provide our stakeholders with regular updates on student achievement along with continual plans to enhance student learning in our district. We ensure that our systems of management and oversight are clearly defined. We invite ongoing dialogue and partnership with our community to learn from their knowledgee and to enhance learning for our students. Recommendation: Board action is not required.

6 Agenda Item V. Date Prepared: April 6, 2018 ISD 834 Board Meeting Agenda Item: Approval of the Agenda Meeting Date: April 12, 2018 Background: Once quorum has been established the School Board Chair will request approval of the meeting agenda. Recommendation: A motion and a second to approve the meeting agenda will be requested. Motion by: Seconded by: Vote:

7 Agenda Item VI. Date Prepared: April 6, 2018 ISD 834 Board Meeting Agenda Item: Superintendent Report Meeting Date: April 12, 2018 Background: Each meeting the Superintendent will provide an update on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. Topics generally include announcement of attendance at district events, communications items, informational items and correspondence items worth noting. What is includedd in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities. Recommendation: Board action is not required.

8 Agenda Item VII. A. B. Date Prepared: April 6, 2018 ISD 834 Board Meeting Agenda Item: Introductory Items Meeting Date: April 12, 2018 Student Report and Districtt Recognition Background: A. Each meeting the Student Board Members will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed and the meeting date. Topics generally include announcemen nt of academics, activities, arts and athletics. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities. B. Each meeting an individual, team, or program will be recognized for their excellence. Recommendation: Board action is not required.

9 Agenda Item VIII. Date Prepared: April 6, 2018 ISD 834 Board Meeting Agenda Item: Open Forum Meeting Date: April 12, 2018 Background: If you wish to speak to the School Board, you will be able to do so at the start off the school board meeting during Open Forum. You may sign in only for yourself, not other individuals or groups, and only in person. The sign in sheet is made available 30 minutes priorr and up to the start of the meeting. Due to time limitations, we will limit the number of speakers to 12. If you spoke at the last meeting, pleasee consider allowing others to sign in before you. After you address the Board, please leave the podium. Stillwater Area School District welcomes input from citizens as community involvement fosters better decision making and improved learning experiences for all students. While comments and questions are welcome during Open Forum, law prohibits the Board from discussing concerns about individual employees or students in a public meeting. We will stop the proceedings immediately if employee orr student privacy issues are raised and direct the speaker to forward comments regarding individual employees or students to the superintendent. Because we are modeling civil discourse for our community, speakers must present their testimony in a respectful manner. Vulgarity, character attacks, malice or specific complaintss identifying staff or students by name or implication will not be permitted. The Board will not deliberate, discuss, or engage in conversation with speakers during open forum. However, the Board may ask administration to review the concern( (s) presented.. _ Recommendation: This is for informational purposes only.

10 Agenda Item X. A. B. C. D. Date Prepared: April 6, 2018 ISD 834 Board Meeting Agenda Item: Consent Agenda Meeting Date: April 12, 2018 Contact Person: Varies by item Background: The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this package of items together in one motion. A. School Board Meeting Minutes March 29, 2018 Contact Person: Paula O Loughlin, Clerk or Barbara Proulx, Secretary A copy of the Minutes is included for your review. B. Disbursement Register March 21 through April 5, 2018 Contact Person: Kristen Hoheisel, Executive Directorr of Finance and Operations A copy of the register has been distributed to board members. C. Human Resources Personnel Report Contact Person: Cathy Moen, Executivee Director of Administrative e Services A summary of personnel transactions for the month is included for your review. D Insurance Renewal Rates Contact Person: Cathy Moen, Executivee Director of Administrative e Services A list of the rates are included for your review. Recommendation: BE IT RESOLVED by the School Board of Independent School District 834 that Consent Agenda Items A through D, be approved as written, and a copy of the agenda items is attached to the minutes. Motion by: Seconded by: Vote:

