PB HDW Mtc., SW Lic., Firmware Usage

Transcription

1 February 11, 2015 The Washington County Board of Elections met Wednesday February 11, 2015, at 8:30 am for their regularly scheduled meeting. Present were Mr. Sipe, Mr. Huggins Mr. Cox, Mr. Wentz, Tara Hupp, Director, Peggy Byers Deputy Director, Jim Milliken, SOS Liaison, David White, Washington County Commissioner, Jedd Butler, Jane Tumas- Serna, and Steve Fulks from Poynters. Mr. Sipe opened the meeting. The Pledge of Allegiance was recited. Mr. Huggins mad e a motion to approve the meeting minutes from the 12/10/2014 meeting and the 01/23/2015 meeting. Mr. Wentz seconded the motion. The motion passed unanimously. Public Comment None Bills E S & S $16, PB HDW Mtc., SW Lic., Firmware Usage The Board s order of business was adjusted to reflect the presence of Washington County Commissioner David White and to provide him with time to speak. Mr. White discussed the matter of the LEPC (Local Emergency Planning Committee). The Board of Elections is not one of the designated agencies to be represented on the committee, although anyone can belong and be appointed to the committee. The LEPC was not designed for members to be paid or use their work time earned to attend the trainings and meetings. Mr. Cox stated that unless it is Board of Elections related an employee should use their own time to attend functions. Mr. Huggins made a motion to approve the E S & S bill. Mr. Cox seconded the motion. The motion passed unanimously. Steve Fulks from Poynter s Best Products did a presentation on the replacement of the office s older copiers. He presented quotes on costs, costs savings, and overages and maintenance contracts. Following Mr. Fulks presentation, Mr. Huggins made a motion to purchase one (1) Canon 5235A Copier and to enter into a service contract as well as to enter into a low value generic contract for the Canon Image runner 2830 Copier. Mr. Cox seconded the motion. The motion passed unanimously. Petitions of candidates who filed to appear on the May 5, 2015 Primary ballot were presented to the Board for review and certification.

2 Mr. Cox made a motion to certify the petitions of the candidates (as listed below) for the city of Belpre and per O.R.C declare that there will not be a primary in the city of Belpre and the candidates from Belpre whose ballots were certified will be issued Certificates of Appointment. The candidates will automatically move forward to the November 3, 2015 General Election. Mr. Wentz seconded the motion. The motion passed unanimously. LAST NAME FIRST NAME ADDRESS CITY PART Y OFFICE Martin Larry 208 Elm St Belpre R 1st Ward Council Colvin Harlen 732 George St Belpre D 1st Ward Council Marshall Deborah 810 Franklin Ave Belpre D 2nd Ward Council Drake Judith 809 Westview Dr Belpre R 4th Ward Council Robinson Dewey 2404 Norris Ave Belpre D 4th Ward Council Miller Donna 2710 Underwood Dr Belpre R Council at Large 420 Blennerhassett Abdella Susan Ave Belpre R Council at Large Turrill J. Brian 2410 Norris Ave Belpre R Council at Large President of Neff Will 1454 Boulevard Dr Belpre R Council Lorentz Michael 809 Mary St Belpre D Mayor Webster Thomas 938 Pine St. Belpre D Law Director Mr. Cox made a motion to certify the petitions (as listed below) of the individuals for the May 5, 2015 Primary to be held city-wide in Marietta. Mr. Wentz seconded the motion. The motion passed unanimously. LAST NAME FIRST NAME ADDRESS CITY PART Y OFFICE Noland Harley 434 Bellevue St Marietta D Mayor Hambrick John 719 Third St Marietta R Mayor Matthews Joe 966 Lancaster St Marietta D Mayor Kalter Roger 138 E Spring St Marietta D 1st Ward Council McCauley Michael 509 Whites Rd Marietta D 2nd Ward Council Lang Stanley 1009 Colegate Dr Marietta R 3rd Ward Council

