PROCEEDINGS GRAND RAPIDS COMMUNITY COLLEGE BOARD OF TRUSTEES OFFICIAL REGULAR MEETING BOARD CHAMBERS MONDAY, DECEMBER 8, 2014 I.

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1 PROCEEDINGS OF GRAND RAPIDS COMMUNITY COLLEGE BOARD OF TRUSTEES OFFICIAL REGULAR MEETING BOARD CHAMBERS MONDAY, DECEMBER 8, 2014 I. ORDER OF BUSINESS A. Meeting called to order at 4:14 p.m., Bert Bleke in the chair. Present: Anderson, Bailey, James, Ryskamp, Stewart, Verburg, Bleke 7 Absent: None Kathy Mullins called for a closed session for to consider personnel evaluations of staff members. This meeting was called in accordance with the open meetings act, Section 8, Article A. Roll call vote: 3:18 p.m. B. Introduction of Guests None at this time. C. Review and Approval of Agenda Motion by James, seconded by Bailey to approve the agenda as presented. Motion carries :107

2 14:108 December 8, 2014 D. Open Comments None at this time. E. Special Order of Business Official Oath of Office Swearing in ceremony for Deb Baily and Cynthia Bristol The Honorable George Buth, 17 th District Court, performed the Swearing in Ceremony for Trustee Bailey and Cynthia Bristol. Public Hearing for Summer Property Tax Collection Public Hearing Opened at 4:19 p.m. No public comment. Public Hearing Closed at 4:20 p.m. Summer Property Tax Collection Resolution Motion by Trustee Bailey, seconded by Trustee Anderson, to approve the resolution as presented. Motion Carries 7-0. F. Report (s) II. MONITORING REPORTS Student Success Indicator Report on Retention presented by Patti Trepkowski. Finance Update presented by Lisa Freiburger III. UPDATES G. Student Report Student Alliance Update presented by Arielle Brown. H. Foundation Update None at this time. I. Board Chair Update None at this time. J. President s Report Tom Smith provided a facilities update. K. Faculty Association Update None at this time. L. Communications to the Board None at this time. IV. COMMUNITY CONNECTIONS V. CONSENT ITEMS M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions Minutes from November 17, 2014 Board Meeting Grants Received by GRCC November 1, 2014 to November 30, 2014.

3 14:109 December 8, 2014 The W.K. Kellogg Foundation awarded a grant modification in the amount of $84,922 to continue community planning efforts associated with the development of a new Lab Preschool facility. The goal of the project is to expand opportunities for early childhood education on the GRCC campus in conjunction with other early childhood community partners. PERSONNEL REPORT (Includes in-process transactions through ) Appointments NAME DEPARTMENT EMPLOYEE GROUP POSITION Tracey Lacy Cashiers Office ESP Support Professional, Student Financials Customer Assistant David Lovell Campus Police Meet and Confer Job Developer MCAM Grant John James Training Solutions Meet and Confer Job Developer MCAM Grant EFFECTIVE NOTES DATE Was student employee, new to staff New to College New to College Separations NAME DEPARTMENT EMPLOYEE POSITION EFFECTIVE NOTES GROUP DATE Paula Naujalis Nursing Program ESP Retiring after 31 years and 9 months of service Financial Transactions D. Financial Transactions (November 1-30, 2014) 1. Purchases $10,000-$100,000 a. General Fund

4 14:110 December 8, ) Purchase order issued to provide payment of speaker fee for Joe Pine (Opening Day, 2015). Requestor: Kathryn Mullins Expenditure: $10, Disposition: N/A Supplier: Leading Authorities Washington, DC Bid: No, single source. 2) Purchase order issued to provide individual supply kits for the Dental students. Requestor: Eve Sidney - Dental Expenditure: $10, Disposition: Recurring Purchase Supplier: SmartPractice Phoenix, AZ Bid: No, single source. 3) Purchase order issued to provide (500) Call to Action books for the Diversity Lecture Series (9/22/14) featuring President Jimmy and Rosalynn Carter. Requestor: Kathryn Mullins Expenditure: $10, Disposition: N/A Supplier: Schuler Books Grand Rapids, MI Bid: No, exempt. 4) Purchase order issued to provide GRCC 100 th anniversary advertising with MLive. Requestor: Leah Nixon - Communications Expenditure: $11, Disposition: New Purchase Supplier: MLive Media Group Detroit, MI Bid: No, single source. 5) Purchase order issued to provide annual licensing, maintenance and support for Acalog ACVMS Hosting system and upgrade. Requestor: Ian Riley Information Technology Expenditure: $14, Disposition: Recurring Purchase Supplier: Digital Architecture Lakeland, FL Bid: No, single source.