11 Independent School District No. 834 Stillwater Area Public Schools Stillwater City Hall, 216 North 4 th Street, Stillwater, MN March 29, :00 p.m. Meeting Minutes I. Call to Order: The meeting was called to order at 6:00 p.m. II. Roll Call: Present: Tom Lehmann, chair; Jenifer Pelletier, vice chair; Shelley Pearson, treasurer; Paula O Loughlin, clerk; George Hoeppner, director; Mike Ptacek, director; Sarah Stivland, director; Superintendent Pontrelli (ex-officio) Student Members present: Annabel Gregg and Ava Yokanovich III. Pledge of Allegiance: Board chair Lehmann led Pledge of Allegiance. IV. District Mission and School Board Goals: The mission statement was read by Member Ptacek and the goals were read by Member Lehmann. V. Approval of the Agenda Motion by: Member Stivland; Second by: Member Pearson; Vote: 7 ayes, 0 nays, Motion Carried Unanimously. VI. Superintendent s Report Superintendent Responded to open forum from March 29 Announced she is sharing the adapting planning process with building staff Congratulated the six recipients of the Partnership Awards Announced there is no school tomorrow Reported that administrators are participating in the Shadow a Student Challenge VII. Introductory Items A. Student Report The students reported: Provided a sports update. Announced the ninth and tenth grade formal will be held April 22 The theater is presenting Bye Bye Birdie The Wind Symphony will be performing on April 17 Students participated in the walkout on March 14 B. District Recognition Superintendent Pontrelli introduced Reid Ballantyne State Champion Wrestler and congratulated the adapted floor hockey team on their inaugural season VIII. Open Forum 1. Sara LeTourneau, 1205 Settlers Ave, asked the board to vote no on the literacy curriculum 2. Jill Fischer, th St. N., asked the board to vote no on the literacy curriculum

12 3. Sam Dresser, 4815 Lilac Place N., asked the board to vote no on the literacy curriculum 4. Gudrun Willett, rd St. S., asked the board to vote no on the literacy curriculum 5. Toddess Yohouness, 588 Gateway Place, asked the board to vote no on the literacy curriculum 6. Tamara Tinkham and Rachel Berger asked the board to vote no on the literacy curriculum 7. Nisha Anderson, 5440 Oakgreen Ave. N., asked the board and administration to consider adjusting class size at Andersen Elementary. 8. Benjamin Davis, st St. N., spoke of the need for a new bus terminal. 9. Deb Wyss, 5919 Oldfield Ave. N, spoke of the class sizes at Andersen Elementary 10. Nicole Bartlett, 5663 Obrien Ave. N., spoke of the class sizes at Andersen Elementary 11. Kristie Mack, 421 West Pine St. spoke of district priorities 12. Meara White, 307 Edgewood Ave., asked the board to vote no on the literacy curriculum IX. Consent Agenda A. Minutes of March 8, 2018 School Board Meeting B. Accept Gifts and Donations February 2018 C. Disbursement Register March 1-20, 2018 D. Treasurer s Report February 2018 E. Human Resources Personnel Report Motion by: Member Pelletier; Second by: Member Stivland; Vote: 7 ayes, 0 nays, Motion Carried Unanimously. X. Reports A. Portrait of a Graduate Community Engagement Feedback For the past 20 months we've been asking our teachers, students, business leaders and community members to think about what a Stillwater graduate should look like. This feedback will be considered as district leaders work with board members to adopt a Portrait of a Graduate that defines what skills, attributes and experiences our students need for success after high school. The portrait is an important document that will be the foundation of our next strategic plan. Ms. Keister provides an update to the board on the information that has been gathered thus far, as well as shared next steps in the planning process. XI. Action Items A. Literacy Curriculum Purchase At the January 18, 2018 school board meeting, board members were presented with information regarding the elementary literacy review and curriculum adoption process. The purpose of that report was to inform the school board per Policy R 1.2 and to inform that we are in Year 2 of the curriculum framework administrative process and procedures Year 2 focuses on evaluation and recommendation. Year 3 is the stage of implementation. Ms. Larson, Director of Learning and Student Engagement requested approval to order the necessary instructional materials supporting the adoption of the curriculum for the school year. The purchase of instructional materials will be over $100,000. Motion to table by: Member O Loughlin; Second by: Member Pelletier; Roll Call Vote: 3 (Pelletier, O Loughlin, Ptacek) ayes, 4 (Lehmann, Pearson, Hoeppner, Stivland) nays, Motion Failed. Motion to adopt the literacy curriculum purchase by Member Hoeppner; Seconded by Chair Lehmann; Amended by Chair Lehmann to adopt and also strengthen tier II interventions with an emphasis on dyslexia; Roll Call Vote: 5 (Lehmann, Pelletier, O Loughlin, Hoeppner, Ptacek) ayes, 2 (Pearson, Stivland) nays, Motion Carried. B. Transportation Terminal Property Purchase Agreement Ms. Kristen Hoheisel provided information regarding a $ 5 million purchase agreement for property located at Hudson Blvd N, in the City of Lake Elmo, County of Washington, Minnesota, for a transportation terminal that was approved as part of the referendum vote on May 12, 2015.