3 Thomas Steve 713 Warren St Marietta D 3rd Ward Council Vukovic Tom 115 Flintwood Dr Marietta D 4th Ward Council Locke David 515 Tupper St Marietta R Council at Large Tumas-Serna Jane 502 Washington St Marietta D Council at Large 102 Belle Meadow Downer Kathy Dr Marietta D Council at Large Oxender Cindy 633 Sixth St Marietta R Council at Large Mercer Russell 522-1/2 Third St Marietta R Council at Large 706 Montgomery Snow Sarah St. Marietta R Council at Large Paskawych Kevin 421 Third St. Apt. 3 Marietta D Council At Large Hess Sherri 705 Warren St Marietta R Auditor-Marietta Bertram III Paul 102 Sassafras Trace Marietta R Law Director President of Schlicher Joshua 909 Lancaster St Marietta R Council Mr. Huggins made a motion to certify the Liquor Option, C1 and C2 in Belpre 2A, for the HSD Mart to appear on the November 3, 2015 General Election Ballot. Mr. Wentz seconded the motion. The motion passed unanimously. Liquor Option HSB Mart/Belpre 2A Certify to November 2015 Ballot Discussion occurred pertaining to Ms. Byer s (copy attached). Ms. Byers would like to come in at 7:00 am during election time and earn flex: time so she may use it at a different date when we are not in election mode. Ms. Hupp disagrees with the practice and feels it should not be done. Both sides were discussed with the board. The board discussed the issue and then determined to address the matter at a later time. ( is exhibit A). Mr. Cox then proceeded to address Ms. Hupp informing her that she was not working closely with Ms. Byers and that she was not keeping Ms. Byers informed. Especially due to the fact that Ms. Byers did not know who the guests were that would be attending the 02/11/2015 meeting. Ms. Hupp stated that Ms. Byers has complete access to the agendas and meeting minutes. Ms. Hupp asked Mr. Cox for examples. The Board was presented with Mr. Brett Harbage s, ADA Coordinator for the Secretary of State s Offices, letter, dated 02/04/2015, reporting his findings of the ADA Compliance Spot Checks that he performed on some precincts in Washington County. Compliance issues were discovered at the precincts that were checked. A copy of Mr. Harabage s letter is attached to these minutes (Letter is exhibit B). The board discussed

4 the issues. Many of the issues can be addressed with temporary Election Day equipment but the Stanleyville Community Building has some larger issues. The board will invite the Fearing Township trustees to attend the Board s March 11, 2015 meeting to discuss the situation at the Stanleyville Community Center. The board was informed that the ballot layout and coding by E S & S would be occurring on Monday, March 2, 2015 and the board would need to review and approve the ballots. A special meeting will be held on Monday, March 2, 2015, at 12:00 pm. The replacement of the Unity computer system was discussed. The money has been encumbered for the purchase. Since May is a small election, is a small election, it was decided to wait until later in the summer to purchase the new equipment. The Board was presented with information about the Balotar contract. The five (5) year contract is up, Mr. Wentz had received a phone call from Mary Beikirch asking that Berniece McPherson be placed back in their precinct. Mr. Wentz and Ms. Byers are working together on the matter. The next district meeting will be held, Friday, March 13, 2015 in Perry County. Tara asked the board to close the office so the staff may attend. Mr. Wentz made a motion to close the office on Friday, March 13, Mr. Huggins seconded the motion. The motion passed unanimously. Tara presented to the board information that Cuyahoga County was selling their M650 High Speed Voting Machine Scanners at $8, each. Was the board interested? Some board members showed interest and a possible special meeting may be called to address the matter. Ballot numbers to be ordered for the May 5, 2015 Primary Election were presented and discussed. The highest number of Democratic voter s voting occurred in the 05/08/2007 Ballot Order Precin ct # Precinct Dem 5/8/2007 Dem 5/8/2007 X.05% Dem Rounded Up Reg Rep 2/9/2015 Rep Reg. 02/09/15 X.05% Rep Rounded Up 6 Marietta 1A Marietta 1B Marietta 2A Marietta 2B Marietta 3A Marietta 3B Marietta 3C Marietta 4A Marietta 4B

5 15 Marietta 4C Mr. Huggins made a motion to allocate voting machines (M100 s and Automarks) as well as the Electronic Poll Books in accordance with the recommended reports dated 02/10/2015. Mr. Cox seconded the motion. The motion passed unanimously. Paint# M100 s/n Precinct Assigned to Precinct Ballot Box s/n Belpre 1A Belpre 2A Belpre 3A Belpre 4A BOE Board of Elections Marietta 1A Marietta 1B Marietta 2A Marietta 2B Marietta 3A , 12 Marietta 3B & 3C , 40 Marietta 4A, Marietta West Marietta 4B Marietta 4C Lowell/Adams Aurelius Barlow Vincent Little Hocking BOE Board of Elections Rockland East Rockland West Decatur , 27 Dunham East, West Fairfield Fearing Matamoras/Grandview Independence Lawrence Liberty Ludlow Marietta East A BOE Board of Elections , 38 Mtta East B & C Marietta East D Muskingum East A 3426