5 14:111 December 8, 2014 b. Other Special Funds 1) Purchase order issued to provide replacement dock levelers and dock shelter for the Wisner-Botrall Applied Technology Center. Requestor: Thomas Smith - Facilities Expenditure: $12, ( ) Disposition: Replacement Purchase Supplier: Jarvis Handling Equipment Grand Rapids, MI Source of Funds: Plant Fund Bid: Yes, informally. Bidders: Beuschel Sales - $15, Calumet Bldg. Group - $12, Jarvis Handling Equip.- $12, ) Purchase order issued to provide a DXTTR X-Ray Trainer for the dental radiography classes. Requestor: Jeff Danner/Fiona Hert Workforce Development Expenditure: $13, ( ) Disposition: Replacement Purchase Supplier: Dentsply North America York, PA Source of Funds: Plant Fund Bid: No, single source. 3) Purchase order issued to provide door operators for the Tassell MTEC. Requestor: Thomas Smith - Facilities Expenditure: $19, ( ) Disposition: New Purchase Supplier: VanKempen Electric Walker, MI Source of Funds: Plant Fund Bid: Yes, informally. Bidders: Buist Electric - $21, VanHaren Electric - $23, Vankempen Electric - $19, ) Purchase order issued to provide media technology equipment for the Cook Academic Hall Tutoring Lab. Requestor: Thomas Smith - Facilities Expenditure: $33, ( ) Disposition: New Purchase Supplier: Custer Workplace Interiors Grand Rapids, MI

6 14:112 December 8, 2014 Source of Funds: Bid: Plant Fund No, consortium purchase. 5) Purchase order issued to provide a storage node for the enterprise disk system. Requestor: Donovan Wallace Information Technology Expenditure: $59, ( ) Disposition: New Purchase Supplier: Data Strategy, LLC Grand Rapids, MI Source of Funds: Plant Fund Bid: Yes, RFQ # , previously reported. 6) Purchase order issued to provide (2) 2015 Ford Transit 15 passengers vans for the GRCC fleet. Requestor: Rick Vanderveen Ford Fieldhouse Expenditure: $75, ( ) Disposition: Replacement Purchase Supplier: Borgman Ford Grandville, MI Source of Funds: Plant Fund Bid: Yes, RFQ # ACCOUNTS: KEY: 11 General Fund * MBE 14 Auxiliary Fund ** WBE 15 Designated Fund *** M/WBE 42 Bonds, Plant Fund ****MLBE 51 Grants # Non Responsive Bid 91 Agency Funds NTE - Not to exceed Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc. Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc.

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20 14:126 December 8, 2014 Motion by Trustee James, supported by Trustee Bailey to approve the above items as presented. Motion carries 7-0. VI. ACTION ITEMS M. Purchasing Items over $100,000 None at this time. N. POLC Contract Roll call vote taken at 5:04 p.m. Board unanimously approved the additional education benefit for the POLC contract. Motion carries 7-0.

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23 14:129 December 8, 2014 None at this time. VII. OPEN COMMENT VIII. FINAL BOARD COMMENTS Trustee James Thanks to staff for their reports. Congratulations to Deb Bailey and thank you to Mike Paskewicz for wanting to serve the community. Trustee Stewart Commend Arielle Brown for her focus as the president of the student alliance group. Trustee Verburg Appreciate all of the reports. Trustee Anderson Congratulations to Trustee Bailey on winning the election. Thanks to the staff for all of the time and effort they have put into the reports. Trustee Ryskamp Thanks to everyone for the reports. Congratulations to Deb Bailey and Cynthia Bristol. Thank those ready to serve Mike Paskewicz & Jim Harvey. Thanks to the college and President Ender for the special respect shown to our veterans. The Veterans Day ceremony was a great thing thank you. Trustee Bailey Great committee reports especially the AGC update. Thanks to Jim Schafer for his work on the play. Trustee Bleke Play was spectacular. The work of AGC is incredibly important thank you to all for this work. Thanks to all of the candidates that took the time to run for the election. Congratulations and welcome to the two newly elected board members we all look forward to working with you both. IX. ADJOURNMENT Board entered closed session at 3:03 p.m. Closed session adjourned at 3:40 p.m. The Board adjourned at 5:26 p.m. No further business was discussed. Secretary