13 Motion by: Member O Loughlin; Second by: Member Hoeppner; Roll Call Vote: 4 (Lehmann, Pelletier, O Loughlin, Hoeppner) ayes, 3 (Pearson, Ptacek, Stivland) nays. Motion Carried. XII. Board Member Reports A. Board Chair Report 1. Mr. Lehmann reported on the finance work session and announced there will be more work sessions on the topic of finance. B. Board Member Reports 1. Mr. Ptacek provided a legislative update. 22. Mr. Hoeppner reported he attend the March 14 walk out at the high school and MSBA Day at the Capitol C. Working Group Reports 1. Ms. O Loughlin reported the finance working group will meet to determine the schedule of future budget work sessions. 2. Ms. Pelletier reported the community engagement working group is reviewing applications for the World s Best Work Force. XI. Adjournment The meeting adjourned at 10:34 p.m. Respectfully submitted, Paula O Loughlin, school board clerk.

14 PERSONNEL CHANGES: BOARD MEETING 4/12/2018 (New Hires, Resignations, Retirements, Terminations, Leave Requests) RETIREMENT/RESIGNATION/RELEASE NAME STATUS ASSIGNMENT GROUP EFFECTIVE DATE Crowley, Betty Resignation Cafeteria, 4 hours/day Cafeteria March 24, 2018 Oak-Land Middle School Dennis, Dusty Resignation Assistant Boys Tennis Coach Co-Curricular February 28, 2018 Stillwater Area High School Hovland, Rachel Resignation Assistant Track Coach Co-Curricular February 19, 2018 Oak-Land Middle School McCauley, Ryan Resignation Assistant Football Coach Co-Curricular March 8, 2018 Stillwater Area High School Keller, Rich Resignation Head Wrestling Coach Co-Curricular March 19, 2018 Stillwater Area High School Klein, Julia Retirement Cafeteria, 7 hours/day Cafeteria April 27, Years Wildwood Elementary Krongard, Debra Retirement Custodian, 8 hours/day Custodian May 11, years Andersen Elementary Olson, Andrew Resignation Grade 6th-8th Soccer Coach Co-Curricular March 6, 2018 Stillwater Middle School Olson, Megan Resignation Pony Power Advisor - Shared Co-Curricular March 28, 2018 Stillwater Middle School Peters, Mary Death Paraprofessional, 7 hours/day SCPA March 15, 2018 Stillwater Area High School Starry, Bethany Resignation Community Education Assistant, 5.85 hours/day CE Leads & March 28, 2018 Early Childhood Family Center Assistants LEAVES OF ABSENCE NAME STATUS ASSIGNMENT GROUP EFFECTIVE DATE Bauer, Megan Approve 1.0 FTE Elementary Education Teacher SCEA school year Brookview Elementary HIRES/REHIRES NAME ASSIGNMENT SALARY PLACEMENT/ HOURLY RATE REASON GROUP EFFECTIVE DATE Bonine, Marie Girls B-Squad LaCrosse Coach $2, Replacement Co-Curricular April 2, 2018 Stillwater Area High School Brumbaugh, Angela 1.0 FTE Special Education Teacher $74, SCEA August 20, 2018 Stillwater Area High School Staffing Green, Mary Casual, AP testing Proctor $17.00 / hour Casual Casual May 7, May 25, 2018 District Wide Laudenbach, Matthew.4 FTE Music Teacher $40, SCEA March 26, June 4, 2018 Stillwater Middle School Staffing Mjanger, Vicki Community Education Assistant, 2.75 hrs/day $13.94 / hour Replacement CE Leads & March 26, 2018 Lake Elmo Elementary Assistants Olson, Laura Causal Promise Fellow $15.00 / hour Casual Casual March 19, 2018 District Wide Sabin, Nicholas Seasonal Grounds, 8 hrs/day $12.50 / hour Casual Casual May 10, August 10, 2018 District Wide Talbot, James Custodian, 5.25 hrs/day $15.75 / hour Replacement Custodian April 9, 2018 Afton Lakeland Elementary Weisbrod, Daniel Seasonal Grounds, 8 hrs/day $12.50 / hour Casual Casual May 7, September 7, 2018 District Wide ASSIGNMENT CHANGES NAME FROM TO REASON GROUP EFFECTIVE DATE Tate, Sara 1.0 FTE Kindergarten Teacher 1.0 FTE Kindergarten Teacher SCEA August 20, 2018 Andersen Elementary Lily Lake Elementary Staffing