6 Muskingum East B Muskingum East C Muskingum West Newport Palmer Salem , 50 Warren NE, Warren NW Warren South BOE Board of Elections Waterford A Beverly/Waterford B Watertown Wesley BOE Board of Elections BOE Board of Elections BOE Board of Elections BOE Board of Elections BOE Board of Elections 5393 WASHINGTON COUNTY, OHIO Precincts Count Voting Location Automark Allocation 1 Bartlett Masonic Lodge Wesley 3 Belpre Church of Christ, 2932 Washington Blvd Belpre 1A, 2A, 3A, 4A, & East 1 Palmer Community Building, State Route 676 Palmer Cutler Community Center, 4550 Two Mile Run Rd., Cutler Decatur 1 Devola Fire Department, Masonic Park Road Muskingum East B 2 First Church of the Nazarene, 100 Mill Creek Road Marietta 1A, 1B, & 3A 1 Knights of Columbus Hall, 312 Franklin St Marietta 4A, & 4B, 1 L-A Fire Department, 223 Lock Street, Lowell Lowell/Adams 2 Lighthouse Baptist Church, 8135 State Route 339 Barlow, Vincent, & Fairfield 1 Little Muskingum Fire Dept., State Route 26, Dart Lawrence 1 Marietta Bible Center, State Route 60 Musk. East A & Musk. East C 2 Marietta Twp. Rec. Ctr., 260 Sandhill Rd., Reno OH Marietta East B, C, & D 1 New Matamoras Public Library, 101 Merchant St Matamoras/Grandview 1 Newport Community Center, State Route 7 Newport 1 Oak Grove Community Bldg., 535 BF Goodrich Road Muskingum West

7 Count Electronic Poll Allocation to Voting Location 1 Pinehurst Christian Church, State Route 550 Warren North East & North West 1 Porterfield Baptist Church, 39 Hollywood Dr Little Hocking & Rockland West 1 Salem Township Building, State Route 821 Salem 1 Souls Harbor Baptist Church, 115 Caywood Road, Marietta Marietta East A 1 St. Bernard s Catholic Church, 309 Seventh Street Beverly/Waterford & Waterford A 1 Stanleyville Community Building, Stanleyville Road Fearing 1 Town Hall, Macksburg Aurelius 1 Township Building, Archers Fork Road Independence 1 Township Building, Dalzell & Booth Hall Roads Liberty 1 Township Building, State Route 260, Bloomfield Ludlow 1 Veto Presbyterian Church, State Route 339 Dunham East & West 1 Warren Fire Department #1, State Route 550 Warren South 3 Washington County Junior Fair Building, Fairgrounds Marietta 2A, 2B, 3B, 3C, & 4C 1 Watertown VFD, State Route 676, Waterford Watertown 36 2 Bartlett Masonic Lodge 5 Belpre Church of Christ, 2932 Washington Blvd 2 Palmer Community Building, State Route Cutler Community Center, 4550 Two Mile Run Rd., Cutler Devola Fire Department, Masonic Park Road 3 First Church of the Nazarene, 100 Mill Creek Road 2 Knights of Columbus Hall, 312 Franklin St 2 L-A Fire Department, 223 Lock Street, Lowell 3 Lighthouse Baptist Church, 8135 State Route Little Muskingum Fire Dept., State Route 26, Dart 2 Marietta Bible Center, State Route 60 3 Marietta Twp. Rec. Ctr., 260 Sandhill Rd., Reno OH New Matamoras Public Library, 101 Merchant St 2 Newport Community Center, State Route 7 2 Oak Grove Community Bldg., 535 BF Goodrich Road

8 2 Pinehurst Christian Church, State Route Porterfield Baptist Church, 39 Hollywood Dr 2 Salem Township Building, State Route Souls Harbor Baptist Church, 115 Caywood Road, Marietta 2 St. Bernard s Catholic Church, 309 Seventh Street 2 Stanleyville Community Building, Stanleyville Road 2 Town Hall, Macksburg 2 Township Building, Archers Fork Road 2 Township Building, Dalzell & Booth Hall Roads 2 Township Building, State Route 260, Bloomfield 2 Veto Presbyterian Church, State Route Warren Fire Department #1, State Route Washington County Junior Fair Building, Fairgrounds 2 Watertown VFD, State Route 676, Waterford 67 1 Located at Board of Elections Office Please note that the numbers and information identified in red in the above three (3) reports are the machines that are allocated for use in the May 5, 2015 Primary Election. Tara informed the Board that Peggy and herself had met with Mr. Grammer, a representative of the company that was digitizing the Board of Elections records. Tara and Peggy visited the Court House with Mr. Grammer and reviewed the records. There are poll books and abstracts of results available. Some of the information dates back to the early 1800 s. Once the digitizing of the records is complete, the records will be returned to the Board of Elections office. Tara informed the board that the Monroe County Board of Elections had inquired if the Washington County Board of Elections had any Automarks that we would like to sell. Mandy Amos had requested to have May 8 th and May 11 th, 2015 off. Tara presented it to the board since it was during election time, even though it was after the election. The board had no issue with it.

9 Mr. Wentz made a motion to adjourn. Mr. Cox seconded the motion. The motion passed unanimously. Respectfully submitted, Tara Hupp Director Dennis Sipe Jim Huggins Charlie Wentz Tom Cox

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