15 ADDITIONAL ASSIGNMENTS NAME ADDITIONAL ASSIGNMENT REASON GROUP EFFECTIVE DATE Banick, Amanda Assistant B & G Track Coach Replacement SCEA February 27, 2018 Oak-Land Middle School Dinzeo, Nick 8th Grade Baseball Coach Replacement Co-Curricular March 19, 2018 Stillwater Middle School Getchell, Chris Assistant B & G Track Coach Replacement SCEA March 21, 2018 LaBore, Mike Stillwater Middle School Assistant Girls Track Coach Replacement SCEA March 6, 2018 McCarthy, Kris Stillwater Area High School Credit Recovery Teacher SCEA March 26, May 24, 2018 St. Croix Valley ALC Staffing Schmalz, Kevin Assistant B & G Track Coach Replacement SCEA March 21, 2018 VanKlei, Deb Oak-Land Middle School Community Education Instructor Casual April 2, 2018 District Wide Staffing

16 Agenda Item IX. D. Date Prepared: April 5, 2018 ISD 834 Board Meeting Agenda Item: Employee Benefits Insurance Renewals Meeting Date: April 12, 2018 Contact Person: Cathy Moen, Executive Director of Administrative Services Background: District administration has secured/established renewal information and rates for medical, vision, dental, life and long-term disability insurance plans, as well as legal and employee assistance programs covering current and retired employees. The following is summary information related to plan renewals/changes: Medical Insurance: Blue Cross and Blue Shield will continue to be the carrier for medical insurance. There are no recommended changes in plan design. The recommended rate increase is 4%. Vision Insurance: Vision Service Plan (VSP) will continue to be the carrier for vision. The monthly rate will not change and a rate guarantee has been obtained through June 30, Dental: Delta Dental will continue to be the carrier and plan administrator. The recommended rate increase is 3%. There will be no increase in admin fees due to a rate guarantee that continues through June 30, Life and Supplemental Life Insurance: USAble will continue to be the carrier with no change in premium. The additional supplemental life benefits (employee paid) that provides employees opportunities for increased coverage of spouses and children will continue. Long Term Disability (LTD): USAble will continue to be the carrier for LTD with no change in premium or plan coverage. Legal: ARAG will continue to be the carrier with no changes in rates or plan coverage. Employee Assistance Plan (EAP): Sand Creek will continue to be the provider for the EAP plan with no change in plan. There will be no increase in rates due to a rate guaranteed that continues through June 30, The District Insurance Committee has reviewed and recommends the insurance programs and rates. Renewal rate information is attached. Recommendation: Administration recommends that the Board of Education approve the proposed insurance renewal rates for the plan year effective July 1, 2018 through June 30, Motion by: Second by: Vote:

17 Insurance Renewal Information Insurance/Plan Contract Current Rate/Month Renewal Rate/Month Increase/Decrease Health and Hospitalization Insurance ~ Blue Cross & Blue Shield of Minnesota Gold Single Plan* $ $ $26.76 Gold Family Plan* $1, $1, $75.51 High Deductible / VEBA Single Plan $ $ $21.42 High Deductible / VEBA Family Plan $1, $1, $61.12 * Need to add VSP vision rates to get total Gold Premium charged Vision Insurance ~ Vision Service Plan (VSP) (Note: Vision insurance provided in conjunction with Gold Plan) Composite Employee Plan $10.95 $10.95 $0.00 Note: This rate is guaranteed through June 30, Dental Insurance ~ Delta Dental Plan of Minnesota Self-Funded Composite Single/Family Plan $91.32 $94.06 $2.74 Note: There is an admin rate guarantee through June 30, 2020 on the admin fee for the self-funded plan. Life and AD&D Insurance ~ USAble Composite Employee Plan $.14/$1,000/month $.14/$1,000/month $0.00 Note: This rate is guaranteed through June 30, Supplemental Life Insurance ~ USAble Composite Employee Life and AD&D $.17/$1,000/month $.17/$1,000/month $0.00 Dependent Life $.60 per family unit $.60 per family unit $0.00 Spouse Life $.15/$1,000/month $.15/$1,000/month $0.00 Child Life $.20/$1,000/month $.20/$1,000/month $0.00 Note: This rate is guaranteed through June 30, Long Term Disability Insurance ~ USAble Composite Employee Plan $.54/$100 $.54/$100 $0.00 Note: This rate is guaranteed through June 30, Legal Insurance ~ ARAG Composite Employee Plan $18.50/month $18.50/month $0.00 Note: This rate is guaranteed through June 30, Employee Assistant Program (EAP) ~ Sand Creek Composite Employee Plan $13.30/employee/year $13.30/employee/year $0.00 Note: This rate is guaranteed through June 30, 2019.

18 Agenda Item X.A. Date Prepared: April 6, 2018 ISD 834 Board Meeting Report for Information: Shadow a Student Meeting Date: April 12, 2018 Contact Person: Dr. Bob McDowell, Executive Director of Learningg and Summary: The Shadow a Student Challenge from Stanford d.school is a fun, illuminating, and supportive journey where educators come together to empathize with their students and takee new kinds off action at their school. Recommendation: This is a report for information - action will not be requested.

19 Shadow a Student 2018 Presented to the School Board April 12, 2018 Curiosity Thrives Here

20 What? International challenge, organized through Stanford d.school each year. Why? Educators and researchers have long known that shadowing can lead to powerful observations and insights to drive change. Who? The challenge is open to all educators - worldwide. This year Administrators. Next year, community members and school board. Curiosity Thrives Here

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22 Harvesting Experiences Transitions Space Resources Student Engagement What s Next? Implement simple hacks in a building Use themes and details to help with School Improvement Planning Community members Board members

23 Agenda Item X.B. Date Prepared: April 6, 2018 ISD 834 Board Meeting Report for Information: Bridge to Excellence Annual Review Meeting Date: April 12, 2018 Contact Person: Ms. Carissa Keister, Manager of Community Engagement Summary: It's been five years since nearly 250 community members and district staff came together to create the Bridge to Excellence strategic plan. As we wrap up the last year of this plan, we'll review the work that has been completed and celebrate the many accomplishments that have occurred across the district.. Recommendation: This is a report for information - action will not be requested.

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35 Agenda Item XII. A. B.C. Date Prepared: April 6, 2018 ISD 834 Board Meeting Agenda Item: School Board Meeting Updates Meeting Date: April 12, 2018 Chairperson Report and Board Member Reports Background: A. Chairperson Report B. Board Member Reports C. Working Group Reports Each meeting the Board Chair and the members of the school board will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. Topics generally include announcement of attendance at district events, working group updates, communications items, informational items and correspondence items worth noting. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities. Recommendation: Board action is not required.

36 Agenda Item XIII. Date Prepared: January 10, 2018 ISD 834 Board Meeting Agenda Item: Adjournment Meeting Date: January 18, 2018 Contact Person: School Board Chair Background: The meeting must be adjourned formally.